PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools.
RFP 22MISC10, Athletic Trainer Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with a licensed athletic trainer service for school sports throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Kevin Kendro, Supervisor of Athletics & Extracurricular Activities
Bid 22T2, Bulk Diesel and Gas Delivery Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase the bulk purchase of diesel and unleaded fuel.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Fred Punturiero, Director of Transportation
Bid 22T3, Vehicle Parts - Radiators
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of radiators to be used in the repair of vehicles in the bus and white fleets.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
RFP 22MISC11, Crisis Intervention Program
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to provide crisis intervention training for staff using a train-the-trainer model.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Troy Keller, Director, Special Education
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from National Intergovernmental Purchasing Alliance.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of audio-visual equipment used in both instructional and administrative areas. This is an open requirement contract with no guarantee of any purchase quantity or dollar amount.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Jeremy Eccard, Lead Video Production Specialist, Public Affairs
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from National Intergovernmental Purchasing Alliance.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of light-duty aftermarket vehicle parts and supplies for the Transportation Department.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the inspection, testing, and maintenance of elevators and lift equipment throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Randall Connatser, Acting Custodial Services Manager
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the servicing and maintenance of various makes and models of building maintenance custodial equipment.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Randall Connatser, Acting Custodial Services Manager
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for providing life insurance benefits to eligible Frederick County Public Schools employees, their dependents and retirees.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Chantress Baptist, Director, Human Resources.
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish contracts with qualified firms for providing a 403(b) and 457(b) institutionally based investment platform, record keeping, administration and communication services.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Chantress Baptist, Director of Human Resources
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: The Other Post-Employment Benefits (OPEB) Trust Fund Investment Committee has reviewed and recommend the attached updated Investment Policy Statement for approval by the Board of Education (BOE) of Frederick County.
BACKGROUND/SUMMARY: The purpose of the Investment Policy Statement (IPS) is to set forth a clear understanding of the investment policy, guidelines and objectives for the Retiree Benefit Trust of Frederick County Public Schools (“Public Schools OPEB Trust”). This written IPS establishes the framework through which the appropriateness and suitability of the Public Schools OPEB Trust’s investments are evaluated.
Fiduciaries for the Trust include the Trustee, Investment Managers, and the Investment Consultant. The IPS assists the Trustee and Investment Committee in effectively supervising and monitoring the investments in the Public Schools OPEB Trust.
The Investment Committee and Trustee reviews the IPS periodically to determine the continued feasibility of achieving the investment objectives and the appropriateness of this IPS for achieving those objectives. When updates are recommended, the IPS is presented to the BOE for approval.
Please note the following proposed revisions and additions below which are intended to bring the document into alignment with best practices and provide further clarity:
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer and OPEB Trustee
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer and OPEB Trustee
PURPOSE OF PRESENTATION: The Board of Education of Frederick County (BOE) awarded the contract for the Construction Management Services for Waverley Elementary School Replacement on December 12, 2018. Staff is seeking approval for an increase to the reimbursable expenses for the construction manager.
BACKGROUND/SUMMARY: With any new school construction project, the Construction Manager (CM) is initially provided an allowance of reimbursable expenses for the project. These items are actual, realized costs that the CM is tasked in managing or providing, and must submit actual receipts upon billing. Any unused portion is reverted back to the project account. The funds needed for the reimbursable expenses are not sufficient for the remainder of the project. Below is the estimated summary of expenses to finish out the construction of the new Waverley Elementary:
$ 42,000.00 Security Guards
$ 66,000.00 Final Cleaning Costs
$ 30,000.00 Temporary Toilet Costs
$ 7,000.00 Project Safety
$ 5,000.00 LEED & Associated Misc. Costs
$ 65,000.00 Dumpster & Clean-up Costs
$ 5,000.00 Final Photos & Video Training
$ 10,000.00 Misc. Costs
$230,000.00
$ 23,000.00 10% Markup
$253,000.00 Total Estimated Expenses Remaining
The current budget for Waverley Elementary School has sufficient funds for this increase and staff recommends approval.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Brian Staiger, FCPS Senior Project Manager
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On March 23, 2022, the Policy Committee reviewed Policy 403 Student Discipline. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CBWNNU60895C
Policy 403 is presented today for the Board of Education’s first reading. (backup1) For reference, FCPS Regulation 400-08 Student Discipline is also attached. (backup2)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Dana Falls, Director of Student Services
Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On November 22, 2021 and March 23, 2022, the Policy Committee reviewed Policy 437 Bullying – Harassment – Intimidation / Students and recommended an updated title. Here are BoardDocs links to those agenda items:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=C7YM255832D8
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CB7T827611E7
Policy 437 is presented today for the Board of Education’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Carrie Artis, Supervisor of Accelerating Achievement and Equity
Janet Shipman, Supervisor of Behavioral Health and Student Services
Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On March 23, 2022, the Policy Committee reviewed Policy 439 Dress Code for Students. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CC4J9H4C1876
Policy 439 is presented today for the Board of Education’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Calendar Committee Interim Co-Chair will suggest a minor adjustment to the 2022-2023 Academic Calendar. It is recommended that schools close on December 23. This will require adding a school day on June 1, 2023 in order to meet the state mandated 180-day requirement.
BACKGROUND/SUMMARY: This change will ensure compliance with the Frederick County Association of School Support Employee (FASSE) negotiated agreement. Specifically, language in Article V: Holidays: “When a holiday falls on a Saturday or a Sunday, the Friday before or the Monday following the holiday shall be taken as a holiday, as determined by the Board.” December 24 falls on Saturday and December 25 on Sunday and both are designated as holidays, per the agreement. This will require that Friday, December 23 now be a duty-free day on which school should be closed.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation, Interim Committee Co-chair
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION: To update the Board of Education on the Lunch out of Landfills program operating in several FCPS schools.
BACKGROUND/SUMMARY: Lunch out of Landfills began at Urbana High School in January 2018.
With a district grant and contributing funds from five Frederick, MD Rotary Clubs, 14 schools were added in the Fall of 2019 and operated until the pandemic shutdown.
At Lincoln Elementary, a food recovery program was added and recovered on average 64 milks per day that are taken to a local food bank.
As we emerge from the pandemic, entire school systems are looking for ways to divert waste, recover uneaten food and decontaminate recycling.
Rotary can lead the way by providing instruction, support for teachers and green team, containers and creating food recovery networks.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Joe Richardson
Dr. Guiseppe DiMonte, Principal, Green Valley ES
Paige Smith, Student, Oakdale HS
Cari Wolf, Teacher, Middletown ES
Quinn Wagner, Student, Middletown ES
Abby Lapadula, Student, Middletown HS
SUBMITTED BY:
Karen Yoho, Board Member
Jay Mason, Board Member
Sam Starrs, Student Member of the Board
PURPOSE OF PRESENTATION:
Diversity, Equity, & Inclusion Climate Survey. Hire a consultant to conduct a survey and then proceed with training as next steps.
BACKGROUND/SUMMARY:
An agenda item request (see backup 1) was presented by Board Member Mr. Jay Mason.
SUBMITTED BY:
Mr. Jay Mason, Board Member
Supported by: Liz Barrett, Board Member and David Bass, Board Member
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9) the Board will meet in Closed Session at 4:00 pm in Conference Room 5A to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(9) the Board met in Closed Session at 9:15 pm in the Board Room on March 23, 2022 to receive an update on negotiations with the Frederick County Administrative and Supervisory Association (FCASA), and at 4:00 pm today in Conference Room 5A to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 4:00 p.m. on April 6, 2022 in the Board Room, at 3:00 p.m. on April 7, 2022, at 11:00 a.m. on April 12 and 13, 2022 at the C. Burr Artz Library, and at 4:00 p.m. on April 9, 2022 in the FCPS Central Office Conference Room 1A to execute their responsibility under the law regarding a Superintendent Search.
PURPOSE OF PRESENTATION:
To increase awareness in the community about the value of health, physical education and sport. Frederick County Public Schools (FCPS) staff request that the Board of Education designate the week of May 1-7, 2022 as Physical Education and Sport Week. Furthermore, we are requesting approval of a proclamation which will be read in celebration of National Physical Education and Sport Week.
BACKGROUND/SUMMARY: Frederick County Public Schools provides students in grades Pre-Kindergarten through 12 with comprehensive health and physical education. Additional extra-curricular opportunities for physical activity and nutrition are offered in Frederick County Public Schools. Likewise, opportunities for students in grades 9-12 are available to participate in interscholastic sports.
In FCPS, we strive to develop a community of fit, skilled and knowledgeable students who value an active lifestyle, embody the spirit of pure sportsmanship, practice positive character traits, and prepare students to pursue activity throughout life.
PRESENTER(S) & TITLE(S):
James Hitchner, Curriculum Specialist for Elementary Health and Physical Education
Brian Griffith, Curriculum Specialist for Secondary Health and Physical Education
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION:
Frederick County Public Schools (FCPS) staff request that the Board of Education designate the month of April as Month of the Young Child.
BACKGROUND/SUMMARY:
To share information about the Month of the Young Child in April. Information will be provided about the activities occurring throughout Frederick County that focus on improving outcomes for children prenatally through kindergarten.
PRESENTER(S) & TITLE(S):
Leslie Frei, Supervisor, Early Childhood Education and Judy Centers
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION:
Frederick County Public Schools (FCPS) staff request that the Board of Education designate the month of April as School Library Media Month. Furthermore, we are requesting approval of a proclamation which will be read in celebration of School Library Media Month.
BACKGROUND/SUMMARY:
Officials from the American Association of School Librarians and local and national dignitaries recognized April as School Library month on April 1, 1985, with a ceremony on the west steps of the U.S. Capitol. Then Senator Daniel Patrick Moynihan delivered the keynote address. Senator Moynihan told the school librarians in the audience, "I want to thank you for what you do. I hope you know how important your work is. You change lives for the better. You touch people while they can still be touched." The theme of the first national observance of School Library Month was "Where Learning Never Ends: The School Library Media Center."
In 2010, the name of the celebration was changed nationally to School Library Month after the Board of Directors voted to readopt the professional title “school librarian,” from the former school library media specialist.
Studies continue to show that schools staffed with a certified school librarian do in fact make a difference in a child’s life: Why school librarians matter: What years of research tell us
Schools in Frederick County celebrate this month in a variety of ways, most of which include reading, book fairs or a visit by an author.
PRESENTER(S) & TITLE(S):
Mary Jo Richmond, Supervisor, Media Services
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION: The purpose is to inform the Board of Education and the FCPS community about the Children’s Mental Health Matters Campaign and seek the Board’s recognition of Children’s Mental Health Matters! Week as May 1 – 7, 2022 in Frederick County Public Schools
BACKGROUND/SUMMARY: The Annual Children’s Mental Health Matters Campaign seeks to raise awareness of the importance of children’s mental health, a commitment shared by all programs within the Student Services Department. Now more than ever we need to sustain our support of students and address the issues that impact their mental health, working together as FCPS staff, family members, community agencies, and Board members.
For more than 20 years the Children’s Mental Health Matters! campaign has organized events, awareness tools, and media to raise awareness of the importance of children’s mental health. The Maryland Coalition of Families and the Mental Health Association of Maryland work together to coordinate the campaign across the state. For instance, in FCPS, school psychologists are charged with collaborating with their school-based and district colleagues (counselors, CASS, behavior support, etc.) to champion awareness activities in their schools.
PRESENTER(S) & TITLE(S):
Lynn Davis, Coordinator of Mental Health Services
Jennifer Doidge, School Psychologist
SUBMITTED BY:
Dana Falls, Director of Student Services
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION: To recognize five category winners and the overall Central Office Support Employee and School-based Support Employee of the Year.
BACKGROUND/SUMMARY: Since 2008, Frederick County Public Schools (FCPS) has recognized outstanding members of its support staff with the FCPS Support Employee of the Year awards. This year, one employee each from seven broad job classifications has been selected for recognition. From the seven, one will be named the FCPS School-Based Support Employee of the Year and another the Central Office Support Employee of the Year. All category winners will receive a trophy. In addition to the trophy, the top two employees will receive a $100 cash award, one extra personal day which he or she must use by the end of the 2022/2023 school year, and a Board of Education of Frederick County (BOE) pin.
PROCESS STATEMENT: Dr. Louérs-Phillips will provide background on the awards. Dr. Markoe will recognize the first five category winners and BOE president Brad Young will present each with a trophy. Dr. Markoe will then recognize the 2022 FCPS School-Based Support Employee of the Year and Central Office Support Employee of the Year. BOE president Brad Young will present their trophies and a prestigious BOE pin.
Category winners are as follows:
• School-based Custodian: Joseph Rhodes, Tuscarora Elementary
• School-based Special Education Instructional Assistant: Maribeth Giangiuli, Oakdale Middle
• School-based Food Service Employee: Audrey Fritz, Urbana High
• Bus Driver: Vickie Roles, Urbana feeder
• School-based Secretary: Julie Marker, Gov. Thomas Johnson High
• Central Office Maintenance Employee: Keith Marconi, Maintenance & Operations
• Central Office Business Support Employee: Jeff Seymour, Security & Emergency Management
BOE president Brad Young will invite Kimberly Herndon, FASSE Board of Directors, to provide a few brief comments about the contributions of support employees and this award.
PRESENTER(S) & TITLE(S):
Eric Louérs-Phillips, DOL, Executive Director of Public Affairs
Kimberly Herndon, FASSE, Board of Directors
SUBMITTED BY: Eric Louérs-Phillips, DOL, Executive Director of Public Affairs
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
Mr. Phillips will provide an update on the COVID-19 Response.
PRESENTER(S) & TITLE(S):
Larry Phillips, Acting Assistant to the Superintendent for Special Projects
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION:
An update will be provided on Special Education.
PRESENTER(S) & TITLE(S):
Keith Harris, Ed.D., Executive Director, Accelerating Achievement & Equity
Linda Chambers, DOL, Director, Special Education
Troy Keller, Director, Special Education
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent