PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).
Bid 24M2, Unit Price Contract for Excavation and Earthworks/Storm Water Maintenance:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the excavation and backfill repair of site work at various sites within Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Tony Ray, Project Manager III, Capital Programs
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract with qualified vendors to provide student enrichment services aligned with the Maryland Blueprint for Title I Schools.
Staff recommends that RFQ 23MISC14, Qualification for Student Enrichment Services be awarded to AlphaBEST Education of Winston Salem, NC; Break the Norm Leadership, LLC of District Heights, MD; Right At School LLC of Evanston, IL; TruVision Academy of Capital Heights, MD; Tutor Me Education of Los Angeles, CA; Tutor Partners LLC of Ellicott City, MD; VitalizeGroup, LLC dba: Whiz Kid Academy of Rockville, MD; and Young Mens Christian Association of Frederick County MD.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Dr. Deveda Coley, Supervisor of Community Schools, System Accountability and School Administration (SASA)
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to provide 24/7 tutoring services for Secondary students in Frederick County Public Schools.
Staff recommends that RFP 22CURR1, Tutoring Services be renewed to TutorMe, LLC of Los Angeles, CA.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Tom Saunders, Director, Middle Schools, System Accountability and School Administration Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract to provide milk, juice and dairy products to be served/utilized by the Food Services Department.
Staff recommends that Bid 24FS1, Milk and Dairy Products, be awarded to Dairy Maid Dairy, LLC of Frederick, MD.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, CPDW, Purchasing Agent
Robert Kelly, Director, Food and Nutrition Services
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
First Reading
PROCESS STATEMENT:
On June 28, 2023, the Policy Committee discussed Policy 114 Policy Development.
Policy 114 is presented today for the Board of Education's first reading (clean, backup 1, backup 2).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION: This presentation is given to the Board to highlight services available to FCPS and the community by Sunrise Frederick.
BACKGROUND/SUMMARY: Members of the Board of Education have requested a presentation regarding services available to FCPS and community from Sunrise Frederick.
Sunrise Frederick is the Frederick hub of the Sunrise Movement, a youth-led, non-profit advocating for good jobs, a livable future, and a Green New Deal.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Davin Farris, Hub Coordinator, Sunrise Frederick
Colin Brown, Hub Coordinator, Sunrise Frederick
SUBMITTED BY:
Karen Yoho, Board Member
Dean Rose, Board Vice President
Rae Gallagher, Board Member
PURPOSE OF PRESENTATION: Mr. J is asking the Board to review the FCPS homework regulation to support student mental health and well-being, with consideration of the following possible actions:
BACKGROUND/SUMMARY: Members of the Board of Education have requested a presentation regarding the Policy 500-15 Homework Guidelines.
PRESENTER(S) & TITLE(S):
Jason "Mr. J" Johnson
SUBMITTED BY:
Jason "Mr. J" Johnson, Board Member
Sue Johnson, Board President
Dean Rose, Board Vice President
PURPOSE OF PRESENTATION:
This Board presentation will provide an annual review of the Monocacy Valley Montessori Public Charter School (MVMPCS) program and formal approval of the charter amendment to phase in the expansion of grades nine to twelve beginning in August 2023.
BACKGROUND/SUMMARY:
MVMPCS is in its twenty-first year of operation, having opened in the fall of the 2002-2003 school year. MVMPCS currently serves students from pre-school through grade 8. The goals of MVMPCS are to provide an authentic Montessori education, while encouraging students to achieve educational excellence, provide enrichment opportunities for students, promote involvement among parents and staff, promote and support professional development and seek continual improvement for the physical environment.
In addition to the annual report, Board action will be requested to formally approve a charter amendment (backup 4) to phase in the expansion of grades nine to twelve beginning in August 2023. Conditional approval of the high school expansion was granted pending the acquisition of an adequate facility on February 12, 2022. Monocacy Montessori Communities Incorporated completed the purchase of a new facility that will open in September of 2023 on July 12, 2023.
PROCESS STATEMENT:
During MVMPCS's presentation they will share the 2021-2022 annual report and answer questions about the school's instructional program and operating procedures.
PRESENTER(S) & TITLE(S):
Amy Dorman, Principal, Monocacy Valley Montessori Public Charter School
Tara Dunsmore, President, Monocacy Montessori Communities Inc. (MMCI)
Dr. Daniel Lippy, Ed. D., Director of School Management
Victoria McCarthy, Monocacy Valley Montessori Public Charter School Governing Council
SUBMITTED BY:
Dr. Jamie Aliveto, Chief of Schools and Accountability
Michael Markoe, Ed. D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(7) the Board will meet in Closed Session at 4:00 p.m. in the Board Room to consult with counsel to obtain legal advice.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(7) the Board met in Closed Session at 4:00 p.m. today in the Board Room to consult with counsel to obtain legal advice.
The Board views public comment as an opportunity to hear concerns of the public, with the understanding and expectation that it is not considered a question and answer platform with Board members. Consequently, the Board will not provide a response to public comment presented in its meeting or by submission of a written comment, although it may follow-up with the individual as may be appropriate.
Public comment will be received by the Board on issues relating to the school system, except those that pertain to individual personnel issues, complaints identifying individual students, matters that are on appeal, or advertising or solicitations for products or services. If individuals have specific concerns relating to actions of staff members, such concerns may be communicated to the Superintendent.
Allocated Public Comment Time:
Pre-Registration:
For those persons wishing to speak, the Board will provide the opportunity to pre-register for public comment. The window to pre-register will open five (5) days in advance of each scheduled Board meeting concurrent with the public posting of the meeting agenda and will close two (2) days before the scheduled Board meeting. A person wishing to speak may pre-register by completing the form linked here or by calling (301) 696-6965.
Same-Day/Walk-In Registration:
For those persons wishing to speak who do not pre-register or who are not selected to speak from those who do pre-register, the Board will provide the opportunity to sign-up for public comment thirty (30) minutes prior to the start of the regular evening meeting. Speakers will be asked to provide the same information as those who pre-register by completing the registration form electronically on a device that will be made available by the Board for such purpose. Registration will close no later than five (5) minutes before the start of the meeting.
Written Comments:
Individuals are provided the opportunity to and encouraged to submit written comments electronically and email them to BoardPublicComment@fcps.org. Written comments must be submitted as a PDF attachment (strongly preferred) or a Microsoft Word document with the .doc or .docx extension and will be uploaded to BoardDocs as part of the official meeting record. Comments in the body of an e-mail will not be accepted.
PURPOSE OF PRESENTATION:
Staff recommends Board approval of the recently displayed textbooks.
BACKGROUND/SUMMARY:
The textbooks listed on the attached memorandum were on public and digital display from July 3-11, 2023.
PROCESS STATEMENT:
FCPS Regulation 500-38, D. "All textbooks intended for instructional use with students must be approved by the Board prior to purchase."
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Update on Special Education related to the Department of Justice (DOJ) will be provided and sharing information on the role of Adapted Physical Education (PE).
PRESENTER(S) & TITLE(S):
Jennifer Bingman, Associate Superintendent, Special Education and Student Services
Emily Clowser, Teacher Specialist, Adapted PE
SUBMITTED BY:
Jennifer Bingman, Associate Superintendent of Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To review baseline data for Key Performance Indicators (KPIs) 14, 15 and 16 aligned to Frederick County Public Schools (FCPS) Strategic Goal 4.
BACKGROUND/SUMMARY:
The five Board of Education (BOE) goals were first initiated in 2016. Dr. Dyson has aligned her vision for the five goals to include: organizational culture of achievement, operational excellence, safety and wellbeing, stakeholder engagement, and the student and staff experience. From 2016 to 2019, progress was reported on the initial measurable goals. Post pandemic and beginning in the 2022-2023 school year, new Key Performance Indicators (KPIs) have been identified to align to a new vision. These data will be presented for each of the five goal areas throughout spring and summer of 2023. These data become the system's new baseline. All School Improvement Process work will align to the new KPIs.
PROCESS STATEMENT:
Through a cross-departmental collaboration, the System Accountability and School Administration (SASA) department collects data on strategic plan measures. Progress reporting on the Key Performance Indicators will be presented across multiple BOE meetings this school year.
PRESENTER(S) & TITLE(S):
Dr. Jamie Aliveto, Chief, System Accountability and School Administration
Kristen Canning, Director, System Accountability and School Administration
Dr. DeVeda Coley, Supervisor, System Accountability and School Administration
Dr. Eric Louers-Phillips, Associate Superintendent, Public Affairs
SUBMITTED BY:
Dr. Jamie Aliveto, Chief, System Accountability and School Administration
Mike Markoe, Ed. D., Deputy Superintendent