PRESENTATION OF 2 BID CALENDAR ITEMS

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).

RFP 23MISC10, Environmental Services

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract to qualify and select a minimum of two licensed commercial contractors to perform emergency and environmental remediation services. 

PRESENTER(S) & TITLE(S):

David Guzman, Purchasing Agent

Laura Olsen, Environmental Compliance & Occupational Safety Manager, Operations Department

RFP 23M5, Elevator Maintenance and Testing

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for the inspection, testing and maintenance of elevators and lift equipment in Frederick County Public Schools.

PRESENTER(S) & TITLE(S):

Roy McHaffa, Purchasing Agent

Randall Connatser, CFM, SFP, FMP, CBO, Manager of Building Maintenance, Facilities Maintenance Department

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from TIPS (The Interlocal Purchasing System).

BACKGROUND/SUMMARY:  This contract will be utilized by the department of Financial Reporting.

The contract was awarded to KEV Group, Inc. of Fort Worth, TX.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Melissa Rollison, Financial Reporting Manager

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

BACKGROUND/SUMMARY: On July 15,1998, the Board of Education of Frederick County (BOE) created an 11-member committee to provide oversight and make recommendations for the distribution of funds from the FCPS Gifts for Education Fund. The Community Foundation of Frederick County manages this fund for the purpose of supporting enrichment activities for students. In February 1999, the first round of grants was awarded.  Since that time, 222 grants have been awarded totaling $119,733.

After reviewing proposals submitted for the 2022-23 school year, the Gifts for Education Selection Committee recommended the following schools for four (4) grants totaling $3,750:

PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards below $50,000 must be reported as information items on the agenda of the next scheduled meeting of the Board of Education.

SUBMITTED BY:

Doreen Bass, Grants Management Specialist

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.

BACKGROUND/SUMMARY:  Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending December 31, 2022.

This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance.  The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects.  Details concerning an individual project are available upon request.  Please note projects solely funded by the State are excluded from this report.

PRESENTER(S) & TITLE(S):

Dawn Worrell, Accountant

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION: 

FIRST READING

PROCESS STATEMENT: 

On January 25, 2023, the Policy Committee discussed Policy 319 Administrative, Management and Technical (AMT) Group.  This is the BoardDocs link to that agenda item:

http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CMTMU65B4BD6

Policy 319 is presented today for the Board of Education’s first reading. (backup1)

PRESENTER(S) & TITLE(S):

Jamie R. Cannon, Esq., Chief Legal Counsel

Board of Education Policy Committee

SUBMITTED BY: 

Jamie Cannon, Chief Legal Counsel

PURPOSE OF PRESENTATION:  To receive a presentation from Mobilize Frederick regarding the Green Schools Initiative.

BACKGROUND/SUMMARY: 

PROCESS STATEMENT:

PRESENTER(S) & TITLE(S):  

Carey Murphy, Mobilize Frederick

SUBMITTED BY:

Karen Yoho, Board Member

David Bass, Board Member

Sue Johnson, Board President 

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7), (8), and (9) the Board will meet in Closed Session at 4:00 pm in the Board Room to consult with counsel and staff to obtain legal advice regarding pending litigation, and to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE) and The Frederick County Administrative & Supervisory Association.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7), (8), and (9) the Board met in Closed Session at 4:00 pm today in the Board Room to consult with counsel and staff to obtain legal advice regarding pending litigation, and to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE) and The Frederick County Administrative & Supervisory Association.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 9:00 a.m. on January 27, 2023 at the Frederick County Chamber of Commerce for a Board retreat.

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 4:30 p.m. today in the Board room to receive an update on operational excellence initiatives.

PURPOSE OF PRESENTATION:  To celebrate Agriculture Education and to recognize teachers and students for their efforts in adding new industry certifications.    

BACKGROUND/SUMMARY:  In honor of National FFA Week, we will showcase agriculture education. A recent celebration is the addition of new industry certifications which will benefit Agriculture Education students and assist Frederick County Public Schools to meet Maryland Blueprint requirements.   

PRESENTER(S) & TITLE(S):

Kristine Pearl, Ed.D., Supervisor, Career and Technical Education

James Codd, Student, Linganore High School

Josephine DeLauter, Student, Middletown High School

Alexa Neuman, Student, Tuscarora High School

SUBMITTED BY: 

Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation

Mike Markoe, Ed.D., Deputy Superintendent

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.  Public comment is not intended to be a question and answer platform with the Board.  Generally, the Board will not respond to comments made.

If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds.  On behalf of an organization you have up to 5 minutes.

PURPOSE OF PRESENTATION:  

An update on Special Education related to the Department of Justice (DOJ) will be provided to the Board.

PRESENTER(S) & TITLE(S):

Matthew Blazek, Supervisor of Behavior Analysts

Mike Markoe, Ed.D., Deputy Superintendent

SUBMITTED BY: 

Mike Markoe, Ed.D., Deputy Superintendent

PURPOSE OF PRESENTATION:  

To share progress and strategies implemented to meet the key performance indicators for goal 1 and goal 5.

BACKGROUND/SUMMARY: 

The five Board of Education (BOE) goals were first initiated in 2016. Dr. Dyson has aligned her vision for the five goals to include: organizational culture of achievement, operational excellence, safety and wellbeing, stakeholder engagement, and student and staff experience. From 2016 to 2018, progress was reported on the initial measurable goals. In 2019, the Board approved newly revised measures for the five goals. Beginning in the 2022-2023 school year, new Key Performance Indicators (KPIs) have been identified to align to the new vision. These data will be presented for each of the five goal areas throughout spring and summer of 2023. These data become the system’s new baseline. All School Improvement Process work will align to the new KPIs.

PROCESS STATEMENT: 

Through a cross-departmental collaboration, the System Accountability and School Administration (SASA) department collects data on strategic plan measures. Progress reporting on the Key Performance Indicators will be presented across multiple BOE meetings this school year.

PRESENTER(S) & TITLE(S):

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Jennifer Bingman, Director, System Accountability and School Improvement

Leslie Frei, Supervisor, Early Childhood

Jessica Reinhard, Ed. D., Supervisor, Advanced Academics

SUBMITTED BY: 

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Mike Markoe, Ed. D., Deputy Superintendent

PURPOSE OF PRESENTATION:  

To provide the Board of Education (BOE) of Frederick County an overview of the research informed, equity-based staffing model and process for schools. A review of research on class size and research used by the Kirwan Commission for Blueprint for Maryland’s Future will be included. In addition, information will be shared to determine real impact of a class size ratio reduction in the budget and share relevant contextual variables that impact class size decisions.

In addition to central office staff being present, a principal from our elementary, middle and high schools will be joining to share the real impact of class size reduction from a building level perspective.

BACKGROUND/SUMMARY:

In the FY24 budget work session for the BOE, members inquired about costs and impact of class size reduction. Staff collaborated to share the comprehensive, research informed staffing process in Frederick County Public Schools (FCPS) for information and discussion. Staffing in FCPS is a collaborative and cross departmental process that begins with enrollment projections, the application of the ratios via formula from the budget office and the assignment of staffing by school. Staffing for FY24 has been disseminated to school leaders. Hiring and placement of staff will occur throughout the spring, summer and into the fall. Enrollment is monitored on a continual basis to place contingency positions in schools where class size or program needs have been identified.

PROCESS STATEMENT: 

Staffing is an ongoing process in FCPS with collaboration across departments in the organization.

PRESENTER(S) & TITLE(S):

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Tracy Hilliard, Principal, Urbana Elementary School

Paul Lebo, DSL, Chief Operating Officer

Stephanie Ware, Ed. D., Principal, Walkersville High School

Joshua Work, Ed. D., Principal, Governor Thomas Johnson Middle School

SUBMITTED BY: 

Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration

Mike Markoe, Ed. D., Deputy Superintendent

PURPOSE OF PRESENTATION:  Staff seeks approval of the Frederick County Board of Education’s FY2024 Board Requested Operating Budget to submit to the County Executive of Frederick County.

BACKGROUND/SUMMARY:  The FY2024 Superintendent’s Recommended Budget was released on Monday, January 9, 2023.  The Board held a special work session with FCPS staff on January 18 to review individual department budgets.  On January 25, the Board reviewed, amended, and approved changes to the operating budget, and approved the budget to take to its public hearing.  On February 1, the Board held its public hearing for the FY2024 operating budget.  Tonight, the Board will review and approve its FY2024 Board Requested Operating Budget for submission to the County Executive of Frederick County. 

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Director of Budget

SUBMITTED BY: 

Leslie Pellegrino, Chief Financial Officer