PRESENTATION OF 1 BID CALENDAR ITEM

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).

RFP 22CURR2, STEM Comprehensive Summer Program-Middle Schools

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for a grade 6-8 enrichment program to support a comprehensive summer program.  The program will provide students with STEM enrichment activities in a summer camp model.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Laila Watkins, Teacher Specialist, Systemic Strategic Improvement

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY: This recommendation is to qualify roofing contractors for eligibility to receive bidding documents for roofing projects over $250,000.00.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Construction Management

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff seeks the Board’s approval of the Fiscal Year 2023 (FY2023) proposed operating budget to present at the February 2, 2022 public hearing.

BACKGROUND/SUMMARY:  The Interim Superintendent released his FY2023 Superintendent’s Recommended Budget (SRB) on Monday, January 10, 2022.  The Board was briefed on the SRB at the January 12, 2022 regular Board meeting.  The Board held a special work session with FCPS staff on January 19, 2022 to review individual department budgets.  At the January 26, 2022 meeting, the Board will decide if they will present the SRB at the public hearing or if any modifications will be made.

The Board’s public hearing on the proposed operating budget is scheduled for Wednesday, February 2, 2022 at 7:00 p.m. in the auditorium at Governor Thomas Johnson High School.  Constituents are invited to provide public comment at the hearing.  The meeting will be taped and broadcast at a later date.

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Budget Officer

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: 

The purpose of this Board item is to share Frederick Classical Charter School’s (FCCS) progress on their probation action plan.

BACKGROUND/SUMMARY: 

FCCS was placed on probation for the 2021-2022 school year by the Board of Education on June 9, 2021 due to governance concerns.

PROCESS STATEMENT: 

FCCS has undergone a significant change in the membership of their Board of Trustees since the end of the 2020-2021 school year. The new Board members have actively participated in Board trainings and are continuing to work with an outside consultant on common understanding of governance with Frederick County Public Schools (FCPS).

PRESENTER(S) & TITLE(S):

Nkechi Ileka-Adeoye, President Board of Trustees, Frederick Classical Charter School

Dr. Daniel Lippy, Director of School Management

SUBMITTED BY: 

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Mike Markoe, Ed. D., Interim Superintendent

PURPOSE OF PRESENTATION:

Provide an overview of the Developing Educational Life Tools for Achievement (DELTA) program.

BACKGROUND/SUMMARY: 

The DELTA program was established in 2018 to support primary students struggling with social emotional regulation. It has since expanded to two additional locations with two more requested in the FY23 budget. 

PRESENTER(S) & TITLE(S):

Kristen Canning, School Administration and Instructional Leadership Director (Elementary)

Angie Corrigan, School Administration and Instructional Leadership Director (Elementary)

Mark Pritts, School Administration and Instructional Leadership Director (Elementary)

SUBMITTED BY: 

Jamie Aliveto, Ed.D., Executive Director, System Accountability and School Administration

Mike Markoe, Ed.D., Interim Superintendent

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9) the Board will meet in Closed Session at 4:15 pm in the Board Room to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9) the Board met in Closed Session at 4:15 pm today in the Board Room to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 4:30 p.m. today to receive a debrief from the Superintendent regarding transportation.

PURPOSE OF PRESENTATION:  

Recognize and celebrate National School Counseling Week in all Frederick County Public Schools February 7-11, 2022.

https://www.wevideo.com/view/2524191764

BACKGROUND/SUMMARY: 

National School Counseling Week 2022, sponsored by the American School Counselor Association (ASCA), will be celebrated nationwide February 7-11, 2022. The theme for the week is School Counseling: Better Together.  School counselors are actively engaged in helping students examine their abilities, strengths, interests and talents; working in partnership with parents as they encounter the challenges of raising children in today’s world; focusing on positive ways to enhance students’ academic, career and social/ emotional development; and working with teachers and other educators to provide an educational system where students can realize their potential and set healthy, realistic and optimistic aspirations for themselves.

Frederick County Public Schools (FCPS) employs 160 school counselors:48 high school, 42 middle school and 66 elementary school. FCPS school counselors are assigned to all comprehensive schools, Heather Ridge School, FCPS Virtual School, Blended Virtual Programs, the Career and Technology Center, the Success Program and the English Language Learning (EL) program. These counselors are committed to working with all stakeholders to remove barriers to learning, increase student achievement and provide a much-needed resource for students, parents, teachers and administrators.

PROCESS STATEMENT: 

Board of Education members are asked to adopt the proclamation recognizing February 7-11, 2022, as National School Counseling Week.

PRESENTER(S) & TITLE(S):

Janet Shipman, Supervisor of Behavioral Health and Student Services

SUBMITTED BY: 

Dana Falls, Director of Student Services

Mike Markoe, Ed.D., Interim Superintendent

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not intended to be a question and answer platform with the Board.  Generally, the Board will not respond to comments made.

If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds.  On behalf of an organization you have up to 5 minutes.

PURPOSE OF PRESENTATION:  

ACTION/CONSENT

PROCESS STATEMENT: 

On November 22, 2021, the Policy Committee reviewed proposed edits and updated title for Policy 428 Contests and Activities / Non-FCPS Affiliated.   This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C7YM225829BF

On January 12, 2022, Policy 428 was presented to the Board of Education (Board) as a first reading. This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C9CJAS4C45A3

Today Policy 428 is presented for the Board’s consent agenda approval. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  

ACTION/CONSENT

PROCESS STATEMENT: 

On November 22, 2021, the Policy Committee reviewed Policy 411 Reporting Emergencies.  It was recommended that Policy 411 be deleted and language be incorporated into FCPS Regulation 200-29.   This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C7YLZT5817DF

On January 12, 2022, Policy 411 was presented to the Board of Education (Board) as a first reading.  This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C9CJAM4C3F86

Today Policy 411 is presented for the Board’s consent agenda approval. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  

To review progress measures and strategies for Aspirational Goal 3 of the Frederick County Public Schools (FCPS) Board of Education Strategic Plan.

BACKGROUND/SUMMARY: 

The FCPS 5-Year Strategic Plan, initiated in 2016, contains five aspirational goals, 10 priorities (two per goal), and subsequent measurable goals. From 2016 to 2018, progress was reported on the initial 30 measurable goals. In 2019, the Board approved 19 newly revised measures for the aspirational goals; supporting data (establishing baselines when available) and strategies on the revised measures were shared through a series of Board meetings in 2021. Supporting data and strategies related to Goal 3 will be shared.

PROCESS STATEMENT: 

Through a cross-departmental collaboration, the System Accountability and School Administration (SASA) department collects data on strategic plan measures. Progress reporting on the strategic goal measures will be presented across multiple Board meetings this school year.

PRESENTER(S) & TITLE(S):

Chantress Baptist, Director, Human Resources

Jennifer Bingman, Director, System Accountability and School Improvement

Heather Jo Clabaugh, Budget Officer, Budget

Robert Wilkinson, Director, Maintenance

SUBMITTED BY: 

Jamie Aliveto, Ed.D., Executive Director, System Accountability and School Administration

Mike Markoe, Ed.D., Interim Superintendent

PURPOSE OF PRESENTATION:  

Present for discussion the recommendation regarding Monocacy Valley Montessori Public Charter School’s request for expansion.

BACKGROUND/SUMMARY: 

Board of Education (Board) Policy 440 Charter Schools and Frederick County Public Schools (FCPS) Regulation 400-84 Charter School Application Process provide the policy, procedure and criteria for accepting and evaluating a public charter school application. In addition, Maryland State Board of Education Opinion No. 05-23 stipulates that it is the responsibility of the Superintendent to provide the Board with a detailed recommendation regarding the approval or denial of a charter school application.

On August 27, 2021, Monocacy Valley Public Charter School submitted a request to add grades 9-12.

In accordance with Policy 440 and Maryland Law, the Board has 120 days from submission of the completed application to render a decision and provide a written explanation for its decision of approval or denial of the application.

PRESENTER(S) & TITLE(S):

Dr. Mike Markoe, Ed.D., Interim Superintendent

SUBMITTED BY: 

Dr. Mike Markoe, Ed.D., Interim Superintendent

PURPOSE OF PRESENTATION:  Presentation of the Superintendent’s recommended revisions to the Waverley, Whittier, Butterfly Ridge and Hillcrest Elementary School attendance areas in response to the opening of the Waverley Elementary School replacement as well as minor adjustments to the attendance areas for Monocacy, Crestwood and West Frederick Middle School, and Frederick and Governor Thomas Johnson High school. 

BACKGROUND/SUMMARY:  Waverley Elementary School will be replaced on its current site at a state rated capacity (SRC) of 1019.  The new school will open in the fall of 2022.   The replacement school was planned for an SRC larger than the Board’s recommended maximum size of 700 for an elementary school due to the residential growth in the area and lack of available land for new schools. 

Currently, Waverley Elementary School is operating at 145% of SRC with 16 portable classrooms.  Hillcrest Elementary School is operating at 136% with 12 portable classrooms. Whittier Elementary School is operating at 114% with 6 portable classrooms.  Butterfly Ridge Elementary School is operating at 91%.  The new Waverley Elementary School will add 664 elementary seats to this area of Frederick.

The purpose of the redistricting study is to balance enrollments between Waverley, Hillcrest, Whittier and Butterfly Ridge elementary schools and adjust the middle and high school attendance boundaries where necessary to address feeder patterns.  

PROCESS STATEMENT:  The redistricting study was led by FCPS facilities planning staff and included transportation, fiscal services, curriculum, and communication staff as well as school administration.  FCPS staff was assisted by the consulting firm, CropperGIS, in preparing revised attendance boundary maps and compiling/evaluating data. 

Attached you will find the Superintendent’s recommendation for Waverley, Whittier, Butterfly Ridge and Hillcrest Elementary School revised attendance areas as well as minor revisions to Monocacy, Crestwood, and West Frederick Middle School and Governor Thomas Johnson and Frederick High School attendance areas.  The Superintendent’s recommendations result in balanced enrollments between the four elementary schools and ensures that there are no inappropriate split feeders. 

Following today’s presentation and discussion, staff will host a public meeting at the Waverley Elementary School cafeteria on February 1, 2022, at 6 p.m. to present the recommendations and answer questions.  The Board of Education will hold its public hearing on the recommendations on February 9, 2022, at 7 p.m.  The Board is scheduled to make a decision regarding the recommendations at their February 23, 2022, Board meeting. 

PRESENTER(S) & TITLE(S): Elizabeth Pasierb, AICP, Supervisor of Facilities Planning

SUBMITTED BY:  Paul A. Lebo, DSL, Chief Operating Officer

PURPOSE OF PRESENTATION:  

Dr. Markoe will provide an update on COVID Response.

PRESENTER(S) & TITLE(S):

Mike Markoe, Ed.D., Interim Superintendent

SUBMITTED BY: 

Mike Markoe, Ed.D., Interim Superintendent

PURPOSE OF PRESENTATION:  

Dr. Markoe will provide an update on Special Education.

PRESENTER(S) & TITLE(S):

Mike Markoe, Ed.D., Interim Superintendent

SUBMITTED BY: 

Mike Markoe, Ed.D., Interim Superintendent