PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the Pennsylvania Educational Purchasing Program (PEPPM).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for purchasing technology equipment, software, accessories and supplies. This contract will be used in conjunction with the State of Maryland Hardware Master Contract and the Maryland Educational Enterprise Consortium (MEEC) contract. FCPS will utilize whichever contract provides the lowest total cost.
The Catalog Bid covers technology and instructional-related products sold through online and paper-based catalogs. Products include, but are not limited to computers, tablets, networking and telecommunications equipment, peripherals, cameras, software, televisions, storage products, student management systems, audio visual equipment, and furniture.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends rejection of bid by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to reject all proposals received for the purchase of interior and exterior doors, including additional materials and labor.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Gary Barkdoll, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education acceptance of a “No Kid Hungry” grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $64,000 No Kid Hungry grant from Share Our Strength to support Food and Nutrition Services.
Share Our Strength is an international relief agency founded in 1984 with a mission to end hunger and poverty in the U.S. and abroad. It does this through a variety of programs, including the “No Kid Hungry” grant program, a national campaign committed to ending childhood hunger in the United States.
Grant funds will be used to purchase technology to assist Food and Nutrition Services’ with meeting State and Federal accountability requirements. Fifty (50) MobileDemand Flex tablets will be purchased to allow for a portable Point-of-Service (POS) system that will track transactions. These tablets will be used in classrooms and parent pick-up locations, as well as tracking after-school snack and supper meals that are distributed to students at exit doors. The portable POS system will replace paper tally sheets for accountability.
Acceptance of this $64,000 grant will not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.
PRESENTER(S) & TITLE(S):
Robert Kelly, Director, Food and Nutrition Services
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.
BACKGROUND/SUMMARY: Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending December 31, 2021.
This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance. The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects. Details concerning an individual project are available upon request. Please note projects solely funded by the State are excluded from this report.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #22-05.
BACKGROUND/SUMMARY: Budget Amendment #22-05 corrects the budgets of the Brunswick Elementary Modernization Feasibility and Brunswick Elementary Replacement projects due to a transposed number on Budget Amendment #22-03. The amount transferred should have been $35,586 instead of $35,856.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval to accept funds from the Interagency Commission on School Construction (IAC), School Safety Grant Program (SSGP) and approval of School Construction Budget Amendment #22-06.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has received a $394,000 grant (backup 1) from the IAC SSGP to build security vestibules at Lewistown Elementary, Liberty Elementary, New Midway Elementary, and Woodsboro Elementary. The funding will allow FCPS to perform interior renovations and provide security vestibules to improve school security and to better control access. Acceptance of this grant does not require matching local funds. Budget Amendment #22-06 recognizes additional FY21 state funding appropriated in FY22 to fund the security vestibules at the above-mentioned school sites. Since the project cost estimate exceeds the State allocation, the budget amendment also reflects a need for local funding. In order to complete the project, staff recommends transferring the surplus balance from the following canceled project: Green Valley Elementary Domestic Storage Tank Replacement.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #22-07.
BACKGROUND/SUMMARY: Budget Amendment #22-07 recognizes the reversion of state funds for the Lincoln Elementary A - Roof Replacement and the Governor Thomas Johnson High Roof Replacement Phase II projects.
The level of state funds originally allocated for these projects by the Public School Construction Program exceeded what was necessary to complete the projects. State funding was reduced due to favorable bids received for the projects. The funds will be reverted to the state and will be available for future FCPS projects.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #22-08.
BACKGROUND/SUMMARY: Budget Amendment #22-08 proposes the transfer of surplus funds from all closed projects into a newly created BOE unallocated project. The creation of this project closes each project with the county and allows these funds to remain available to FCPS for use in future School Construction Fund budget amendments. This project will also be used by the county to fund future CIP projects when needed.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff will update the Board of Education on the Fiscal Year 2023 (FY2023) proposed operating budget and seek approval of the proposed adjustments.
BACKGROUND/SUMMARY: The Superintendent’s Recommended Budget was released on Monday, January 10, 2022. On January 19, 2022, the Board held a work session with FCPS department heads and staff to review each department’s operating budget. On January 26, 2022, the Board reviewed and made changes to the operating budget and approved the budget to take to its public hearing. On February 2, 2022, the Board held its public hearing regarding the FY2023 operating budget. Tonight, staff will provide an update on state revenues and seek further Board input on the operating budget.
The Board is scheduled to approve its budget for submission to the County Executive on Wednesday, February 23, 2022.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On November 22, 2021, the Policy Committee reviewed Policy 309 Discrimination and Harassment – Employees / Applicants / Community Members. It was recommended the title be updated, as well as the Complaint Form. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C7YM255832D8
Policy 309 is presented today for the Board of Education’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Carrie Artis, Acting Supervisor of Accelerating Achievement & Equity
Liz Barrett, David Bass and Jay Mason, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Discussion of the Superintendent’s recommended revisions to the Waverley, Whittier, Butterfly Ridge and Hillcrest Elementary School attendance areas in response to the opening of the Waverley Elementary School replacement as well as minor adjustments to the attendance areas for Monocacy, Crestwood and West Frederick Middle Schools, and Frederick and Governor Thomas Johnson High Schools.
BACKGROUND/SUMMARY: Waverley Elementary School will be replaced on its current site at a State Rated Capacity (SRC) of 1019. The new school will open in the fall of 2022. The replacement school was planned for an SRC larger than the Board’s recommended maximum size of 700 for an elementary school due to the residential growth in the area and lack of available land for new schools.
Currently, Waverley Elementary School is operating at 145% of SRC with 16 portable classrooms. Hillcrest Elementary School is operating at 136% with 12 portable classrooms. Whittier Elementary School is operating at 114% with 6 portable classrooms. Butterfly Ridge Elementary School is operating at 91%. The new Waverley Elementary School will add 664 elementary seats to this area of Frederick.
The purpose of the redistricting study is to balance enrollments between Waverley, Hillcrest, Whittier and Butterfly Ridge Elementary Schools and adjust the middle and high school attendance boundaries where necessary to address feeder patterns.
PROCESS STATEMENT: The redistricting study was led by FCPS facilities planning staff and included transportation, fiscal services, curriculum, and communication staff as well as school administration. FCPS staff was assisted by the consulting firm, CropperGIS, in preparing revised attendance boundary maps and compiling/evaluating data.
The Superintendent’s recommendation was presented to the Board at their January 26, 2022, meeting. Today’s workshop is to allow continued discussion of the recommended changes to the elementary, middle and high school attendance boundaries and to present a summary of the February 1, 2022, public meeting comments. In support of the discussion, the following maps are attached:
Following today’s discussion, the Board of Education will hold its public hearing on February 9, 2022 at 7 p.m. The Board is scheduled to make a decision regarding the recommendations at their February 23, 2022, Board meeting.
PRESENTER(S) & TITLE(S): Elizabeth Pasierb, AICP, Supervisor of Facilities Planning
SUBMITTED BY: Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION: Approval of Superintendent Search Firm Agreement with Hazard, Young, Attea & Associates (HYA).
BACKGROUND/SUMMARY: At the January 12, 2022 Board of Education Work Session, the Board was informed that FCPS would piggyback RFP 4305.2, Executive Search Firm for Selection of Superintendent of Schools, from Montgomery County Public Schools (MCPS), for a firm to handle FCPS’ Superintendent search. The firm is Hazard, Young, Attea & Associates (HYA) and was the firm that handled the previous FCPS Superintendent search in FY2011.
This agenda item is for the approval of the HYA contract, based on the terms and conditions of the MCPS bid, and subsequent Agreement for Services.
PRESENTER(S) & TITLE(S): Brad Young, Board President
SUBMITTED BY: Brad Young, Board President
PURPOSE OF PRESENTATION:
Dr. Markoe will provide an update on COVID Response.
PRESENTER(S) & TITLE(S):
Mike Markoe, Ed.D., Interim Superintendent
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION:
Dr. Markoe will provide an update on Special Education.
PRESENTER(S) & TITLE(S):
Mike Markoe, Ed.D., Interim Superintendent
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9) the Board will meet in Closed Session at 4:00 pm in the Board Room to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9) the Board met in Closed Session at 4:00 pm today in the Board Room to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).
PURPOSE OF PRESENTATION: The purpose of this evening’s presentation is to honor four FCPS teachers who have achieved National Board Certification through the National Board for Professional Teaching Standards. These teachers, their school sites, and their National Board Certification areas are:
Linda Foster, Middletown Middle School
Mathematics/Early Adolescence
Michael Gough, Oakdale High School
Mathematics/Adolescence and Young Adulthood
Cindy Newmeyer, Tuscarora Elementary School
Generalist/Early Childhood
Mark Widmeyer, Oakdale High School
Mathematics/Adolescence and Young Adulthood
FCPS now has 66 educators who have achieved National Board Certification. Each of these educators is a shining example of how FCPS teachers continue to “Reach, Challenge, and Prepare” the students of our community.
BACKGROUND/SUMMARY: The National Board for Professional Teaching Standards (NBPTS) assists teachers in their quest for excellence by providing the most respected professional certification available in education to those who demonstrate the knowledge and skills necessary to help students reach high levels of achievement. By establishing rigorous standards for what accomplished teachers in specific areas should know and be able to do, the National Board Certification process helps to develop, retain, and recognize accomplished teachers and to generate ongoing improvement in instructional practice.
PRESENTER(S) & TITLE(S):
Amy Struntz
Supervisor of Induction and Professional Learning, Organizational Development
Dianne Thompson
Teacher Specialist for Induction and Professional Learning, Organizational Development
SUBMITTED BY:
Margaret Lee
Director, Organizational Development
Michael Markoe, Ed.D.
Interim Superintendent
PURPOSE OF PRESENTATION: Recognition of 2021 Veteran in Education Service Award Recipient
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) proudly recognizes the service and sacrifice of FCPS employees and their family members who are veterans. Across our district a variety of activities took place on and around Veterans Day in November.
In 2017, FCPS launched an award to honor an FCPS employee who has served our nation in the armed forces and continued their service with our school system. The FCPS Veteran in Education Service Award recognizes the exemplary contribution of an FCPS full time employee and veteran who exhibits continued service and commitment to our community by showing integrity and trustworthiness, perseverance in overcoming challenges, selflessness in helping others, and teamwork and loyalty. Community members were invited to nominate FCPS veterans; a committee of FCPS staff, community members and veterans then reviewed all nominations and chose the award winner.
Brandon Oland and Colleen Bernard will introduce award sponsor Mr. Rich Ohnmacht, Executive Vice President, Chief Commercial Banking Officer of Woodsboro Bank, and the recipient of the 2021 FCPS Veteran in Education Service Award for recognition by the Board.
PRESENTER(S) & TITLE(S):
SUBMITTED BY: Eric Louérs-Phillips, DOL, Executive Director of Public Affairs
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
The purpose of this Board item is to share Frederick Classical Charter School’s (FCCS) progress on their probation action plan.
BACKGROUND/SUMMARY:
FCCS was placed on probation for the 2021-2022 school year by the Board on June 9, 2021 due to governance concerns.
PROCESS STATEMENT:
FCCS has undergone a significant change in the membership of their Board of Trustees since the end of the 2020-2021 school year. The new Board members have actively participated in Board trainings and are continuing to work with an outside consultant on common understanding of governance with Frederick County Public Schools (FCPS).
PRESENTER(S) & TITLE(S):
Nkechi Ileka-Adeoye, President Board of Trustees, Frederick Classical Charter School
Dr. Daniel Lippy, Director of School Management
SUBMITTED BY:
Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration
Mike Markoe, Ed. D., Interim Superintendent
PURPOSE OF PRESENTATION:
The Board of Education will make a decision regarding Monocacy Valley Montessori Public Charter School’s request for expansion.
BACKGROUND/SUMMARY:
Board of Education (Board) Policy 440 Charter Schools and Frederick County Public Schools (FCPS) Regulation 400-84 Charter School Application Process provide the policy, procedure and criteria for accepting and evaluating a public charter school application. In addition, Maryland State Board of Education Opinion No. 05-23 stipulates that it is the responsibility of the Superintendent to provide the Board with a detailed recommendation regarding the approval or denial of a charter school application.
On August 27, 2021, Monocacy Valley Public Charter School submitted a request to add grades 9-12.
In accordance with Policy 440 and Maryland Law, the Board has 120 days from submission of the completed application to render a decision and provide a written explanation for its decision of approval or denial of the application.
At its January 26, 2022 Board meeting, the Board reviewed and discussed the expansion application request.
PRESENTER(S) & TITLE(S):
Mike Markoe, Ed.D., Interim Superintendent
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent