PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools.
RFP 22MISC12, Installation of Data Network Cabling
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract with qualified contractor(s) to furnish all labor, supervision, materials, and any incidentals necessary for low voltage installations of data network cabling for a complete and finished project.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Chris Bohner, Supervisor of IT Infrastructure and Security, Technology Infrastructure
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Maryland Education Enterprise Consortium.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to assist Technology Infrastructure in procuring services from a list of vetted vendors. FCPS will have a flexible means of obtaining technology resources quickly, efficiently and cost effectively.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Chris Bohner, Networks and Security Supervisor, Technology Infrastructure
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Alexandria City Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS Technology Infrastructure Department for the replacement of public address systems at Carroll Manor Elementary School and Walkersville High School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Chris Bohner, Networks and Security Supervisor, Technology Infrastructure
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for architectural services for a feasibility study of the renovation, modernization or replacement of Yellow Springs Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Holly Nelson, AICP, Facilities Planner, Capital Programs Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract for design-build services for a limited renovation of Monocacy Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs, Division of Operations
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of general physical education supplies and equipment used in the elementary and secondary physical education programs.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
James Hitchner, Curriculum Specialist, Elementary Physical Education and Health
Brian Griffith, Curriculum Specialist, Secondary Physical Education and Health
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of general math supplies and calculators used in the elementary and secondary math education programs.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Debra Myers, Curriculum Specialist, Elementary Math
Stacey Sisler, Curriculum Specialist, Secondary Math
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to provide and install carpet and tile products in Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Gary Barkdoll, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.
BACKGROUND/SUMMARY: Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending March 31, 2022.
This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance. The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects. Details concerning an individual project are available upon request. Please note projects solely funded by the State are excluded from this report.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #22-11.
BACKGROUND/SUMMARY: Budget Amendment #22-11 proposes to transfer the surplus balance from Yellow Springs Elementary Playground Equipment project into the Kemptown Elementary, Wolfsville Elementary and Urbana High Playground Equipment projects. Bids received for the Kemptown Elementary, Wolfsville Elementary and Urbana High Playground Equipment projects exceeded the total budgets. A budget transfer is required to complete the projects.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #22-12.
BACKGROUND/SUMMARY: Budget Amendment #22-12 proposes to cancel the Middletown High Roof Replacement project due to it currently being listed in the FCPS Facilities Master Plan (EFMP) to be modernized or replaced in the next 10 years. Staff submitted a request to the Interagency Commission on School Construction (IAC) to amend the State budget to cancel the Middletown High Roof Replacement project and transfer the state funds into the FCPS State Contingency funds available for future FCPS projects. This transfer was approved by the IAC on April 14, 2022. The remaining local funds balance will be transferred to the BOE Unallocated project for use in future projects.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #22-13.
BACKGROUND/SUMMARY: Budget Amendment #22-13 proposes to transfer the remaining balance from the closed Myersville Elementary Underground Fuel Tank Replacement project into the BOE Unallocated project to be used for future FCPS projects.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff will update the Board of Education of Frederick County (BOE) on the Fiscal Year 2023 (FY2023) Operating Budget, and is seeking approval of the proposed changes.
BACKGROUND/SUMMARY: The BOE submitted an $852.2M requested budget to the County Executive on February 23, 2022. The request was $48.3M above the FY2022 appropriation. On Thursday, April 14, 2022, the County Executive released her proposed budget which allocated $33.2M above our previous year’s appropriation to FCPS, and a $1.6M one-time allocation to transition elementary schools to one-to-one Chromebooks. The County Council is currently reviewing the County Executive’s budget, and is required to approve the County budget by May 31, 2022.
Staff has updated the budget with additional funding provided by the County Executive’s budget, as well as additional adjustments that have occurred since the BOE requested budget was submitted, and seeks approval of these changes. Items such as final state aid allocations and additional Board actions desired around the operating budget are still outstanding. Additional conversations around the FY2023 Operating Budget are scheduled for the May 18, 2022 and June 8, 2022 Board meetings. Final approval of the FY2023 Operating Budget is scheduled for June 22, 2022.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Mr. Phillips will provide an update on the COVID-19 Response.
PRESENTER(S) & TITLE(S):
Larry Phillips, Acting Assistant to the Superintendent for Special Projects
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION:
Dr. Markoe will provide an update on Special Education.
PRESENTER(S) & TITLE(S):
Mike Markoe, Ed.D., Interim Superintendent
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) and (9) the Board will meet in Closed Session at 4:00 pm in the Board Room to consider appointments to the Other Post-Employment Benefits (OPEB) Trust Fund Investment Committee, to consider an appointment to the Citizen's Advisory Council (CAC), and to receive an update on negotiations with the Frederick County Teachers' Association (FCTA), the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) and (9) the Board met in Closed Session at 4:00 pm in the Board Room to consider appointments to the Other Post-Employment Benefits (OPEB) Trust Fund Investment Committee, to consider an appointment to the Citizen's Advisory Council (CAC), and to receive an update on negotiations with the Frederick County Teachers' Association (FCTA), the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 11:00 a.m. on April 14, 2022 at the C. Burr Arts Library to execute their responsibility under the law regarding a Superintendent Search.
PURPOSE OF PRESENTATION: Recognize and celebrate Maryland Pupil Personnel Worker Month in all Frederick County Public Schools during the month of May 2022.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) currently employs fourteen Pupil Personnel Workers (PPWs) who assist schools, students, and families. Two of the PPWs are currently assigned to Hillcrest Elementary and Waverly Elementary schools through the Concentration of Poverty grant. The other twelve PPWs are assigned to anywhere from five to seven schools, depending on the needs of the schools in their feeder pattern.
PPWs recognize that every family is different and that every family is facing their own challenges. Whether these challenges are big or small, the PPW works with the school and the family to develop a plan to address the root of the problem in an effort to remove barriers that are keeping the children from successfully accessing their education. In addition to attendance/truancy issues, the PPWs also investigate cases involving out-of-district requests, residency and custody issues. As consultants, PPWs are called upon to help schools facilitate appropriate implementation of FCPS policies and regulations in reference to disciplinary and other procedures. PPWs work collaboratively with community service providers, parents/guardians and school staff to arrange Home-Hospital instruction for students whose physical or mental health prevent them from attending school. When students are released from therapeutic or Juvenile Services placements, the PPW helps to ensure a smooth transition back into an appropriate educational program.
PPWs focus on family engagement in education. Improving student attendance occasionally requires additional supports within our community. Dana Falls, Director of Student Services and Heather Krystofiak, PPW, worked with community agencies to create a Truancy Reduction Council (TRC). The TRC has provided an additional opportunity for PPWs to engage parents and provide additional supports for improving student attendance.
PRESENTER(S) & TITLE(S):
Janet Shipman, Supervisor of Behavioral Health & Student Services
SUBMITTED BY:
Dana Falls, Director of Student Services
Mike Markoe, Ed.D., Interim Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
Staff recommends Board approval of the recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbooks listed on the attached memorandum were on digital and public digital display from March 14-21, 2022.
PROCESS STATEMENT:
FCPS Regulation 500-38, D. "All textbooks intended for instructional use with students must be approved by the Board prior to purchase."
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION:
CONSENT
PROCESS STATEMENT:
On March 23, 2022, the Policy Committee reviewed Policy 403 Student Discipline. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CBWNNU60895C
On April 13, 2022, Policy 403 was presented for the Board of Education’s first reading. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CCUPJR64CAE7
Today Policy 403 is presented for the Board’s consent agenda approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
CONSENT
PROCESS STATEMENT:
On March 23, 2022, the Policy Committee reviewed Policy 439 Dress Code for Students. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CC4J9H4C1876
On April 13, 2022, Policy 439 was presented for the Board of Education’s first reading. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CCUPWN65E72C
Today Policy 439 is presented for the Board’s consent agenda approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Staff will provide an update on the Frederick County Public Schools (FCPS) Multi-Tiered System of Supports (MTSS). One area of focus is to update the Board on progress made to support students with Dyslexia, Dysgraphia, and/or Dyscalculia. The presentation will share updates to the elementary core program, interventions, and specially designed instruction. Professional learning, screening data, and budgetary costs will be discussed.
BACKGROUND/SUMMARY:
FCPS uses a Multi-Tiered System of Supports (MTSS) to ensure that the needs of each and every student are met. All students receive high quality core instruction. Screening data support school staff in identifying when supplemental instruction and/or tier two or three interventions are necessary. When a student requires more than core instruction, there are varied evidence-based pathways to be considered. Students with disabilities have access to specially designed instruction.
A copy of March 11, 2020’s presentation, Update on Multi-tiered System of Supports, can be found here.
PROCESS STATEMENT:
As a continuous improvement school system, FCPS continues to evaluate our work to ensure that we are able to meet the needs of all students. Beginning in 2017, FCPS central leaders across multiple departments revised the FCPS Academic MTSS to improve supports for all students and specifically for students with Dyslexia, Dysgraphia, and Dyscalculia. Screening tools, intervention programs, trained staff, and service delivery were all upgraded. Staff have utilized both the FCPS operating budget, as well as, grant funds to support these extensive upgrades. While much progress has been made, the pandemic did create some disruption to the implementation of the plan and to progress monitoring. Next steps will be discussed for continued improvement.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Ed.D., Executive Director of System Accountability and School Administration
Jennifer Bingman, Director of System Accountability and School Improvement
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction, and Innovation
Keith Harris, Ed.D., Executive Director of Accelerating Achievement and Equity
SUBMITTED BY:
Jamie Aliveto, Ed.D., Executive Director, System Accountability and School Administration
Mike Markoe, Ed.D., Interim Superintendent