PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).
Bid 23M6, Door Hardware:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of miscellaneous door hardware on an as needed basis. Door hardware is standardized throughout the school system and is installed by the Maintenance Department for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Richard Barnard, Locksmith Foreman, Facilities Services, Maintenance
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PRESENTATION OF 4 INFORMATION ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of current information items.
Montgomery County Government IFB 1127301, Automotive Aftermarket Replacement Parts:
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of aftermarket automotive replacement parts.
The contract was awarded to Parts Authority of New Hyde Park, NY.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
Omnia R180201, Food Service Equipment, Smallwares, Parts, Design and/or Installation:
BACKGROUND/SUMMARY: This contract will be utilized by FCPS Food and Nutrition Services for the purchase of food service equipment, smallwares, parts, design and installation services.
This contract was awarded to CKEPUSA, Tucson, AZ.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, Purchasing Agent
Bob Kelly, Director, Food and Nutrition Services
Omnia R180202, Food Service Equipment, Smallwares, Parts, Design and/or Installation:
BACKGROUND/SUMMARY: This contract will be utilized by FCPS Food and Nutrition Services for the purchase of food service equipment, smallwares, parts, design and installation services.
This contract was awarded to National Restaurant Supply, Laurel, MD.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, Purchasing Agent
Bob Kelly, Director, Food and Nutrition Services
University of Virginia UVA-AGR-LAB-00055, Research and Development and Goods and Services Generation 4:
BACKGROUND/SUMMARY: This contract will be utilized by FCPS Career and Technology Center for the purchase of an Anatomage Table, which is an anatomy visualization system.
This contract was awarded to Anatomage, Inc., Santa Clara, CA.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, Purchasing Agent
Dr. Kristine Pearl, Supervisor, Career and Technical Education
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract for design-build services for the replacement design of Yellow Springs Elementary School.
Staff recommends the RFP 23A2, Yellow Springs Elementary School Replacement Design be awarded to Smolen Emr Ilkovitch Architects of Rockville, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs, Division of Operations
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for property and casualty insurance coverage for Frederick County Public Schools.
Staff recommends the RFP 11MISC13, Property and Casualty Insurance be renewed to McGriff Insurance of Frederick, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Joseph Whipp, Risk and Safety Manager
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the banking and direct deposit services for Frederick County Public Schools.
Staff recommends the RFP 20MISC2, Banking and Direct Deposit Services be renewed to Truist Bank of Frederick, MD.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Melissa Rollison, Financial Reporting Manager
Amanda Baugher, Accounting Department Manager
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 3-23.
BACKGROUND/SUMMARY: After the approval of the Fiscal Year 2023 (FY2023) operating budget, several positions were moved to Category 07 from Category 03. These category changes occurred during the regular review and placement of positions. Since they occurred after the budget was approved, the changes were not reflected in the approved budget. This transfer ensures that FCPS remains in compliance by category as required by COMAR.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Director of Budget
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE), for the Guaranteed Maximum Price Proposal (GMP) submitted by Keller Construction Management, the Design/Builder, for the Crestwood Middle School Addition.
BACKGROUND/SUMMARY: Crestwood Middle School (CMS) is located at 7100 Foxcroft Drive, Frederick MD, 21703 and opened in 2003. The original design of the school included a footprint for a future addition, which was approved by Frederick County Planning and Zoning Commission in September 2002.
The educational specification for the CMS addition was developed to increase the capacity of the existing school by 298 students. The educational specification calls for 12 additional classrooms, two science classrooms, a science prep room, administrative offices, and other required spaces. The addition will add approximately 22,000 SF to the existing building, which is consistent with the original approved site plan. The common spaces in the original building (cafeteria, media center, and gymnasium) were designed with the future addition in mind and will not require any modifications. The addition will contain restrooms and the mechanical spaces required by code. Two Project Bid Alternates were developed to replace/repair the campus Chiller, and obsolete Switchgear components.
The CMS addition project has an accelerated schedule, and construction is scheduled to start in the summer of 2023 with completion in the summer of 2024. A design build project delivery approach was proposed by FCPS staff and approved by the State IAC. The design builder for the project is Keller Construction Management (with Smolen EMR Ilkovitch Architects), and their selection was approved by the BOE at the June 22, 2022, Board meeting. The combined DD/CD drawings were approved by the BOE at the November 21, 2022, Board meeting.
Competitive Bidding for the project began in January 2023, and was completed February 14, 2023. Upon completion of the Bidding process, Keller has submitted a GMP proposal (see back up document 1) for the Addition, and Bid Alternate’s 1 & 2, in the amount of $8,944,557.00 dollars.
This project will be funded locally, and the funding needed for this project has already been committed by the County. The schedule for this project is as follows:
The substantial completion date is June 30, 2024, with staff and student occupancy in August 2024.
Staff requests the BOE’s approval of the Proposed Guaranteed Maximum Price.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Adnan Mamoon, Director, Capital Programs
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION:
Presented for discussion and next steps
PROCESS STATEMENT:
On January 25, 2023 and February 22, 2023, the Policy Committee discussed Policy 441 Transportation of Students. At the February 22, 2023 meeting, staff presented information to the Policy Committee regarding financial and staffing implications for consideration of potentially changing student eligibility for bus transportation elementary mileage from 1.25 to 1.0 and secondary mileage from 1.75 to 1.5. Here are the BoardDocs links to those agenda items:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CMTMU45B3D1C
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CNGKBX5123FE
Policy 441 is presented today for the Board of Education’s first reading. Staff will be present to respond to questions regarding student eligibility for bus transportation. (backup1)
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esq., Chief Legal Counsel
Dr. Paul Lebo, Chief Operating Officer
Fred Punturiero, Director of Transportation
Amanda Harman, Senior Routing Specialist
Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On January 25, 2023 and February 22, 2023, the Policy Committee discussed Policy 105 Appeal and Hearing Procedures. Here are the BoardDocs links to those agenda items:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CN6R276BD6F5
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=CNGKB651073
Policy 105 is presented today for the Board of Education’s first reading. (backup1)
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esq., Chief Legal Counsel
Board of Education Policy Committee
PURPOSE OF PRESENTATION:
This board presentation will provide the first annual review of the Sabillasville Environmental Public Charter School (SEPCS) program.
BACKGROUND/SUMMARY:
SEPCS is a charter school that uses a classical curriculum with a focus on agricultural and environmental science and is in its first year of operation, having opened in the fall of the 2022-2023 school year. SEPCS currently serves students from kindergarten through grade 6. SEPCS will share updates on the rolling out of grade 7 in the 2023-2024 school year and current fiscal status.
PROCESS STATEMENT:
During SEPCS’s presentation they will share the 2022-2023 annual report and answer questions about the school’s instructional program and operating procedures.
PRESENTER(S) & TITLE(S):
Jeff Finch, Treasurer, Board of Directors
Dawn Getzandanner, Principal, Sabillasville Environmental Public Charter School
Dr. Daniel Lippy, Ed. D., Director of School Management and Charter Schools
Alisha Yocum, President Board of Directors
SUBMITTED BY:
Dr. Jamie Aliveto, Executive Director of System Accountability and School Administration
Dr. Mike Markoe, Deputy Superintendent
PURPOSE OF PRESENTATION:
Traci Tatum, President of the PTA Council of Frederick County, will provide the Board with an update on the current state of the PTA in Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Traci Tatum, President, PTA Council of Frederick County
PURPOSE OF PRESENTATION:
The purpose of this presentation is to provide information to the Board of Education of Frederick County (Board) via a presentation on the Covid-19 response update for the district. This information is shared regarding ongoing efforts at operational excellence.
PRESENTER(S) & TITLE(S):
Larry Phillips, Acting Assistant Superintendent, Administration
SUBMITTED BY:
Dr. Sarah E. Sirgo, Chief of Staff
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(9) the Board will meet in Closed Session at 4:00 pm in the Board Room to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(9) the Board met in Closed Session at 4:00 pm today in the Board Room to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE), and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 4:30 p.m. today in the Board Room to have a discussion related to operations and to receive an update on a charter school.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the Superintendent, who will address the concern with the appropriate staff. If the concern is about the Superintendent, an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. If you are speaking on behalf of an organization, please identify the organization you are representing, and you will be given up to 5 minutes.
PURPOSE OF PRESENTATION:
Staff recommends Board approval of the recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbooks listed on the attached memorandum were on public and digital display during two time periods: January 9-18, 2023 and February 6-13, 2023.
