PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).
RFQ 22C2, Request for Qualifications of Roofing Contractors
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify roofers for large roofing projects. Roofing contractors will be evaluated on their qualifications, experience, manufacturer authorization and certifications, financial information, and other pertinent data. Only the most qualified companies will be recommended as eligible to receive bidding documents for roofing projects over $250,000.00.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with a health service provider to perform substance testing services, DOT physicals, and other related services for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for environmental and industrial hygiene firms to perform design and construction administration services for abatement/re-mediation projects, testing and monitoring services for air quality, lead, water and radon presence, and site environmental assessments.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Agent
Laura Olsen, FMP, Environmental Compliance and Occupational Health Manager
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to furnish labor, materials, equipment and incidentals necessary to repair, and/or installation of bituminous concrete to various locations throughout Frederick County Public Schools
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Agent
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds in the Maintenance Department
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for fuel tank replacement and fuel system cleaning and maintenance. This contract includes various size tank removal and replacement, tank installations, piping and wiring systems, monitoring wells, pumps, and pumping systems.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Agent
Tony Ray, Project Manager III, Construction Management
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with licensed consultants for on-call design services for architectural, structural, civil, geo technical, mechanical, electrical, and other design disciplines for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2023 (FY2023) Operating Budget calendar.
BACKGROUND/SUMMARY: Goal 3 of the Board’s strategic plan states FCPS will pursue and utilize resources strategically and responsibly to achieve our objectives and inspire public confidence. The budget calendar is the first of many steps to establish the FY2023 Operating Budget. The calendar highlights several key milestones including the creation of the Superintendent’s Recommended Budget, the Board’s request to the County Executive, and finally the approval of the Operating Budget in June. This calendar also includes several public engagement events for the community and the FCPS staff members.
FCPS updates our website with the latest budget news and provides an email address – fcps.budget@fcps.org – to answer questions. The budget department’s goal is to provide a transparent process that seeks engagement from FCPS’s many stakeholders, including the Board, FCPS staff, and the community.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $24,999 Pathways to STEM Apprenticeship Maryland Program (AMP) Supplemental Grant from the Maryland State Department of Education (MSDE).
The Apprenticeship Maryland Program provides high school juniors and seniors with academic and occupational skills through partnerships with local businesses. Students selected for the program are employed in paid part-time positions under the cooperative supervision of the employer/mentor and their school’s Work-Based Learning Coordinator. Students are scheduled for apprenticeships for two 90-minute periods of a school day and earn two credits each semester.
FCPS will use the AMP Supplemental Grant to support the following activities:
Acceptance of this $24,999 grant does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT:
According to FCPS Regulation 500-21, all grant awards below $50,000 must be reported as information items on the agenda of the next scheduled meeting of the Board of Education.
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction & Innovation
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On June 23, 2021, the Policy Committee reviewed proposed edits and updated title for Policy 300 Personnel. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C3YPNH5B9A5F
Policy 300 is presented today for the Board’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On June 23, 2021, the Policy Committee reviewed proposed edits for Policy 310 Negotiations. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C3YPNJ5B9F75
Policy 310 is presented today for the Board’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 18, 2021, the Policy Committee reviewed proposed edits for Policy 403 Student Discipline. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C4ER586C3339
Policy 403 is presented today for the Board of Education’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Dana Falls, Director of Student Services
Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 18, 2021, the Policy Committee reviewed proposed edits and updated title for Policy 509 Extracurricular and Co-Curricular Activities. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C4ER596C38F9
Policy 509 is presented today for the Board of Education’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Kevin Kendro, Supervisor of Athletics & Extracurricular Activities
Dr. Daniel Lippy, Director of School Management
Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board will meet in Closed Session at 3:45 p.m. in the Board room to discuss negotiations.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (2), (9), the Board met in Closed Session at 8:54 p.m. on 9/8/21 in the Board room to consider appointments to the Family Life Advisory Committee, to determine the manner in which the Board will process an appeal request and to receive an update on negotiations with the Frederick County Teachers Association (FCTA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board met in Closed Session at 3:45 p.m. today in the Board room to discuss negotiations.
PURPOSE OF PRESENTATION:
The Superintendent is proud recognize the national banner recognition that Twin Ridge Elementary has received from Special Olympics Maryland.
BACKGROUND/SUMMARY:
Special Olympics Maryland has announced that Twin Ridge Elementary School, a Special Olympics Unified Champion School, has achieved national banner recognition for its efforts to provide inclusive sports and activities for students with and without disabilities. Twin Ridge is the first school in Frederick County to earn this accolade and the only elementary school in Maryland to ever receive this recognition. Twin Ridge received this honor as a result of meeting national standards of excellence in the areas of inclusion, advocacy and respect. Twin Ridge will be among a select number of schools to receive this distinction. They will be presented with a banner to hang in their building and will be included on a list of other schools around the country that have achieved this distinguished status.
PRESENTER(S) & TITLE(S):
Heather Hobbs, Principal, Twin Ridge Elementary
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
BACKGROUND/SUMMARY:
The Negotiated Agreement between the Board of Education of Frederick County (Board) and the Frederick County Teachers Association (FCTA) expired on June 30, 2021. After several months of the negotiations process, impasse was declared by the Public School Labor Relations Board (PSLRB) August 12, 2021. Pursuant to the PSLRB’s notice, the parties then selected a mediator and commenced with mediation. Following the mediation process, the parties successfully reached tentative agreement.
PURPOSE OF PRESENTATION:
The negotiating teams for the Board and FCTA have reached tentative agreement for a three-year contract. FCTA conducted a ratification vote of its members and received a majority vote for approving ratification.
Changes to the agreement are noted in blue font on the attached document showing tentative agreement. (backup1) Highlights of the negotiated agreement between the Board and the FCTA are:
Staff is recommending action by the Board for ratification and execution of the attached negotiated agreement for the school years 2021-2022, 2022-2023 and 2023-2024.
PRESENTER(S) & TITLE(S):
Dr. Mike Markoe, Deputy Superintendent – Chief Negotiator for the Board
Jen Nguherimo, MSEA UniServ Director – Chief Negotiator for the FCTA
Missy Dirks – President, FCTA
SUBMITTED BY:
Dr. Mike Markoe, Deputy Superintendent – Chief Negotiator for the Board
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Board approval of the Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2021 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Mason, Board President
SUBMITTED BY: Mr. Mason, Board President
PURPOSE OF PRESENTATION:
To review progress measures and strategies for Aspirational Goals 1, 4 and 5 of the Frederick County Public Schools (FCPS) Board of Education Strategic Plan.
BACKGROUND/SUMMARY:
FCPS initiated a Five-Year Strategic Plan in the 2016 school year. The plan contained five aspirational goals, 10 priorities (two per goal), and subsequent measurable goals. From 2016 to 2018, the Board reviewed past progress on the initial 30 measurable goals. Seeking to ensure that the measures aligned to the school system’s vision and inform fiscal priorities and needs, the Board revisited and discussed newly proposed measurable goals during a series of meetings in 2019. The Board approved 19 newly revised measures for Aspirational Goals 1-5 in August 2019. Baseline for the goals will be established based on this year’s data as appropriate. Supporting information on strategies related to Goals 1, 4 and 5 will also be shared.
PROCESS STATEMENT:
A cross-departmental Strategic Plan Reporting Workgroup was established to facilitate reporting on each goal. The System Accountability and School Administration (SASA) department collects data on strategic plan measures from various FCPS departments. The first year of baseline data will be presented across multiple Board meetings this school year.
PRESENTER(S) & TITLE(S):
Jennifer Bingman, Director, System Accountability and School Improvement
Angie Corrigan, Director, School Administration and Instructional Leadership (Elementary)
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Dana Falls, Director, Student Services
Brandon Oland, Communications Manager
Kathleen Schlappal, Director, School Administration and Instructional Leadership (High)
SUBMITTED BY:
Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
There are two key decisions for the Board to make regarding the Frederick County Public Schools (FCPS) response to COVID. The first relates to any potential change to the current instructional model. The second relates to the potential addition of a screening test program, as a further mitigating strategy.
BACKGROUND/SUMMARY:
At the September 8 BOE meeting Dr. Alban asked the Board to provide clear direction on specific metrics or parameters that must be met to modify our current operational status, that is, in-person instruction 5 days a week for all students.
Possible considerations for the Board are:
FCPS has enrolled in the Maryland State Screening Test Program in collaboration with the Frederick County Health Department. We are in the process of finalizing an agreement with a vendor and seeking state approval to move forward. Staff is seeking direction from the Board on the scope of the screening test program.
PRESENTER(S) & TITLE(S):
Theresa R. Alban, Ph.D., Superintendent of Schools
SUBMITTED BY:
Theresa R. Alban, Ph.D., Superintendent of Schools