PRESENTATION OF 1 BID CALENDAR ITEM

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).

RFP 22A2, Monocacy Elementary School Limited Renovation Program – Design Build:

BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for Design-Build services for a limited renovation of Monocacy Elementary School.

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Adnan Mamoon, Director of Capital Programs, Division of Operations

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for the excavation and backfill repair of site work at various sites within Frederick County Public Schools

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Agent

Tony Ray, Project Manager III, Construction Management

SUBMITTED BY: 

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #22-02.

BACKGROUND/SUMMARY:  Budget Amendment #22-02 recognizes the reversion of state funds for the Thurmont Middle Roof Replacement project.  This project is complete and is closed with the state. 

The level of state funds originally allocated for this project by the Public School Construction Program exceeded what was necessary to complete the project.  State funding was reduced due to favorable bids received for the project.  The funds will be reverted to the state, and will be available for future FCPS projects.

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #22-03.

BACKGROUND/SUMMARY:  Budget Amendment #22-03 proposes the transfer of the remaining balances, closing out the following projects:  Brunswick Elementary Modernization Feasibility, Liberty Elementary Modernization/Addition Feasibility, Brunswick High Addition/Renovation Feasibility, and Valley Elementary & Green Valley Elementary Feasibility into the Brunswick Elementary Replacement project.   Due to the county’s funding source, these remaining balances can only be transferred to major projects.

This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff seeks approval of School Construction Budget Amendment #22-04.

BACKGROUND/SUMMARY:  Budget Amendment #22-04 proposes the transfer of the remaining balance from the Limited Renovations project into the Thurmont Elementary Limited Renovations project.  With this transfer the Limited Renovations project will be closed.

This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.

BACKGROUND/SUMMARY:  Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending September 30, 2021.

This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance.  The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects.  Details concerning an individual project are available upon request.  Please note projects solely funded by the State are excluded from this report.

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: To seek Board of Education acceptance of the American Rescue Plan Elementary & Secondary Emergency Relief (ARP ESSER) grant.

BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $37,935,225 grant from the Maryland State Department of Education (MSDE) as part of the American Rescue Plan (ARP) Act of 2021.

If accepted by the Board of Education, ARP ESSER funds would be used for the following:

• Covering the costs of air quality enhancements at the Career & Technology Center, Kemptown Elementary and Glade Elementary.
• Planning and implementing the Summer 2022 Elevate Academy.
• Transporting students participating in FCPS summer 2022 programs.
• Providing school year tutoring and extension activities.
• Purchasing software to support student learning.
• Covering the costs of English Learner Literacy Coaches to serve students at Frederick and Gov. Thomas Johnson High Schools.
• Providing arts education programming and professional learning.
• Offering a sophomore college experience at Frederick Community College for students at targeted high schools.
• Purchasing materials for a dual enrollment course for English Learner students.
• Offering a history immersion experience for 8^th grade students from five targeted middle schools.
• Developing a high school level women’s studies/history elective course.
• Funding seven academic support teachers, 15 school counselors and 23.5 special education teachers.
• Purchasing an outcomes-based measurement system to evaluate the effectiveness of therapeutic supports to students provided by FCPS.
• Funding a Teacher Specialist for Behavioral Interventions and Supports, professional learning for school-based behavioral staff and materials to implement “calm corners” in our elementary schools.
• Covering the costs of therapy for uninsured students through a contracted trauma therapist.
• Providing support to grieving students through professional learning for school counselors and contracted bereavement referral services.
• Supplemental pay to CASS workers to coordinate trauma therapy and bereavement services.
• Funding a 12-month school psychologist to serve on the Child Find team.
• Purchasing additional PATHS kits for elementary schools and a social-emotional learning curriculum to be piloted at the high school level.
• Developing and implementing a Hospital Transition Program at Heather Ridge School for secondary students who are transitioning back to school after a mental health hospitalization.
• Providing professional learning on suicide awareness and prevention to secondary teachers.
• Revising our elementary and secondary sexual assault and prevention curriculum.
• Revising our elementary substance abuse curriculum.
• Developing curriculum and lessons for a traveling unit on movement education for our elementary physical education classes.
• Providing workshop pay to teachers participating in after school meetings of the Teachers Advisory Council.
• Providing hiring and retention incentives to bus drivers and food service workers.
• Providing a daily premium pay to substitutes who work on Mondays, Fridays and the day before a holiday.
• Purchasing Chromebook repair parts and replacements.
• Upgrading the FCPS data center infrastructure.
• Enhancing cybersecurity through the purchase of a Multi-Factor Authentication system.
• Supporting the use of technology subject matter experts through contracted services.
• Installing videoconferencing capabilities in each FCPS school.
• Purchasing on-line enrollment software.
• Providing per pupil allocations to FCPS’ three charter schools
• Covering the costs of a Program Evaluation Specialist, Grants Coordinator and Grants Specialist to support ARP ESSER activities and required reporting.

Acceptance of this $37,935,225 grant from MSDE does not obligate FCPS to expend additional local resources.

Staff recommends acceptance of this grant.

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.

PRESENTER(S) & TITLE(S):

Heather Clabaugh, Budget Officer

Doreen Bass, Grants Management Specialist

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: To seek Board of Education acceptance of the School Reopening Grant.

BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $536,559 School Reopening Grant from the Maryland State Department of Education (MSDE) as part of the American Rescue Plan (ARP) Act of 2021.

If accepted by the Board of Education, School Reopening Grant monies would be used to fund four (4.0 FTE) contingency intervention positions as well as replacement instructional materials.

Acceptance of this $536,559 grant from MSDE does not obligate FCPS to expend additional local resources.

Staff recommends acceptance of this grant.

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.

PRESENTER(S) & TITLE(S):

Heather Clabaugh, Budget Officer

Doreen Bass, Grants Management Specialist

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: To seek Board of Education acceptance of the FY21 Summer Supplemental Grant.

BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $686,029 FY21 Summer Supplemental Grant from the Maryland State Department of Education (MSDE) as part of the American Rescue Plan (ARP) Act of 2021.

If accepted by the Board of Education, FY21 Summer Supplemental Grant monies will be used to fund the Summer 2022 Elevate Academy at nine schools.

Acceptance of this $686,029 grant from MSDE does not obligate FCPS to expend additional local resources.

Staff recommends acceptance of this grant.

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.

PRESENTER(S) & TITLE(S):

Heather Clabaugh, Budget Officer

Doreen Bass, Grants Management Specialist

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: To seek Board of Education acceptance of the FY22 Summer Supplemental Grant.

BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $686,029 FY22 Summer Supplemental Grant from the Maryland State Department of Education (MSDE) as part of the American Rescue Plan Act of 2021 Coronavirus State Fiscal Recovery Funds issued by the U.S. Treasury Department.

If accepted by the Board of Education, FY22 Summer Supplemental Grant monies will be used to fund the Summer 2022 Elevate Academy at nine schools.

Acceptance of this $686,029 grant from MSDE does not obligate FCPS to expend additional local resources.

Staff recommends acceptance of this grant.

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.

PRESENTER(S) & TITLE(S):

Heather Clabaugh, Budget Officer

Doreen Bass, Grants Management Specialist

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: To seek Board of Education acceptance of the Transitional Supplemental Instruction Grant.

BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $744,091 Transitional Supplemental Instruction Grant from the Maryland State Department of Education (MSDE) as part of the American Rescue Plan (ARP) Act of 2021.

These funds are restricted for use in accordance with applicable language in the Education Article §5-226 enacted per HB 1300 (CH 36-2019 Session) and HB 1372 (C55 – 2020 Session), which limits the funds for use in grades K-3.

If accepted by the Board of Education, Transitional Supplemental Instruction Grant monies will be used to support small group supplemental instruction to students in grades K-3.

Acceptance of this $744,091 grant from MSDE does not obligate FCPS to expend additional local resources.

Staff recommends acceptance of this grant.

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.

PRESENTER(S) & TITLE(S):

Heather Clabaugh, Budget Officer

Doreen Bass, Grants Management Specialist

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: To seek Board of Education acceptance of the Supple-mental Tutoring Grant.

BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $5,483,925 Supplemental Tutoring Grant from the Maryland State Department of Education (MSDE) as part of the American Rescue Plan (ARP) Act of 2021.

These funds are restricted for use in accordance with applicable language in the State of Maryland’s FY22 Budget Bill and §4 of HB 1372, which limits the funds for use in grades 4-12.

If accepted by the Board of Education, Supplemental Tutoring Grant monies will be used to support small group tutoring to students in grades 4-12, as well as 24/7 on-line tutoring services for secondary students provided by TutorMe, LLC (contract approved at the September 8, 2021 Board of Education meeting). In addition, grant funds will be used to hire 7.0 FTE academic support positions for grades 4-5 and 15.0 FTE academic support positions for middle and high schools.

Acceptance of this $5,483,925 grant from MSDE does not obligate FCPS to expend additional local resources.

Staff recommends acceptance of this grant.

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.

PRESENTER(S) & TITLE(S):

Heather Clabaugh, Budget Officer

Doreen Bass, Grants Management Specialist

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  

To seek Board of Education acceptance of the FAST Grant from the Maryland State Department of Education (MSDE).

BACKGROUND/SUMMARY:  

Frederick County Public Schools (FCPS) has been awarded a three-year, $1,200,000 21^st Century Community Grant from MSDE to support summer programs at four schools. In FCPS, the 21^st Century Community Learning Center operates as Fun Academics in the Summer Time (FAST).

21^st Century Community Learning Centers have been serving FCPS students and families since 2003. Originally implemented as after school programs at three Title I elementary schools, the program focus shifted to summer learning and enrichment in 2015. Over the past seven summers, over 2,400 students have been served.

If accepted by the Board of Education, Year 1 grant funds of $400,000 would be used to operate a five-week (20-day) summer program for rising first through fifth grade students at Butterfly Ridge, Hillcrest, Lincoln and Waverley Elementary Schools. The program would run in person, with all FCPS safety protocols in place. Fifty students would be served at each school, with a total of 200 students served across the four schools. FAST will provide 4.5 hours of academics and enrichment programming each day that it is in session.

If accepted by the Board of Education, FAST grant monies would be used to:

• Fund FCPS teachers to serve as the “School-Based Leader” (referred to in the budget as “Program Principals”) to provide site-based management of the program.
• Support the work of community liaisons in their efforts to promote family engagement and student attendance in the FAST program.
• Fund FCPS teachers to serve as “Enrichment Coordinators” to collaborate with our community-based partners (Enhance Arts, Frederick County Health Department and Frederick Health) in developing and implementing engaging enrichment activities.
• Support FCPS counselors to lead social-emotional learning efforts.
• Cover the costs of FCPS teachers to provide instruction in language arts and math.
• Provide professional learning to teachers on the language arts and math interventions used during the summer program.
• Cover the costs of FCPS interpreters to ensure that families can communicate effectively with program staff.
• Provide bus transportation to students through the FCPS Department of Transportation.
• Hire an external evaluator, as required by MSDE.
• Provide funding for field trips to ensure a broad and engaging enrichment experience for students.
• Provide a school nurse at each FAST site through our partnership with the Frederick County Health Department.
• Support the work of Enhance Arts, one of our community-based partners.
• Purchase instructional and enrichment materials for use during the summer program.
• Cover the cost of conference attendance for FAST staff, as required by MSDE.

During the summer program, breakfast and lunch would be provided by the U.S. Department of Agriculture’s (USDA) Summer Meals Program.  Meals would be facilitated by the FCPS Department of Food and Nutrition Services.

Acceptance of this grant does not require FCPS to expend additional local resources.  The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST.

Staff recommends acceptance of this grant.

PROCESS STATEMENT:

According to FCPS Regulation 500-21, all grant awards over $50,000 must be approved by the Board of Education.

PRESENTER(S) & TITLE(S):

Jennifer C. Bingman, Director of System Accountability and School Improvement

Kimberly Seiss, Supervisor of Accountability, Improvement and Innovative Programs

SUBMITTED BY: 

Michael Markoe, Ed.D., Deputy Superintendent

PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) to accept a grant award from the Emergency Connectivity Fund Grant.

BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $2,367,190 Emergency Connectivity Fund Grant from the Federal Communications Commission (FCC) as part of the American Rescue Plan Act of 2021. The fund was created to help schools and libraries support remote learning.

If accepted by the BOE, grant funds will be used to purchase approximately 7,000 Chromebooks that will be distributed to students to support remote learning, equitable access to instruction, and to be available for off-campus education.

Acceptance of this $2,367,190 grant from the Federal Communications Commission does not obligate FCPS to expend additional local resources.

Staff recommends acceptance of this grant.

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the BOE.

PRESENTER(S) & TITLE(S):

Edward Gardner, Director, Technology Infrastructure

Doreen Bass, Grants Management Specialist

SUBMITTED BY: 

Paul A. Lebo, Chief Operating Officer

PURPOSE OF PRESENTATION:  The Superintendent and the Board of Education will discuss their priorities for the FY2023 Operating Budget.

BACKGROUND/SUMMARY:  After the FCPS budget officer provides a brief presentation summarizing the operating budget process, the Superintendent and Board will discuss priorities for the FY2023 Operating Budget.  The discussion of priorities will assist in the preparation of the Superintendent’s Recommended Budget scheduled for release in January 2022.  

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Budget Officer

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  

The purpose of this Board item is to share Frederick Classical Charter School’s (FCCS) progress on their probation action plan.

BACKGROUND/SUMMARY: 

FCCS was placed on probation for the 2021-2022 school year by the Board on June 9, 2021 due to governance concerns.

PROCESS STATEMENT: 

FCCS has undergone a significant change in the membership of their Board of Trustees since the end of the 2020-2021 school year. The new Board members have actively participated in Board trainings and are continuing to work with an outside consultant on common understanding of governance with Frederick County Public Schools (FCPS).

PRESENTER(S) & TITLE(S):

Nkechi Ileka-Adeoye, President Board of Trustees, Frederick Classical Charter School

Dr. Daniel Lippy, Director of School Management

SUBMITTED BY: 

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Mike Markoe, Ed. D., Deputy Superintendent

PURPOSE OF PRESENTATION:  

SECOND READING

PROCESS STATEMENT: 

On June 23, 2021, the Policy Committee reviewed proposed edits for Policy 300 Personnel.   This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C3YPNH5B9A5F

On September 22, 2021, Policy 300 was presented to the Board of Education (Board) as a first reading and the Board suggested additional edits.  This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C6TGRV451E53

Policy 300 is presented today for the Board’s second reading. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  

SECOND READING

PROCESS STATEMENT: 

On August 18, 2021, the Policy Committee reviewed proposed edits and updated title for Policy 509 Extracurricular and Co-Curricular Activities.   This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C4ER596C38F9

On September 22, 2021, Policy 509 was presented as a first reading for the Board of Education (Board) and the Board suggested additional changes. This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C62LYC558562

Policy 509 is presented today for the Board’s second reading. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Kevin Kendro, Supervisor of Athletics & Extracurricular Activities

Dr. Daniel Lippy, Director of School Management

Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION: Staff requests action by the Board of Education of Frederick County (BOE) on a proposal to install an electronic marquee at the Motter Avenue entrance to Governor Thomas Johnson High School (GTJHS).

BACKGROUND/SUMMARY: GTJHS submitted a request to install an electronic marquee to replace the existing manual sign at the entrance to the campus from Motter Ave. The existing sign is still functional and is not in need of replacement. The modification request was submitted as required by FCPS Regulation 200-17, Modifications to Buildings and Grounds. GTJHS raised funds through crowdfunding and have sought donations from individuals and organizations in Frederick.

The cost for the installation of the sign is over $31,000 and there are additional costs associated with the electric and data service needed to support the sign. GTHJS will coordinate for electrical contractors to conduct the work and to acquire the needed permits, and FCPS maintenance staff will ensure compliance with FCPS requirements. A draft rendering of the sign is attached (Backup 1). The bricks for the marquee are being donated by Frederick Brick Works, and they are seeking a contractor to perform the masonry work as a donation.

The intent of the project is commendable, but the type of sign and its manner of installation is beyond what FCPS would provide when the existing sign fails. As such, the new sign will pose an unfunded liability for ongoing maintenance and repair. Staff recommends approval with the explicit direction that FCPS will not be expected perpetually maintain, or replace, this sign with an equivalent version if it is not in the best interest of FCPS.

PROCESS STATEMENT: FCPS Regulation 200-17 requires that all requests valued over $25,000, or which have significant future ongoing operating budget cost implications be submitted to the Board of Education for review and approval. 

PRESENTER(S) & TITLE(S):

Robert Wilkinson, Director, Maintenance & Operations

Paul Lebo, Chief Operating Officer

SUBMITTED BY: 

Paul A. Lebo, Chief Operating Officer

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (7) the Board will meet in Closed Session at 4:00 p.m. in the Board Room to consider appointments to the 2024-2025 Calendar Committee, the Frederick County Career and Technology Advisory Council and to consult with counsel to obtain legal advice.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1) the Board met in Closed Session at 4:00 p.m. today in the Board Room to consider appointments to the 2024-2025 Calendar Committee, the Frederick County Career and Technology Advisory Council and to consult with counsel to obtain legal advice.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function on 10/13/21 at 3:20 p.m. in Conference Room 1A.  Dr. Alban and Board members discussed the MABE Conference, which was held October 5-8, 2021.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 4:45 p.m. today in the Board room to receive a staffing update.  

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not intended to be a question and answer platform with the Board.  Generally, the Board will not respond to comments made.

If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds.  On behalf of an organization you have up to 5 minutes.

PURPOSE OF PRESENTATION:

Staff is seeking approval of Career and Technical Education (CTE) course changes for the 2022-2023 school year due to state mandated graduation requirements and legislation surrounding CTE completer programs. Action on these proposed courses is required prior to distributing the annual high school and middle school course guides used during pre-registration. In addition, staff is seeking approval for the concept of a Black African American Studies course. Curriculum standards for this course will be brought to the Board in March 2022. Staff also recommends the discontinuation of the Transition Skills, Independent Living and Foundations of Technology courses.

BACKGROUND/SUMMARY: 

Curriculum development and program implementation are dynamic processes requiring continued refinement. As a result, new courses and pilot programs are proposed, implemented, and evaluated on a regular basis.

PROCESS STATEMENT: 

These proposed courses were reviewed and supported by the C&I Committee on October 13, 2021.

PRESENTER(S) & TITLE(S):

Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation

SUBMITTED BY: 

Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation

Mike Markoe, Ed.D., Deputy Superintendent           

PURPOSE OF PRESENTATION:  Staff will present financial highlights from the Annual Comprehensive Financial Report (ACFR) for the year ended June 30, 2021.  Accompanied by the Board’s external auditors, SB & Company, will present an overview of the audit process, provide financial highlights and share the required communications for the Report of Internal Control over Financial Reporting and on Compliance and Other Matters.

BACKGROUND/SUMMARY:  The ACFR is a thorough and detailed presentation of the financial position.  It provides our stakeholders information on the activities and fiscal year end balances for Frederick County Public Schools’ seven funds.

PRESENTER(S) & TITLE(S):

Melissa Rollison, Financial Reporting Manager

Graylin Smith, Audit Partner, SB & Company, LLC

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:

The Calendar Committee is presenting the draft 2023-2024 academic calendar for Board feedback.

BACKGROUND/SUMMARY:

The Board of Education charged the Calendar Committee with developing the 2023-2024 school year academic calendar. 

PROCESS STATEMENT:

The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA and FCTA representatives. The Board of Education sent out a FindOutFirst on October 21, 2020 advertising for parent and community representatives to serve on the committee.  Applications were received and parent and community representatives were selected. In addition to the parent and community members selected to serve on the committee, community members always have the opportunity to offer feedback via the FCPS website and at Board of Education meetings.

PRESENTER(S) & TITLE(S):

Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation, Interim Committee Co-chair

SUBMITTED BY: 

Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation

Mike Markoe, Ed.D., Deputy Superintendent       

PURPOSE OF PRESENTATION:  To discuss the Conversion Charter process.

BACKGROUND/SUMMARY: The Board of Education received an application for the Sabillasville Environmental School on May 13, 2021. After FCPS staff review, the applicants made modifications in response to the feedback. On August 18, 2021, Dr. Alban presented her recommendation for the application – conditional approval based on enrollment numbers and securing a facility.

At the September 8, 2021, Board meeting Ms. Barrett made the motion to approve the charter school application for the Sabillasville Environmental Charter School and make, as one of the Board’s qualifications, a conversion charter be favored once all the information is received by the Board.

Ms. Yoho amended the motion to have a bottom line of students required. After discussion, Ms. Yoho’s amended motion was rescinded.

Student Member of the Board, Sam Starrs, Supported the Motion
Motion by Elizabeth Barrett, second by Brad W Young.
Final Resolution: Motion Carries
Yea: Karen A Yoho, Brad W Young, Elizabeth Barrett, Sue Johnson, Jason Johnson
Nay: Jay K Mason

PROCESS STATEMENT:  N/A

PRESENTER(S) & TITLE(S): The Board of Education

SUBMITTED BY:  Karen Yoho, Vice-President, Board of Education of Frederick County