PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools.
RFP 22M4, Door Supply:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of interior and exterior doors, including additional materials and labor.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Gary Barkdoll, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of floor and carpet maintenance equipment used to maintain Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Larry Phillips, FMP, Custodial Services Manager
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for licensed, commercial contractors to perform emergency remediation and restoration services for water, mold, fire, and disaster damage.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Laura Olsen, Environmental Compliance and Occupational Safety Manager
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for kitchen equipment for use by the Food and Nutrition Services Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent II
Robert Kelly, Director of Food and Nutrition Services
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 1-22.
BACKGROUND/SUMMARY: The FY2022 Approved Operating Budget included estimated category totals for FCPS' three charter schools. The actual line-item budgets developed by the charter schools were created after they received their official per-pupil allocations. This amendment adjusts MSDE categories to align with the actual budgets of the charter schools.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Review of the Other Post-Employment Benefits (OPEB) Bi-Annual Actuarial Report and OPEB Contribution Study. Additionally, staff seeks approval on the OPEB funding plan outlined in the proposed Board Resolution.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) offers certain benefits to their employees upon retirement. These benefits, including health, prescription, dental and life insurance, have on-going and increasing costs to consider.
The Government Accounting Standard’s Board (GASB) issued Statements 74 and 75 that were implemented in the FY2017 and FY2018 financial statements, respectively. The statements required FCPS to report the entire unfunded liability on the statement of net position. In FY2019, the total unfunded liability was $726.8 million. In FY2020 and FY2021, the total unfunded liability was $812.3 million and $736.0 million, respectively.
In 2009, FCPS established an OPEB Trust and began pre-funding a portion of the future retiree health benefits. As of June 30, 2021, the Trust had an asset balance of $167.7 million.
Currently, FCPS pays for annual retiree OPEB costs through the operating budget, commonly referred to as pay-go funding. For FY2021, this cost was $19.5 million. This annual cost is anticipated to grow at a pace greater than the normal operating budget. Eventually, FCPS will struggle to pay for all of the retiree costs within the operating budget.
Every two years, Frederick County Public Schools (FCPS) is required to obtain a bi-annual Other Post-Employment Benefits valuation report. In alternate years, FCPS receives a roll forward report for financial reporting purposes. The full bi-annual Actuarial Report for the period ended June 30, 2021 is attached.
Bolton, FCPS’ actuarial consultant, was also contracted to compile a Contribution Study in the Fall of 2021 (see attached). The intent was to provide information to the Board of Education on various funding scenarios based on three factors: target funding percentage goals, investment rates and durations of funding. A total of 8 scenarios were developed and the total contribution (less the $15.3 million expected pay-go payment) ranges from $3.2 million per year to obtain a 50% funding level over a 30-year period at a 7.5% investment rate to $8.6 million per year at a 66.67% funding level over 30-years at 6.5%.
This presentation will include a review of the bi-annual valuation report and the contribution study.
Historically, general fund contributions to the OPEB Trust have fluctuated from a high of $14.3 million in FY2012 and FY2013, to the current annual contribution of $1.0 million since FY2016. In an effort to ensure benefit security, generational equity and transparency, staff recommends an OPEB funding plan as outlined in the attached Board Resolution. This funding plan outlines a strategy to incrementally increase the general fund annual contribution until it reaches a sufficient funding target.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
Melissa Rollison, Financial Reporting Manager
Jim McPhillips, Bolton, Senior Consulting Actuary
Timothy Barry, Bolton, Senior Actuarial Analyst
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
The purpose of the presentation is to continue discussion of the recommendation to discontinue offering the Transition Skills Program Course, as it currently exists.
BACKGROUND/SUMMARY:
The current Transition Skills Program Course at the Career and Technology Center (CTC) was developed prior to revisions in the Individuals with Disabilities Education Act (IDEA), which now requires transition planning for all students who have an Individualized Education Program (IEP). While transition skills are available at all FCPS High Schools, in accordance with changes in IDEA, the Transition Skills Course at the CTC will also be refined to ensure greater alignment with IDEA mandates and to allow more students to access this opportunity.
PROCESS STATEMENT:
At the October 27, 2021, Board members requested further discussion on this topic.
PRESENTER(S) & TITLE(S):
Linda Chambers, DOL, Special Education Director, Secondary Programs
SUBMITTED BY:
Keith Harris, Ed.D., Executive Director of Accelerating Achievement & Equity
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The purpose of this presentation is to continue discussion of the recommendation to discontinue offering the Independent Living course.
BACKGROUND/SUMMARY: Curriculum development and program implementation are dynamic processes requiring continued refinement. As a result, new courses and pilot programs are proposed, implemented, and evaluated on a regular basis.
PROCESS STATEMENT: At the request of the Board members from the October 27 meeting this topic is available for further discussion.
PRESENTER(S) & TITLE(S):
Kristine Pearl, Supervisor, Career and Technical Education
SUBMITTED BY:
Kevin Cuppett, Ed.,D, Executive Director of Curriculum Instruction and Innovation
Mike Markoe, Ed.,D. Deputy Superintendent
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting, the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The January - March 2022 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next Board meeting.
PRESENTER(S) & TITLE(S):
Mr. Mason, Board President
SUBMITTED BY: Mr. Mason, Board President
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), the Board will meet in Closed Session at 3:45 p.m. in the Board room to consider appointments to the Gifts for Education Committee.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), the Board met in Closed Session at 3:45 p.m. today in the Board room to consider appointments to the Gifts for Education Committee.
PURPOSE OF PRESENTATION: Recognition of Veterans Day (November 11) and National Veterans and Military Families Month
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) proudly recognizes the service and sacrifice of FCPS employees and their family members who are veterans. Across our district a variety of activities took place on and around Veterans Day, November 11, in honor of all veterans.
In 2017, FCPS launched an award to honor an FCPS employee who has served our nation in the armed forces and continued their service with our school system. The FCPS Veteran in Education Service Award recognizes the exemplary contribution of an FCPS full time employee and veteran who exhibits continued service and commitment to our community by showing integrity and trustworthiness, perseverance in overcoming challenges, selflessness in helping others, and teamwork and loyalty. Community members were invited to nominate FCPS veterans; a committee of FCPS staff, community members and veterans then reviewed all nominations and chose the award winner.
Mr. Brandon Oland will introduce a video highlighting FCPS employees who are veterans, and then he will announce the recipient of the 2021 FCPS Veteran in Education Service Award, substitute teacher Juana Anderson. Ms. Anderson will not be able to attend, and will be honored at a board meeting in January.
PRESENTER(S) & TITLE(S): Brandon Oland, Communications Director, Public Affairs
SUBMITTED BY: Eric Louérs-Phillips, DOL, Executive Director of Public Affairs
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To present the proposed negotiating teams for the Board of Education of Frederick County (Board) for upcoming negotiations.
BACKGROUND/SUMMARY:
In accordance with §6-408 and §6-510, Education Article of the Annotated Code of Maryland, the Superintendent recommends the Board appoint the following individuals to serve on behalf of the Board in upcoming negotiations for contract terms effective July 1, 2022-June 30, 2023 with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
Tim Thornburg, Senior Manager, Human Resources - Chief Negotiator
Chantress Baptist, Director of Human Resources
Heather Clabaugh, Budget Officer
Margaret “Meg” Lee, Director of Organizational Development
Julie Wells, Senior Executive Secretary, Human Resources
Robert Wedge, Senior Manager, Human Resources - Chief Negotiator
Amanda Baugher, Accounting Manager
Christopher Bohner, Supervisor, Infrastructure & Security
Robert Kelly, Director of Food & Nutrition Services
Jessica Sedgwick, Data Analyst, Business Services Technology
Monique Wilson, Paralegal, Legal Services
Tim Thornburg, Senior Manager, Human Resources - Chief Negotiator
Jennifer Bingman, Director of System Accountability & School Improvement
Dr. Daniel Lippy, Director of School Management
Leslie Pellegrino, Chief Financial Officer
Melissa Rollison, Financial Reporting Manager
Faye Zimmerman, Senior Executive Secretary, Legal Services
PRESENTER(S) & TITLE(S):
Theresa R. Alban, Ph.D., Superintendent of Schools
SUBMITTED BY:
Theresa R. Alban, Ph.D., Superintendent of Schools
PURPOSE OF PRESENTATION:
The Board of Education received an application for the Sabillasville Environmental School on May 13, 2021. After FCPS staff review, the applicants made modifications in response to the feedback. On August 18, 2021, Dr. Alban presented her recommendation for the application – conditional approval based on enrollment numbers and securing a facility.
At the September 8, 2021, Board meeting Ms. Barrett made the motion to approve the charter school application for the Sabillasville Environmental Charter School and make, as one of the Board’s qualifications, a conversion charter be favored once all the information is received by the Board.
The Sabillasville Elementary Charter School Work Group, consisting of Ms. Johnson, Mr. Bass, and Ms. Barrett have met with the applicant and consulted legal counsel and relevant charter school law.
The Work Group recommends:
1) Approve the conversion of Sabillasville Elementary School to the public charter operator of Sabillasville Environmental School: A Classical Charter at the conclusion of the 2021-2022 school year.
2) Require that the applicant offer open enrollment to all eligible (age/grade) students.
3) If more students apply via lottery than there are spaces, 35% of enrollees from the current SES feeder region would be guaranteed enrollment; children of founders and siblings of enrolled students would still be guaranteed entry outside of the lottery process, as specified in charter.
4) Board understands that applicant and MSDE are seeking clarification about the 35% requirement from the Attorney General. This process may take some months; Board commits to revisit the issue of the enrollment area if and when the AG issues a controlling or clarifying opinion.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): The Board of Education of Frederick County
Jay Mason, Board President
Karen Yoho, Board Vice-President
Brad Young, Board Member
Liz Barrett, Board Member
Sue Johnson, Board Member
Jason "Mr. J." Johnson, Board Member
David Bass, Board Member
SUBMITTED BY: Liz Barrett, David Bass, Sue Johnson
PURPOSE OF PRESENTATION: The Board will listen to the recommendation then take action on the Work Group Report on Sabillasville Elementary.
BACKGROUND/SUMMARY: A Sabillasville Work Group, comprised of Board members Liz Barrett, Sue Johnson and David Bass has compiled information for presentation on the future of Sabillasville Elementary.
Today's discussion will cover the Work Group's recommendation.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Liz Barrett, Board Member
Sue Johnson, Board Member
David Bass, Board Member
SUBMITTED BY: The Board of Education of Frederick County
BACKGROUND/SUMMARY: At the November 15, 2021 Board of Education Meeting, Board Members prioritized needs based on feedback from staff.
PURPOSE OF PRESENTATION: Staff will present options related to these prioritized areas that involve:
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Theresa R. Alban, Ph.D., Superintendent of Schools
SUBMITTED BY:
Theresa R. Alban, Ph.D., Superintendent of Schools