PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from St. Mary’s County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of snacks and non-carbonated beverages for Food and Nutrition Services a la carte and vending services.
The contract was awarded to Vend Central, Inc. of Halethorpe, MD.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Manager
Robert Kelly, Director of Food and Nutrition Services
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Sourcewell.
BACKGROUND/SUMMARY: This contract will be utilized by the department of Transportation for the purchase of garage and fleet maintenance equipment.
The contract was awarded to Mohawk Lifts, LLC, Amsterdam, NY.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Jo Iannuzzi, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from TIPS (The Interlocal Purchasing System).
BACKGROUND/SUMMARY: This contract will be utilized by the department of Human Resources for electronic file management.
The contract was awarded to Harvest Technology Group, Inc., Alpharetta, GA.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Larry Phillips, Acting Assistant to the Superintendent for Special Projects
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends rejection of the bid by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to reject all bids for all labor, supervision, delivery and equipment necessary to provide kitchen and serving line equipment.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Robert Kelly, Director, Food and Nutrition Services
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the repair, replacement and installation of concrete walks. Additionally, it will include curbed gutter, freestanding curbs, and slabs.
Staff recommends that Bid 23M3, Unit Price Contract for Concrete be awarded to RFP, Inc. of Middletown, MD and Walker Willis Corporation of Sandy Spring, MD.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Gary Barkdoll, Manager of Maintenance Projects and Grounds, Maintenance
Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the labor, material, and supervision to supply and install (blown-in) Engineered Wood Fiber (EWF), IPEMA Certified, playground surfacing and install hardwood mulch in identified areas.
Staff recommends that Bid 23M4, Unit Price Contract for Mulch Services be awarded to Gold Leaf Group of Brookeville, MD and River Valley Landscapes of Wrightsville, PA.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
Gary Barkdoll, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie Pellegrino, CPA, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract with a qualified independent firm to audit FCPS Special Education Programs.
Staff recommends that RFP 23MISC4, Consultant Services for Special Education Program Audit be awarded to Public Consulting Group, LLC of Boston, MA.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Troy Keller, Director, Special Education
Linda Chambers, Director, Special Education
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, CPA, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to replace the fire alarm system at Thurmont Middle School, bringing the existing system up to local code and ADA standards.
Staff recommends Bid 23C1, Design Build for Fire Alarm System Replacement at Thurmont Middle School be awarded to Ark Systems, Inc. of Columbia, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Tony Ray, Project Manager III, Construction Management
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #23-04.
BACKGROUND/SUMMARY: Budget Amendment #23-04 recognizes additional state funding received through the Pass-Through Grant (PTG) which was approved by the Interagency Commission on School Construction (IAC) on November 10, 2022. Projects approved through the PTG include artificial turf fields at Brunswick, Catoctin, Tuscarora and Walkersville High Schools. The PTG funds will also maximize the state participation in the Thurmont Elementary School Limited Renovations project.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #23-05.
BACKGROUND/SUMMARY: Budget Amendment #23-05 proposes to transfer funds from the Tuscarora High Artificial Turf and Thurmont Elementary Limited Renovations projects into the Hayward Road Bus Facility project to support the design and construction of a replacement Bus Facility.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #23-03.
BACKGROUND/SUMMARY: Budget Amendment #23-06 proposes to transfer funds from the BOE unallocated project into the Thurmont Middle Fire Alarm Replacement FY2023 Aging Schools Program (ASP23) project. Bids received for the Thurmont Middle Fire Alarm Replacement ASP23 project exceeded the total budget. A budget amendment is required to award the project.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks Board of Education of Frederick County (BOE) approval of the Memorandum of Understanding (MOU) between FCPS and the Brunswick Little League (BLL). Once executed, the MOU will allow BLL’s continued utilization of grounds for their baseball field currently located on the land of Brunswick High School and Middle School.
BACKGROUND/SUMMARY: In the 1990’s, an MOU was developed between the BOE and BLL that allowed BLL to operate and maintain a baseball field on FCPS owned property in Brunswick. This MOU has since expired; however, the BLL has continued to use the field and would like to continue in the future. Staff sees no reason to cease this 30+ year practice; therefore, a new MOU is being established to support the request.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul A. Lebo, DSL, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
The Board of Education meeting dates for July 2023 through June 2024 are scheduled on the second and fourth Wednesdays of the month with exceptions occurring in November, December, April and May. The second meeting in November will be held on the 3rd Monday due to the Thanksgiving holiday break. The December meeting will be held on the 1st Wednesday to conduct Board elections per Policy 101.2. The May meetings will be held on the 1st and 3rd Wednesdays of the month due to conflicts with Board members attending high school graduations.
Per Board of Education Policy 102.1, the Board will conduct one meeting during the months of July, December and April.
Board members are asked to adopt the 2023-2024 Board meeting dates calendar.
PURPOSE OF PRESENTATION:
To update the Board of Education of Frederick County (Board) with a presentation on the Blueprint for Maryland’s Future.
BACKGROUND/SUMMARY:
The Blueprint for Maryland's Future provides the foundation needed to elevate every child to reach their full promise and potential by transforming Maryland's education system to a world-class model, via legislation passed in 2021.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
Dr. Sarah E. Sirgo, Chief of Staff
SUBMITTED BY:
Dr. Sarah E. Sirgo, Chief of Staff
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On October 26, 2022, the Policy Committee reviewed changes to Policy 304 Certification. This is the BoardDocs link to that agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CKCNTY618CF6
Policy 304 is presented today for the Board of Education’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief Legal Counsel
Julie Nguyen, Director of Human Resources
Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief Legal Counsel
PURPOSE OF PRESENTATION:
Mr. Phillips will provide an update on the COVID-19 Response.
PRESENTER(S) & TITLE(S):
Larry Phillips, Acting Assistant to the Superintendent for Special Projects
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (7) and (9) the Board will meet in Closed Session at 4:00 pm in the Board Room to consider an appointment to the Calendar Committee, to consult with counsel and receive legal advice, and to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (7) and (9) the Board met in Closed Session at 4:00 pm in the Board Room to consider an appointment to the Calendar Committee, to consult with counsel and receive legal advice, and to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, members of the Board met in Administrative Function at 8:00 a.m. on December 1, 2022 in the Board Room to conduct a new Board Member Orientation.
PURPOSE OF PRESENTATION: To celebrate National Computer Science Education Month.
BACKGROUND/SUMMARY: Students and faculty from Frederick County Public Schools (FCPS) join others across the nation to celebrate National Computer Science Education month. Computer science curriculum is accessible and engaging for all students, regardless of background or prior experience and is a medium for problem-solving and self-expression within our FCPS courses.
PROCESS STATEMENT: National Computer Science Education Month showcases computer science across the country. Student participation continues to grow in “Hour of Code” events. Information will be disseminated to show growth and the possibility for expansion. FCPS will continue to provide opportunities for students to engage with culturally and personally relevant topics in a wide variety of computer science related fields.
PRESENTER(S) & TITLE(S):
Norm McGaughey, Coordinator, Career and Technical Education
Korbin Shoemaker, Teacher Specialist, Career and Technical Education
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
Staff recommends Board approval of the recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbooks listed on the attached memorandum were on public digital display from October 31 - November 7, 2022.
PROCESS STATEMENT:
FCPS Regulation 500-38, D. "All textbooks intended for instructional use with students must be approved by the Board prior to purchase."
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Board approval of the Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The January - March 2023 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION:
An update on Special Education will be provided to the Board.
PRESENTER(S) & TITLE(S):
Mike Markoe, Deputy Superintendent
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To update the Board of Education of Frederick County (Board) with a presentation on the Blueprint for Maryland’s Future.
BACKGROUND/SUMMARY:
The Blueprint for Maryland's Future provides the foundation needed to elevate every child to reach their full promise and potential by transforming Maryland's education system to a world-class model, via legislation passed in 2021.
PRESENTER(S) & TITLE(S):
Jennifer C. Bingman, Director, System Accountability and School Improvement
Kristen E. Canning, Director, Elementary
Heather J. Clabaugh, Budget Officer
Dr. DeVeda E. Coley, Supervisor, Community School Programs
Dr. Kevin S. Cuppett, Executive Director, Curriculum, Instruction & Innovation
Dana A. Falls, Director, Student Services
Leslie J. Frei, Supervisor, Early Childhood Education & Judy Centers
Deborah L. Gilmartin, Supervisor, System Accountability and School Improvement
Dr. Katherine A. Gull, Supervisor, English Learners
Dr. Eric Louers-Phillips, Executive Director, Public Affairs Department
Dr. Kristine H. Pearl, CTE Supervisor
Leslie R. Pellegrino, Chief Financial Officer
Kathleen L. Schlappal, Director of High Schools, HS Blended Virtual Program, Heather Ridge, CTC, Frederick County Virtual School
Dr. Sarah E. Sirgo, Chief of Staff
Timothy D. Thornburg, Senior Manager, Employee Relations/Contract Management
SUBMITTED BY:
Dr. Sarah E. Sirgo, Chief of Staff
Board will discuss and update the Draft Legislative Principles document prior to presenting them to the Frederick County Delegation at the joint meeting to be held on December 19, 2022.
The document will be added to the Action/Consent agenda of the January 11, 2023 Board of Education Meeting.