PRESENTATION OF 1 BID CALENDAR ITEM

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).

Bid 22FS1, Service Line Equipment

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for service line equipment to be used by Food and Nutrition Services.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Robert Kelly, Director, Food Nutrition Services

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Montgomery County Government.

BACKGROUND/SUMMARY:  This contract will allow FCPS to purchase vehicles on an as-needed basis for multiple end-user departments in the county, to include: light, medium, and heavy-duty vehicles that are sedans, crossover utility vehicles (“CUV”), sport utility vehicles (“SUV”), pickup trucks in all weight classes, vans (minivans, passenger and cargo) in all weight classes and including chassis cabs and cutaways, non-van chassis cabs and cutaways in all weight classes, stripped chasses in classes 3-4-5, and low cab forward designs in weight classes 6-7-8. Unless superseded by a separate IFB, public safety vehicles are expected to be purchased on the contracts resulting from this IFB.  All fuel type motive power/emissions systems are included.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, CPA, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY: The recommendation is to establish a contract for graduation streaming services. 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Dr. Daniel Lippy, Director, School Administration

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, CPA, Chief Financial Officer

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY: This recommendation is to renew the contract to qualified vendors who will provide labor, supervision, supplies and equipment to perform full or partial painting projects.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, CPA, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff seeks approval of Current Expense Amendment 2-22.

BACKGROUND/SUMMARY:  Frederick County Government is providing American Rescue Plan Act (ARPA) funds to Frederick County Public Schools to fund a portion of the retention incentive for Frederick County Public Schools’ staff.  Current Expense Amendment 2-22 recognizes the additional federal funds and corresponding expenditures for these funds.

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Budget Officer

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff seeks approval to release unspent funds from the American Rescue Plan (ARP) Elementary and Secondary Schools Emergency Relief (ESSER) Fund grant.

BACKGROUND/SUMMARY:  On October 27, 2021, the Board voted to accept the ARP ESSER grant with the stipulation that a work session be scheduled for a more detailed review of the ARP ESSER line item budget.  On December 15, 2021, the Board held a special work session to review all aspects of the ARP ESSER grant with FCPS staff.  At today’s meeting, staff is seeking approval to proceed with the programs included in the ARP ESSER grant.

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Budget Officer

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: Staff seeks approval of the Board of Education of Frederick County (BOE) to adjust the Sabillasville Elementary School attendance boundaries and include the area as part of the Thurmont Elementary School and Thurmont Primary School attendance areas.

BACKGROUND/SUMMARY: On December 8, 2021, the BOE approved the conversion of Sabillasville Elementary School to the public charter operator, Sabillasville Environmental School: A Classical Charter, at the conclusion of this school year. The conversion of the school to a charter schools requires making modifications to the previous Sabillasville Elementary School attendance area to provide new elementary school boundaries.

Staff recommends that the former Sabillasville Elementary School attendance area be combined with the Thurmont Elementary School and Thurmont Primary School attendance areas. Both schools have the capacity to add students. If approved, the revised attendance area would remain a part of the Catoctin High School feeder pattern and students would remain in their cohort from elementary school through high school. A map of the elementary school feeder patterns in attached (see backup 1). 

PROCESS STATEMENT: N/A

PRESENTER(S) & TITLE(S): Paul A. Lebo, DSL, Chief Operating Officer

SUBMITTED BY:  Paul A. Lebo, DSL, Chief Operating Officer

PURPOSE OF PRESENTATION: Staff will provide an overview of a potential project on the campus of New Market Elementary School to help alleviate traffic congestion during dismissal.

BACKGROUND/SUMMARY: The Town of New Market is installing speed cameras on Main Street to help address speeding problems that occur through the downtown area and the area in front of New Market Middle and Elementary Schools. A member of the Town Council contacted staff about the possibility of a project to alleviate congestion on Main St. during afternoon dismissal by installing an access road to connect North Alley to the access loop in front of the school. This connector will remove access for cars entering the campus from Main St. and will allow cars to queue in North Alley. The revenues from the speed cameras can be used for safety projects, and the road connector likely meets the criteria for further consideration.

