PRESENTATION OF 3 BID CALENDAR ITEMS

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools.

Bid 23FS3, Kitchen and Serving Line Equipment:

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for the purchase of various kitchen and serving line equipment to be utilized by the Food and Nutrition Services.

PRESENTER(S) & TITLE(S):

Roy McHaffa, Purchasing Agent

Josh Keilson, Procurement Coordinator, Food and Nutrition Services

RFP 23MISC5, Criminal Background Checks and Fingerprinting Services:

BACKGROUND/SUMMARY:  The intent of this solicitation is to enter into a contract with a qualified firm to provide fingerprinting and criminal background check services for Frederick County Public Schools.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Robert Wedge, Senior Manager, Talent Acquisition/Management-Support, Human Resources

RFP 23MISC6, Investment Advisory Consulting Services:

BACKGROUND/SUMMARY:  The intent of this solicitation is to enter into a contract with a qualified consultant to provide investment advisory consulting services for Frederick County Public Schools Other Post Employment Benefit Trust (OPEB) investments.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Leslie Pellegrino, Chief Financial Officer

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Sourcewell.

BACKGROUND/SUMMARY:  This contract will be utilized by Maintenance for construction projects on an as-needed basis.

The contract was awarded to I.B. Abel, Inc. of Frederick, MD.

PRESENTER(S) & TITLE(S):

Roy McHaffa, Purchasing Agent

Randy Connatser, Building Maintenance Manager, Maintenance Department

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Omnia Partners.

BACKGROUND/SUMMARY:  This contract will be utilized by the FCPS Curriculum Instruction & Innovation Department.

The contract was awarded to Michaels Stores Inc. of Irving, TX.

PRESENTER(S) & TITLE(S):

Roy McHaffa, Purchasing Agent

Susan Thomas, Curriculum Specialist, Curriculum Instruction & Innovation

Kim Hirschman, Curriculum Specialist, Curriculum Instruction & Innovation

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase and delivery of disposable food service supplies for use by the Food and Nutrition Services.

Staff recommends that RFP 19FS3, Disposable Food Service Products be renewed with S. Freedman & Sons, Inc. of Landover MD.

PRESENTER(S) & TITLE(S):

Roy McHaffa, Purchasing Agent

Josh Keilson, Procurement Coordinator, Food and Nutrition Services

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to establish a contract to cover the body repair for all light vehicles for the Transportation Department.

Staff recommends the Bid 23T1, Vehicle Body Repair, be awarded to Dan’s Auto Body Inc.

PRESENTER(S) & TITLE(S):

Roy McHaffa, Purchasing Agent

Joseph Iannuzzi, Fleet Maintenance Manager, Transportation Department

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  This redistricting is in conjunction with an addition to Crestwood Middle School. Attendance boundaries will be adjusted between Ballenger Creek Middle School, Crestwood Middle School, Governor Thomas Johnson Middle School, Monocacy Middle School and West Frederick Middle School in order to balance enrollments due to the addition.  Elementary schools included in this redistricting study are Ballenger Creek, Butterfly Ridge, Carroll Manor, Hillcrest, Lincoln, Monocacy, North Frederick, Orchard Grove, Parkway, Spring Ridge, Tuscarora, Waverley, Whittier, and Yellow Springs.  High schools included in this study are Frederick, Governor Thomas Johnson, and Tuscarora. The elementary and high school boundaries will be adjusted as necessary to preserve feeder patterns.

BACKGROUND/SUMMARY:  Construction of an addition to Crestwood Middle School will begin in spring of 2023 to increase its state-rated capacity (SRC) from 882 to 1,180 students. The addition will open and subsequent boundary changes will take effect in August 2024.

PROCESS STATEMENT: The redistricting study will be led by FCPS facilities planning staff and include Transportation, Fiscal Services, Curriculum, and Public Affairs staff, as well as school administration.  FCPS staff will collect data and evaluate options. Staff will present options to the Superintendent and prepare the Superintendent’s recommendation.  The Superintendent’s recommendation will be presented to the Board of Education of Frederick County (BOE) at a regularly scheduled Board meeting.  A public hearing to accept comments will be held at the following regularly scheduled Board meeting. New attendance boundary maps will be prepared following final approval of revised attendance boundaries by the BOE. 

The Schedule for the project is as follows:

BOE approves scope of work                             October 2022          

Initiate data collection                                      November 2022

Evaluate options                                              January – February 2023

Superintendent’s recommendation to BOE          April 2023

Board of Education Public Hearing                     May 2023

Adopt new attendance boundaries                     May 2023

Implement new attendance boundaries              August 2024

PRESENTER(S) & TITLE(S):

Amber Millison, Planning Data and GIS Analyst

Paul A. Lebo, DSL, Chief Operating Officer

SUBMITTED BY: 

Paul A. Lebo, DSL, Chief Operating Officer           

PURPOSE OF PRESENTATION: 

FIRST READING

PROCESS STATEMENT: 

On August 24, 2022, the Policy Committee discussed Policy 427 Religious Expression as a result of a new Supreme Court case developing a broader standard for employees under the Free Exercise Clause.  This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CGNNY761F46C

On September 28, 2022, the Policy Committee reviewed changes to Policy 427.  This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CHNM2F590D5F

Policy 427 is presented today for the Board of Education’s first reading. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief Legal Counsel

Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief Legal Counsel

PURPOSE OF PRESENTATION: 

FIRST READING

PROCESS STATEMENT: 

On August 28, 2022, the Board of Education discussed a request by Mr. Mason for exception to Policy 109.3 Conflicts of Interest, Section D.2 Post-Employment: "Members of the Board of Education may not be employed by FCPS for at least one year following the member's departure from the Board by resignation or the end of the member's term of office."

Here is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CHCM6Y59C3B3

Mr. Mason was advised to seek review of 109.3 D.2 with the Policy Committee.

On September 28, 2022, the Policy Committee reviewed the request for an exception to Policy 109.3 D.  This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CJELRJ57CF30

The Policy Committee’s recommended change to Policy 109.3 D is presented today for the Board of Education’s first reading. (backup1)

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief Legal Counsel

Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief Legal Counsel

PURPOSE OF PRESENTATION:  

Mr. Phillips will provide an update on the COVID-19 Response.

PRESENTER(S) & TITLE(S):

Larry Phillips, Acting Assistant to the Superintendent for Special Projects

SUBMITTED BY: 

Mike Markoe, Ed.D., Deputy Superintendent

PURPOSE OF PRESENTATION:  

An update on Special Education will be provided to the Board.

PRESENTER(S) & TITLE(S):

Mike Markoe, Ed.D., Deputy Superintendent

Emily Tex, School Psychologist

SUBMITTED BY: 

Mike Markoe, Ed.D., Deputy Superintendent

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(1) and (7) the Board will meet in Closed Session at 4:00 pm in the Board Room to consult with and receive advice of counsel and to discuss a personnel matter.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(1) and (7) the Board met in Closed Session at 4:00 pm today in the Board Room to consult with and receive advice of counsel and to discuss a personnel matter.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 4:30 p.m. today in the Board Room to receive an update on a charter school.

PURPOSE OF PRESENTATION: October is Dyslexia Awareness Month. Frederick County Public Schools (FCPS) staff will ask the Board of Education to recognize and proclaim Dyslexia Awareness Month in FCPS. 

BACKGROUND/SUMMARY: Dyslexia Awareness Month is designated by the International Dyslexia Association annually in October to raise awareness and understanding of dyslexia. School districts and other public entities across the nation issue proclamations for Dyslexia Awareness Month to encourage families, staff members, and young people, to identify, and talk about issues surrounding dyslexia. The overarching goal of the month is to continually raise awareness and ensure that every student can succeed academically.

PROCESS STATEMENT: Dr. Linda Chambers, Director of Special Education, Secondary Programs, will introduce FCPS Teacher Specialist for Interventions, Stephanie Steinly. Ms. Steinly will briefly describe Dyslexia Awareness Month and read the Dyslexia Awareness Month Proclamation, seeking Board's approval to recognize and proclaim October as Dyslexia Awareness Month in FCPS. 

PRESENTER(S) & TITLE(S):

Dr. Linda Chambers, Director of Special Education, Secondary Programs

Stephanie Steinly, Teacher Specialist, Interventions, Special Education

SUBMITTED BY: 

Dr. Eric Louérs-Phillips, Director, Public Affairs

PURPOSE OF PRESENTATION:  Frederick County Public Schools Office of the Ombuds seeks approval to recognize National Ombuds Day with a proclamation.

BACKGROUND/SUMMARY:  The Dispute Resolution section of the American Bar Association recognizes the second Thursday of October as Ombuds Day to highlight the Ombuds profession. Ombuds Day is an opportunity to increase awareness and understanding of the Ombuds profession, highlight the value of Ombuds, and encourage the greater use of Ombuds programs and services.  This year’s theme is Ombuds: Resilience, Respect, Resolve.  

PROCESS STATEMENT: N/A

PRESENTER(S) & TITLE(S): Sabrina Nail, Ombuds

SUBMITTED BY: Sabrina Nail, Ombuds

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not intended to be a question and answer platform with the Board.  Generally, the Board will not respond to comments made.

If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds.  On behalf of an organization you have up to 5 minutes.