PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).
Bid 21MISC15, Sign Language Interpreting Agency Services:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with an agency to provide qualified sign language interpreters and assure communication access for students and their families during school sponsored events.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Amy Brooks, Coordinator of Interpreting Services
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Baltimore City Public Schools.
BACKGROUND/SUMMARY: This contract will be used for the purchase of fresh produce by the Food and Nutrition Services Department. The contract was awarded to PJK Food Service, dba: Keany Produce Company.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Director of Food and Nutrition Services
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Omnia Partners.
BACKGROUND/SUMMARY: This contract will be used for digitizing employee records in the Human Resources Department.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Timothy Thornburg, Director of Human Resources
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for dental insurance benefits for active and retired employees of Frederick County Public Schools and their dependents.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Donna Clabaugh, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for providing medical and vision benefits to active and retired employees of Frederick County Public Schools (FCPS) and their dependents.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Donna Clabaugh, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to provide services to repair and restore the pool surface located at Walkersville High School.
PRESENTER(S) & TITLE(S):
Bill Meekins, Purchasing Associate
Laura Olsen, Environmental Compliance and Occupational Safety Manager, Operations and Safety
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for milk, juice, and dairy products to be served by the Food and Nutrition Services Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Director of Food and Nutrition Services
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with qualified mental health service providers for the delivery of mental health services to students throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Kristen Spear, CASS Coordinator, Student Services
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
To seek Board of Education (Board) acceptance of a Prekindergarten Expansion Grant.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $1,579,832 grant from the Maryland State Board of Education to support the addition of prekindergarten seats for 260 four-year-old children.
The additional seats will be used to serve Pre-K students at Butterfly Ridge (40 students), Hillcrest (80), Lincoln (60), Monocacy (60) and Waverley (20) elementary schools.
If accepted by the Board, FCPS will use Pre-K Expansion Grant funds for the following:
An essential component of the Pre-K Expansion Grant is improving seats from half-day to full-day. Students attending the five targeted schools represent a diverse population with many students qualifying for prekindergarten through family income limitations. All five schools currently offer full-day prekindergarten programs; data demonstrates that full day programming increases student achievement, social development and school readiness. Kindergarten Readiness Data (KRA) also indicates that students enrolled in full-day Pre-K outperform their peers in half-day programs. Grant funds will be used to convert 40 current half-day seats to full-day seats at Hillcrest and add 20 full-day seats at Butterfly Ridge.
Acceptance of this $1,579,832 grant does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT:
According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction & Innovation
SUBMITTED BY:
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek Board of Education acceptance of the Elementary and Secondary Emergency Relief (ESSER II) grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $16,879,062 grant from the Maryland State Department of Education (MSDE) as part of the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act of 2021.
If accepted by the Board of Education, ESSER II funds will be used for the following:
Acceptance of this $16,879,062 grant from MSDE does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education acceptance of the Fiscal Year 2022 Risk Management Grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $50,000 grant from the Maryland Association of Boards of Education (MABE)
If accepted by the Board of Education, FCPS will use Risk Management Grant funds for the following:
Acceptance of this $50,000 grant does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
Joseph Whipp, Risk and Safety Manager
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On March 24, 2021, the Policy Committee reviewed proposed changes to Policy 405 Graduation resulting from Senate Bill 564 regarding high school graduation requirements for students in foster care or homeless youth.
Below is the BoardDocs link to that Policy Committee meeting:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BRWN6N5D37C0
Policy 405 is presented today for the Board’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9) the Board will meet in Closed Session at 4:00 pm in the Board room to discuss a matter related to personnel, to appoint/reappoint members to the Ethics Panel and to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9) the Board reconvened in Closed Session at 10:03 p.m. on June 9, 2021 in the Board room to discuss a matter related to personnel and to receive an update on negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9) the Board met in Closed Session today at 4:00 p.m. in the Board room to discuss a matter related to personnel, to appoint/reappoint members to the Ethics Panel and to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
PURPOSE OF PRESENTATION:
To recognize Ms. Donna Lehman as the recipient of the 2021 Charles E. Tressler Distinguished Teacher Award.
BACKGROUND/SUMMARY: Ms. Lehman is a successful and highly respected teacher at Middletown High School. She shows genuine caring and empathy for students, which she conveys each day, along with her passion for art. Ms. Lehman is always there to offer praise and constructive criticism to push students to their greatest ability. Ms. Lehman has made a deep and positive impact on the Middletown community. She is the very definition of a teacher.
The late Samuel Eig of Gaithersburg, Maryland, established the Charles E. Tressler Award to recognize Dr. Tressler, a Giles professor emeritus of early childhood education who taught at Hood College from 1964 to 1990. Dr. Tressler chaired Hood’s education department for 18 years and served on the school’s graduate school council for 12 years. The Tressler Award is presented annually to honor distinguished teaching in Frederick County Public Schools. It recognizes an FCPS teacher who has had a significant impact on young people. Hood College formally honored Ms. Lehman virtually on May 27, 2021.
PROCESS STATEMENT:
Mr. Quesada, Middletown High School Principal, will briefly describe the Charles E. Tressler Award and introduce Ms. Lehman. Board President Mason will present Ms. Lehman with a plaque, certificate and Board pin while inviting other Board members to make comments. Mr. Mason will then invite Ms. Lehman to make remarks.
PRESENTER(S) & TITLE(S):
Bernie Quesada, Prinicpal of Middletown High School
Jay Mason, Board of Education President
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Frederick County Public Schools (FCPS) is proud to recognize the 2021-2022 Frederick County Teacher of the Year, Jenny Perez Ryan.
BACKGROUND/SUMMARY:
Jenny Perez Ryan earned a Bachelor of Science from Frostburg State (1999). She completed a Master’s equivalency from Frostburg State and University of California (2016). Over 21 years, Ryan has taught History, English, and English Learners and has provided professional learning for teachers in those areas. She has served as a team leader, department chair, and mentor. Ryan was a founding member of the FCPS Racial Equity Committee and is a curriculum writer for social studies and equity. Ryan was awarded the FCPS All Star Award and Frederick Center Ally of the Year award for work with LGBTQ+ students. Superintendent Dr. Terry Alban notified Ms. Ryan that she earned the award during a “SurPRIZE Patrol” visit to West Frederick Middle on April 28. Dr. Alban was joined by community leaders from throughout the county.
PROCESS STATEMENT:
Brandon Oland, Communications Manager, will briefly describe the Teacher of the Year process and introduce West Frederick Middle School Principal, Maggie Gilgallon-Joyce. After remarks, Ms. Gilgallon-Joyce will introduce Ms. Jenny Perez Ryan. Board President Mason will present Ms. Ryan with a Board pin while inviting other Board members to make comments. Mr. Mason will then invite Ms. Ryan to make remarks.
PRESENTER(S) & TITLE(S):
Brandon Oland, Communications Manager, Public Affairs
Maggie Gilgallon-Joyce, Principal, West Frederick Middle School
Jay Mason, Board of Education President
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To recognize Ms. Tracy Hilliard as the winner of the 2021 Washington Post Principal of the Year Award.
BACKGROUND/SUMMARY:
The Washington Post Principal of the Year Award recognizes principals who go beyond the day-to-day demands of their position to create an exceptional educational environment.
Tracy Hilliard is currently the principal at Urbana Elementary School. Ms. Hilliard began her career in 1990 as a first-grade teacher in FCPS. She was promoted to Assistant Principal (July 1999-April 2008), then principal (April 2008-present). As a result of her servant leadership and dedication to her staff and students, Hilliard has received frequent recognition, which includes leading Centerville Elementary School to Maryland Blue Ribbon School status (2016) and National Blue Ribbon School status (2017). Ms. Hilliard was also named the 2018 National Distinguished Principal for Maryland by the National Association of Elementary School Principals and the Maryland Association of Elementary School Principals.
Ms. Hilliard represented FCPS as a finalist for the 2021 Washington Post Principal of the Year award.
The Washington Post awards were established to encourage excellence in school leadership and to contribute in a substantive way to the improvement of education in the Washington metropolitan area.
PROCESS STATEMENT:
Brandon Oland, Communications Manager, Public Affairs, will briefly describe the Washington Post Principal of the Year process and introduce Elementary Instructional Leadership Director, Mark Pritts. After remarks, Mr. Pritts will introduce Ms. Hilliard. Board President Mason will present Ms. Hilliard with a Board pin while inviting other Board members to make comments. Mr. Mason will then invite Ms. Hilliard to make remarks.
PRESENTER(S) & TITLE(S):
Brandon Oland, Communications Manager, Public Affairs
Mark Pritts, Elementary Instructional Leadership Director
Jay Mason, Board of Education President
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To recognize Mr. Phil Arnold as the winner of the 2021 Washington Post Teacher of the Year Award.
BACKGROUND/SUMMARY:
The Washington Post recognizes teachers who exemplify excellence in their profession.
Frederick County Public Schools (FCPS) Career and Technology Center instructor Phil Arnold was initially a systems engineer by profession, but a teacher at heart. Ten years ago, Mr. Arnold was asked to substitute teach. That was all it took. After school, he went to the front office and asked, “How do I stay?” Arnold, who teaches Computer-Aided Design (CAD) Architecture and Engineering classes, is best known for helping students gain skills to solve real-world problems.
In recognition of his commitment to the success of students and staff, Mr. Arnold has been named the regional winner of the 2020 Washington Post Teacher of the Year award. The regional winner was announced on April 26, 2021.
In addition to recognizing excellence in teaching, the goal of the Washington Post Teacher of the Year Award has been to contribute to improvements in education in the Washington Metropolitan area.
PROCESS STATEMENT:
Brandon Oland, Communications Manager of Public Affairs will briefly describe the Washington Post Teacher of the Year process and introduce Michael Concepcion, the FCPS Career and Technology Center principal. After remarks, Mr. Concepcion will introduce Mr. Arnold. Board President Mason will present Mr. Arnold with a Board pin while inviting other Board members to make comments. Mr. Mason will then invite Mr. Arnold to make remarks.
PRESENTER(S) & TITLE(S):
Brandon Oland, Communications Manager, Public Affairs
Michael Concepcion, FCPS Career and Technology Center Principal,
Jay Mason, Board of Education President
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To recognize the Student Member on the Board, 2020-2021.
BACKGROUND/SUMMARY:
Mia Martinez served as the Student Member on the Board from July 1, 2020 - June 30, 2021. Miss Martinez is being recognized for her valuable contributions to the Board of Education of Frederick County.
PROCESS STATEMENT:
Board President Mason will read and present Miss Martinez with a Board proclamation.
PRESENTER(S) & TITLE(S):
Jay Mason, Board President
SUBMITTED BY:
Jay Mason, Board President
PURPOSE OF PRESENTATION:
To recognize the FCPS Substitute of the Year.
BACKGROUND/SUMMARY:
This is the fifth year that FCPS is recognizing the Substitute of the Year. This award recognizes an outstanding substitute including substitute teacher, long term substitute, special education instructional assistant substitute, or charter school instructional assistant substitute, who takes initiative to go beyond the basic job duties, and demonstrates exceptional skill and dedication. Our winner will receive a trophy and a $100 cash award.
PROCESS STATEMENT: Robert Wedge will provide an introduction about the award, Dr. Alban will recognize the Substitute of the year.
PRESENTER(S) & TITLE(S):
Robert Wedge, Senior Manager of Talent Acquisition/Management-Support, Human Resources
SUBMITTED BY:
Robert Wedge, Senior Manager of Talent Acquisition/Management-Support, Human Resources
PURPOSE OF PRESENTATION
To provide a recap of the 2021 Frederick County Public Schools (FCPS) graduations and provide information concerning scholarships extended in 2021.
BACKGROUND/SUMMARY
FCPS is proud to highlight the Class of 2021 and spotlight their graduations and accomplishments.
Dr. Markoe will provide a summary of the accomplishments and will introduce a video highlighting the graduation exercises of 2021.
PRESENTER(S) & TITLE(S)
Mike Markoe, Ed.D., Deputy Superintendent
SUBMITTED BY
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
The current Negotiated Agreement between the Frederick County Administrative and Supervisory Association (FCASA) and the Board of Education of Frederick County (Board) is in effect through June 30, 2022. Salary and insurance, as well as one item at the discretion of either party, were open for negotiations.
BACKGROUND/SUMMARY:
The negotiating teams for the Board and FCASA have reached tentative agreement for fiscal year 2022. FCASA conducted a ratification vote of its members and received a majority vote for approving ratification.
In summary, the following are highlights of changes with specific language attached:
Staff is recommending action by the Board for ratification and execution of the attached Addendum to the Negotiated Agreement. (backup1)
PRESENTER(S) & TITLE(S):
Tim Thornburg, Director of Human Resources - Chief Negotiator, Board of Education
Daniel Besseck, Jr. – Chief Negotiator, FCASA
Amy Schwiegerath – President, FCASA
SUBMITTED BY:
Tim Thornburg, Director of Human Resources - Chief Negotiator, Board of Education
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Board approval of the Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The July - September 2021 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Mason, Board President
SUBMITTED BY: Mr. Mason, Board President
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On March 24, 2021, the Policy Committee reviewed a summary of the U.S. Department of Education’s new Title IX Regulations and provided direction in creating a new policy to ensure compliance with Title IX 34 C.F.R. Part 106. The BoardDocs link to that discussion is found below:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BYRL8M554D47
On May 26, 2021, the Policy Committee reviewed the new policy identified as Policy 116 Title IX Sexual Harassment. The draft of Policy 116 replaces Policy 318 Sexual Harassment – Employee Rights and Reporting and Policy 447 Sexual Harassment/Child Sexual Abuse – Student Rights and Reporting; and, therefore are recommended for deletion. The BoardDocs link to that discussion is found below:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BRWN7K5D3B78
On June 9, 2021, new Policy 116 Title IX Sexual Harassment was presented for the Board’s first reading. Policy 318 and Policy 447 were recommended for deletion. The BoardDocs link is found below:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C3DLQR54E6E9
Today new Policy 116 Title IX Sexual Harassment is presented for the Board’s consent agenda approval with the deletion of Policy 318 and Policy 447. (backup1, backup2 and backup3)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: The Racial Equity Committee (REC) will present their annual report to the Board. In addition to sharing their work since being established, the report will include recommendations for school system practices related to race and equity, as well as recommendations for addressing and mitigating against inequitable practices, incidences of implicit biases, and potentially discriminatory practices across the school system.
BACKGROUND/SUMMARY: The Racial Equity Committee serves the purpose of identifying discrimination or harassment, raising awareness of implicit bias, and eliminating or mitigating racial inequity, or its effects, across the entire school system. The REC makes recommendations to the Board on aspects related to racial equity and the equity policy within all educational programs of Frederick County Public Schools (FCPS).
After the presentation, the chair and executive committee of the REC will be available to answer questions from the Board.
PRESENTER(S) & TITLE(S):
Kisha Coa, REC Chair
Elissa Andrade, REC Vice-Chair
SUBMITTED BY:
Mr. David Bass, Board Liaison, REC
Keith Harris, Ed.D., Executive Director, Accelerating Achievement and Equity
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2022 (FY2022) Operating Budget.
BACKGROUND/SUMMARY: The Board of Education (BOE) Operating Budget, totaling $765,083,290 includes the unrestricted budget of $610,530,615 and the restricted budget of $154,552,675. This Board item includes three attachments:
The Frederick County Government funding of the FY2022 budget is $20.0 million over the FY2021 appropriation. The County Council approved its operating budget and associated appropriation to the BOE on May 18, 2021.
The FY2022 unrestricted state revenue increased by $1.5 million, due in large part to the increase in Pre-Kindergarten Blueprint for Maryland’s Future funding.
The FY2022 federal restricted funding increased by nearly $65.4 million. These increases are reflective of the federal funding we are receiving for the recovery from the COVID-19 pandemic.
The first two attachments, the Sources of Funds and the MSDE Expenditure Categories, require BOE approval. The third attachment is the detailed working file form which the Board has been working throughout the budget cycle.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the FY2022 Artificial Turf Fund Budget.
BACKGROUND/SUMMARY: The Artificial Turf Fund, reported as a non-major governmental fund, was created in FY2010. Since the inception of this fund, Frederick County Public Schools has been collecting revenues with the intention of using those revenues to repair/replace the artificial turf fields as they reach their useful life.
The recommended FY2022 Artificial Turf Fund Budget reflects total revenues of $411,000 for the year. Budgeted revenues are expected to be generated by community user groups for rentals for the use of facilities and turf fields, cell tower leases, interest earnings as well as a transfer from the General Fund. There are no planned expenditures budgeted from the Artificial Turf Fund in FY2022.
The FY2022 recommended budget reflects a recovery of the temporary deficit from FY2021 activities. The fund is projected to have a positive ending fund balance.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the FY2022 Capital Budget.
BACKGROUND/SUMMARY: The FY2022 Capital Budget is recommended at a total of $50,663,156. This is comprised of state and local funding. The projects listed in the attached budget summary are part of the comprehensive six-year plan that is updated annually.
The budget provides construction funds for the Waverley Elementary and the Brunswick Elementary School Replacement projects. Funding is also included for nine (9) systemic renovation projects as well as funding for one (1) bus.
The Public School Construction Program’s budget was approved by the Interagency Commission (IAC) on School Construction on May 27, 2021. Frederick County Government’s Capital Budget was approved by the Frederick County Council on May 18, 2021.
Frederick County Public Schools received a FY2022 Aging School Program (ASP) allocation of $182,622. There will be a future budget amendment to recognize the Aging School Program (ASP) funding once a project is determined. The construction team is evaluating projects that meet the ASP criteria and will be submitting project applications to the Public School Construction Program for IAC approval.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of FY2022 Food and Nutrition Services Operating Budget.
BACKGROUND/SUMMARY: The proposed FY2022 Food and Nutrition Services Operating Budget is $15,851,915. Total FY2022 revenues are approximately $3,080,103 more than the FY2021 budgeted revenues of $12,771,812. The USDA has extended the area eligibility waiver, which allows all students to receive a free breakfast and lunch meal seven days a week. FNS is planning for pre-pandemic meal service, participation, and a la carte sales with students attending school five days a week.
The recommended expenditures are $15,851,915, which is $3,080,103 more than the budgeted expenditures for FY2021 of $12,771,812. Salaries have increased 16% to meet contractual obligations and pre-pandemic staffing models. Supplies and materials have increased 37% over FY2021, due to producing a higher expected number of meals for FY2022. Equipment expenditures are also budgeted at an increase to implement an equipment replacement cycle.
The Food and Nutrition Services Fund’s started FY2021 with a fund balance of approximately $1.2M, and is projecting a surplus for the year of $371,000.
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the FY2022 Self-Insurance Fund Budget.
BACKGROUND/SUMMARY: The recommended FY2022 Self-Insurance Operating Budget is $119,888,230. Total revenues are $6,634,565 or 5.86% more than the approved FY2021 budgeted revenues of $113,253,665. Operating revenues largely consist of Board of Education contributions, employee contributions, retiree contributions, and Medicare subsidies. The recommended budget includes an increase in enrollment, a 1.25% medical premium increase, and a newly established retiree plus one dependent rate tier.
The recommended expenditures are $119,888,230, which is $6,634,565 more than the budgeted expenditures for FY2021 of $113,253,665. Included in budgeted Health Claims Paid is an estimated $1,386,747 to cover the insurance cost for new retirees and $2,860,225 to cover the insurance cost for new employees. The budget for Stop Loss Insurance increased 16% from the approved FY2021 budget; reflective of market trend and revised contract terms (24 months incurred/12 months paid versus 12 months incurred/12 months paid).
Transfers out to the OPEB Trust Fund are contingent on the Self-Insurance audited fund balance exceeding the target reserve by more than 25%. Insurance Council voted to increase the target reserve in FY2022 to 1/10th of the recommended budget, an increase from 1/12th of the recommended budget. The funding source for the anticipated OPEB contribution of $1,499,632 is fund balance. The amount of fund balance actually used will fluctuate based on FY2021 audited financials and any FY2022 operational gains/losses.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the 2021 Superintendent’s Recommended Educational Facilities Master Plan (EFMP).
BACKGROUND/SUMMARY: Each year, the Board of Education of Frederick County (BOE) reviews and updates the ten-year EFMP for the Frederick County Public Schools. This plan serves a number of purposes, some of which include:
PROCESS STATEMENT: The Superintendent’s Recommended EFMP was presented to the BOE at the June 9, 2021 meeting. The BOE will have additional discussion, receive public comment, and is scheduled to approve the EFMP at the June 23, 2021 meeting. The approved EFMP must be submitted to the state by July 1, and is the basis for capital funding requests for FY 23, which are submitted to the state and county in early October 2021. Electronic copies of the plan can be found at https://www.fcps.org/capital-program/efmp
PRESENTER(S) & TITLE(S):
Adnan Mamoon, Director, Capital Programs Department
Beth Pasierb, Supervisor of Facilities Planning
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
To provide the Board of Education an update on Frederick County Public Schools’ (FCPS) opening for the 2021-2022 school year.
BACKGROUND/SUMMARY:
During the March 10, 2021 BOE meeting, the Board discussed having a reoccurring agenda item to address updates and developments regarding reopening and moving forward. Beginning with the March 24th BOE meeting, this topic has been added and will continue to be reflected on future agendas. The BoardDocs cover sheet will reflect the specific topics being discussed. As planning moves forward, this item has been renamed to Opening 2021 - 2022 School Year.
PROCESS STATEMENT:
Central office staff will share current status and updates related to the school opening plan for 2021-2022.
PRESENTER(S) & TITLE(S):
Mike Markoe, Ed.D., Deputy Superintendent
Jamie Aliveto, Ed.D., Executive Director, System Accountability and School Administration
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Dana Falls, Director, Student Services
Keith Harris, Ed.D., Executive Director, Accelerating Achievement and Equity
Meg Lee, Director, Organizational Development
Daniel Lippy, Ed.D., Director, School Management
SUBMITTED BY:
Mike Markoe, Ed. D., Deputy Superintendent