1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.01 Call to Order
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Procedure
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.02 Pledge of Allegiance
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Procedure
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.03 Approval of the December 9, 2020 Meeting Agenda
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action
Recommended Action
Approval of the December 9, 2020 Meeting Agenda

           

 

Motion & Voting
Approval of the December 9, 2020 Meeting Agenda
Mia Martinez, Student Member, Supported the Motion

Motion by Elizabeth Barrett, second by Brad W Young.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Brad W Young, David Bass, Sue Johnson, Jason Johnson
Not Present at Vote: Karen A Yoho
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.04 Approval of the November 6, 2020 Frederick County Delegation Joint Meeting Minutes
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the November 6, 2020 Frederick County Delegation Joint Meeting Minutes
Minutes
View Minutes for Nov 6, 2020 - Board of Education/Frederick County Delegation Joi

           

 

Motion & Voting
Board approval of the November 6, 2020 Frederick County Delegation Joint Meeting Minutes
Mia Martinez, Student Member, Supported the Motion

Motion by Brad W Young, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Brad W Young, Sue Johnson, Jason Johnson
Abstain: David Bass
Not Present at Vote: Karen A Yoho
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.05 Approval of the November 23, 2020 Meeting minutes
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the November 23, 2020 Regular Meeting minutes.
Minutes
View Minutes for Nov 23, 2020 - Board of Education Meeting
Motion & Voting
Board approval of the November 23, 2020 Regular Meeting minutes.
Mia Martinez, Student Member, Supported the Motion

Motion by Elizabeth Barrett, second by Brad W Young.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Brad W Young, Jason Johnson
Abstain: David Bass, Sue Johnson
Not Present at Vote: Karen A Yoho
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.06 Approval of the December 2, 2020 Meeting minutes
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the December 2, 2020 Meeting minutes.
Minutes
View Minutes for Dec 2, 2020 - Board of Education Swearing-In Ceremony/Election o
Motion & Voting
Board approval of the December 2, 2020 Meeting minutes.
Mia Martinez, Student Member, Supported the Motion

Motion by Elizabeth Barrett, second by Brad W Young.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Brad W Young, David Bass, Sue Johnson, Jason Johnson
Not Present at Vote: Karen A Yoho
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.07 Closed Session Announcement
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Procedure

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), the Board met in Closed Session on 11/23/20 at 5:20 p.m. in the Board room to consider matters related to an appeal. 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.08 President Mason's Statement on the Closing of Sabillasville Elementary School
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Information
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.09 Public Comment
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Information

Due to the critical health situation that our community is currently experiencing, the December 9th Board meeting will be broadcast from the central office of Frederick County Public Schools; however, the meeting will not be open to the public.  Should anyone wish to provide public comment, please send an email that includes your full name to: FCPSBoEmtg@fcps.org the day of the Board meeting.  The Board allocates 30 minutes for public comment.  Public comments will be read up to 30 minutes; however, all public comment, whether read or not, will be posted on BoardDocs within 24 hours of the meeting.  Please note that public comment is for statements and questions will be directed to the appropriate staff for response.

 

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not intended to be a question and answer platform with the Board.  Generally, the Board will not respond to comments made.

 

If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds.  On behalf of an organization you have up to 5 minutes.

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.10 System Recognition: National Computer Science Education Month
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
System Recognition, Information
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  

To celebrate National Computer Science Education Month.

 

BACKGROUND/SUMMARY:   

Students and faculty from Frederick County Public Schools (FCPS) join others across the nation to celebrate National Computer Science Education month. Computer science curriculum is accessible and engaging for all students, regardless of background or prior experience, and is a medium for problem solving and self-expression within the FCPS courses.

 

PROCESS STATEMENT

National Computer Science Education Month showcases computer science across the country.  Student participation continues to grow in “Hour of Code” events.  Information will be disseminated to show growth and the possibility for expansion.  FCPS will continue to provide opportunities for students to engage with culturally and personally relevant topics in a wide variety of computer science related fields.

 

PRESENTER(S) & TITLE(S):

Norm McGaughey, Coordinator, Career and Technical Education (CTE)

 

SUBMITTED BY

Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation

Mike Markoe, Ed.D., Deputy Superintendent

        

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.11 Bid Calendar Items
Meeting
Dec 9, 2020 - Board of Education Meeting
Type

 

PRESENTATION OF 5 BID CALENDAR ITEMS

 

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).

 

 

RFP 21MISC6, Medical Claim Audit Services

 

BACKGROUND/SUMMARY:  The intent of this solicitation is to procure the service of an outside agency to audit FCPS medical claims.  The audit will assess the performance of the FCPS Claims Administrator against industry and contractual standards.  The awarded vendor will audit a random assortment of claims and claims that have reached stop-loss payment level, recommend corrective action, if needed, and present a report of findings to the FCPS Insurance Council.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Donna Clabaugh, Senior Manager, Employee Benefits

 

 

RFP 21A2, Thurmont Elementary School Limited Renovation Program – Design Build

 

BACKGROUND/SUMMARY:   The intent of this solicitation is to establish a contract for architectural services for the limited renovation of Thurmont Elementary School Design Build project.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Holly Nelson, AICP, Facilities Planner, Operations Division

 

 

RFP 21MISC7, Professional Auditing Services for Frederick County Government, Frederick County Public Schools and Frederick Community College

 

BACKGROUND/SUMMARY:  FCPS along with FCG and FCC will combine requirements once again for external audit services that will include year-end financial statements audit. The RFP will be structured to receive individual prices. The successful firm will be required to enter into individual contracts with each agency for which each contract will be governed by the separate Terms and Conditions of that agency.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Melissa Rollison, Financial Reporting Manager

 

 

Bid 21C4, Governor Thomas Johnson High School Roof Replacement Project

 

BACKGROUND/SUMMARY:  The intent of this solicitation is for the replacement of roof sections and all associated work at Governor Thomas Johnson High School. This project includes replacement of roof section I, totaling 19,908 square feet. 

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Capital Program Department

 

 

Bid 21C5, Lincoln “A” Facility Roof Replacement Project

 

BACKGROUND/SUMMARY:  The intent of this solicitation is for the replacement of roof sections and all associated work at Lincoln “A’ Facility. This project includes replacement of roof sections, A & B, totaling 20,995 square feet.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Capital Program Department

 

 

SUBMITTED BY

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.12 GS-35F-015CA Federal Supply Schedule 70 – General Purpose Commercial Information Technology Equipment, Software, and Services
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

        

PURPOSE OF PRESENTATIONStaff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from General Services Administration.

 

BACKGROUND/SUMMARYThis contract will be utilized by Special Education for the purchase of, or replacement of, technology for visually impaired students. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPO, CSBO, CPCP, Purchasing Agent

Denise Flora, Supervisor of compliance and Student Support

 

SUBMITTED BY

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.13 Contract 190302 Technology Solutions Products and Services
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATIONStaff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from General Services Administration.

 

BACKGROUND/SUMMARYThis contract will be utilized by the office of Organizational Development to record and track professional learning completed by FCPS employees.  As FCPS continues to grow, the organization needs a comprehensive and robust system to organize, track, monitor, deliver, and evaluate professional growth for staff.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent

Margaret Lee, Director, Organizational Development 

 

SUBMITTED BY

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

   

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.14 RFP 21MISC3, Qualifications of General Construction Contractors for Minor Construction Projects
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of RFP 21MISC3, Qualifications of General Construction Contractors for Minor Construction Projects
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

           

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  The intent of this proposal is to qualify and select general construction contractors for small construction and repair projects within the Frederick County Public Schools Construction Management and Maintenance Departments.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brad Ahalt, Senior Project Manager, Capital Program Department

 

SUBMITTED BY

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

Motion & Voting
Board approval of RFP 21MISC3, Qualifications of General Construction Contractors for Minor Construction Projects
Student Member, Mia Martinez, Supported the Motion

Motion by Brad W Young, second by Brad W Young.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
Abstain: Elizabeth Barrett
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.15 RFP 21C2, Commissioning of Building Envelope Systems
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of RFP 21C2, Commissioning of Building Envelope Systems
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARYThe intent of this solicitation is to establish a contract to qualify and select licensed consultants for Building Envelope Commissioning Services, on an as needed basis, for new construction and major renovation projects. 

