PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).
RFP 24A1, Architectural/Engineering Consultant Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish contracts with licensed consultants for architectural, structural, civil (geotechnical, environmental, landscape/land design), mechanical, and electrical engineering services. This is an indefinite quantities contract and FCPS makes no commitment to the number of projects/assignments or value of work.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Capital Programs Department
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PRESENTATION OF 2 INFORMATION ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of current information items.
Montgomery County Public Schools, RFP 1086.5 Third Party Billing Services for Students with Disabilities:
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to develop and support a third-party billing service for students with disabilities who are Medicaid eligible for the Special Education Department.
The contract was awarded to Dawkins Medical Management of Easton, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
OMNIA Partners, RFP 21-21, Debt and Lease Management Software and Consulting Services:
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to provide assistance to the financial reporting team by providing systemic monitoring, recording, lease management, and IT-based agreements. This software will also provide assistance to the financial reporting team in generating complex journal entries required for reporting leases and subscription-based IT agreements within the Annual Comprehensive Financial Report.
The contract was awarded to Fifth Asset, Inc. dba DebtBook of Charlotte, NC.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract for construction management at risk services for the replacement of Middletown Elementary School and Middletown Middle School.
Staff recommends RFP 24C2, Construction Management at Risk Services for Middletown Co-Located Elementary and Middle School Replacement Project be awarded to The Whiting-Turner Contracting Company of Baltimore, Maryland.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Capital Programs Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with inspection/testing firm(s) that will provide quality assurance testing services on an as needed basis. Testing and inspection services may be used for new construction, renovation, maintenance repairs and replacement projects.
Staff recommends that RFP 21MISC4, Construction Management Inspection and Testing Services be renewed to ECS Mid Atlantic, LLC of Frederick, MD; Hillis-Carnes Engineering Associates of Frederick, MD; and Specialized Engineering of Frederick, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Capital Programs Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the unit price contract for vehicle repair. This will cover the routine servicing and maintenance of most light, medium duty vehicles and mini buses for the Transportation Department.
Staff recommends Bid 24T1, Unit Price Contract for Vehicle Repair be awarded to Central MD International Trucks LLC of Frederick, MD; Colonial Equipment Company dba: Colonial Bus of Monrovia, MD; J & M Truck Repair, Inc. of Frederick, MD; Marks Equipment Service of Frederick, MD; and Testerman Bus Service of Mt. Airy, MD.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, CPDW, Purchasing Agent
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to establish a contract with vendor(s) for Kitchen and Serving Line Equipment, Smallwares, Parts, Design and/or Installation.
Staff recommends that RFP 23FS4, Kitchen and Serving Line Equipment, Smallwares, Parts, Design and/or Installation be awarded to CKEPUSA, LLC of Tucson, AZ; Johnson-Lancaster and Associates, Inc. of Clearwater, FL; National Restaurant Supply Company, Inc. of El Paso, TX; Singer Equipment Company, Inc. dba: Singer MD, LLC t/a: Singer Ashland of Belcamp, MD; and Weiss Bros. of Hagerstown, LLC of Hagerstown, MD.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, CPDW, Purchasing Agent
Robert Kelly, Director, Food and Nutrition Services
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to renew the contract for the Fall/Winter 2023/2024 season, on a time and material basis.
Staff recommends that Bid 21M1, Snow Removal Services be renewed to Clean Cuts Lawn Care, LLC (Cavetown, MD) and LCI of Frederick, Inc. dba: Landscape Concepts (Keymar, MD).
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Robert Wilkinson, Director, Maintenance and Operations
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with a health service provider to perform substance testing services, DOT physicals, and other related services for Frederick County Public Schools.
Staff recommends that RFP 22T1, Occupational Physicals and Drug/Alcohol Testing Services be renewed to Frederick Health Employer Solutions of Frederick, MD.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Fred Punturiero, Director, Transportation
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Second Reading
PROCESS STATEMENT:
On July 26, 2023 and August 30, 2023, the Policy Committee discussed Policy 114 Policy Development.
Policy 114 is presented today for the Board of Education's second reading (clean, backup 1, backup 2).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION: Staff seeks approval of the FY2024 Comprehensive Maintenance Plan (CMP) from the Board of Education of Frederick County.
BACKGROUND/SUMMARY: As required in the Code of Maryland Regulations (section 14.39.02.18), each Local Education Agency (LEA) must annually update and submit to the Interagency Commission on School Construction (IAC) a Board-approved CMP.
PROCESS STATEMENT: The IAC uses CMPs for the following purposes:
1. Evaluate the degree to which activities should contribute to maintaining learning environments that are healthy, safe, and educationally sufficient for all the students that the LEA serves;
2. Evaluate the degree to which activities should maintain facilities in a condition that will ensure that the LEA obtains the appropriate longevity and value from the local and State investments made to date; and
3. Evaluate and compare each LEAs’ maintenance planning both over time and across the state in a manner that supports the identification of best practices that the IAC can then share with all LEAs.
PRESENTER(S) & TITLE(S):
Randy Connatser, Manager, Building Maintenance
Yeseny Rickerson, Custodial Support Specialist
Andy Putman, Building Trades Foreman
Logan Gordon, CMMS Administrator
Melanie Edgar, Registered Plumbing Apprentice
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION:
Board members will discuss the joint BOE/Delegation meeting that was held on September 11, 2023 with the City of Frederick officials and the Frederick County officials. Board members met with the delegations from the City of Frederick and the Frederick County to discuss education-related issues currently affecting Frederick County Public Schools.
SUBMITTED BY:
Rae Gallagher, Board Member
Karen Yoho, Board Member
Dean Rose, Board Vice President
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting, the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2023 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next Board meeting.
PRESENTER(S) & TITLE(S):
Ms. Johnson, Board President
SUBMITTED BY: Ms. Johnson, Board President
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2), (3) and (7) the Board will meet in Closed Session at 4:00 pm in the Board Room to consider matters related to an appeal, to consult with counsel to obtain legal advice, to consider matters related to the acquisition of real property, and to discuss a personnel matter.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (2), (3) and (7) the Board will meet in Closed Session at 4:00 pm in the Board Room to consider matters related to an appeal, to consult with counsel to obtain legal advice, to consider matters related to the acquisition of real property, and to discuss a personnel matter.
In accordance with Maryland's Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 9:55 p.m. on August 30, 2023 in the Board Room to discuss Board responsibilities as stated in the Superintendent's Employment Contract, to discuss Board procedures for requesting an addition of an agenda item, and to discuss Board procedures as stated in the Board Norms.
PURPOSE OF PRESENTATION: September is National Suicide Prevention Month. Frederick County Public Schools (FCPS) staff is asking the Board of Education to recognize and proclaim National Suicide Prevention Month in FCPS.
BACKGROUND/SUMMARY: While suicide prevention is important to address year-round, National Suicide Prevention Month provides a dedicated time for people, organizations, and communities to broadcast the message that together, we can reduce factors that increase the risk for suicidal thoughts and behavior and increase the factors that help support healing, while strengthening our resources to prevent suicide.
PROCESS STATEMENT: Board leadership will read the proclamation.
SUBMITTED BY:
Lynn Davis, LCPC, Coordinator of Mental Health Services
Jennifer Bingman, Associate Superintendent of Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
The Board views public comment as an opportunity to hear concerns of the public, with the understanding and expectation that it is not considered a question and answer platform with Board members. Consequently, the Board will not provide a response to public comment presented in its meeting or by submission of a written comment, although it may follow-up with the individual as may be appropriate.
Public comment will be received by the Board on issues relating to the school system, except those that pertain to individual personnel issues, complaints identifying individual students, matters that are on appeal, or advertising or solicitations for products or services. If individuals have specific concerns relating to actions of staff members, such concerns may be communicated to the Superintendent.
Allocated Public Comment Time:
Pre-Registration:
For those persons wishing to speak, the Board will provide the opportunity to pre-register for public comment. The window to pre-register will open five (5) days in advance of each scheduled Board meeting concurrent with the public posting of the meeting agenda and will close two (2) days before the scheduled Board meeting. A person wishing to speak may pre-register by completing the form linked here or by calling (301) 696-6965.
Same-Day/Walk-In Registration:
For those persons wishing to speak who do not pre-register or who are not selected to speak from those who do pre-register, the Board will provide the opportunity to sign-up for public comment thirty (30) minutes prior to the start of the regular evening meeting. Speakers will be asked to provide the same information as those who pre-register by completing the registration form electronically on a device that will be made available by the Board for such purpose. Registration will close no later than five (5) minutes before the start of the meeting.
Written Comments:
Individuals are provided the opportunity to and encouraged to submit written comments electronically and email them to BoardPublicComment@fcps.org. Written comments must be submitted as a PDF attachment (strongly preferred) or a Microsoft Word document with the .doc or .docx extension and will be uploaded to BoardDocs as part of the official meeting record. Comments in the body of an e-mail will not be accepted.
PURPOSE OF PRESENTATION:
Staff recommends Board approval of the recently displayed textbook.
BACKGROUND/SUMMARY:
The textbook listed on the attached memorandum was on public and digital display from August 7-14, 2023.
PROCESS STATEMENT:
FCPS Regulation 500-38, D. "All textbooks intended for instructional use with students must be approved by the Board prior to purchase."
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Provide the Board with the first quarterly update on the school’s progress on the probation conditions shared by the Board of Education in June 2023.
BACKGROUND/SUMMARY:
Frederick Classical Charter School (FCCS) was placed on probation for the 2023-2024 school year by the Board on May 17, 2023.
PROCESS STATEMENT:
The presentation shares the progress toward meeting the conditions of the probation. The Board of Trustees representatives and FCPS staff will share evidence of progress and recommendations for next steps.
PRESENTER(S) & TITLE(S):
Dr. Daniel Lippy, Director of School Management
Debbie Shoffner, President, FCCS Board of Trustees
Debbie Nnameka, Vice President, FCCS Board of Trustees
SUBMITTED BY:
Jamie Aliveto, Ed. D., Chief, Schools and Accountability
Mike Markoe, Ed. D., Deputy Superintendent
PURPOSE OF PRESENTATION: An update on Special Education related to the Department of Justice (DOJ) and the Public Consulting Group LLC (PCG) audit will be provided to the Board.
PRESENTER(S) & TITLE(S):
Jennifer Bingman, Associate Superintendent, Special Education and Student Services
Troy Keller, Director, Special Education
SUBMITTED BY:
Jennifer Bingman, Associate Superintendent of Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
Items that appear in this agenda item are for informational purposes only. The Agenda Item Request form is completed by a Board member when they would like for an item to appear on a future agenda. Once the Board member obtains 2 other Board member signatures, the item is placed on a future agenda. The Agenda Item Requests will be placed in the Informational Items section of the agenda to allow the public to see what is being requested by Board members.