In order to proceed with the installation, a Memorandum of Agreement or Understanding will need developed with the Town. FCPS staff will work with the staff and designees from the Town of New Market to explore the feasibility of the project moving forward. Staff will keep the Board apprised of the status of the potential project. An aerial map of the road access points to the New Market ES campus are included (see backup 1). 

PROCESS STATEMENT: N/A

PRESENTER(S) & TITLE(S): Paul A. Lebo, DSL, Chief Operating Officer

SUBMITTED BY:  Paul A. Lebo, DSL, Chief Operating Officer

PURPOSE OF PRESENTATION:  

To provide an annual report and review of the Carroll Creek Montessori Public Chart School program.

BACKGROUND/SUMMARY: 

Carroll Creek Montessori Public Charter School (CCMPCS) is currently in its tenth year of operation having been founded in 2012. The CCMPCS includes a diverse community of learners, educators and families who support each other and strive to bring the elements of peace and lifelong learning to both our school and homes daily. CCMPCS has grown from the vision of a Spanish Immersion Montessori school that started with three-year-old students through third grade to a strong Montessori school with an exceptional Spanish program for 316 students age three through eighth grade. CCMPCS was the first public Montessori school in the United States to work toward accreditation through the American Montessori Society on their Pathway to Accreditation. CCMPCS is coming before the Frederick County Board of Education today to present the Annual Report for the 2021-2022 school year.

PROCESS STATEMENT: 

During the presentation, presenters will share the 2021-2022 annual report, updates on the current instructional program, and answer questions about the school’s instructional program and operating procedures.

PRESENTER(S) & TITLE(S):

Marilyn Horan, Principal, CCMPCS

Daniel Lippy, Ed. D., Director, School Management and Charter Schools

Carrie Jean Rathermel, CCMPCS Governing Council Chair

Molly Spence, Monocacy Montessori Communities, Inc.

SUBMITTED BY: 

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Mike Markoe, Ed. D., Interim Superintendent

PURPOSE OF PRESENTATION:  

To obtain feedback from the BOE regarding identification of Low Performing schools as required by the Blueprint Legislation.

BACKGROUND/SUMMARY: 

The Blueprint outlined comprehensive funding and policy reform in five policy areas including: early childhood education, high-quality and diverse teachers and leaders, college and career readiness pathways, resources to ensure all students are successful, and governance and accountability. The Blueprint mandates career ladders and salary in an effort to raise the standards and status of the teaching profession. Effective July 1, 2022, Blueprint includes an annual salary increase of $10,000 for national board certified (NBC) teachers. NBC teachers who teach at a low-performing school will receive an additional $7,000 to their annual salary. If the school ceases to be low-performing, the teacher’s salary increase is not affected. Low-performing schools are not defined in the Blueprint Legislation. The Maryland State Department of Education (MSDE) created a “floor and ceiling” method to identify low performing schools across the state. The floor, those schools that must be identified, includes schools who received a 1- or 2-star rating in the two years of available reporting using the Every Student Succeeds Act (ESSA) Accountability System. FCPS currently has no low performing schools that must be identified according to MSDE. School systems have the option for local flexibility in identifying schools as low performing (MSDE’s “ceiling”).

PROCESS STATEMENT: 

The Board will determine if FCPS will identify all, some, or none of the schools provided by MSDE under the umbrella of local flexibility.

PRESENTER(S) & TITLE(S):

Jamie Aliveto, Ed.D., Executive Director, System Accountability and School Administration

Jennifer Bingman, Director, System Accountability and School Improvement

Heather Clabaugh, Budget Officer, Fiscal Services

SUBMITTED BY: 

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Mike Markoe, Ed.D., Interim Superintendent

PURPOSE OF PRESENTATION:  

Dr. Markoe will provide an update on COVID Response.

PRESENTER(S) & TITLE(S):

Mike Markoe, Ed.D., Interim Superintendent

SUBMITTED BY: 

Mike Markoe, Ed.D., Interim Superintendent

PURPOSE OF PRESENTATION:  

Dr. Markoe will provide an update on Special Education.

PRESENTER(S) & TITLE(S):

Mike Markoe, Ed.D., Interim Superintendent

SUBMITTED BY: 

Mike Markoe, Ed.D., Interim Superintendent

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9) the Board will meet in Closed Session at 4:00 pm in the Board Room to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9) the Board met in Closed Session at 4:00 pm today in the Board Room to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 1:00 p.m. on February 16, 2022, in the Board Room, to execute Board responsibilities related to the Superintendent search process.

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not intended to be a question and answer platform with the Board.  Generally, the Board will not respond to comments made.

If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds.  On behalf of an organization you have up to 5 minutes.

PURPOSE OF PRESENTATION:  

ACTION/CONSENT

PROCESS STATEMENT: 

On November 22, 2021, the Policy Committee reviewed Policy 309 Discrimination and Harassment – Employees / Applicants / Community Members.  It was recommended the title be updated, as well as the Complaint Form.  This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C7YM255832D8

On February 9, 2022, Policy 309 was presented for the Board of Education’s first reading. This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CAMJCK4C88B2

Today Policy 309 is presented for the Board’s consent agenda approval. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

Carrie Artis, Acting Supervisor of Accelerating Achievement & Equity

Chantress Baptist, Director of Human Resources

Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  The Frederick County Board of Education (Board) will approve the FY2023 Board Requested Operating Budget to submit to the County Executive of Frederick County.

BACKGROUND/SUMMARY:  The Superintendent’s Recommended Budget was released on Monday, January 10, 2022.  On January 19, 2022, the Board held a work session with FCPS department heads and staff to review each department’s operating budget.  On January 26, 2022, the Board reviewed and made changes to the operating budget, and approved the budget to take to its public hearing.  On February 2, the Board held its public hearing regarding the FY2023 operating budget.  On February 9, the Board approved additional changes to the budget.  Tonight, the Board will approve its FY2023 Board Requested Operating Budget for submission to the County Executive of Frederick County.

With the submission of the FY2023 Operating Budget request, County staff has provided FCPS with the opportunity to provide a list of one-time, nonrecurring costs for consideration.  These items must meet the COMAR definition of nonrecurring cost exclusion.  Attached is a list of items staff proposes that meet the COMAR definition; the list includes several items that may eliminate expenses currently included in the Board’s requested budget.

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Budget Officer

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  The Board of Education of Frederick County (Board) will discuss the Superintendent’s recommendation for the Waverley Redistricting Study (see backup) and decide on the revised attendance boundaries.   

BACKGROUND/SUMMARY:  Waverley Elementary School will be replaced on its current site at a state rated capacity (SRC) of 1019.  The new school will open in the fall of 2022. 

Currently, Waverley Elementary School is operating at 145% of SRC with 16 portable classrooms. Hillcrest Elementary School is operating at 136% with 12 portable classrooms. Whittier Elementary School is operating at 114% with six portable classrooms. Butterfly Ridge Elementary School is operating at 91%. The new Waverley Elementary School will add 664 elementary seats to this area of Frederick.

The purpose of the redistricting study is to balance enrollments between Waverley, Hillcrest, Whittier and Butterfly Ridge elementary schools and adjust the middle and high school attendance boundaries where necessary to address feeder patterns.  

The Superintendent’s recommendation was presented to the Board at their January 26, 2022 meeting.  A public meeting was held with the community at Waverley Elementary School on February 1, 2022.  A work session was held with the Board on February 9, 2022, and the Board’s public hearing was also held on February 9, 2022.    

PRESENTER(S) & TITLE(S):

Elizabeth Pasierb, AICP, Supervisor of Facilities Planning

Paul A. Lebo, DSL, Chief Operating Officer

SUBMITTED BY:  Paul A. Lebo, DSL, Chief Operating Officer           

PURPOSE OF PRESENTATION: 

The Interim Superintendent will present the latest health metrics and MSDE off-ramping requirements for face coverings and seek Board direction.

BACKGROUND/SUMMARY:  

The Maryland State Board of Education presented face covering off-ramping requirements through the authority of: Education Article, §1-101, 2-205, and 2-303, Annotated Code of Maryland.  

PRESENTER(S) & TITLE(S):

Mike Markoe, Ed.D., Interim Superintendent

Dan Lippy, Ed.D., Director of School Management

Dana Falls, Director of Student Services

SUBMITTED BY:  

Mike Markoe, Ed.D., Interim Superintendent