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Capital Program Department

 

SUBMITTED BY

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

           

 

Motion & Voting
Board approval of RFP 21C2, Commissioning of Building Envelope Systems
Mia Martinez, Student Member, Supported the Motion

Motion by Brad W Young, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.16 RFP 21A1, Green Valley Elementary and Valley Elementary Schools Feasibility Study - Architect Selection
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of RFP 21A1, Green Valley Elementary and Valley Elementary Schools Feasibility Study - Architect Selection
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

           

 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

RFP 21A1, Green Valley Elementary and Valley Elementary Schools Feasibility Study - Architect Selection

 

BACKGROUND/SUMMARY:   The intent of this solicitation is to establish a contract for architectural services for the feasibility study of the modernization or replacement of Green Valley Elementary and Valley Elementary Schools.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Elizabeth Pasierb, AICP, Supervisor of Facilities Planning

 

SUBMITTED BY

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

 

Motion & Voting
Board approval of RFP 21A1, Green Valley Elementary and Valley Elementary Schools Feasibility Study - Architect Selection
Mia Martinez, Student Member, Supported the Motion

Motion by Brad W Young, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.17 RFQ 21C3, Security Vestibules for Myersville Elementary and Windsor Knolls Middle Schools
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of RFQ 21C3, Security Vestibules for Myersville Elementary and Windsor Knolls Middle Schools
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

 

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for new security vestibules at Myersville Elementary and Windsor Knolls Middle Schools.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brad Ahalt, Senior Project Manager, Capital Programs Department

 

SUBMITTED BY

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

         

 

Motion & Voting
Board approval of RFQ 21C3, Security Vestibules for Myersville Elementary and Windsor Knolls Middle Schools
Mia Martinez, Student Member, Supported the Motion

Motion by Karen A Yoho, second by Brad W Young.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.18 RFQ 14MISC2, Request for Qualifications of Roofing Contractors (Renewal)
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal - RFQ 14MISC2, Request for Qualifications of Roofing Contractors
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARYThis recommendation is to renew the qualification status of roofing contractors for roofing projects over $250,000. 

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Capital Program Department

 

SUBMITTED BY:

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

           

 

Motion & Voting
Board approval of contract renewal - RFQ 14MISC2, Request for Qualifications of Roofing Contractors
Mia Martinez, Student Member, Supported the Motion

Motion by Elizabeth Barrett, second by Brad W Young.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.19 Coronavirus Relief Fund (CRF) Grant
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

           

 

PURPOSE OF PRESENTATION:  Staff seeks Board of Education acceptance of Coronavirus Relief Fund (CRF) grant.

 

BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $3,030,160 grant from Frederick County and the City of Frederick as part of the federal government’s Coronavirus Relief Fund.

 

If accepted by the Board, FCPS will use the funds for various activities including:

 

The grant period ends on December 30, 2020.  Acceptance of this grant does not obligate FCPS to expend additional local resources.

 

PRESENTER(S) & TITLE(S):      

Heather Jo Clabaugh, Budget Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

Motion & Voting
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.20 Reopening Schools Incentive Grant
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Information
Recommended Action
Board Approval of Reopening Schools Incentive Grant
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION: To seek Board of Education acceptance of a Reopening Schools Incentive Grant from the Maryland State Department of Education (MSDE).

 

BACKGROUND/SUMMARY:  Frederick County Public Schools (FCPS) has been awarded a $200,000 Reopening Schools Incentive Grant from MSDE to purchase items needed for the return of staff and students to in-person instruction. The funds are part of the federal Elementary and Secondary School Relief (ESSER) Fund to address emergency needs resulting from COVID-19.

 

Each school district in Maryland that brought students back to school for in-person learning in the second quarter of the 2020-2021 school year is eligible for Reopening Grant funding. A base amount of $200,000 is awarded to each qualifying school district, with an additional per pupil allocation to be determined at a later date by MSDE.

 

If accepted by the Board of Education, Reopening School Incentive Grant funds will be used for the following:

 

Acceptance of this $200,000 grant from MSDE does not obligate FCPS to expend additional local resources.

 

PRESENTER(S) & TITLE(S):

Heather Clabaugh, Budget Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

Motion & Voting
Board Approval of Reopening Schools Incentive Grant
Mia Martinez, Student Member, Supported the Motion

Motion by Brad W Young, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.21 Safe Schools Grant
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Information
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION: N/A

 

BACKGROUND/SUMMARY

Frederick County Public Schools (FCPS) has been awarded a $23,678 Safe Schools Fund Grant from the Maryland Center for School Safety to support school security.

 

Grant funds will be used to replace the security camera software and equipment at Kemptown Elementary School. The security camera software currently installed at Kemptown, and the equipment associated with the software, have reached the end of its useful life. Grant funds will be used to replace the existing analog equipment with new Internet Protocol (IP) equipment and transition the outdated software to Avigilon, the security camera software now being used by FCPS. The grant will replace all cameras at Kemptown and add additional cameras to provide better coverage.

 

Acceptance of this grant from the Maryland Center for School Safety does not obligate FCPS to expend local resources.

 

PROCESS STATEMENT: N/A

 

PRESENTER(S) & TITLE(S): N/A

 

SUBMITTED BY

Paul Lebo, Chief Operating Officer

 

           

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.22 Fiscal Year 2021 School Resource Officer (SRO) Grant
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Information, Discussion
Recommended Action
Board approval of the Fiscal Year 2021 School Resource Officer (SRO) Grant.
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

 

PURPOSE OF PRESENTATION: Staff seeks approval of the Board of Education of Frederick County to accept a School Resource Officer (SRO) Grant from the Maryland Center for School Safety (MCSS).

 

BACKGROUND/SUMMARY

Frederick County Public Schools (FCPS) has been awarded a $168,240 SRO Grant from the Maryland Center for School Safety to support school security.

 

Grant funds will be used to fund overtime salaries for local law enforcement officers to provide adequate coverage at special activities such as return to play events, Food Service meal distribution, and the dissemination of education materials to families. Law enforcement officers will be available to conduct follow-up investigations as requested by school administrators regarding bullying and harassment that occur during the school day.

When requested by pupil personnel workers, School Resource Officers will conduct wellness checks on students, who have not engaged in virtual learning. Services provided will include, but not limited to, helping students log in, learn their schedules,  and delivery of curriculum based materials (add in other services provided). Only SRO's assigned to that school will be requested by the PPW. SRO's work for different law enforcement agencies in Frederick County.

 

A total of $152,240 will be used to reimburse local law enforcement agencies for officer overtime. The remainder of the grant funds ($16,000) will be used to cover the salary and fixed charges of an hourly grants specialist to manage the grant budget, prepare reimbursement invoices for local law enforcement, monitor grant activities, and prepare required reporting documentation.

 

Acceptance of the grant from the MCSS does not obligate FCPS to expend additional local resources.

 

PROCESS STATEMENT: N/A

 

PRESENTER(S) & TITLE(S):

Scott Blundell, Supervisor, Security and Emergency Management

 

SUBMITTED BY

Paul A. Lebo, Chief Operating Officer

         

 

Motion & Voting
Board approval of the Fiscal Year 2021 School Resource Officer (SRO) Grant.
Mia Martinez, Student Member, Supported the Grant

Motion by Brad W Young, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Sue Johnson, Jason Johnson
Nay: Elizabeth Barrett, David Bass
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.23 Career and Technical Education Innovation Grant
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Information, Discussion
Recommended Action
Board approval of the Career and Technical Education Innovation Grant.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:

To seek Board of Education acceptance of a Career and Technical Education (CTE) Innovation Grant from the Maryland State Department of Education (MSDE).

 

BACKGROUND/SUMMARY

Frederick County Public Schools (FCPS) has been awarded a $51,984 grant from MSDE to support Business Education and Agriculture CTE Programs of Study.

 

Business Education and Agriculture are two of the most popular CTE completers offered in our ten comprehensive high schools. However, as students’ progress through these programs, we see a significant drop in retention. This is largely due to the lack of staffing available at our high schools to offer the required capstone courses needed for the completers.

 

Through the CTE Innovation Grant, we will increase access to completer courses in Business Education and Agriculture by developing rigorous on-line courses in these two programs of study. This will be done in collaboration between content experts in the two programs and the Frederick County Virtual School. In addition, we will also work with Frederick Community College (FCC) to update dual enrollment course options in these two programs so they may be offered virtually. Lastly, in accordance with MSDE requirements, the courses will be developed using MSDE’s Learning Management System (Blackboard) as well as in Schoology.

 

Grant funds will be used for the following:

 

Acceptance of this $51,984 grant from MSDE does not obligate FCPS to expend additional local resources.

 

PROCESS STATEMENT: N/A

 

PRESENTER(S) & TITLE(S):

Kristine Pearl Ed.D., Supervisor, Career and Technical Education

 

SUBMITTED BY:

Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation

Mike Markoe, Ed.D., Deputy Superintendent

         

 

Motion & Voting
Board approval of the Career and Technical Education Innovation Grant.
Mia Martinez, Student Member, Supported the Motion

Motion by Brad W Young, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.24 Brunswick Elementary School Replacement Project – Schematic Design Submission
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION

The schematic design (SD) documents for the Brunswick Elementary School (BES) replacement project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The SD submission presentation (see backup 1) shows the site plan, building orientation, floor plans and proposed building elevations for the new school. The SD drawings are the first phase of the three-phase design process.

 

BACKGROUND/SUMMARY:

The new BES, housing grades pre-k through 5th grade, is being designed and constructed on the existing school site that is located at 400 Central Avenue Brunswick, MD 21716 and the existing site is approximately 24.6 acres.

 

The funding for the design (architect and construction manager selections) was received in FY21 and State planning approval was also received in FY21. Funding for the construction is anticipated to be received over three fiscal years, FY22, FY23, and FY24.

 

The BOE approved the feasibility study on October 30, 2019. The educational specifications for the replacement BES were based on the prototype elementary school design that was developed for the new Blue Heron Elementary School and were modified for a state rated capacity (SRC) of 725 students.

 

The architect for the BES project is GWWO Architects and their selection was approved by the BOE on August 5, 2020. The construction manager is Keller Construction Management and their selection was approved by the BOE on August 19, 2020. The construction delivery method for the BES Project will be construction manager at risk.

 

The new BES will replace the existing BES that was originally constructed in 1952 with additions in 1959 and 1978. The new BES will have a state rated capacity of 725 students and will be comprised of approximately 90,000 gross square feet (GSF). There will be an add alternate to provide a parks and recreation area to the building. The new BES and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver design requirements, current local building codes of the authorities having jurisdiction and the educational program specifications. The design is to be performed in accordance with the State of Maryland IAC and DGS requirements.

 

The project design began in September 2020 and will continue through December 2021. If funding is available as anticipated, the planned project bidding schedule is:

 

The preliminary construction schedule plans for a 21-month construction duration:

 

The substantial completion date for construction stage 1 is June 30, 2023, and the new school is expected to be open and occupied in August 2023. The substantial completion date for construction stage 2 is December 31, 2023.

 

The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.

 

Staff requests the BOE’s approval of the schematic design documents. Once approved, the documents will be submitted to the State IAC for their review and approval.

 

 

PRESENTER(S) & TITLE(S):

Bob Mock and Eric Feiss, GWWO Architects

Bradley W. Ahalt, Senior Project Manager, Capital Programs Department, Division of Operations.

 

SUBMITTED BY:

Paul A. Lebo, Chief Operating Officer

 

           

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.25 Board of Education Meeting Dates for July 2021 through June 2022
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Information, Discussion

The Board of Education meeting dates for July 2021 through June 2022 are scheduled on the second and fourth Wednesdays of the month with exceptions occurring in August and November.  The August meeting will be held on the 1st and 3rd Wednesday. The August meeting dates were adjusted to allow for time-sensitive business items due to only one meeting in July.  The second meeting in November will be held on the 4th Monday due to the Thanksgiving holiday break.

 

Only one meeting is scheduled during the months of July, December and April.

 

Board members are asked to adopt the 2021-2022 Board meeting dates calendar.  

 

 

Motion & Voting
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.26 Strategic Plan Update and First Term Performance Metrics
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Strategic Plan Item, Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:

To provide the Board with an update on the revised and approved measurable goals, specifically work related to Goals 4 and 5. In addition, to review first term performance metrics as part of progress monitoring student achievement.

 

BACKGROUND/SUMMARY:

Frederick County Public Schools initiated a Five-Year Strategic Plan in the 2016 school year. The plan contained five Aspirational Goals, 10 priorities (two per goal), and subsequent measurable goals. From 2016 to 2018, the Board reviewed past progress on the initial 30 measurable goals. Seeking to ensure that the measures aligned to the school system’s vision and inform fiscal priorities and needs, the Board revisited and discussed newly proposed measurable goals during a series of meetings in 2019. The Board approved 19 newly revised measures for Goals 1-5 in August 2019.

 

An important part of our reopening plan included ensuring that we were able to determine current performance levels in both reading and math to ensure our Multi-tiered System of Supports (MTSS) is employed effectively to ensure student progress in essential learning. 

 

PROCESS STATEMENT:

The new measurable goals were approved by the Board on August 28, 2019. Staff in the System Accountability and School Administration department will provide the Board with an update on the necessary work that has been accomplished to date to ensure alignment of future goal progress reporting. Specifically, the update will focus on efforts related to Goal 4, measurement of family-school partnership, and Goal 5, measurement of social-emotional learning. In addition, tentative presentation dates for goal progress reporting will be shared.

 

The first term metrics shared, as requested with the Maryland State Department of Education (MSDE), will also be presented to the Board.

 

PRESENTER(S) & TITLE(S):

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Jennifer Bingman, Director, System Accountability and School Improvement

 

SUBMITTED BY

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Mike Markoe, Ed.D., Deputy Superintendent

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.27 Committee Reports
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Information
2. Regular Meeting - Action Consent
Subject
2.01 Staffing Changes
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.

           

 

Motion & Voting
Board approval of action/consent items.
Brad Young motioned to approve the action/consent items.
David Bass requested that 2.04 Brunswick Elementary School Replacement Project - Schematic Design Submission be removed for action/consent and be voted on separately.
Brad Young removed his previous motion and motioned to approve 2.01/2.02/2.03.

Motion by Brad W Young, second by Jason Johnson.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
2. Regular Meeting - Action Consent
Subject
2.02 Textbook Approval
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:

Staff recommends Board approval of the recently displayed textbook(s).

 

 

BACKGROUND/SUMMARY:

The textbook(s) listed on the attached memorandum was on public digital display from November 9-17 , 2020.

 

 

PROCESS STATEMENT:

FCPS Regulation 500-38, "D. All textbooks intended for instructional use with students must be approved by the Board prior to purchase."

 

 

SUBMITTED BY:

Mike Markoe, Ed.D., Deputy Superintendent

 

Motion & Voting
Board approval of action/consent items.
Brad Young motioned to approve the action/consent items.
David Bass requested that 2.04 Brunswick Elementary School Replacement Project - Schematic Design Submission be removed for action/consent and be voted on separately.
Brad Young removed his previous motion and motioned to approve 2.01/2.02/2.03.

Motion by Brad W Young, second by Jason Johnson.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
2. Regular Meeting - Action Consent
Subject
2.03 Setting of Quarterly Agenda, January - March 2021
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.

PURPOSE OF PRESENTATION:  Board approval of the Quarterly Agenda.

 

BACKGROUND/SUMMARY:   At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items.  The request form is attached.

 

PROCESS STATEMENT:   To provide quarterly agendas that will be posted on Board Docs at each Board meeting.  This process will enable the public and staff to plan for upcoming Board meetings.  The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.   

 

The January - March 2021 Quarterly Agenda is attached for board approval.

 

PRESENTER(S) & TITLE(S):

Mr. Young, Board President

 

SUBMITTED BY:  Mr. Mason, Board President

Motion & Voting
Board approval of action/consent items.
Brad Young motioned to approve the action/consent items.
David Bass requested that 2.04 Brunswick Elementary School Replacement Project - Schematic Design Submission be removed for action/consent and be voted on separately.
Brad Young removed his previous motion and motioned to approve 2.01/2.02/2.03.

Motion by Brad W Young, second by Jason Johnson.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
2. Regular Meeting - Action Consent
Subject
2.04 Brunswick Elementary School Replacement Project – Schematic Design Submission
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION

The schematic design (SD) documents for the Brunswick Elementary School (BES) replacement project have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The SD submission presentation (see backup 1) shows the site plan, building orientation, floor plans and proposed building elevations for the new school. The SD drawings are the first phase of the three-phase design process.

 

BACKGROUND/SUMMARY:

The new BES, housing grades pre-k through 5th grade, is being designed and constructed on the existing school site that is located at 400 Central Avenue Brunswick, MD 21716 and the existing site is approximately 24.6 acres.

 

The funding for the design (architect and construction manager selections) was received in FY21 and State planning approval was also received in FY21. Funding for the construction is anticipated to be received over three fiscal years, FY22, FY23, and FY24.

 

The BOE approved the feasibility study on October 30, 2019. The educational specifications for the replacement BES were based on the prototype elementary school design that was developed for the new Blue Heron Elementary School and were modified for a state rated capacity (SRC) of 725 students.

 

The architect for the BES project is GWWO Architects and their selection was approved by the BOE on August 5, 2020. The construction manager is Keller Construction Management and their selection was approved by the BOE on August 19, 2020. The construction delivery method for the BES Project will be construction manager at risk.

 

The new BES will replace the existing BES that was originally constructed in 1952 with additions in 1959 and 1978. The new BES will have a state rated capacity of 725 students and will be comprised of approximately 90,000 gross square feet (GSF). There will be an add alternate to provide a parks and recreation area to the building. The new BES and will be an energy efficient building that meets, at a minimum, USGBC LEEDv4 Silver design requirements, current local building codes of the authorities having jurisdiction and the educational program specifications. The design is to be performed in accordance with the State of Maryland IAC and DGS requirements.

 

The project design began in September 2020 and will continue through December 2021. If funding is available as anticipated, the planned project bidding schedule is:

 

The preliminary construction schedule plans for a 21-month construction duration:

 

The substantial completion date for construction stage 1 is June 30, 2023, and the new school is expected to be open and occupied in August 2023. The substantial completion date for construction stage 2 is December 31, 2023.

 

The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.

 

Staff requests the BOE’s approval of the schematic design documents. Once approved, the documents will be submitted to the State IAC for their review and approval.

 

 

PRESENTER(S) & TITLE(S):

Bob Mock and Eric Feiss, GWWO Architects

Bradley W. Ahalt, Senior Project Manager, Capital Programs Department, Division of Operations.

 

SUBMITTED BY:

Paul A. Lebo, Chief Operating Officer

 

           

 

Motion & Voting
Board approval of action/consent items.
Brad Young motioned to approve the action/consent items.
David Bass requested that 2.04 Brunswick Elementary School Replacement Project - Schematic Design Submission be removed for action/consent and be voted on separately.
Brad Young removed his previous motion and motioned to approve 2.01/2.02/2.03.

Motion by Brad W Young, second by Jason Johnson.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
2. Regular Meeting - Action Consent
Subject
2.05 Adjournment
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Procedure

           

 

3. Administrative Function [4:00 p.m.]
Subject
3.01 Adjournment
Meeting
Dec 9, 2020 - Board of Education Meeting
Type
Procedure