PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
Bid 24M4, Ice Melt
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for supply and delivery of ice melt to be purchased by the FCPS Operations team.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Gary Barkdoll, Manager, Maintenance Projects and Grounds
RFP 24MISC2, Environmental/Industrial Hygiene Services
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to qualify and select a minimum of two licensed environmental and industrial hygiene firms to perform design and construction administration services for abatement/re-mediation projects, testing and monitoring services for air quality, lead, water and radon presence, and site environmental assessments.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Laura Olsen, Manager, Environmental Compliance & Occupational Safety
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PRESENTATION OF 1 INFORMATION ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of a current information item.
Baltimore County Public Schools, NGO-400-23, Wood Floor Refinishing, Replacement, Repairs and Re-Lining:
BACKGROUND/SUMMARY: This contract will be utilized for routine repairs, replacement, refinishing, and re-lining of wood floors within FCPS.
The contract was awarded to Miller Flooring Company of Chester, PA; Master Care Flooring of Baltimore, MD; and Young’s Floor Service and Remodeling Company of Catonsville, MD.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to renew the consulting services contract that will assist Frederick County Public Schools in the management of its employee health and welfare programs.
Staff recommends that RFP 18MISC3, Employee Benefit Consulting Services be renewed to Trion Group of King of Prussia, PA.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Sarah Minnick, Senior Manager, Employee Benefits
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2025 (FY2025) Operating Budget calendar.
BACKGROUND/SUMMARY: The budget calendar is the first of many steps to establish the FY2025 Operating Budget. The calendar highlights several key milestones including the creation of the Superintendent’s Recommended Budget, the Board’s request to the County Executive, and finally the approval of the Operating Budget in June. This calendar also includes several public engagement events for the community and the FCPS staff members.
FCPS updates our website with the latest budget news and provides an email address – fcps.budget@fcps.org – to answer questions. The budget department’s goal is to provide a transparent process that seeks engagement from FCPS’ many stakeholders, including the Board, FCPS staff, and the community.
After the approval of the FY2025 Operating Budget calendar, the Board will discuss interests and priorities for the FY2025 Operating Budget.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Director of Budget
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff will provide the Board of Education of Frederick County (BOE) updates on the capital project prioritization and budget. Staff also seeks approval for the Elementary School #41 (eastern Frederick area) site selection.
BACKGROUND/SUMMARY: The BOE approved the 2023 Educational Facilities Master Plan (EFMP) in June 2023. The EFMP included a recommended six-year CIP budget and a preliminary budget for FY2025. Staff would like to present an update to the BOE on the FY2025 Budget and project priorities based on the following:
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul A. Lebo, DSL, Chief Operating Officer
Elizabeth Pasierb, Supervisor of Facilities Planning
Adnan Mamoon, Director of Capital Program
SUBMITTED BY: Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff will present the Crestwood Area Redistricting Study addendum to the Superintendent’s initial recommendation, and to discuss the three alternatives developed after community feedback on the original recommendation.
BACKGROUND/SUMMARY: Staff presented the Superintendent’s Recommendation for the Crestwood Area Redistricting Study to the Board of Education of Frederick County (Board) at the May 3, 2023, meeting. Four community meetings were then held so staff could present the initial recommendation, gather community comment, and respond to questions. Information about the scope of work, study area, community engagement, frequently asked questions, the initial superintendent’s recommendation and an interactive map can be found on the project web page at https://www.fcps.org/capital-program/crestwood. Community comments and questions have been accepted at the project email, CrestwoodRedistricting@fcps.org.
PROCESS STATEMENT: Following the community meetings in May, the Board directed staff to prepare alternative options to the study area attendance boundaries, while considering community feedback. Staff prepared three alternatives that address a collection of community comments while at the same time addressing factors of Board Policy 200. A description of the alternatives, and an analysis of how each address Policy 200, can be found on the project web page: https://www.fcps.org/capital-program/files/documents/crestwood/AddendumSuptRecommendation_eng.pdf. Staff notes that there are several neighborhoods in the study area that are impacted in one or more of the alternatives that were not impacted in the initial Superintendent’s Recommendation.
Three community meetings were held in early September in which staff presented the alternatives, responded to questions and accepted comments. Comments and questions continue to be received by email. A survey was prepared in which community members can provide their feedback on the initial recommendation and alternatives. The Survey will remain open until October 5, 2023. Responses to the survey, and comments received at the community meetings, will be summarized and provided to the Board prior to the public hearing on November 1, 2023.
PRESENTER(S) & TITLE(S):
Elizabeth Pasierb, Supervisor of Facilities Planning
Amber Millison, Planning Data and GIS Analyst
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) and (2) the Board will meet in Closed Session at 4:00 pm in the Board Room to consider matters related to an appeal, and to appoint new members to the Calendar Committee.
AMENDED: In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1) and (2) and (7) the Board met in Closed Session at 4:00 pm today in the Board Room to consider matters related to an appeal, to appoint new members to the Calendar Committee, and to consult with Counsel to receive legal advice.
In accordance with Maryland's Open Meetings Act, General Provisions Article § 3-104, the Board met in Administrative Function at 4:30 p.m. today in the Board Room to discuss Board procedures relating to the implementation of the Community Listening Sessions.
The Board views public comment as an opportunity to hear concerns of the public, with the understanding and expectation that it is not considered a question and answer platform with Board members. Consequently, the Board will not provide a response to public comment presented in its meeting or by submission of a written comment, although it may follow-up with the individual as may be appropriate.
Public comment will be received by the Board on issues relating to the school system, except those that pertain to individual personnel issues, complaints identifying individual students, matters that are on appeal, or advertising or solicitations for products or services. If individuals have specific concerns relating to actions of staff members, such concerns may be communicated to the Superintendent.
Allocated Public Comment Time:
Pre-Registration:
For those persons wishing to speak, the Board will provide the opportunity to pre-register for public comment. The window to pre-register will open five (5) days in advance of each scheduled Board meeting concurrent with the public posting of the meeting agenda and will close two (2) days before the scheduled Board meeting. A person wishing to speak may pre-register by completing the form linked here or by calling (301) 696-6965.
Same-Day/Walk-In Registration:
For those persons wishing to speak who do not pre-register or who are not selected to speak from those who do pre-register, the Board will provide the opportunity to sign-up for public comment thirty (30) minutes prior to the start of the regular evening meeting. Speakers will be asked to provide the same information as those who pre-register by completing the registration form electronically on a device that will be made available by the Board for such purpose. Registration will close no later than five (5) minutes before the start of the meeting.
Written Comments:
Individuals are provided the opportunity to and encouraged to submit written comments electronically and email them to BoardPublicComment@fcps.org. Written comments must be submitted as a PDF attachment (strongly preferred) or a Microsoft Word document with the .doc or .docx extension and will be uploaded to BoardDocs as part of the official meeting record. Comments in the body of an e-mail will not be accepted.
PURPOSE OF PRESENTATION: Board approval of the Quarterly Agenda and approval of the revised Request to Add Agenda Item form.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. A revised request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2023 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Ms. Johnson, Board President
SUBMITTED BY: Ms. Johnson, Board President
PURPOSE OF PRESENTATION: The Racial Equity Committee (REC) will present their annual report to the Board. In addition to sharing their work, the report will include information that will focus on identifying discrimination or harassment, raising awareness of implicit bias, and eliminating or mitigating racial inequity or its effects across the entire school system.
BACKGROUND/SUMMARY: The Racial Equity Committee serves the purpose of identifying discrimination or harassment, raising awareness of implicit bias, and eliminating or mitigating racial inequity, or its effects, across the entire school system. The REC makes recommendations to the Board on aspects related to racial equity and the equity policy within all educational programs of Frederick County Public Schools (FCPS).
After the presentation, the chair and executive committee of the REC will be available to answer questions from the Board.
PRESENTER(S) & TITLE(S):
Denise Hicks-Brown - REC Committee
Dawn Lynch, REC Committee
Kisha Coa, REC Committee
Elissa Andrade, REC Committee
Oluwafisayomi Oyolola, REC Committee, Students of Color Alliance
SUBMITTED BY:
Dawn Lynch, REC
PURPOSE OF PRESENTATION: To provide a Special Education staffing update and an overview of the Public Consulting Group LLC (PCG) audit recommendations implementation and crosswalk between the audit, Blue Ribbon Task Force, SECAC, and Department of Justice recommendations.
PRESENTER(S) & TITLE(S):
Katie Buckley, Director, Special Education
Troy Keller, Director, Special Education
SUBMITTED BY:
Jennifer Bingman, Associate Superintendent of Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Third Reading
PROCESS STATEMENT:
On August 30, 2023, the Policy Committee discussed Policy 114 Policy Development.
Policy 114 is presented today for the Board of Education's third reading and consent (clean, backup 1, backup 2).
During the September 27, 2023 Board Work Session meeting, Policy 114 was pulled from the Action/Consent agenda by a Board member at the beginning of the meeting when the agenda was approved.
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
Items that appear in this agenda item are for informational purposes only. The Agenda Item Request form is completed by a Board member when they would like for an item to appear on a future agenda. Once the requesting Board member obtains two (2) other Board member signatures, the item is placed on a future agenda. The Agenda Item Requests will be placed in the Informational Items section of the agenda to allow the public to see items that are being requested by Board members.