PRESENTATION OF 3 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
RFP 23MISC14, Student Enrichment Services
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify vendors that can provide student enrichment services aligned with the Maryland Blueprint for Title I schools.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
DeVeda Coley, Supervisor of Community Schools, System Accountability and School Administration (SASA)
RFQ 23MISC15, Request for Qualifications of Photography Vendors:
BACKGROUND/SUMMARY: The intent of this solicitation is to prequalify photography vendors that meet FCPS data transmission security requirements.
PRESENTER(S) & TITLE(S):
Dave Guzman, Purchasing Agent
Kyle Barnette, Acting Director, System Accountability and School Administration
RFP 23MISC16, Insurance and Risk Management Consulting Services:
BACKGROUND/SUMMARY: The intent of this solicitation is to enter into a contract with a qualified consultant to provide insurance and risk management analysis consulting services for FCPS.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PRESENTATION OF 2 INFORMATION ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of current information items.
Sourcewell IFB# MD-052621, Indefinite Delivery-Indefinite Quantity Construction Contracts for the State of Maryland
BACKGROUND/SUMMARY: This contract will be utilized by the construction department for upcoming construction projects.
The contract was awarded to Keller Brothers, Inc. of Mount Airy, MD; The Matthews Group of Purcellville, VA; and Skyline Roofing Inc. of Rockingham, VA.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Adnan Mamoon, Director, Capital Programs Department
Baltimore County Public Schools NTA-502-23-005, Security System – Access Control Installations, Repairs, Parts, and Preventive Maintenance:
BACKGROUND/SUMMARY: This contract will be utilized by the Department of Security and Energy Management for the installation of repeater systems in various schools across the system.
The contract was awarded to Communications Electronics Systems LLC of Stevensville, MD; Active Security Consulting, LLC of Middleburg, VA; ADT Commercial, LLC of Boca Raton, FL; AFA Protective Systems, Inc. of Halethorpe, MD; ARK Systems, Inc. of Columbia, MD; Midpoint Technology Group, LLC of Hanover, MD; and Securitas Electronic Security, Inc. of Uniontown, OH.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Scott Blundell, Supervisor, Department of Security and Emergency Management
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide licensed, certified athletic trainers (ATC) to ten high schools throughout Frederick County Public Schools (FCPS), as required for athletic practices and contests.
Staff recommends that Bid 22MISC10, Athletic Trainer Services, be renewed with Pivot Athletic Training, LLC, of Towson, MD.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Kevin Kendro, Supervisor of Athletics and Extracurricular Activities
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for design-build services for the limited renovation of Ballenger Creek and Spring Ridge Elementary Schools.
Staff recommends RFP 23A3, Ballenger Creek Elementary School and Spring Ridge Elementary School Limited Renovation Program – Design Build be awarded to MCN Build, Inc. of Baltimore, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs, Division of Operations
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The intent of this solicitation is to establish contracts with qualified firms for providing an institutionally based investment, record keeping, administration and communication services platform associated with providing and maintaining 403(b) and 457(b) plans.
Staff recommends the RFP 23MISC9, 403(b)/457(b) Programs and Services for Employees of FCPS, be awarded to American Century Services, LLC. of Kansas City, MO; Equitable Financial Life Insurance Company dba: Equitable of New York, NY; Security Benefit Corporation dba: Security Financial Resources of Topeka, KS; VALIC Retirement Services Company dba: Corebridge Financial of Houston, TX; and Voya Retirement Insurance and Annuity Company of Windsor, CT.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Sarah Minnick, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, CPA, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to provide stop loss insurance (referred to as Excess Risk Insurance) to pay eligible medical claims that exceed a “cap” for current employees and retirees (under the age of 65).
Staff recommends RFP 23MISC13, Stop Loss Insurance be awarded to Symetra Life Insurance Company of Bellevue, WA.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Sarah Minnick, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with qualified contractors to provide parts, service and maintenance for various building automation, energy management, and automatic temperature control systems at Frederick County Public Schools.
Staff recommends that Bid 17M10, Building Automation Parts, Service and Maintenance be renewed to Control Systems, Inc. of Hagerstown, MD and Johnson Controls, Inc. of Sparks, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Randy Connatser, Building Maintenance Manager, Maintenance Department
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with a qualified firm for the administration of flexible spending account (FSA) for benefited, full-time FCPS employees. This benefit allows the employee to allocate money to pay for qualifying medical and dependent care expenses with pre-tax dollars.
Staff recommends that RFP 20MISC7, Flexible Spending Account Administration be renewed to WEX of Fargo, ND.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Sarah Minnick, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with a qualified firm for providing employee assistance program services for eligible Frederick County Public Schools (FCPS) employees and their dependents.
Staff recommends that RFP 21MISC1, Employee Assistance Program Services be renewed to ComPsych Employee Assistance Programs, Inc. dba: ComPsych of Chicago, Illinois.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Sarah Minnick, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract for the purchase of miscellaneous door hardware on an as needed basis. Door hardware is standardized throughout the school system and is installed by the Maintenance Department for Frederick County Public Schools.
Staff recommends Bid 23M6, Door Hardware, be awarded to Independent Hardware Inc. of Philadelphia, PA; M.J.T Incorporated dba: Ewert, Inc. of Alsip, IL; Craftmaster Hardware LLC dba: Taylor Security & Lock of Northvale, NJ; and Easter's Lock & Access Systems, Inc. dba: Easter's Lock & Security Solutions of Baltimore, MD.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Richard Barnard, Locksmith Foreman, Facilities Services, Maintenance
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
An update on Special Education related to the Department of Justice (DOJ) will be provided to the Board.
PRESENTER(S) & TITLE(S):
Jennifer Bingman, Acting Associate Superintendent of Special Education & Student Services
SUBMITTED BY:
Jennifer Bingman, Acting Associate Superintendent of Special Education & Student Services
Troy Keller, Director of Special Education- Elementary
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Staff will present the 2023 Superintendent’s Recommended Educational Facilities Master Plan (EFMP).
BACKGROUND/SUMMARY: Each year, the Board of Education of Frederick County (BOE) reviews and updates the ten-year EFMP for Frederick County Public Schools. This plan serves a number of purposes, some of which include the following:
PROCESS STATEMENT: The draft Superintendent’s Recommended EFMP is presented to the BOE for information and discussion at this time. The BOE is scheduled to receive public comment and approve the EFMP at the June 28, 2023, Board work session. The approved EFMP must be submitted to the state by July 1st and is the basis for FY25 capital funding requests submitted to the state and county in early October. Electronic copies of the plan can be found at https://www.fcps.org/capital-program/efmp
PRESENTER(S) & TITLE(S):
Adnan Mamoon, Director, Capital Program Department
Beth Pasierb, Supervisor of Facilities Planning
Holly Nelson, Facilities Planner
Amber Millison, Planning Data & GIS Analyst
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting, the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The July - September 2023 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next Board meeting.
PRESENTER(S) & TITLE(S):
Ms. Johnson, Board President
SUBMITTED BY: Ms. Johnson, Board President
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) and (7) the Board will meet in Closed Session at 4:00 pm in the Board Room to consult with counsel and obtain legal advice and to discuss and consider matters related to personnel.
In accordance with Maryland’s Open Meetings Act, General Provisions Article §3-305(b)(9), the Board met in Closed Session at 7:00 p.m. on June 7, 2023 in the Board Room to receive an update on negotiations with the Frederick County Teachers Association (FCTA), the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article §3-305(b)(1) and (7), the Board met in Closed Session at 4:00 p.m. today in the Board Room to discuss & consider matters related to personnel and to consult with and receive advice of counsel.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the Superintendent, who will address the concern with the appropriate staff. If the concern is about the Superintendent, an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. If you are speaking on behalf of an organization, please identify the organization you are representing, and you will be given up to 5 minutes.
PURPOSE OF PRESENTATION: The purpose of the presentation is to provide the Board of Education of Frederick County (Board) via a PowerPoint presentation, information on the current hiring strategies in Human Resources (HR). This information is shared regarding continuing efforts at operational excellence. An addendum is included.
PRESENTER(S) & TITLE(S):
Dr. Sarah E. Sirgo, Chief of Staff
Mrs. Julie Nguyen, Director of Human Resources
Mrs. April Vierra, Recruiter
SUBMITTED BY:
Dr. Sarah E. Sirgo, Chief of Staff
PURPOSE OF PRESENTATION:
To review baseline data for Key Performance Indicators (KPIs) 4 and 5 aligned to FCPS Goal 1. FCPS strives to strengthen our organizational culture of achievement and to equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
BACKGROUND/SUMMARY:
The five Board of Education (BOE) goals were first initiated in 2016. Dr. Dyson has aligned her vision for the five goals to include: organizational culture of achievement, operational excellence, safety and wellbeing, stakeholder engagement, and the student and staff experience. From 2016 to 2019, progress was reported on the initial measurable goals. Post pandemic and beginning in the 2022-2023 school year, new Key Performance Indicators (KPIs) have been identified to align to a new vision. These data will be presented for each of the five goal areas throughout spring and summer of 2023. These data become the system’s new baseline. All School Improvement Process work will align to the new KPIs.
PROCESS STATEMENT:
Through a cross-departmental collaboration, the System Accountability and School Administration (SASA) department collects data on strategic plan measures. Progress reporting on the Key Performance Indicators will be presented across multiple BOE meetings this school year.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration
David Franceschina, Ed. D., Principal, Frederick High School
Kathy Gull, DOL, Director, Curriculum, Instruction and Innovation
Julie Ivins, Principal, Waverley Elementary School
Debbie Myers, Curriculum Specialist, Curriculum, Instruction and Innovation
Kathleen Schlappal, Director, System Accountability and School Administration
Janine Smith, Principal, Thurmont Middle School
Stacey Sisler, Curriculum Specialist, Curriculum, Instruction and Innovation
SUBMITTED BY:
Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration
Mike Markoe, Ed. D., Deputy Superintendent