PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
Bid 24FS1, Milk and Dairy Products:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of milk and dairy products served by the Food and Nutrition Services department.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, CPDW, Purchasing Agent
Robert Kelly, Director, Food and Nutrition Services
Bid 24T1, Unit Price Contract for Vehicle Repair
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a unit price contract for vehicle repair. This will cover the routine servicing and maintenance of most light, medium duty vehicles and minibuses for the Transportation Department.
PRESENTOR(S) & TITLE(S):
Roy McHaffa, CPP, CPDW Purchasing Agent
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
Bid 24M1, Water Testing/Treatment – HVAC Systems
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for water testing and treatment in heating, ventilation, and air-conditioning systems in all FCPS buildings.
PRESENTOR(S) & TITLE(S):
David Guzman, Purchasing Agent
Randall Connatser, Building Maintenance Manager, Maintenance Department
Bid 24C1, Warehouse Walk-in Freezer and Refrigerator
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the procurement and installment of a walk-in freezer and refrigerator which will be installed in the new warehouse.
PRESENTOR(S) & TITLE(S):
David Guzman, Purchasing Agent
Tony Ray, Project Manager III, Capital Programs Department
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PRESENTATION OF 1 INFORMATION ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of a current information item.
The Interlocal Purchasing System (TIPS) 23020102, Synthetic Turf or Natural Sports Fields, Grounds, Courts, and Tracks Goods and Services (JOC):
BACKGROUND/SUMMARY: This contract will be utilized by the Capital Program and Maintenance departments for repairs and replacement of turf fields. This contract replaces the contract that was utilized during the spring to obtain pricing for the turf replacement projects at Brunswick, Tuscarora, Walkersville and Catoctin High School, but has since expired.
The contract was awarded to SCG Fields, LLC of Brecksville, OH.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Capital Programs Department
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract for construction management at risk services for the replacement of Yellow Springs Elementary School.
Staff recommends RFP 23C4, Construction Management at Risk Services for Yellow Springs Elementary School Replacement Design be awarded to MCN Build, Inc. of Baltimore, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Capital Program Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract for architectural services for the replacement design of Middletown Elementary School and Middletown Middle School.
Staff recommends RFP 23A4, Middletown Elementary School and Middletown Middle School Replacement Design be awarded to Cannon Washington, Inc. dba: CannonDesign of Baltimore, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs, Division of Operations
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to renew the contract for Construction Management “Agency” (CMA) and Construction Management “At Risk” (CMAR) firms for construction management services for future school construction projects. Services to be provided include planning, design, cost estimating, bidding, construction management and consulting, warranty and close out of a project.
Staff recommends RFP 20MISC11, Construction Management Services be renewed to Dustin Construction, Inc. of Ijamsville, MD; Gilbane Building Company of Baltimore, MD; HESS Construction + Engineering Services, Inc. of Gaithersburg, MD; J. Vinton Schafer & Sons, Inc. of Abingdon, MD; Keller Construction Management, Division of Keller Brothers, Inc. of Mt. Airy, MD; MCN Build, Inc. of Baltimore, MD; Oak Contracting, LLC of Towson, MD; Skanska USA Building, Inc. of Rockville, MD; The Whiting-Turner Contracting Company of Baltimore, MD and Turner Construction Company of Baltimore, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Adnan Mamoon, Director, Capital Improvements Program
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, CPA, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide crisis intervention training for staff using a train-the-trainer model.
Staff recommends that RFP 22MISC11, Crisis Intervention Services, be renewed to The Mandt Systems, Inc. of Richardson, Texas.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Troy Keller, Director, Special Education
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract to cover the inspection of school buses in the FCPS fleet.
Staff recommends Bid 23T5, School Bus Inspections, be awarded to Central MD International Trucks, LLC of Frederick, MD; Colonial Equipment Company dba: Colonial Bus, of Monrovia, MD; Mark’s Equipment Services of Frederick, MD; and Testerman Bus Service of Mount Airy, MD.
PRESENTER(S) & TITLE(S):
David, Guzman, Purchasing Agent
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for a grade K-5 enrichment program to support a comprehensive summer program. The program will provide students with STEM enrichment activities in a summer camp model.
Staff recommends renewal of the contract for RFP 21I3, STEM Comprehensive Summer Program to National Inventors Hall of Fame, Inc, of North Canton, OH.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Dr. Kevin Cuppett, Executive Director, Curriculum, Instruction and Innovation
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide qualified vendors for exercise classes and related programs during and after school as a part of our employee wellness program.
Staff recommends that RFP 21MISC12, FCPS Wellness and Fitness Services, be renewed with BAB Fitness Solutions, LLC of Irving, TX; Serio & Shaw, LLC dba: 2 Health Nuts of Hunt Valley, MD; The Well Workplace, LLC dba: Well Advantage of Eldersburg, MD; Whole Body Concepts, Inc. of Silver Spring, MD.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Sarah Minnick, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to renew the contract for graduation streaming services.
Staff recommends RFP 22MISC7, Graduation Streaming Services be renewed to CVW Event Productions of Herndon, VA.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Dr. Daniel Lippy, Director, School Administration
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, CPA, Chief Financial Officer
PURPOSE OF PRESENTATION:
The Calendar Committee Co-Chair will suggest a minor adjustment to the 2023-2024 Academic Calendar. Maryland’s primary election day has been moved from Tuesday, April 23, 2024 to Tuesday, May 14, 2024.
BACKGROUND/SUMMARY:
This change will ensure compliance with COMAR § 7-103. Per COMAR, primary election day is a required public school holiday.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation, Committee Co-chair
Eric Louérs-Phillips, DOL, Associate Superintendent of Public Affairs, Committee Co-chair
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) for the Guaranteed Maximum Price (GMP) proposal submitted by Oak Contracting, the design builder for the Monocacy Elementary School Limited Renovation Project and School Construction Budget Amendment #23-08.
BACKGROUND/SUMMARY: Monocacy Elementary School opened in 1989, and has not received any additions and major renovations since opening. The limited renovation project will create additional classrooms and support stations and provide upgrades to multiple building systems including roofing, HVAC, plumbing, and interior finishes.
The BOE approved the award of the design build contract to Oak Contracting on May 4, 2022. Oak Contracting and their design partner TCA Architects began the design in July 2022. The schematic design documents were approved by the BOE on September 14, 2022. The combined Design Development & Construction Documents were approved by BOE on January 25, 2023.
The bidding for this project took place in May 2023. After receiving competitive bids from the subcontractors, Oak Contracting has submitted a GMP Proposal (see back-up 1) for the limited renovation project in the amount of $17,244,075, which includes accepting critical alternates. This amount is approximately $3.5 Million over the current construction budget.
Due to unprecedented shortages of critical construction materials, along with a very competitive labor market, construction costs have sky rocketed in the past two years. The majority of the construction projects bid out by other LEAs in the past 24 months have seen 20-25% increase in costs. After review, FCPS staff believes that while this GMP is over budget, it is in line with current market conditions. Approving the full amount of the GMP will allow the project to provide a more comprehensive limited renovation, including replacing all existing HVAC units. This will significantly reduce the FCI for Monocacy Elementary School, and allow FCPS to maintain this building efficiently for the next 30 years. FCPS Staff has engaged IAC in conversations for the State to consider participating in the cost overage due to current market conditions.
In order to award the GMP, a budget transfer is required to support the increased costs as a result of unprecedented inflation. Budget Amendment #23-08 (see back-up 2) proposes to transfer funds from the BOE Unallocated project and the following closed projects: Ballenger Creek Middle Roof Replacement Phase II, Governor Thomas Johnson High Cameras, Orchard Grove Elementary Fire Alarm Replacement (ASP22), Woodsboro Elementary Security Vestibule (SSGP21), Liberty Elementary Security Vestibule (SSGP21), Lewistown Elementary Security Vestibule (SSGP21) and Urbana Elementary Replacement into the Monocacy Elementary Limited Renovations project. Bids received for the Monocacy Elementary Limited Renovations project exceeded the total budget for the project. A budget transfer will allow contract award and for the project to commence.
The budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
Staff requests approval of the GMP and the school construction amendment #23-08 for the MoES Limited Renovation Project.
PROCESS STATEMENT: Construction for this project is scheduled to begin in July after approval of GMP. FCPS will work with the design builder to monitor material lead times. Certain activities that cause minimal disruptions to instruction, such as roofing and replacement of existing HVAC units will take place either during next school year, or over the summer break in 2024.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager
Thomas Mulligan, Project Manager
Dawn Worrell, Accountant
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
Leslie Pellegrino, CPA, Chief Financial Officer
PURPOSE OF PRESENTATION: To inform the Board of Education of Frederick County Public Schools’ (FCPS) intention to apply for a 21st Century Community Learning Centers grant from the Maryland State Department of Education (MSDE).
BACKGROUND/SUMMARY: The 21st Century Community Learning Centers is a federally-funded program whose purpose is to provide students with academic, enrichment and other opportunities and services beyond the regular school day or school year. Funds are awarded to state education agencies, who then distribute grants through a competitive application process.
21st Century Community Learning Centers have been serving FCPS students and families since 2003. Originally implemented as after school programs at three Title I elementary schools, the program focus shifted to summer learning and enrichment in 2015. Over the past eight summers, over 2,600 students have been served through “Fun Academics in the Summer Time” (FAST), the FCPS branding of the 21st Century Community Learning Centers.
MSDE has released an “Application for Participation” in the 21st Community Learning Centers program with applications due on July 19, 2023. FCPS will submit an application to support FAST programs at Monocacy Middle School and West Frederick Middle School in summers 2024, 2025 and 2026. Sixty students will be served at each school, with the program providing academic support and intervention in English/Language Arts and Math. The program will run for 4.5 hours a day for 19 days. Breakfast and lunch will be served each day and transportation will be provided through the grant.
The program will include weekly field trips to high interest destinations that align with an identified curricular standard. Daily enrichment activities provided by community partners and FCPS teachers will be included, as well as career readiness programming that will be coordinated by our newly hired Career Coaches that are part of the FCPS implementation of the Blueprint for Maryland’s Future. The program will intentionally integrate behavioral health supports by providing daily social-emotional learning lessons that are supported by counselors, who will also offer individual and group counseling that focus on self-regulation.
Staffing at each school will include a FAST coordinator who plans and implements the program, six teachers, two English Learner teachers, a counselor, a community liaison and a nurse. Grant funds will cover the costs of staffing, as well as enrichment activities, field trips and the purchase of materials.
Students will be invited to participate in FAST based on their academic performance (not meeting enrolled grade level standards in reading, writing and math), with priority given to English Learners and students that qualify for Free and/or Reduced Meals.
FCPS encourages private schools in Frederick County that serve students in grades six to eight to participate in the FAST program and collaborate on the design of the program.
PROCESS STATEMENT: The U.S. Department of Education includes “absolute priorities” in many of its grants, which applicants are required to meet. For the 21st Century Community Learning Center grant, MSDE has kept intact the federal absolute priority requiring a timely notice of intent to apply that is widely shared with the community.
PRESENTER(S) & TITLE(S):
Doreen Bass, Grant Management Specialist
Kim Seiss, Supervisor of Accountability, Improvement & Innovative Programs
SUBMITTED BY:
Jamie Aliveto, Ed.D., Chief of Schools and Accountability
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education approval of grant funds to support Food and Nutrition Services.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $95,000 grant from the Maryland State Department of Education (MSDE) to facilitate the procurement, distribution and storage of local foods.
Grant funds will be used to purchase food from local Frederick County producers, focusing primarily on fruits and vegetables. Currently, apples are the only local food that is consistently purchased for school meals. FCPS will expand that offering and use grant funds to purchase other locally-grown foods that will be available specifically at nine schools (Butterfly Ridge Elementary, Lincoln Elementary, Monocacy Elementary, North Frederick Elementary, Crestwood Middle, Monocacy Middle, West Frederick Middle Governor Thomas Johnson High and Frederick High).
Staff recommends approval of this grant.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be approved by the Board of Education.
PRESENTER(S) & TITLE(S):
Doreen Bass, Grant Management Specialist
Matthew Young, Supervisor of Operations
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education approval of an Equipment Assistance grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $205,196 grant from the Maryland State Department of Education to support Food and Nutrition Services.
Grant funds will be used to purchase equipment for four schools. The purchases allow FCPS to improve the safety of food served and increase the energy efficiency of food operations. Two milk coolers will be purchased for West Frederick Middle School ($5,128). A double steamer will be purchased for Ballenger Creek Elementary School ($15,797). North Frederick Elementary School will receive two serving lines ($89,000), a combination oven ($35,990) and two milk coolers ($5,128).
Lastly, the following items will be purchased for Lewistown Elementary School:
Staff recommends approval of this grant.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be approved by the Board of Education.
PRESENTER(S) & TITLE(S):
Doreen Bass, Grant Management Specialist
Matthew Young, Supervisor of Operations
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) for the installation of donated starting blocks (see back-up 1) for the Walkersville High School (WHS) swimming pool.
BACKGROUND/SUMMARY: Per Regulation 200-17, Modifications to Buildings and Grounds, staff must obtain BOE approval when an outside entity proposes to donate an improvement with a value greater than $25,000. The estimated project value is $27,000 for this donation. WHS Athletic Boosters hold sufficient funds, as donated by: Frederick Area Swim Team, Monocacy Aquatic Club, Woodsboro Bank, Waltz Plumbing and Heating, and Pools, Patios & Porches. The Boosters will use the donated funds to procure and install six (6) starting blocks, using the following vendors: Pools, Patios & Porches and Personalized Home Solutions. There is no cost to FCPS and the installation will occur this summer.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Kevin Kendro, Supervisor, Athletics and Extracurricular Activities
Bob Wilkinson, Director, Maintenance and Operations
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Superintendent’s Recommended 2023 Educational Facilities Master Plan (EFMP).
BACKGROUND/SUMMARY: Each year, the Board of Education of Frederick County (BOE) reviews and updates the ten-year EFMP for Frederick County Public Schools. This plan serves a number of purposes, some of which include the following:
PROCESS STATEMENT: The 2023 Superintendent’s Recommended EFMP was presented to the BOE at the June 14, 2023, Board meeting. The BOE is scheduled to receive public comment and approve the EFMP at the June 28, 2023, Board work session. The approved EFMP must be submitted to the state by July 1st and is the basis for FY25 capital funding requests submitted to the state and county in early October. Electronic copies of the plan can be found at https://www.fcps.org/capital-program/efmp
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor of Facilities Planning
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION:
Second Reading
PROCESS STATEMENT:
On June 15, 2023, the Policy Committee discussed Policy 102 Meetings.
Policy 102 is presented today for the Board of Education's second reading (clean, backup 2).
PRESENTER(S) & TITLE(S):
Ms. Michelle Dauksha, Attorney, Division of Legal Services
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION: The purpose of the presentation is to update the Board of Education of Frederick County (Board) with a presentation on the Covid-19 response for the district. This information is shared regarding ongoing efforts at operational excellence.
PRESENTER(S) & TITLE(S): Larry Phillips, Acting Assistant Superintendent, Administration
SUBMITTED BY: Dr. Sarah E. Sirgo, Chief of Staff
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(1) the Board will meet in Closed Session at 4:00 pm in the Board Room to consider appointment of members to the Racial Equity Committee and to consider and discuss personnel-related matters.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(1) the Board met in Closed Session at 4:00 pm today in the Board Room to consider appointment of members to the Racial Equity Committee and to consider and discuss personnel-related matters.
PURPOSE OF PRESENTATION:
To recognize the FCPS Substitute of the Year
BACKGROUND/SUMMARY:
This is the seventh year that FCPS is recognizing the Substitute of the Year. This award recognizes an outstanding substitute including substitute teacher, long-term substitute, special education instructional assistant substitute, or charter school instructional assistant substitute, who takes initiative to go beyond the basic job duties, and demonstrates exceptional skill and dedication. Our winner will receive a trophy and a $100 cash award.
PROCESS STATEMENT:
Molly Bentz will provide an introduction about the award, Dr. Dyson will recognize the Substitute of the year.
PRESENTER(S) & TITLE(S):
Robert Wedge, Senior Manager for Support Talent Acquisition and Relations
Molly Bentz, Personnel Officer/Support Talent Acquisition and Relations
Elizabeth Donegan, Human Resources Associate
SUBMITTED BY:
Molly Bentz, Personnel Officer/Support Talent Acquisition and Relations
PURPOSE OF PRESENTATION: To recognize the Student Member on the Board, 2022-2023.
BACKGROUND/SUMMARY:
Lucas Tessarollo served as the Student Member of the Board of Education from July 1, 2022 - June 30, 2023. Mr. Tessarollo is being recognized for his valuable contributions to the Board of Education of Frederick County.
PROCESS STATEMENT:
Board President Johnson will read and present Mr. Tessarollo with a Board proclamation.
PRESENTER(S) & TITLE(S):
Sue Johnson, Board President
SUBMITTED BY:
Sue Johnson, Board President
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the Superintendent, who will address the concern with the appropriate staff. If the concern is about the Superintendent, an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your sentence when the buzzer sounds. If you are speaking on behalf of an organization, please identify the organization you are representing, and you will be given up to 5 minutes.
PURPOSE OF PRESENTATION:
Staff recommends Board approval of the recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbooks listed on the attached memorandum were on public and digital display May 15-23, 2023.
PROCESS STATEMENT:
FCPS Regulation 500-38, D. "All textbooks intended for instructional use with students must be approved by the Board prior to purchase."
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Board approval of the Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The July - September 2023 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Ms. Johnson, Board President
SUBMITTED BY: Ms. Johnson, Board President
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2024 (FY2024) Frederick County Public Schools’ (FCPS) operating budget.
BACKGROUND/SUMMARY: The Board of Education (Board) operating budget totals $910,180,476, including $780,783,736 in unrestricted funds and $129,396,740 in restricted funds.
The Frederick County Government funding of the FCPS operating budget is $50,696,449 more than the FY2023 appropriation. This increase is $48.8M more than the legally required maintenance of effort funding. The Frederick County Council approved its operating budget and associated appropriation to FCPS on May 30, 2023.
The FY2024 funding from the state of Maryland increased by $48.2M, including $37.5M in unrestricted revenue and $10.7M in restricted revenue. The federal revenue is decreasing by $17.4M, mainly due to the expending of one-time funds to support COVID-19 relief.
The first two attachments, the Sources of Funds and the MSDE Expenditure Categories, require BOE approval. The third attachment is the detailed working file, stating the adjustments made to the operating budget.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Director of Budget
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the FY2024 Artificial Turf Fund Budget.
BACKGROUND/SUMMARY: The Artificial Turf Fund, reported as a non-major governmental fund, was created in FY2010. Since the inception of this fund, Frederick County Public Schools has been collecting revenues with the intention of using those revenues to repair/replace the artificial turf fields as they reach their useful life.
The recommended FY2024 Artificial Turf Fund Budget reflects total revenues of $498,000 for the year. Budgeted revenues are expected to be generated by community user groups for rentals for the use of facilities and turf fields, cell tower leases, interest earnings as well as a transfer from the General Fund. There are no planned expenditures budgeted from the Artificial Turf Fund in FY2024.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the FY2024 Capital Budget.
BACKGROUND/SUMMARY: The FY2024 Capital Budget is recommended at a total of $156,891,563. This is comprised of state and local funding. The projects listed in the attached budget summary are part of the comprehensive six-year plan that is updated annually.
The budget provides construction funds for the Green Valley Elementary Replacement, the Valley Elementary School Replacement and the Crestwood Middle Addition projects. Funding is also included for eight (8) systemic renovation projects as well as funding for one (1) bus.
The Public School Construction Program’s budget was approved by the Interagency Commission (IAC) on School Construction on May 11, 2023 and June 8, 2023. Frederick County Government’s Capital Budget was approved by the Frederick County Council on May 30, 2023.
Frederick County Public Schools received a FY 2024 Aging School Program (ASP) allocation of $184,402. There will be a future budget amendment to recognize the Aging School Program (ASP) funding once a project is determined. The construction team is evaluating projects that meet the ASP criteria and will be submitting project applications to the Public School Construction Program for IAC approval.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the FY2024 Food and Nutrition Services Operating Budget.
BACKGROUND/SUMMARY: The proposed FY2024 Food and Nutrition Services Operating Budget is $19,944,782. Total FY2024 revenues are approximately $3,616,534 more than the FY2023 budgeted revenues of $16,328,248. FNS has budgeted to serve an additional 400,000 lunches in FY2024 for a total of lunches served of 2.8 million. FY2024 revenues also include a budgeted use of fund balance for $750,000.
The recommended expenditures are $19,944,782, which is $3,616,534 more than the budgeted expenditures for FY2023 of $16,328,248. Salaries have increased 6% to meet contractual obligations. For FY2024, FNS has budgeted an additional 13 benefitted positions, as well as increase hours for 15 current benefitted positions. Health insurance also includes a 9.5% increase. Purchased food and supply costs are expected to increase roughly 25%, due to inflation, as well as the increased lunch counts.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Director of Budget
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the FY2024 Self-Insurance Fund Budget.
BACKGROUND/SUMMARY: The recommended FY2024 Self-Insurance Operating Budget is $150,707,500. Total revenues are $18,088,209 or 13.64% more than the approved FY2023 budget. Operating revenues largely consist of Board of Education contributions, employee contributions, retiree contributions, and Medicare subsidies. The recommended budget includes an increase in enrollment, a 9.50% increase in medical premiums, and a one-time transfer in from the General Fund of $5,000,000.
To present a balanced budget, total expenditures presented cannot exceed budgeted revenues. A $16,915,170 increase in Health Claims Paid, reflective of current FCPS medical and pharmacy claims trend and additional insurance costs for new retirees and new employees, accounts for 93.51% of the $18,088,209 increase in total expenditures.
Transfers out to the OPEB Trust Fund are contingent on the Self-Insurance audited fund balance exceeding the target reserve (1/10th of the recommended budget) by more than 25%. The Self-Insurance fund balance is under the target reserve amount and no contribution to OPEB is anticipated in FY2024.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
BACKGROUND/SUMMARY:
The negotiation teams for the Board and the three (3) bargaining units (FASSE, FCASA, and FCTA) have reached tentative agreement and are in the process of member ratification. Upon successful ratification, staff is recommending ratification and execution of the agreements by the Board.
PURPOSE OF PRESENTATION:
Final agreements will be available for ratification and signature by the Board and FASSE, FCASA, and FCTA on June 28, 2023.
PRESENTER(S) & TITLE(S):
Tim Thornburg – Chief Negotiator for the Board, FCTA and FCASA
Rob Wedge – Chief Negotiator for the Board, FASSE
Sharon Eburg – FASSE President
Elaine Crawford – Chief Negotiator for FASSE
Dr. Danny Rumpf – FCASA President
Daniel Besseck, Jr. – Chief Negotiator for FCASA
Missy Dirks – FCTA President
Justin Heid, FCTA Vice-President & Negotiations Chair
Jen Nguherimo – Chief Negotiator for FCTA
SUBMITTED BY:
Tim Thornburg, Chief Negotiator for the Board, FCTA and FCASA
PURPOSE OF PRESENTATION:
To provide a special education staffing update and share information regarding the Individualized Educational Plan (IEP) process and the role of the IEP facilitators.
PRESENTER(S) & TITLE(S):
Jennifer Bingman, Acting Associate Superintendent, Special Education and Student Services
Elizabeth Rau, IEP Facilitator, Special Education and Student Services
SUBMITTED BY:
Jennifer Bingman, Acting Associate Superintendent of Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To review baseline data for Key Performance Indicator (KPI) 2 aligned to Frederick County Public Schools (FCPS) Strategic Goal 1, and KPIs 11, 12 and 13 aligned to FCPS Strategic Goal 3.
BACKGROUND/SUMMARY:
The five Board of Education (BOE) goals were first initiated in 2016. Dr. Dyson has aligned her vision for the five goals to include: organizational culture of achievement, operational excellence, safety and wellbeing, stakeholder engagement, and the student and staff experience. From 2016 to 2019, progress was reported on the initial measurable goals. Post pandemic and beginning in the 2022-2023 school year, new Key Performance Indicators (KPIs) have been identified to align to a new vision. These data will be presented for each of the five goal areas throughout spring and summer of 2023. These data become the system’s new baseline. All School Improvement Process work will align to the new KPIs.
PROCESS STATEMENT:
Through a cross-departmental collaboration, the System Accountability and School Administration (SASA) department collects data on strategic plan measures. Progress reporting on the Key Performance Indicators will be presented across multiple BOE meetings this school year.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration
Kyle Barnette, Acting Director, System Accountability and School Improvement
Jennifer Bingman, Acting Associate Superintendent, Special Education and Student Services
Angie Corrigan, Director, System Accountability and School Administration
SUBMITTED BY:
Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration
Mike Markoe, Ed. D., Deputy Superintendent