PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).
Bid 24MISC1, Shelving for Warehouse and Walk-in Freezer
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to purchase and install industrial shelving in the new warehouse and the walk-in freezer.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PRESENTATION OF 2 INFORMATION ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of current information items.
Sourcewell RFP #020221, Fleet Management Technologies with Related Software Solutions:
BACKGROUND/SUMMARY: This contract will be utilized by the transportation department for the purchase of AngelTrax in-vehicle HD Video Surveillance and Tracking systems for school buses.
The contract was awarded to multiple vendors. FCPS will be using IVS, Inc. dba: AngelTrax of Dothan, AL, with the option to utilize all awarded vendors should the need arise.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Fred Punturiero, Director, Transportation
Baltimore County Public Schools CWA-123-23, Textbooks and Instructional Materials:
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of academic curriculum and education materials needed to support instruction.
The contract was awarded to Cengage Learning, Inc. of Boston, MA; Enrichment Bookstore & Art Center, Inc., of Decatur, GA; Follett Content Solutions, LLC of McHenry, IL; GL Group, Inc. dba MPS c/o Bedford, Freeman & Worth Publishing Group, LLC of New York, NY; Perfection Learning Corporation of Logan, IA; Savvas Learning Company, LLC of Paramus, NJ; Teacher Created Materials of Huntington Beach, CA; Textbook Warehouse, LLC of Alpharetta, GA; The Goodheart-Willcox Company, Inc. dba Goodheart-Willcox Publisher of Tinley Park, IL; Wilson Language Training Corporation of Oxford, MA; and W.W. Norton & Company, Inc. of New York, NY.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Kyle Barnette, Director, System Accountability & School Improvement
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish contracts with qualified providers of interpreting and Communication Access Real Time (CART) services to ensure communication access for all FCPS stakeholders that includes but is not limited to students, families, and staff.
Staff recommends RFP 23MISC11, Sign Language Interpreting Agency Services, be awarded to Frederick Interpreting Agency of Frederick, MD; HIS Sign, LLC of Ashburn, VA; Keystone Interpreting Solutions of Maryland, LLC of Frederick, MD; and Sign Language USA, Inc. of McLean, VA.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Amy Brooks, Coordinator of Interpreting Services
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with qualified non-profit and for-profit mental health service providers for the delivery of mental health services to Frederick County Public School students.
Staff recommends that RFP 21MISC13, be renewed with Advanced Behavioral Health of Frederick, MD; Brook Lane Behavioral Services, Inc. of Hagerstown, MD; Mosaic Community Services, Inc. of Timonium, MD; Thrive Behavioral Health, LLC of Millersville, MD; KTS Mental Health Group, Inc. dba THRIVE of Parkville, MD; New Vision Counseling Center, LLC of Charles Town, WV; The Orenda Center of Wellness of Sabillasville, MD; and Brian Pratt, LCSW-C of Frederick, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Kristen Spear, CASS Coordinator, Student Services
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with playground contractors to provide all necessary professional design services, labor, materials, supplies, equipment and incidentals necessary to supply and install playground equipment on Frederick County Public School’s (FCPS) property; and to renew the unit price contract for bulk mulch purchases for use by FCPS grounds crew in their spring clean-up.
Staff recommends that RFP 21MISC2, be renewed with Playcore Wisconsin, Inc. dba: Gametime, c/o Cunningham Associates dba Cunningham Recreation, of Charlotte, NC; Playground Specialists, Inc., of Thurmont, MD; Playpower LT Farmington, Inc., of Monett, MO; and River Valley Landscapes, Inc. dba: River Valley Recreation, of Wrightsville, PA. Staff further recommends that the Bulk EWF Mulch Supply be renewed to JK Enterprise Landscape Supply, LLC, of Clifton, VA.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Thomas Mulligan, Project Manager III, Capital Program
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education approval of grant funds to support Tuscarora Elementary School.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $330,000 Judy Center Expansion Grant from the Maryland State Department of Education to support the creation of a Judith P. Hoyer Early Care and Education Center at Tuscarora Elementary School.
FCPS has a long-standing commitment to our youngest learners and their families. We strongly believe that parents are their child’s first teacher. We strive to support all families in that role and to ensure that each and every young child in Frederick County benefits from rich learning experiences that help prepare them for success in school. We do much of this through the Frederick County Judy Center, which works to improve school readiness through comprehensive and collaborative programs and services focused on increasing family engagement, social foundational skills and language and mathematical skills. With the expansion of the Frederick County Judy Center to Tuscarora Elementary, FCPS now has in place six hubs that provide early intervention and comprehensive support and services to families with children age birth through five.
Grant funds will be used to staff a full-time Program Administrator, a full-time Family Service Coordinator and a half-time Administrative Secretary. Grant monies will also be used to cover the costs of a Case Manager who will be contracted through Family Partnership, one of the Judy Center’s long-time partners.
Funds will be used to support professional learning for Judy Center Pre-Kindergarten and Kindergarten teachers, child care partners and Judy Center staff; provide music therapy and other enrichment activities to children; offer a summer camp for rising Pre-Kindergarten students; purchase supplies and materials for use in the classroom and for family engagement activities; provide subscriptions for children and families to the Dolly Parton Imagination Library; and to support field trips for children and families.
Acceptance of this grant does not obligate FCPS to expend additional local resources.
Staff recommends approval of this grant.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be approved by the Board of Education.
PRESENTER(S) & TITLE(S):
Leslie Frei, Supervisor of Early Childhood Education and Judy Centers
Kathleen Allen, Coordinator of Early Childhood Education and Judy Centers
Doreen Bass, Grant Management Specialist
SUBMITTED BY:
Kevin Cuppett, Ed.D., Chief Academic Officer
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek Board of Education approval of grant funds to support youth apprenticeships.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $699,752 Maryland Works Grant from the Maryland State Department of Education to enhance and expand our existing youth apprenticeship program.
The Blueprint for Maryland’s Future requires that, by 2030-2031, 45% of high school graduates will have completed a registered apprenticeship program and received an industry-recognized credential. To help local education agencies develop the infrastructure needed to meet this goal, MSDE leveraged remaining American Rescue Plan Elementary and Secondary School Education Relief Funds (ARP ESSER III) to create the Maryland Works grant.
Specifically, grant funds ($661,295) will be used to cover the costs of 100 apprenticeship stipends during the 2023-2024 school year, as well as summer 2024. Apprenticeships will be created in the areas of Environmental Agriculture and Natural Resources; Arts, Media and Communication; and Information Technology. These are Career and Technology Education (CTE) career clusters that have high student enrollment but few apprenticeship opportunities.
Twenty apprenticeships will be set aside for students in the Child Development Associate’s (CDA) program at our high schools to help in efforts to develop a pipeline of qualified instructional assistants in our Pre-K programs. The Maryland Blueprint requires that, by 2025-2026, all instructional assistants in both public and private Pre-K classrooms must hold an associates’ degree or CDA.
Funds will be used to hire a consultant ($25,000) to develop and execute a marketing plan for Maryland Works, as well as plan and carry out the Maryland Works Apprenticeship kickoff event. Funds allocated for the consultant include costs associated with the kickoff event. Lastly, $13,457 has been allocated for indirect costs associated with the project.
Acceptance of this grant does not obligate FCPS to expend additional local resources.
Staff recommends approval of this grant.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be approved by the Board of Education.
PRESENTER(S) & TITLE(S):
Doreen Bass, Grant Management Specialist
Kristine Pearl, Supervisor, Career & Technology Education
SUBMITTED BY:
Kevin Cuppett, Ed.D., Chief Academic Officer
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To share a short video celebrating accomplishments from this past school year based on the systemic goals for Frederick County Public Schools (FCPS).
PRESENTER(S) & TITLE(S):
Dr. Cheryl L. Dyson, Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board will meet in Closed Session at 4:00 pm in the Board Room to discuss personnel-related matters.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) the Board met in Closed Session at 4:00 pm today in the Board Room to discuss personnel-related matters.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the Superintendent, who will address the concern with the appropriate staff. If the concern is about the Superintendent, an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your sentence when the buzzer sounds. If you are speaking on behalf of an organization, please identify the organization you are representing, and you will be given up to 5 minutes.
PURPOSE OF PRESENTATION:
An update on Special Education related to the Department of Justice (DOJ) will be provided to the Board.
PRESENTER(S) & TITLE(S):
Jennifer Bingman, Associate Superintendent of Special Education & Student Services
SUBMITTED BY:
Jennifer Bingman, Associate Superintendent of Special Education & Student Services
Troy Keller, Director of Special Education- Elementary
Mike Markoe, Ed.D., Deputy Superintendent
During the Board meeting, it was mentioned that there was an error on page 2 (Total Number of Compensatory Offers) of the presentation. The presentation has been updated from 395 offers to 394 offers, and the updated document is posted to BoardDocs.
PURPOSE OF PRESENTATION:
To review baseline data for Key Performance Indicators (KPIs) 8, 9 and 10 aligned to Frederick County Public Schools (FCPS) Strategic Goal 2, and KPI 19 aligned to FCPS Strategic Goal 5.
BACKGROUND/SUMMARY:
The five Board of Education (BOE) goals were first initiated in 2016. Dr. Dyson has aligned her vision for the five goals to include: organizational culture of achievement, operational excellence, safety and wellbeing, stakeholder engagement, and the student and staff experience. From 2016 to 2019, progress was reported on the initial measurable goals. Post pandemic and beginning in the 2022-2023 school year, new Key Performance Indicators (KPIs) have been identified to align to a new vision. These data will be presented for each of the five goal areas throughout spring and summer of 2023. These data become the system’s new baseline. All School Improvement Process work will align to the new KPIs.
PROCESS STATEMENT:
Through a cross-departmental collaboration, the System Accountability and School Administration (SASA) department collects data on strategic plan measures. Progress reporting on the Key Performance Indicators will be presented across multiple BOE meetings this school year.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Ed. D., Chief of Schools and Accountability
Carrie Artis, Ed. D., Director, Equity and Organizational Development
Julie Nguyen, Director, Human Resources
Amy Struntz, Supervisor, Equity and Organizational Development
SUBMITTED BY:
Jamie Aliveto, Ed. D., Chief of Schools and Accountability
Mike Markoe, Ed. D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
On June 15, 2023, the Policy Committee discussed Policy 102 Meetings. Policy 102 was presented at the June 28, 2023 Board of Education meeting for a second reading.
Today Policy 102 is presented for the Board’s consent agenda approval. (backup1)
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel