PRESENTATION OF 5 BID CALENDAR ITEMS

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).

Bid 23C6, Walk-In Freezer and Refrigerator at Governor Thomas Johnson Middle School and Urbana High School:

BACKGROUND/SUMMARY:  The intent of this solicitation is for the purchase and installation of a new walk-in freezer with two cooler boxes at Governor Thomas Johnson Middle School and Urbana High School. 

PRESENTER(S) & TITLE(S):

David Guzman, Purchasing Agent

Tony Ray, Project Manager III, Capital Programs

RFP 23T4, Contracted Bus Services:

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for student transportation services for after-school activities and daylong field trips such as athletic and music competitions.  This contract will be utilized when Frederick County Public Schools own fleet is unavailable or requires coach service.

PRESENTER(S) & TITLE(S):

David Guzman, Purchasing Agent

Fred Punturiero, Director of Transportation

Bid 23T5, School Bus Inspections:

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract for the inspection of school vehicles, mainly school buses, in the FCPS fleet.  Bus inspections can only be performed by vendors who employ certified bus inspector.  School buses can remain in service for 12 years.  Under the Aging School Bus program, buses are able to remain in service for three additional years, up to 15 years, but need to be inspected and approved each year.

PRESENTER(S) & TITLE(S):

David Guzman, Purchasing Associate

Joseph Iannuzzi, Fleet Maintenance Manager, Transportation

RFP 23FS4, Kitchen and Serving Line Equipment, Smallwares, Parts, Design and/or Installation:

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract with vendor(s) for Kitchen and Serving Line Equipment, Smallwares, Parts, Design and/or Installation.  FCPS is partnering with Omnia (Public Sector Cooperative Purchasing Organization) and will be the Lead Public Agency (LPA).  This contract will be utilized by FCPS Food and Nutrition Services and other Public Agencies for the purchase of kitchen and serving line equipment, small wares, parts, design and installation services.

PRESENTER(S) & TITLE(S):

Roy McHaffa, CPP, CPDW, Purchasing Agent

Robert Kelly, Director of Food and Nutrition Services

RFP 23MISC13, Stop Loss Insurance:

BACKGROUND/SUMMARY:  The intent of this solicitation is to establish a contract to provide stop loss insurance (referred to as Excess Risk Insurance) to pay eligible medical claims that exceed a “cap” for current employees and retirees (under the age of 65).

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Sarah Minnick, Senior Manager Benefits and Wellness, Human Resources

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PRESENTATION OF 6 INFORMATION ITEMS

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of current information items.

Baltimore County Public Schools IFB GDA-303-22, Transporting Modular Classrooms and Associated Services

BACKGROUND/SUMMARY:  This contract will be utilized by the Capital Program Department for the relocation of portable classrooms from Brunswick Elementary School to Green Valley Elementary School and Career and Technology Center.

The contract was awarded to Modular Genius, Inc. of Joppa, MD.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brad Ahalt, Senior Project Manager, Capital Program Department

Baltimore County Public Schools IFB MBU-502-19, Modular Decking, Porches, Skirting, and Ramp Materials

BACKGROUND/SUMMARY:  This contract will be utilized by the Capital Program Department for the relocation of portable classrooms from Brunswick Elementary School to Green Valley Elementary School and Career and Technology Center.

The contract was awarded to Modular Genius, Inc. of Joppa, MD.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Brad Ahalt, Senior Project Manager, Capital Program Department

Omnia Partners IFB #RC2022-1001 HVAC Products, Installation, Labor Based Solutions, and Related Products and Services

BACKGROUND/SUMMARY:  This contract will be utilized by Maintenance to support HVAC maintenance and purchase HVAC parts

The contract was awarded to Trane US, Inc. of Dublin, Ireland.

PRESENTER(S) & TITLE(S):

David Guzman, Purchasing Agent

Patrick Little, Project Manager IV, Maintenance Department

District of Columbia Department of General Services RFP DCAM-21-CS-RFP-0008, Construction Management Services

BACKGROUND/SUMMARY:  This contract will be utilized by the Capital Program Department to provide construction/project management services on an indefinite delivery/indefinite quantity (IDIQ) basis for support of new construction and renovation projects.

The contract was awarded to AECOM of Arlington, VA; AMAR Group LLC of Washington, DC; Brailsford & Dunlavey Inc. of Washington, DC; Cinnovas Development Group of Washington, DC; CUBE-Hill Partners of Washington, DC; The Impact Group, LLC of Washington, DC; Jacobs Project Management Co. of Arlington, VA; JDC Construction Company, LLC of Washington, DC; Kramer Consulting Services of Washington, DC: Kumi-KCI Joint Venture of Washington, DC; Longobardi & Associates of Washington, DC; McKissack & McKissack of Washington, DC: Mark G. Anderson Consultants, Inc. of Washington, DC; RK&K of Washington, DC; Telecommunications Development Corp. of Washington, DC; The Temple Group of Washington, DC; CBRE-Heery of Landover, MD; Jones Lang Lasalle (JLL) of Washington, DC; Lynch Development Advisors of Washington, DC; and Procon Consulting, LLC of Arlington, VA.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Adnan Mamoon, Director, Capital Program Department

National Cooperative Purchasing Alliance RFP 39-22 Integrated Cloud Payroll, Human Resource, Time & Labor Management, and Employee Scheduling Technology Solutions and Service:

BACKGROUND/SUMMARY:    This contract will be utilized by FCPS for the purchase of equipment and services from TimeClock Plus.  TimeClock Plus integrates with our PeopleSoft 9.2 Human Resource System to allow for management of an employee’s time via a time clock.

The contract was awarded to Data Management, Inc./TimeClock Plus of San Angelo, TX.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Charles Adams, Technology Systems Administrator, Business Services

Bid 23C2, Walk-in Freezer at Governor Thomas Johnson Middle School (No bids):

BACKGROUND/SUMMARY:  The scope of work was to establish a contract with a qualified contractor(s) to furnish all labor, supervision, materials, and any incidentals necessary for one walk-in freezer and one walk-in refrigerator for a complete and finished project at Governor Thomas Johnson Middle and Urbana High School.  No bids were received.  Staff reached out to some of the vendors, post-bid.  It was found that the vendors were unable to accommodate aspects of the bid and therefore did not submit a proposal.  Staff will pursue other avenues to facilitate these purchases. 

PRESENTER(S) & TITLE(S):

David Guzman, Purchasing Agent

Tony Ray, Project Manager III, Capital Programs Department

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for the distribution and purchase of various food products to be utilized by the Food and Nutrition Services Department and other K-12 public agencies.

Staff recommends the RFP 19FS1, Food Products and Distribution for K-12 and Other Public Agencies, be renewed to Premier, Inc. of Charlotte, NC.

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Robert Kelly, Director of Food and Nutrition Services

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.  

BACKGROUND/SUMMARY:  The recommendation is to establish a contract for the inspection, testing and maintenance of elevators and lift equipment in Frederick County Public Schools.

Staff recommends RFP 23M5, Elevator Maintenance and Testing be awarded to Eastern Elevator Service and Sales Company of Windber, PA.

PRESENTER(S) & TITLE(S):

Roy McHaffa, CPP, CPDW, Purchasing Agent

Patrick Little, Project Manager IV, Maintenance and Operations

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.  

BACKGROUND/SUMMARY:  The recommendation is to establish a contract with a qualified firm to provide criminal background checks and fingerprinting services.

Staff recommends RFP 23MISC5, Criminal Background Checks and Fingerprinting Services, be awarded to All American Protective Services, LLC dba: American Identity Solutions of Rockville, MD.

PRESENTER(S) & TITLE(S):

Roy McHaffa, CPP, CPDW, Purchasing Agent

Tim Thornburg, Senior Manager Employee Relations/Contract Management, Human Resources Department

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.  

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the purchase of school bus tires through the School Bus Program and Maryland State Price Program offered by Bridgestone.

Staff recommends Bid 23T3, School Bus Program Vehicle Tires – Bridgestone be awarded to McCarthy Tire Service of Hagerstown, MD and Resley Tire Company of Hagerstown, Maryland.

PRESENTER(S) & TITLE(S):

Roy McHaffa, Purchasing Agent

Joseph Iannuzzi, Fleet Maintenance Manager, Transportation

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for the supply of natural gas to be used throughout Frederick County Public Schools.

Staff recommends that RFP 18MISC4, Natural Gas Supply, be renewed with WGL Energy Services, Inc. of Vienna, VA.

PRESENTER(S) & TITLE(S):

David Guzman, Purchasing Agent

Travis Tracey, Sustainability and Energy Manager / Acting Manager of Custodial Services

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for the supply and delivery of heating oil to Frederick County Public Schools.

Staff recommends that Bid 19M2, Heating Oil, be renewed with James River Solutions dba: JRS of Ashland, Virginia.

PRESENTER(S) & TITLE(S):

David Guzman, Purchasing Agent

Travis Tracey, Sustainability and Energy Manager / Acting Manager of Custodial Services

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff is seeking the Board of Education of Frederick County (BOE) approval of the Memorandum of Understanding (MOU) between FCPS, Frederick County Government, and the Maryland Stadium Authority (MSA).  Once executed by all parties, this MOU will allow FCPS to seek reimbursement from MSA of State allocations for the Green Valley Elementary School (GVES) and Valley Elementary School (VES) replacement projects.

BACKGROUND/SUMMARY: Maryland’s Built to Learn (BTL) Act passed in March 2020.  This Act provides up to $2.2 Billion in additional funding for school construction projects throughout the state.  FCPS expects to receive up to $91 million dollars in funding over several years.  Maryland public school construction projects that are approved by the State of Maryland, and began construction after June 1, 2020, are eligible to request funding through the Built to Learn Act.  If approved by the Interagency Commission on School Construction (IAC) and MSA, each project seeking reimbursement of State funds through the BTL will require an MOU executed by all three parties.  Access to BTL funds will allow FCPS to get reimbursed on capital projects much faster than the usual three to five years under the traditional CIP process.  The BOE already approved the MOU for reimbursement for the Waverley Elementary School project in September 2022, and the Brunswick Elementary School project in January 2023.  This MOU for the GVES and VES replacement projects will allow FCPS to continue with the design and construction of both projects simultaneously.  FCPS will submit progress billing to MSA for reimbursement as the projects progress through design and construction.  

PROCESS STATEMENT: FCPS staff have been working with MSA staff over the past few months to review the language for the MOU.  The terms of the MOU have been reviewed by FCPS outside legal counsel on behalf of FCPS.  Frederick County Government has also completed their review of the MOU and their proposed edits that have been incorporated. 

Staff recommends approval of the MOU. Once approved by the BOE, the MOU will be sent to Frederick County Government for their review and approval.  

PRESENTER(S) & TITLE(S):

Adnan Mamoon, Director of Capital Programs

SUBMITTED BY: 

Paul A. Lebo, DSL, Chief Operating Officer