PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Omnia Partners.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to support the computerized maintenance management system, SchoolDude. SchoolDude is a software solution used for the submission of work orders.
The contract was awarded to Dude Solutions, Inc. of Cary, NC.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Robert Wilkinson, Director of Maintenance
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of fresh produce to be served by Food and Nutrition Services.
Staff recommends that RFP 20FS1, Fresh Farm Food Products be renewed to Catoctin Mountain Orchard of Thurmont, Maryland and Moon Valley Farm of Woodsboro, Maryland.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Robert Kelly, Director, Food and Nutrition Services
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with USDA commodity processors who have an approved processing agreement with Maryland State Department of Education (MSDE).
Staff recommends that RFP 23FS1, Processed Commodities be awarded to Brookwood Farms, Inc. of Siler City, North Carolina; Conagra Brands, Inc. of Troy, OH; E S Foods of Woodbury, NY; International Food Solutions Inc. dba Asian Food Solutions/Comida Vida of Oviedo, FL; Jennie-O Turkey Store Sales LLC of Willmar, MN; JTM Provisions Co., Inc. dba JTM Food Group of Harrison, OH; Land O Lakes of Arden Hills, MN; Maid-Rite Specialty Foods, Inc. of Dunmore, PA; Nardone Bros. Baking Co., Inc. of Barre, PA; Pilgrim’s Pride Corporation of Greeley, CO; Rich Holdings, Inc., dba Rich Products Corporation of Buffalo, NY; Schwan’s Food Service, Inc. of Marshall, MN; and Out of the Shell, LLC dba Yangs 5th Taste of South El Monte, CA.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Joshua Keilson, Procurement Coordinator, Food and Nutrition Services
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a unit price contract for small roof replacement and repair projects.
Staff recommends that Bid 22M2, Unit Price Contract for Roof Replacement/Repair, be awarded to Heidler Roofing Services, Inc. of Hagerstown, Maryland and Simpson Unlimited Inc. of Manassas, Virginia.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Gary Barkdoll, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to provide crisis intervention training for staff using a train-the-trainer model.
Staff recommends that RFPS 22MISC11, Crisis Intervention Services, be awarded to The Mandt Systems, Inc. of Richardson, Texas.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Troy Keller, Director, Special Education
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide 24/7 tutoring services for Secondary students in Frederick County Public Schools.
Staff recommends that RFP 22CURR1, Tutoring Services be renewed to TutorMe, LLC, of Los Angeles, CA.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Tom Saunders, Director, Middle Schools, System Accountability and School Administration Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #23-01.
BACKGROUND/SUMMARY: Budget Amendment #23-01 proposes to transfer funds from the BOE Unallocated project into the Ballenger Creek Middle Roof Replacement Phase II project. Bids received for the Ballenger Creek Middle Roof Replacement Phase II project exceeded the total budget. A budget transfer is required to complete the project.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education approval for the Ready for Kindergarten (R4K) Professional Development Grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $276,176 Ready for Kindergarten (R4K) Professional Development Grant from the Maryland State Department of Education (MSDE).
FCPS believes strongly in working with and supporting all Early Childhood Education stakeholders to promote Kindergarten readiness. Stakeholders include community-based preschool teachers and child care providers. These stakeholders will be offered the opportunity to attend workshops, led by FCPS teachers, on the domains of learning and best practices for providing students with curriculum-based learning experiences geared toward developing school readiness.
FCPS will use R4K Professional Development Grant funds to support the following initiatives within the Blueprint for Maryland’s Future:
Acceptance of this grant does not obligate FCPS to expend additional local resources.
Staff recommends approval of this grant.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be approved by the Board of Education.
PRESENTER(S) & TITLE(S):
Leslie Frei, Supervisor of Early Childhood Education and Judy Centers
Kathleen Allen, Coordinator of Early Childhood Education and Judy Centers
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction & Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek Board of Education approval for the FY22 additional funding for the Judy Center Early Learning Grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $150,000 Judy Center Early Learning Grant from the Maryland State Department of Education to support the professional development programs outlined in Judy Center prior year grant SG220965.
The grant funds are allocated for the 2022 Judy Center conference to provide 3-4 days of professional development, networking, and team building activities for all Judy Center staff across the state of Maryland (approximately 165 people minimum). These funds will be used to pay for the event space, guest speakers and/or training provided to the attendees, food and beverages for attendees, and any additional associated costs (i.e. office supplies, materials, promotional items, etc.)
In addition, the grant funds will be used for 12 months of professional development opportunities for all Judy Center staff across the state.
Acceptance of this grant does not obligate FCPS to expend additional local resources.
Staff recommends approval of this grant.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be approved by the Board of Education.
PRESENTER(S) & TITLE(S):
Leslie Frei, Supervisor of Early Childhood Education and Judy Centers
Kathleen Allen, Coordinator of Early Childhood Education and Judy Centers
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction & Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Staff will provide an overview of school security at Frederick County Public Schools (FCPS).
BACKGROUND/SUMMARY: Board Members and the Superintendent requested that an update be provided about FCPS school security resources and procedures for community transparency.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): Scott Blundell, Supervisor, Security & Emergency Management Department
SUBMITTED BY:
Scott Blundell, Supervisor, Security & Emergency Management
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION:
Mr. Phillips will provide an update on the COVID-19 Response.
PRESENTER(S) & TITLE(S):
Larry Phillips, Acting Assistant to the Superintendent for Special Projects
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Dr. Markoe will provide an update on Special Education.
PRESENTER(S) & TITLE(S):
Mike Markoe, Ed.D., Deputy Superintendent
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2), the Board will meet in Closed Session at 4:00 p.m. to discuss a personnel matter, and to discuss matters related to a 4-205(c) appeal that is before them.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2), the Board met in Closed Session at 4:00 p.m. today to discuss a personnel matter, and to discuss matters related to a 4-205(c) appeal that is before them.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 1:00 p.m. on August 3, 2022 in the Board Room to receive a security training.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
The Board of Education of Frederick County Member Handbook was presented for review on May 28, 2008 and adopted by the Board on August 13, 2008.
The member handbook has been revised and Board Members have been asked to review the proposed changes.
The revisions are being made to align with current practices.
Attached, is the revised Board of Education of Frederick County Member Handbook and sample appendices. Your approval is requested.
PURPOSE OF PRESENTATION:
The Superintendent’s recommendation regarding the MeriSTEM Public Charter School application is being presented for discussion.
BACKGROUND/SUMMARY:
Board of Education (Board) Policy 440 Charter Schools and Frederick County Public Schools (FCPS) Regulation 400-84 Charter School Application Process provide the policy, procedure and criteria for accepting and evaluating a public charter school application. In addition, Maryland State Board of Education Opinion No. 05-23 stipulates that it is the responsibility of the Superintendent to provide the Board with a detailed recommendation regarding the approval or denial of a charter school application.
On May 3, 2022 the Board received a public charter school application for MeriSTEM Public Charter School (MPCS). MPCS is proposing a K-5 public charter school with a focus in dual language immersion pedagogy.
In accordance with Policy 440 and Maryland Law, the Board has 120 days from submission of the completed application to render a decision and provide a written explanation for its decision of approval or denial of the application.
PROCESS STATEMENT:
This meeting’s discussion is an opportunity for the Board to review and discuss the attached recommendation prepared by the superintendent regarding the MeriSTEM Charter School’s application prior to rendering a decision, which is scheduled to occur at the August 24, 2022’s meeting. In addition, the applicant will be available to respond to any questions from Board members.
PRESENTER(S) & TITLE(S):
Dr. Cheryl L. Dyson, Superintendent of Schools
Daniel Lippy, Ed.D., Director of School Management and Charter Schools (Lead Presenter)
SUBMITTED BY:
Dr. Cheryl L. Dyson, Superintendent of Schools