PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
RFP 22MISC13, Contract Service Agencies for Private Duty Nursing:
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify multiple nursing agencies to provide private duty nurses for the care of medically fragile students during the school day.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Jenifer Waters, Health Service Specialist, Student Services
RFP 22MISC14, FCPS Central Office Board and TV Control Rooms Upgrade:
BACKGROUND/SUMMARY: The intent of this solicitation is to upgrade the audio and video systems equipment that serves the main meeting room for the Board of Education and the main control room for FCPS Television.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Jeremy Eccard, Lead Video Production Specialist, Public Affairs
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for all labor, supervision, delivery, and equipment necessary to provide serving line equipment, on an as needed basis.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Robert Kelly, Director, Food Nutrition Services
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of water heaters and thermostatic water mixing valves.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Randy Connatser, Acting Custodial Services Manager, Facilities Maintenance Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of parts & supplies to be used by the transportation department.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #22-14.
BACKGROUND/SUMMARY: Budget Amendment #22-14 proposes to transfer funds from the BOE unallocated project into the Orchard Grove Elementary Fire Alarm Replacement (ASP22) project. Bids received for the Orchard Grove Elementary Fire Alarm Replacement (ASP22) project exceeded the total budget. A budget transfer is required to complete the project.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 3-22.
BACKGROUND/SUMMARY: When the Frederick County Public Schools' budget is approved, the restricted fund is estimated based upon the previous year's grants. Based upon the actual budgets for the awarded grants, the budget needs to be realigned. This realignment does not include any increases to the budget; it simply ensures FCPS remains in compliance by MSDE category.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $35,000 grant from Share Our Strength to support Food and Nutrition Services.
Share Our Strength is a national non-profit organization whose mission is to end hunger and poverty in the U.S. and abroad. Its School Nutrition Grant Program provides funding to school districts to maximize child nutrition programs and emergency food programs to ensure that children and families have access to healthy meals at home and at school.
Grant funds will be used to purchase a new serving line for Thurmont Elementary School. This replacement unit will streamline the serving process at Thurmont Elementary and will include a five well hot unit, a flat-top cold unit, a flat-top counter and a new cashier stand. The five well hot unit will allow Food and Nutrition Services to expand its menu offerings; the flat-top cold unit will provide students with easier access to cold fruits and vegetables; and the flat-top counter will allow for the display of a la carte items.
Acceptance of this grant does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards below $50,000 must be reported as information items on the agenda of the next scheduled meeting of the Board of Education.
SUBMITTED BY:
Robert Kelly, Senior Manager, Food & Nutrition Services
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education Acceptance of the Maryland Leads grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $2,559,131 grant from the Maryland State Department of Education (MSDE) to support a series of systemic, transformative activities to support students and staff. In addition, MSDE will provide $4,932,464 in funds to selected partners and vendors who will provide goods and services to FCPS for Maryland Leads activities.
Maryland Leads is a grant initiative designed by MSDE to support local education agencies in overcoming the learning losses that resulted from the pandemic and address short- and long-term challenges relating to staffing shortages. FCPS will use Maryland Leads grant funds to focus on implementation of the following strategies:
Acceptance of this grant commits FCPS to spend $1,677,084 in additional funds during FY23. This in-kind commitment represents the 17 Board Certified Behavior Analyst positions currently included in the Board of Education’s FY23 Operating Budget. These in-kind funds will be available to the Maryland Leads grant only upon inclusion of the positions by the Board of Education in its approved FY23 Operating Budget.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be accepted by the Board of Education.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction & Innovation
Doreen Bass, Grants Management Specialist
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction & Innovation
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On April 27, 2022, the Policy Committee reviewed Policy 204 Energy Management, Green Cleaning and Sustainability and recommended an updated title. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CD8GED4363EA
Policy 204 is presented today for the Board of Education’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Dr. Paul Lebo, Chief Operating Officer
Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
This board presentation will provide an annual review of the Monocacy Valley Montessori Public Charter School (MVMPCS) program.
BACKGROUND/SUMMARY:
MVMPCS is in its twentieth year of operation, having opened in the fall of the 2002-2003 school year. MVMPCS currently serves students from pre-school through grade 8. The goals of MVMPCS are to provide an authentic Montessori education, while encouraging students to achieve educational excellence, provide enrichment opportunities for students, promote involvement among parents and staff, promote and support professional development and seek continual improvement for the physical environment.
MVMPCS students participate in the state assessment program. MVMPCS students are taught a Peace Curriculum that includes exercises in mindfulness, strategies for problem resolution and opportunities for developing empathy for others.
PROCESS STATEMENT:
During MVMPCS’s presentation, they will share the 2020-2021 annual report and answer questions about the school’s instructional program and operating procedures.
PRESENTER(S) & TITLE(S):
Amy Dorman, Principal, Monocacy Valley Montessori Public Charter School
Tara Dunsmore, President, Monocacy Montessori Communities Inc. (MMCI)
Dr. Daniel Lippy, Ed.D., Director of School Management
Victoria McCarthy, Monocacy Valley Montessori Public Charter School Governing Council
SUBMITTED BY:
Dr. Jamie Aliveto, Executive Director of System Accountability and School Administration
Dr. Mike Markoe, Interim Superintendent
PURPOSE OF PRESENTATION:
Mr. Phillips will provide an update on the COVID-19 Response.
PRESENTER(S) & TITLE(S):
Larry Phillips, Acting Assistant to the Superintendent for Special Projects
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION:
Dr. Markoe will provide an update on Special Education.
PRESENTER(S) & TITLE(S):
Mike Markoe, Ed.D., Interim Superintendent
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(1) and (9) the Board will meet in Closed Session at 4:00 pm in the Board Room to discuss a matter related to personnel and to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(1) and (9) the Board met in Closed Session at 4:00 pm in the Board Room to discuss a matter related to personnel and to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
Staff recommends Board approval of the recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbooks listed on the attached memorandum were on digital and public digital display from April 11-19, 2022.
PROCESS STATEMENT:
FCPS Regulation 500-38, D. "All textbooks intended for instructional use with students must be approved by the Board prior to purchase."
SUBMITTED BY:
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION:
1) To provide an annual report and review of the Frederick Classical Charter School (FCCS) program.
2) Make a determination about the charter status for the 2022-2023 school year.
BACKGROUND/SUMMARY:
Frederick Classical Charter School (FCCS) is in its ninth year of operation, having opened in the fall of the 2013-2014 school year. FCCS currently serves 376 students from kindergarten through eighth grade. FCCS actively follows its mission to provide students a well-rounded, college-focused instructional program that develops knowledge, reason, and self-expression. The school utilizes the classical approach to organize its educational focus. This approach to education follows the trivium, which divides the twelve years of education into three phases: grammar, logic, and rhetoric. This approach also emphasizes a culture and climate of respect, responsibility and accountability, which are systematically taught and modeled for every student. FCCS was renewed for an eight-year period in December of 2016. FCCS was placed on probation for the 2021-2022 school year by the Board on June 9, 2021 due to governance concerns.
PROCESS STATEMENT:
During the presentation, presenters will share the 2020-2021 annual report, updates on the current instructional program, and answer questions about the school’s instructional program and operating procedures. The Board of Education will also make a decision regarding the current probation period for the school charter.
PRESENTER(S) & TITLE(S):
Camille Bell, Ed.D., Head of School, FCCS
Daniel Lippy, Ed.D., Director of School Management and Charter Schools
Nkechi Ileka-Adeoye, President Board of Trustees, Frederick Classical Charter School
Jen Schneider, Accounting, Frederick Classical Charter
SUBMITTED BY:
Jamie Aliveto, Ed.D., Executive Director, System Accountability and School Administration
Mike Markoe, Ed.D., Interim Superintendent
PURPOSE OF PRESENTATION: Staff will update the Board of Education of Frederick County (BOE) on the Fiscal Year 2023 (FY2023) Operating Budget, including proposed reductions in budget requests.
BACKGROUND/SUMMARY: At the May 4th BOE meeting, staff updated the Board on the FY2023 operating budget, and the Board approved the recommended changes.
During the May 4th meeting, the Board instructed staff to provide a list of possible reductions to balance the budget. Staff will present the list of possible reductions of requests included in the FY2023 Board Requested Budget for Board review and approval.
At this time, the Frederick County Council has not approved the FY2023 County Budget, and we are waiting for our final state aid calculations from the state of Maryland.
Additional conversations regarding the FY2023 Operating Budget are scheduled for the June 8, 2022 Board meeting with final approval of the FY2023 Operating Budget scheduled for Wednesday, June 22, 2022.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer