1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.01 Call to Order
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Procedure
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.02 Pledge of Allegiance
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Procedure
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.03 Approval of the January 13, 2021 Meeting Agenda
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Action
Recommended Action
Approval of the January 13, 2021 Meeting Agenda

           

 

Motion & Voting
Approval of the January 13, 2021 Meeting Agenda
Mia Martinez, Student Member, Supported the Motion

Motion by Brad W Young, second by David Bass.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.04 Approval of the December 9, 2020 Meeting minutes
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the December 9, 2020 Regular Meeting minutes.
Minutes
View Minutes for Dec 9, 2020 - Board of Education Meeting
Motion & Voting
Board approval of the December 9, 2020 Regular Meeting minutes.
Mia Martinez, Student Member, Supported the Motion

Motion by Brad W Young, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.05 Administrative Function Announcement
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Procedure

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function on 12/9/20 at 7:00 p.m. in the Board Room.  The Board was provided updates on a negotiated agreement and a charter school.

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.06 Public Comment
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Information

Due to the critical health situation that our community is currently experiencing, the January 13th Board meeting will take place via teleconference.  The meeting will not be open to the public. Should anyone wish to provide public comment, please send an email that includes your full name to: FCPSBoEmtg@fcps.org the day of the Board meeting. The Board allocates 30 minutes for public comment. Public Comments will be read up to 30 minutes; however, all public comment, whether read or not, will be posted on BoardDocs within 24 hours of the meeting. Please note that public comment is for statements and questions will be directed to the appropriate staff for response.

 

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not intended to be a question and answer platform with the Board.  Generally, the Board will not respond to comments made.

 

If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds.  On behalf of an organization you have up to 5 minutes.

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.07 RFP #030817 HVAC Systems, Installation, and Service with Related Products and Supplies
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

           

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from the Sourcewell Cooperative Agency.

 

BACKGROUND/SUMMARY:  This contract will be utilized by FCPS for the purchase of HVAC filters, related equipment, and as needed HVAC services.

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Curtis Orndorff, Building Maintenance Manager

 

SUBMITTED BY

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.08 Furniture and Equipment List for Rock Creek School
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Action
Recommended Action
Board Approval of Furniture and Equipment List for Rock Creek School
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

     

PURPOSE OF PRESENTATION: Staff has reviewed the attached list and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARYThis recommendation is for the approval of the list of furniture and equipment to be purchased for the Rock Creek School.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Daniel Lippy, Ed.D., Director, School Management & Charter Schools, SASA

Katie Buckley, Principal, Rock Creek School

 

SUBMITTED BY:

Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

     

 

Motion & Voting
Board Approval of Furniture and Equipment List for Rock Creek School
Mia Martinez, Student Member, Supported the Motion

Motion by Brad W Young, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.09 Provider Relief Fund Grant
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Action, Information, Discussion
Recommended Action
Board acceptance of the Provider Relief Fund Grant
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:

To seek Board of Education acceptance of a Provider Relief Fund grant from the U.S. Department of Health and Human Services.

 

BACKGROUND/SUMMARY

Frederick County Public Schools (FCPS) has been awarded a $117,579 Provider Relief Fund grant to support special education students and teachers.

 

The Provider Relief Fund offers financial relief during the COVID-19 pandemic to organizations who bill Medicaid fee-for-service. The Provider Relief Fund was authorized as part of the Coronavirus Aid, Relief and Economic Security (CARES) Act in March 2020 as a response to the economic fallout of the pandemic.

 

Medicaid, also referred to as Medical Assistance, covers the cost of medical care for qualifying individuals. In FCPS, Medical Assistance supports students with disabilities. Educational fee-for-services that are eligible to be billed to Medical Assistance include service coordination, the administration of diagnostic assessments, speech language therapy, therapeutic services, occupational and physical therapy and special transportation.

 

If accepted by the Board of Education, Provider Relief Funds will be used for the following:

 

 

Acceptance of this $117,579 grant from the U.S. Department of Health and Human Services does not obligate FCPS to expend additional local resources.

 

PROCESS STATEMENT: N/A

 

PRESENTER(S) & TITLE(S):

Doreen Bass, Grants Management Specialist

Linda J. Chambers, DOL, Director of Special Education

 

SUBMITTED BY

Michael Markoe, Ed.D., Deputy Superintendent

           

 

Motion & Voting
Board acceptance of the Provider Relief Fund Grant
Mia Martinez, Student Member, Supported the Motion

Motion by Karen A Yoho, second by Sue Johnson.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.10 Fiscal Year 2022 Superintendent's Recommended Operating Budget
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  To review the Fiscal Year 2022 Superintendent’s Recommended Operating Budget (SRB) with the Board of Education (BOE).

 

BACKGROUND/SUMMARY:  The Superintendent released her Fiscal Year 2022 Recommended Operating Budget on Monday, January 11, 2021.  The budget aligns with the BOE’s strategic plan, and totals $701.2 million.  The SRB is 3.95% more than the Fiscal Year 2021 approved operating budget, and has $34.3 million more in expenses than revenues.

 

The BOE is scheduled to hold budget discussions with individual divisions and departments of FCPS during a scheduled budget work session on Wednesday, January 20, 2021 from 9:00 a.m. to 3:00 p.m.  The BOE is then scheduled to approve a proposed budget at the January 27, 2021 BOE meeting to take to the February public hearing. 

 

The BOE Operating Budget public hearing is scheduled for Wednesday, February 3, 2021  beginning at 7:00 p.m. in a virtual format.  For the public hearing, constituents may submit testimony via email, video submission, or telephone.  Details on how to submit testimony will be available from the Public Affairs team on FCPS.org and via FindOutFirst.

 

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Budget Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.11 Strategic Facilities Update
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  

Staff will provide the Board of Education of Frederick County (BOE) an update on the capital budget process, annual reporting requirements, and the portfolio status of school facilities.

 

BACKGROUND/SUMMARY

Each year, the BOE reviews and approves two systemic plans from the Division of Operations, the Comprehensive Maintenance Plan and the Educational Facilities Master Plan. These documents guide the capital budgeting and planning process and provide an annual update to the Board about school facilities and the long-range plan for future projects and priorities. This presentation will provide additional details about the annual review process, budgeting process, and the portfolio status of FCPS facilities.

 

PROCESS STATEMENT: N/A

 

PRESENTER(S) & TITLE(S):

Robert Wilkinson, Director, Maintenance and Operations

Adnan Mamoon, Director, Capital Programs

Paul Lebo, Chief Operating Officer

 

SUBMITTED BY

Paul A. Lebo, Chief Operating Officer

 

 

 

           

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.12 Committee Reports
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Information
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.13 Board Member Comments
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Information
2. Regular Meeting - Action Consent
Subject
2.01 Staffing Changes
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.

           

 

Motion & Voting
Board approval of action/consent items.
Mia Martinez, Student Member, Supported the Motion

Motion by Karen A Yoho, second by Brad W Young.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
Not Present at Vote: Elizabeth Barrett
2. Regular Meeting - Action Consent
Subject
2.02 Motion to Move into Closed Session
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Action, Procedure
Recommended Action
Board approval to move into Closed Session.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board will meet in Closed Session at 4:00 pm via teleconference to receive an update on negotiations with the Frederick County Administrative and Supervisory Association (FCASA), Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).

 

Motion & Voting
Board approval to move into Closed Session.
Student Member not present for vote.

Motion by Brad W Young, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, David Bass, Sue Johnson, Jason Johnson
Not Present at Vote: Elizabeth Barrett
2. Regular Meeting - Action Consent
Subject
2.03 Adjournment
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Procedure

           

 

3. Closed Session [4:00 p.m]
Subject
3.01 Call to Order
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Procedure

 

3. Closed Session [4:00 p.m]
Subject
3.04 Adjournment
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Procedure

           

 

4. Administrative Function [4:30 p.m.]
Subject
4.01 Adjournment
Meeting
Jan 13, 2021 - Board of Education Meeting
Type
Procedure