PROCESS STATEMENT:
FCPS Regulation 500-38, D. "All textbooks intended for instructional use with students must be approved by the Board prior to purchase."
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: During summer curriculum writing workshops, teachers and curriculum specialists review the existing curriculum and accompanying assessment data, as well as any changes to state or national curricular frameworks and content standards, to determine the need for additions or deletions. As a result of work completed by the end of this year’s workshops, new or substantially revised essential curricula are being proposed for a number of courses and grades. Per a request from the Board of Education at the September 21, 2016 meeting, the Curriculum, Instruction and Innovation (CII) staff presents curriculum changes and new courses to the Board prior to the summer work being completed.
BACKGROUND/SUMMARY: Curriculum revisions were presented to the Curriculum & Instruction Committee at the March 8, 2023 meeting. Staff recommends approval of the proposed revisions.
PROCESS STATEMENT: Curriculum specialists and supervisors work closely with principals and classroom teachers to identify where revisions to courses are needed to address changes in state-mandated graduation requirements, underserved subgroups of FCPS’ diverse student population, and advances in the respective fields of study.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Curriculum development and program implementation are dynamic processes requiring continued refinement. As a result, new courses and pilot programs are proposed, implemented, and evaluated on a regular basis.
BACKGROUND/SUMMARY: Proposed new courses were presented to the Curriculum & Instruction Committee at the March 8, 2023 meeting. Staff recommends approval of the proposed new courses.
PROCESS STATEMENT: Curriculum specialists and supervisors work closely with principals and classroom teachers to identify where new or replacement courses are needed to address changes in state-mandated graduation requirements, state mandated curriculum changes, legislative action, underserved subgroups of FCPS’ diverse student population, and advances in the respective fields of study.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Curriculum development and program implementation are dynamic processes requiring continued refinement. As a result, new courses and pilot programs are proposed, implemented, and evaluated on a regular basis. Current courses are reviewed as well and determined if the course should continue.
Staff recommends the discontinuation of the following courses:
Advanced Placement (AP) World History: Modern (Course Number 165141)
Advanced Placement (AP) World History: Modern Seminar (Course Number 165140)
English Learner (EL) English 9A (Course Number563820)*
English Learner (EL) English 9B (Course Number 563880)*
English Learner (EL) English 10 (Course Number 56P810)*
English Leaner (EL) American Studies2 (Course Number 169141)*
*The courses with the EL label teach the same standards and have the same expectations as the courses with the same name but without the EL label. It is important to note, that the eliminate of these course titles does not change EL services for students. EL students will be scheduled into the regular course but continue to receive English language support based on their individualized needs through co-teaching, differentiated instruction, and differentiated materials.
BACKGROUND/SUMMARY: Courses recommended for discontinuation were presented to the Curriculum & Instruction Committee at the March 8, 2023 meeting. Staff recommends approval of the discontinued course.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Board approval of the Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The April - June 2023 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Ms. Johnson, Board President
SUBMITTED BY: Ms. Johnson, Board President
PURPOSE OF PRESENTATION:
At the Board's request, Public Consulting Group (PCG) will provide the Board an overview of their work related to special education in Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Mike Markoe, Ed.D., Deputy Superintendent
Dr. Mauria Uhlik- Special Education Subject Matter Expert
Dr. Jane Quenneville- Project Advisor
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The Calendar Committee seeks feedback from the Board on the 2024-2025 academic school year draft calendar.
BACKGROUND/SUMMARY: The Board of Education charged the Calendar Committee with developing the 2024-2025 school year academic calendar. The committee will present three options with the following start dates:
Option 1, August 21, 2024
Option 2, August 19, 2024
Option 3, August 14, 2024
PROCESS STATEMENT:
The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA and FCTA representatives. The Board of Education sent out a FindOutFirst on August 2, 2022 advertising for parent representatives to serve on the committee. Applications were received and parents were selected. In addition to the parent and community members selected to serve on the committee, community members always have the opportunity to offer feedback via the FCPS website and at Board of Education meetings.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation, Committee Co-chair
Eric Louérs-Phillips, DOL, Associate Superintendent of Public Affairs
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The members of the Curriculum and Instruction Committee requested information on how books and other media materials were selected for school libraries.
PRESENTER(S) & TITLE(S):
Mary Jo Richmond, Supervisor, Media Services
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent