1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.01 Call to Order
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Procedure
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.02 Approval of the January 12, 2022 Meeting Agenda
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action
Recommended Action
Approval of the January 12, 2022 Meeting Agenda

           

 

Motion & Voting
Approval of the January 12, 2022 Meeting Agenda
Motion to approve the January 12, 2022 Meeting Agenda
Sam Starrs, Student Member of the Board abstained.

Motion by Jay K Mason, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Sue Johnson, Jason Johnson
Nay: David Bass
Not Present at Vote: Elizabeth Barrett
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.03 Bid Calendar Items
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

          

 

PRESENTATION OF 3 BID CALENDAR ITEMS

 

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).

 

 

RFP 22MISC7, Graduation Streaming Services:

 

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for graduation streaming services.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Dan Lippy, Director, School Administration

 

 

Bid 22M5, Unit Price Contract for Abatement of Hazardous Materials:

 

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for a unit price contract for the abatement of hazardous materials.  This contract does not include the replacement of abated materials or the monitoring of removal services, which are performed under separate contracts.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Laura Olsen, Environmental Compliance and Occupation Health Manager

 

 

Bid 22M6, Unit Price Contract for Repair Services for Custodial Equipment:

 

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for maintaining and repairing custodial equipment for the Frederick County Public School system.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Larry Phillips, FMP, Custodial Services Manager

 

SUBMITTED BY

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.04 Baltimore County Public Schools Bid JMI-612-18, Textbooks and Instructional Materials
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Baltimore County Public Schools (BCPS).

 

BACKGROUND/SUMMARY:  This contract will allow FCPS to purchase academic curriculum and education materials needed to support instruction.  The Department of System Accountability and School Administration will be utilizing the contract awarded to Greenwood Publishing, d/b/a Heinemann, for the purchase of books utilizing federal grant monies, but will allow for all awarded vendors to be utilized if needed.

 

Awarded vendors under this contract include:  AKJ Wholesale, LLC, d/b/a AKJ Education (Halethorpe, MD); Barnes & Noble Booksellers, Inc. (New York, NY); Books by BJ, LTD, d/b/a The Book Rack (Cockeysville, MD); Cengage Learning, Inc. (Boston, MA); GL Group Inc., d/b/a/ Booksource (St. Louis, MO); Complete Book & Media Supply, Inc. (Cedar Park, TX); Enrichment Bookstore & Art Center, Inc. d/b/a EBAC, Inc. (Decatur, GA); Follett School Solutions, Inc. (McHenry, IL); Greenwood Publishing, d/b/a Heinemann (Portsmouth, NH); Houghton Mifflin Harcourt Publishing Company (Boston, MA); PASCO Scientific (Roseville, CA); Pearson Education, Inc. (New York, NY); Textbook Brokers, Inc. (Sparta, MO); Textbook Warehouse, LLC (Alpharetta, GA); UChicago Solutions (Chicago, IL)

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Jennifer Bingman, Director, System Accountability and School Improvement

 

SUBMITTED BY

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.05 Frederick County Government RFP # 22-016, Trauma Focused Counseling
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Frederick County Government.  

BACKGROUND/SUMMARY:  This contract will be utilized by FCPS to provide trauma therapy and other like services to students in need.  

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Ann McGreevy, Supervisor of Mental Health

 

SUBMITTED BY

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer 

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.06 Montgomery County Public Schools RFP 4305.2, Executive Search Firm for Selection of Superintendent of Schools
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Montgomery County Public Schools (MCPS).

 

BACKGROUND/SUMMARY:  This contract will be utilized to obtain the services of HYA Corporation, dba Hazard, Young, Attea & Associates (HYA) to perform a search for a new Superintendent for FCPS.  HYA has performed work for FCPS in the past, and is a respected establishment for this type of service.

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

 

 

SUBMITTED BY

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.07 Bid 22M3, Grass Mowing Services
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action
Recommended Action
Board Approval of Bid 22M3, Grass Mowing Services
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY: This recommendation is to establish a contract for grass mowing services for specific school sites that are beyond the scope of the schools’ custodial duties.

 

PRESENTER(S) & TITLE(S):

Shane Ryberg, Purchasing Agent

Larry Phillips, FMP, Custodial Services Manager

 

SUBMITTED BY

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board Approval of Bid 22M3, Grass Mowing Services
Sam Starrs, Student Member of the Board supported the Motion.

Motion by Jason Johnson, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.08 Furniture and Equipment List for Waverley Elementary School
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action
Recommended Action
Board Approval of Furniture and Equipment List for Waverley Elementary School
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:   Staff has reviewed the attached list and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:   This recommendation is for the approval of the list of furniture and equipment to be purchased for Waverley Elementary School.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manger

Daniel Lippy, Ed.D., Director, School Administration

Julie Ivins, Principal, Waverley Elementary School

 

SUBMITTED BY

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board Approval of Furniture and Equipment List for Waverley Elementary School
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Jay K Mason, second by Karen A Yoho.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.09 FY22 McKinney-Vento Education for Homeless Children & Youth Grant
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Information, Discussion
Recommended Action
Board acceptance of the FY22 McKinney-Vento Grant
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION: To seek Board of Education acceptance of the FY22 McKinney-Vento Education for Homeless Children and Youth grant.

 

BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $146,811 grant from the Maryland State Department of Education (MSDE) to support students experiencing homelessness.

 

In summer 2016, FCPS launched the New Horizons Summer Academy, in collaboration with the Student Homelessness Initiative Partnership (SHIP). New Horizons is a multi-faceted summer program for high school youth experiencing homelessness. Completing secondary education is critical for students experiencing homelessness. Numerous national studies have found that homeless minors who do not earn a high school diploma are 4.5 times more likely to be homeless as adults. In 2021, 65.3% of FCPS high school students experiencing homelessness graduated, as compared to 91.3% of their housed peers.

 

If accepted by the Board of Education, the New Horizons Summer Academy would work to close this gap by providing a supportive environment for homeless students to complete a course required for graduation. New Horizons supports educational attainment, facilitates workforce training and employment opportunities, provides life skills, addresses barriers and connects students to tutoring, mentoring and year-round support.

 

In addition to the New Horizons program, funds from the McKinney-Vento grant would be used to provide therapy and educational case management for families with acute needs in transition in the Religious Coalition’s Emergency Family Shelter.  The shelter serves approximately 30 families each year, averaging 60 school-aged children. The Shelter Therapy Program would provide a trauma-competent school therapist to address mental health concerns with school-aged children in the Emergency Family Shelter three hours a week.

 

Grant funds would also be used for three people to attend the National Association for the Education of Homeless Children and Youth (NAEHCY) annual conference. Conference attendance is required by MSDE as a condition of the grant award.

 

Lastly, grant funds would be used to repurpose the position of the Administrator, McKinney-Vento and Homeless Education Programs to Coordinator of Student Supports. This would move the position from the Support Employee Salary Scale to the Administrative and Supervisory Salary Scale.

 

Acceptance of this $146,811 grant would not obligate FCPS to expend additional local resources.

 

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.

 

PRESENTER(S) & TITLE(S):

Dana Falls, Director, Student Services

Keri-Ann Henson, Administrator, McKinney-Vento/Homeless Education Program

 

SUBMITTED BY

Mike Markoe, Ed.D., Deputy Superintendent

           

 

Motion & Voting
Board acceptance of the FY22 McKinney-Vento Grant.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Jay K Mason, second by Jason Johnson.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.10 FY2022 School Safety Grant
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Information, Discussion
Recommended Action
Board Acceptance of ARP Homeless Grant
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

     

PURPOSE OF PRESENTATION:  To seek Board of Education acceptance of the FY2022 School Safety Grant.

 

BACKGROUND/SUMMARY:  Frederick County Public Schools (FCPS) has been awarded a $459,032 grant from the Maryland Center for School Safety to fund security improvements at 11 schools.

 

Security improvements at seven schools (Tuscarora High, Tuscarora Elementary, Ballenger Creek Elementary, Orchard Grove Elementary, Ballenger Creek Middle, Parkway Elementary and Carroll Manor Elementary) will include replacing existing analog security surveillance cameras with Internet Protocol (IP) camera equipment.  The work will include purchase of the equipment, installation and the one-time per camera software license needed to access Avigilon, the FCPS security surveillance system.

At Frederick High and West Frederick Middle, grant funds will be used to purchase the one-time software licenses needed to access the Avigilon security surveillance system. IP-based camera equipment was purchased and installed at the time of construction of both schools.

Grant funds will also be used to purchase and install an outdoor radio antenna booster system for Thurmont Middle. The booster system is needed to improve radio communications within the school building and around the school’s property.

Lastly, grant funds will be used to have a contractor install IP-based camera equipment at Gov. Thomas Johnson High. FCPS funds were used to purchase the camera equipment and Avigilon software licenses.

Acceptance of this $459,032 grant obligates FCPS to expend $124,098 in additional local resources, which represents the cost to FCPS of purchasing IP-based camera equipment and Avigilon software licenses for Gov. Thomas Johnson High.

 

Staff recommends acceptance of this grant.

 

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.

 

PRESENTER(S) & TITLE(S):

Doreen Bass, Grants Management Specialist

Scott Blundell, Supervisor, Security & Emergency Management

 

SUBMITTED BY

Paul Lebo, Chief Operating Officer     

 

Motion & Voting
Board Acceptance of ARP Homeless Grant.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Jason Johnson, second by Jay K Mason.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.11 Gifts for Education Grant
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

BACKGROUND/SUMMARY: On July 15,1998, the Board of Education of Frederick County (BOE) created an 11-member committee to provide oversight and make recommendations for the distribution of funds from the FCPS Gifts for Education Fund. The Community Foundation of Frederick County manages this fund for the purpose of supporting enrichment activities for students. In February 1999, the first round of grants was awarded.  Since that time, 214 grants have been awarded totaling $108,920.

 

After reviewing proposals submitted for the 2021-22 school year, the Gifts for Education Selection Committee recommended the following schools for eight (8) grants totaling $10,813:

 

SCHOOL

AMOUNT

Walkersville High School

$2,000.00

Kemptown Elementary School

$1,000.00

Middle School Blended Virtual Program

$960.00

Oakdale High School

$1,268.00

Tuscarora Elementary School

$1,000.00

Gov. Thomas Johnson High School

$1,385.00

Myersville Elementary School

$1,200.00

Success Program

$2,000.00

TOTAL

$10,813.00

 

 

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards below $50,000 must be reported as information items on the agenda of the next scheduled meeting of the Board of Education.

 

SUBMITTED BY

Doreen Bass, Grants Management Specialist

Leslie Pellegrino, Chief Financial Officer

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.12 Thurmont Elementary School Limited Renovation Design Build
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION: The combined design development (DD) and construction documents (CD) for the Thurmont Elementary School (TES) limited renovation have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The submission presentation is attached showing the site plan, building orientation, and floor plans for the renovated school.  The DD/CD drawings are the second and third phase of the three-phase design process.

 

BACKGROUND/SUMMARY:  The BOE approved the TES limited renovation in October 2020, along with the educational specifications that are being used for the renovation. The schematic design was approved by the BOE on August 18, 2021. The newly renovated TES design will have a state rated capacity (SRC) of 483 students, will meet current local building codes of the authorities having jurisdiction, and the educational program specifications. The design is being performed in accordance with the State of Maryland IAC and DGS requirements. The design builder is MCN Build and the project architect is GWWO.

 

The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.

 

Staff recommends approval of the DD/CD submission. Once approved, the design development and construction documents will be submitted to the State IAC for their review and approval.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

Mr. Scott Moir, GWWO Architects

Mr. Brian Staiger, FCPS Senior Project Manager

 

SUBMITTED BY:

Paul A. Lebo, DSL, Chief Operating Officer

       

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.13 Naming Rights Request for GTJHS Basketball Court
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Information, Discussion
Recommended Action
Board approval of the Naming Rights Request for the GTJHS Basketball Court
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff requests review and consideration of a request to name the Governor Thomas Johnson High School (GTJHS) basketball court Tom Dickman Court.

 

BACKGROUND/SUMMARY: In accordance with Policy 201 and Regulation 100-06 Naming Rights of Board Facilities, an application (see backup 1) was submitted by Blaine Young, representing many former players of Coach Tom Dickman.

 

Pursuant to the regulation, a school-based committee was formed and convened on September 14, 2021 and October 13, 2021 to review the request as outlined in a charge from the Chief Operating Officer. There was consensus to move the request forward for consideration of the Superintendent. The Superintendent approved the opening of a 30-day public comment period. 

 

The request proposes the words “Tom Dickman Court” be affixed as an insignia to the basketball court surface along with a plaque be added to the gym in Coach Dickman’s honor. The costs associated with the insignia and plaque will be funded by private donations. If the naming request is approved, they anticipate a dedication ceremony at a home basketball game in February 2022.

 

Based on the feedback received and the criteria outlined in policy and regulation, staff recommends approval of this naming rights request.

 

PROCESS STATEMENT:   A FindOutFirst (FOF) was sent on December 10, 2021 to nearly 72,000 FOF subscribers including those associated with the GTJHS community to solicit feedback on the naming rights request. A dedicated email address was established to receive comments. Copies of the email comments may be made available to BOE members upon request.

 

PRESENTER & TITLE: Paul A. Lebo, DSL, FCPS Chief Operating Officer

                                               

SUBMITTED BY: Paul A. Lebo, DSL, FCPS Chief Operating Officer

   

 

Motion & Voting
Board approval of the Naming Rights Request for the GTJHS Basketball Court.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Brad W Young, second by Jay K Mason.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.14 Policy 428 Contests and Activities / Non-FCPS Affiliated
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Policy Item, Information, Discussion

PURPOSE OF PRESENTATION:  

FIRST READING

 

 

PROCESS STATEMENT

On November 22, 2021, the Policy Committee reviewed proposed edits and updated title for Policy 428 Contests and Activities / Non-FCPS Affiliated.   This is the BoardDocs link to that agenda item:

 

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C7YM225829BF

 

Policy 428 is presented today for the Board of Education’s first reading. (backup1)

 

 

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee

 

 

SUBMITTED BY

Jamie Cannon, Chief of Staff and Legal Counsel

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.15 Policy 411 Reporting Emergencies
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Policy Item, Information, Discussion
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  

 

FIRST READING

 

 

PROCESS STATEMENT

 

On November 22, 2021, the Policy Committee reviewed Policy 411 Reporting Emergencies.  It was recommended that Policy 411 be deleted and language be incorporated into FCPS Regulation 200-29.   This is the BoardDocs link to that agenda item:

 

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C7YLZT5817DF

 

Policy 411 is presented today for the Board of Education’s first reading. (backup1)

 

 

PRESENTER(S) & TITLE(S):

 

Jamie Cannon, Chief of Staff and Legal Counsel

Scott Blundell, Supervisor of Security and Emergency Management

Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee

 

 

SUBMITTED BY

 

Jamie Cannon, Chief of Staff and Legal Counsel

 

1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.16 Motion to Move into Closed Session
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Procedure
Recommended Action
Board approval to move into Closed Session.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7) and (9) the Board will meet in Closed Session at 4:00 pm in the Board Room to receive advice of counsel regarding the implementation of the resolution agreement reached with the Department of Justice and to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).

 

Motion & Voting
Board approval to move into Closed Session.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Jay K Mason, second by Jason Johnson.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
1. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
1.17 Adjournment
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Procedure

           

 

2. CLOSED SESSION [4:30 p.m]
Subject
2.01 Call to Order
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Procedure

 

2. CLOSED SESSION [4:30 p.m]
Subject
2.07 Adjournment
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Procedure

           

 

3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.01 Call to Order
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Procedure
3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.02 Pledge of Allegiance
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Procedure
3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.03 Closed Session Announcement
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Procedure

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7) and (9) the Board met in Closed Session at 4:00 pm today in the Board Room to receive advice of counsel regarding the implementation of the resolution agreement reached with the Department of Justice and to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).

 

3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.04 Administrative Function Announcements
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Procedure

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 4:30 p.m. on December 15, 2021, in the Board Room, to discuss a time-sensitive matter. 

 

 

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 6:00 p.m. on January 5, 2022, via teleconference, to execute Board responsibilities related to the Superintendent search process.

 

3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.05 Approval of the December 7, 2021 Meeting minutes
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the December 7, 2021 Regular Meeting minutes.
Minutes
View Minutes for Dec 7, 2021 - Board of Education Meeting
Motion & Voting
Board approval of the December 7, 2021 Regular Meeting minutes.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Jason Johnson, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.06 Approval of the December 8, 2021 Meeting minutes
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the December 8, 2021 Regular Meeting minutes.
Minutes
View Minutes for Dec 8, 2021 - Board of Education Meeting
Motion & Voting
Board approval of the December 8, 2021 Regular Meeting minutes.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Jason Johnson, second by Jay K Mason.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.07 Approval of the December 13, 2021 Meeting minutes
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the December 13, 2021 Regular Meeting minutes.
Minutes
View Minutes for Dec 13, 2021 - Board of Education Meeting
Motion & Voting
Board approval of the December 13, 2021 Regular Meeting minutes.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Jason Johnson, second by Jay K Mason.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.08 Approval of the December 15, 2021 Meeting minutes
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the December 15, 2021 Regular Meeting minutes.
Minutes
View Minutes for Dec 15, 2021 - Board of Education Meeting
Motion & Voting
Board approval of the December 15, 2021 Regular Meeting minutes.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Jason Johnson, second by Jay K Mason.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.09 System Recognition: Partnership Recognition
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
System Recognition, Information
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  Presentation of the FCPS Annual Partnership Report

 

BACKGROUND/SUMMARY:  Frederick County Public Schools has produced its 6th annual comprehensive Educational Partnerships Annual Report for 2020-2021. This report outlines its partnership program and acknowledges the many business and community partners who show their commitment to public education by supporting FCPS students and staff. Tiana Haile will present the partnership report. Guests Michelle Shearer and Kevin Sharrer will share their perspective of what partnerships mean to our students, schools, and partners.

 

 

PRESENTER(S) & TITLE(S):

Tiana Haile, FCPS Community Engagement Coordinator

Michelle Shearer, Project Manager for High School Innovation

Kevin Sharrer, owner of KLS Home Improvement and President of the Construction Trades Foundation for FCPS.

 

 

SUBMITTED BY: Dr. Eric Louérs-Phillips, Executive Director of Public Affairs

 

 

3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.10 Public Comment
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not intended to be a question and answer platform with the Board.  Generally, the Board will not respond to comments made.

 

If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds.  On behalf of an organization you have up to 5 minutes.

3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.11 Student Member Comments
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.12 Superintendent Comments
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information

 

 

 

 

3. REGULAR MEETING - Preliminary Items [6:00 p.m.]
Subject
3.13 Board Member Comments
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
4. Regular Meeting - Action Consent
Subject
4.01 Staffing Changes
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.

           

 

Motion & Voting
Board approval of action/consent items.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Karen A Yoho, second by Jay K Mason.
Final Resolution: Motion Carries
Yea: Jay K Mason, Karen A Yoho, Brad W Young, Elizabeth Barrett, Sue Johnson, Jason Johnson
Nay: David Bass
4. Regular Meeting - Action Consent
Subject
4.02 2022 Legislative Principles
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Consent

The Board discussed the draft Legislative Principles for the 2022 session at the December 8, 2021, Board meeting.  The principles were also discussed at the January 6, 2022, BOE/Frederick Delegation Joint Meeting.

 

Today, these principles will be voted on via the consent agenda.

4. Regular Meeting - Action Consent
Subject
4.03 Policy 405 Graduation
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Policy Item, Action, Consent

PURPOSE OF PRESENTATION:  

ACTION/CONSENT

 

PROCESS STATEMENT

 

On March 24, 2021, the Policy Committee reviewed proposed changes to Policy 405 Graduation resulting from Senate Bill 564 regarding high school graduation requirements for students in foster care or homeless youth. Below is the BoardDocs link to that Policy Committee meeting:

 

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BRWN6N5D37C0

 

On June 23, 2021, Policy 405 was presented to the Board of Education (Board) as a first reading and the Board suggested additional changes be reviewed by the Policy Committee. Here is the BoardDocs link to that discussion:

 

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C2RGZ3460E43

 

On September 22, 2021, the Policy Committee discussed changes to Policy 405. Here is the BoardDocs link to that Policy Committee meeting:

 

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C42K6W46FF1A

 

On December 8, 2021, Policy 405 was presented to the Board as a second reading. Here is the BoardDocs link to that discussion:

 

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C42H5U410A7C

 

Today Policy 405 is presented for the Board’s consent agenda approval. (backup1)

 

 

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee

 

SUBMITTED BY

Jamie Cannon, Chief of Staff and Legal Counsel

4. Regular Meeting - Action Consent
Subject
4.04 Policy 430 Attendance at Schools
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Policy Item, Action, Consent

PURPOSE OF PRESENTATION:  

ACTION/CONSENT

 

PROCESS STATEMENT

 

On September 22, 2021, the Policy Committee reviewed proposed edits for Policy 430 Attendance at Schools.   This is the BoardDocs link to that agenda item:

 

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C6AJT44EAC3A

 

On December 8, 2021, Policy 430 was presented to the Board of Education (Board) as a first reading. Here is the BoardDocs link to that discussion:

 

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C7RS4M6A5F0C

 

Today Policy 430 is presented for the Board’s consent agenda approval. (backup1)

 

 

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Liz Barrett, David Bass and Brad Young, Board of Education Policy Committee

 

SUBMITTED BY

Jamie Cannon, Chief of Staff and Legal Counsel

 

4. Regular Meeting - Action Consent
Subject
4.05 Thurmont Elementary School Limited Renovation Design Build
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Action, Consent
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION: The combined design development (DD) and construction documents (CD) for the Thurmont Elementary School (TES) limited renovation have been developed and are being presented for approval by the Board of Education of Frederick County (BOE). The submission presentation is attached showing the site plan, building orientation, and floor plans for the renovated school.  The DD/CD drawings are the second and third phase of the three-phase design process.

 

BACKGROUND/SUMMARY:  The BOE approved the TES limited renovation in October 2020, along with the educational specifications that are being used for the renovation. The schematic design was approved by the BOE on August 18, 2021. The newly renovated TES design will have a state rated capacity (SRC) of 483 students, will meet current local building codes of the authorities having jurisdiction, and the educational program specifications. The design is being performed in accordance with the State of Maryland IAC and DGS requirements. The design builder is MCN Build and the project architect is GWWO.

 

The project’s construction completion schedule is contingent upon receiving the necessary approvals, adequate funding, and required permits from Frederick County and the State of Maryland.

 

Staff recommends approval of the DD/CD submission. Once approved, the design development and construction documents will be submitted to the State IAC for their review and approval.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

Mr. Scott Moir, GWWO Architects

Mr. Brian Staiger, FCPS Senior Project Manager

 

SUBMITTED BY:

Paul A. Lebo, DSL, Chief Operating Officer      

 

5. Board Items
Subject
5.01 Fiscal Year 2023 Superintendent’s Recommended Operating Budget
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  To review the Fiscal Year 2023 (FY2023) Superintendent’s Recommended Operating Budget (SRB) with the Board of Education (BOE).

 

BACKGROUND/SUMMARY:  The Interim Superintendent released the FY2023 recommended operating budget on Monday, January 10, 2022.  The budget aligns with the BOE’s strategic plan and totals $836.1 million.  The SRB is 9.28% more than the FY2022 approved operating budget and has $40.9 million more in expenses than revenues.

 

The BOE is scheduled to hold budget discussions with the individual divisions and departments of FCPS during a scheduled budget work session on Wednesday, January 19, 2022 from 9:00 a.m. to 3:00 p.m.  The BOE is scheduled to approve a proposed budget at the January 26, 2022 BOE meeting to take to the February public hearing.

 

The BOE operating budget public hearing is scheduled for Wednesday, February 2, 2022 at 7:00 p.m. 

 

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Budget Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

5. Board Items
Subject
5.02 2023-2024 Academic Calendar
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Business Item, Action
Recommended Action
Board approval of 2023-2024 Academic Calendar
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  The Calendar Committee is requesting approval of the 2023-2024 academic calendar. Results of the community feedback are shared below.

 

BACKGROUND/SUMMARY:  The Board of Education charged the Calendar Committee with developing the 2023-2024 school year academic calendar.  The committee produced a draft 2023-2024 calendar that was presented at the October 27, 2021 Board of Education meeting. Members of the Board proposed seeking public review and feedback on the draft calendar.  A FindOutFirst message was sent to the community on October 29, 2021 requesting feedback. Feedback was accepted through Friday, December 3.  As a result of feedback, the Board directed Dr. Cuppett to develop two additional calendar options which are below.

 

PROCESS STATEMENT:

The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA and FCTA representatives. The Board of Education sent out a FindOutFirst on October 21, 2020 advertising for parent and community representatives to serve on the committee.  Applications were received and parent and community representatives were selected. In addition to the parent and community members selected to serve on the committee, community members always have the opportunity to offer feedback via the FCPS website and at Board of Education meetings.

 

PRESENTER(S) & TITLE(S):

Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation, Interim Committee Co-chair

 

SUBMITTED BY

Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation

Mike Markoe, Ed.D., Interim Superintendent

         

 

Motion & Voting
Board approval of 2023-2024 Academic Calendar.
Mr. Johnson made a motion to adopt the School Calendar Option 2 for the School year 2023-2024.
Sam Starrs, Student Member of the Board, supported the Motion.

Motion by Jason Johnson, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, David Bass, Sue Johnson, Jason Johnson
Nay: Jay K Mason, Brad W Young
Abstain: Karen A Yoho
6. Setting of Next Meeting Agenda
Subject
6.01 Setting Agenda for the January 26, 2022 Board of Education Meeting
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
7. Committee Reports and Legislative Updates
Subject
7.01 Legislative Updates
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.02 Policy Committee Report
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.03 Curriculum & Instruction Committee Reports
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.04 Committee Reports
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.05 COVID Response Update
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information

PURPOSE OF PRESENTATION:  

Dr. Markoe will provide an update on COVID Response.

 

PRESENTER(S) & TITLE(S):

Mike Markoe, Ed.D., Interim Superintendent

 

SUBMITTED BY

Mike Markoe, Ed.D., Interim Superintendent

7. Committee Reports and Legislative Updates
Subject
7.06 Special Education Update
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information

PURPOSE OF PRESENTATION:  

Dr. Markoe will provide an update on Special Education.

 

PRESENTER(S) & TITLE(S):

Mike Markoe, Ed.D., Interim Superintendent

 

SUBMITTED BY

Mike Markoe, Ed.D., Interim Superintendent

8. Informational Items
Subject
8.01 Quarterly Agenda for Board Meetings
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Information
9. Adjournment
Subject
9.01 Adjournment
Meeting
Jan 12, 2022 - Board of Education Meeting
Type
Procedure