PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends rejection of the bid by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: The recommendation is to reject all bids for the procurement and installment of a walk-in freezer and refrigerator which was to be installed in the new warehouse.
Staff recommends the Bid 24C1, Warehouse Walk-in Freezer and Refrigerator be rejected.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Gary Barkdoll, FMP, Projects and Grounds Manager, Maintenance Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with qualified and selected general construction contractors for small construction and repair projects within the Frederick County Public Schools Construction Management and Maintenance Departments.
Staff recommends RFP 21MISC3, Qualifications of General Construction Contractors for Minor Construction projects be renewed to Cooper Building Services, LLC of Frederick, MD; Cromwell Contracting, LLC of Towson, MD; GRC General Contractor, Inc. of Zullinger, PA; Henley Construction Co., Inc. of Gaithersburg, MD; Jeffrey Brown Contracting, LLC of Towson, MD; Keller Brothers, Inc. of Mt. Airy, MD; MCN Build, Inc. of Baltimore, MD; Plano-Coudon, LLC of Baltimore, MD; The Matthews Group dba: TMG Construction of Purcellville, VA; and R.W. Warner, Inc. dba: Warner Construction of Frederick, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Bradley Ahalt, Senior Project Manager, Capital Programs Department
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to furnish labor, materials, equipment and incidentals necessary to repair, and/or installation of bituminous concrete to various locations throughout Frederick County Public Schools.
Staff recommends Bid 24M3, Unit Price Contract for Bituminous Concrete be awarded to RFP, Inc. of Middletown, Maryland.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, CPDW, Purchasing Agent
Randy Connatser, Building Maintenance Manager, Maintenance Department
SUBMITTED BY:
Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $3,750 grant from the Dollar General Youth Literacy Fund to support literacy programs at Green Valley Elementary School.
Grant funds will be used by Green Valley Elementary to purchase decodable texts that will be used by K-2 teachers daily to support small group differentiated instruction. Decodable texts are simple books that are written for the beginning reader and contain specific grapheme-phoneme correspondences that students have learned. These texts provide young learners with the opportunity to practice and apply the letter-sound relationships they are learning.
Acceptance of this $3,750 grant does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards below $50,000 must be reported as information items on the agenda of the next scheduled meeting of the Board of Education.
SUBMITTED BY:
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County to accept funds from the FY2024 Healthy School Facility Fund (HSFF) Grant and to approve Budget Amendment #24-01, which provides the local match needed to expend the grant funds.
BACKGROUND/SUMMARY: FCPS has been allocated $880,300 in grant funds to support the following projects: Whittier Elementary PTAC (Bard unit) Replacement, Oakdale High parapet wall repair (EIFS), West Frederick Middle Roof Replacement (section B), Windsor Knolls Middle Roof Replacement (section E & F), and the Urbana High Cooling Tower Replacement (see back-up 1). Budget Amendment #24-01 (see back-up 2) recognizes the additional state funding received in FY2024 HSFF grant and proposes a local funds transfer among projects to meet the local funding match requirement. FCPS staff recommends transferring a portion of the FY2023 Systemic Contingency project into each of these urgent projects.
PROCESS STATEMENT: This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager
Dawn Worrell, Construction Accountant
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #24-02.
BACKGROUND/SUMMARY: Budget Amendment #24-02 proposes to transfer the surplus funds from the Middletown Campus Feasibility project into the Middletown Co-located Elementary/Middle Replacement Design project. With this transfer the Middletown Campus Feasibility project will be closed.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #24-03.
BACKGROUND/SUMMARY: Budget Amendment #24-03 proposes to transfer the surplus funds from the Yellow Springs Elementary Feasibility project into the Northern Frederick City Area Elementary Replacement Design (Yellow Springs Elementary) project. With this transfer the Yellow Springs Elementary Feasibility project will be closed.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #24-04.
BACKGROUND/SUMMARY: Budget Amendment #24-04 proposes to transfer the surplus funds from the Buses and FY2023 Buses projects into the FY2024 Buses project. With this transfer the Buses and FY2023 Buses projects will be closed.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #24-05.
BACKGROUND/SUMMARY: Budget Amendment #24-05 recognizes the reversion of state funds for the Lewistown Elementary Security Vestibule (SSGP21), Liberty Elementary Security Vestibule (SSGP21) and Brunswick Middle School Roof Replacement projects.
The level of state funds originally allocated for each project by the Public School Construction Program exceeded what was necessary to complete the projects. State funding was reduced due to favorable bids received for each project. The funds will be reverted to the state, and will be available for future FCPS projects.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Board of Education of Frederick County to accept grant funds to support school safety and security.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $138,122 School Safety Evaluation Grant from the Maryland Center for School Safety to enhance the safety and security of instructional buildings.
The Maryland Safe to Learn Act of 2018 requires that local education agencies regularly conduct safety evaluations of school buildings to identify and, if necessary, develop solutions for physical safety concerns, including issues with building security; and identify and evaluate any patterns of safety concerns on school property.
FCPS will use grant funds to hire a consultant to conduct school safety evaluations for 70 instructional buildings, including all of our elementary, middle and high schools; charter schools; and specialized schools (Career and Technology Center, Heather Ridge School, Rock Creek School, the Success Program and the Earth & Space Science Laboratory).
The consultant will perform school safety evaluations that assess the physical security of the building, as well as safety and emergency management planning, policies and procedures. The consultant will conduct a thorough examination of the school’s exterior and property, including fencing, parking lots, security camera locations and lighting. Inside the building, the consultant will examine all school spaces looking at physical and electronic security. The consultant will review building access, including use of the visitor management system.
The consultant will prepare an individual report for each school, as well as a comprehensive report that reviews FCPS’ public safety partnerships and local law enforcement coverage plans. The consultant will also review FCPS emergency communication procedures, visitor management protocols, notification systems, emergency drill compliance, school safety training and linkage to the Incident Command System.
The 71 reports – 70 building reports and one comprehensive report – will be provided to FCPS by August 1, 2024. The reports will be reviewed by the FCPS Director of Safety and Emergency Management and will be shared with building administrators and relevant central office staff.
Acceptance of this grant does not obligate FCPS to expend additional local resources.
Staff recommends approval of this grant.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards over $50,000 must be approved by the Board of Education.
PRESENTER(S) & TITLE(S):
Paul A. Lebo, DSL, Chief Operating Officer
Doreen Bass, Grant Management Specialist
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION:
To provide the Board of Education of Frederick County (Board) members with information regarding Carroll Creek Montessori Public Charter School (CCMPCS) Charter Amendment for approval. A physical copy will be provided to the Board upon signature.
PROCESS STATEMENT:
Carroll Creek Montessori Public Charter School (CCMPCS) Charter Amendment is presented today for the Board of Education's information, discussion and action (backup1).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
First Reading
PROCESS STATEMENT:
On July 26, 2023, the Policy Committee discussed Policy 301 Contract.
Policy 301 is presented today for the Board of Education’s first reading (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4)
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
First Reading
PROCESS STATEMENT:
On April 26, 2023, the Policy Committee discussed Policy 304 Certification.
Policy 304 is presented today for the Board of Education’s first reading (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4)
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
First Reading
PROCESS STATEMENT:
On July 26, 2023, the Policy Committee discussed Policy 314 Political Activity.
Policy 314 is presented today for the Board of Education’s first reading (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4)
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
To provide a Special Education update with a focus on:
PRESENTER(S) & TITLE(S):
Jennifer Bingman, Associate Superintendent of Special Education and Student Services
SUBMITTED BY:
Jennifer Bingman, Associate Superintendent of Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(3) and (7) the Board will meet in Closed Session at 4:00 pm in the Board Room to receive an update related to the acquisition of real property and to consult with counsel to obtain legal advice.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(3) and (7) the Board met in Closed Session at 4:00 pm in the Board Room to receive an update related to the acquisition of real property and to consult with counsel to obtain legal advice.
In accordance with Maryland's Open Meetings Act, General Provisions Article §3-104, the Board met in Administrative Function at 4:30 p.m. today in the Board Room to discuss Board procedures relating to the election of Board officers.
PURPOSE OF PRESENTATION: The Board of Education will recognize and proclaim National School Psychology Week, November 6-10, 2023 in Frederick County Public Schools.
BACKGROUND/SUMMARY: Schools nationwide will celebrate National School Psychology Week (NSPW) to show appreciation and recognize the critical work of school psychologists, who support students' learning and mental and behavioral health, promote positive and inclusive school climates, serve on school safety and crisis teams, and collaborate with families, teachers, and administrators to improve student outcomes.
PROCESS STATEMENT: Board leadership will read the proclamation.
SUBMITTED BY:
Kimberly Muniz, Supervisor, Student Services
Jennifer Bingman, Associate Superintendent of Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Presentation of the American Education Week and Education Support Professionals’ Day Proclamation.
BACKGROUND/SUMMARY: To recognize and bring awareness to the multitude of support professionals within Frederick County Public Schools (FCPS). Whether at a school or the central office, these employees are crucial to the success of FCPS. Furthermore, we are requesting that the Board of Education of Frederick County (BOE) proclaim November 15, 2023, as National Education Support Professionals’ Day in Frederick County Public Schools.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
SUBMITTED BY:
Dr. Paul A. Lebo, Chief Operations Officer
Dr. Eric Louers-Phillips, Associate Superintendent Public Affairs
Leslie Pellegrino, Chief Financial Officer
Dr. Sarah Sirgo, Chief of Staff
The Board views public comment as an opportunity to hear concerns of the public, with the understanding and expectation that it is not considered a question and answer platform with Board members. Consequently, the Board will not provide a response to public comment presented in its meeting or by submission of a written comment, although it may follow-up with the individual as may be appropriate.
Public comment will be received by the Board on issues relating to the school system, except those that pertain to individual personnel issues, complaints identifying individual students, matters that are on appeal, or advertising or solicitations for products or services. If individuals have specific concerns relating to actions of staff members, such concerns may be communicated to the Superintendent.
Allocated Public Comment Time:
Pre-Registration:
For those persons wishing to speak, the Board will provide the opportunity to pre-register for public comment. The window to pre-register will open five (5) days in advance of each scheduled Board meeting concurrent with the public posting of the meeting agenda and will close two (2) days before the scheduled Board meeting. A person wishing to speak may pre-register by completing the form linked here or by calling (301) 696-6965.
Same-Day/Walk-In Registration:
For those persons wishing to speak who do not pre-register or who are not selected to speak from those who do pre-register, the Board will provide the opportunity to sign-up for public comment thirty (30) minutes prior to the start of the regular evening meeting. Speakers will be asked to provide the same information as those who pre-register by completing the registration form electronically on a device that will be made available by the Board for such purpose. Registration will close no later than five (5) minutes before the start of the meeting.
Written Comments:
Individuals are provided the opportunity to and encouraged to submit written comments electronically and email them to BoardPublicComment@fcps.org. Written comments must be submitted as a PDF attachment (strongly preferred) or a Microsoft Word document with the .doc or .docx extension and will be uploaded to BoardDocs as part of the official meeting record. Comments in the body of an e-mail will not be accepted.
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 300 is presented today for the Board of Education’s action/consent (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 302 is presented today for the Board of Education’s action/consent (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 303 is presented today for the Board of Education’s action/consent (backup1, summary_backup2 and anaylist_backup3).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 307 is presented today for the Board of Education’s action/consent (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 308 is presented today for the Board of Education’s action/consent (backup1, analysis_backup2)
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 309 is presented today for the Board of Education’s action/consent (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 310 is presented today for the Board of Education’s action/consent (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 311 is presented today for the Board of Education’s action/consent (backup1, analysis_backup2)
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 312 is presented today for the Board of Education’s action/consent (backup1, analysis_backup2)
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 313 is presented today for the Board of Education’s action/consent (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 320 is presented today for the Board of Education’s action/consent (backup1, analysis_backup2)
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 322 is presented today for the Board of Education’s action/consent (clean_backup1, redlined_backup2, summary_backup3 and analysis_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Action/Consent
PROCESS STATEMENT:
Policy 323 is presented today for the Board of Education’s action/consent (backup1, analysis_backup2)
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION: Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.
BACKGROUND/SUMMARY: Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending September 30, 2023.
This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance. The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects. Details concerning an individual project are available upon request. Please note projects solely funded by the State are excluded from this report.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
The Special Education Citizens Advisory Committee (SECAC) will present their annual report to the Board of Education. The report will include commendations for the 2022-2023 school year, as well as recommendations for school year 2023-2024 for students with disabilities.
BACKGROUND/SUMMARY:
The Frederick County SECAC works in collaboration with students, families, FCPS staff, and the community to advise the Special Education Department and the Board of Education. The committee focuses on open and honest communication, improving effectiveness and accountability, advocating for appropriate resources, and identifying issues impacting students with disabilities.
PROCESS STATEMENT:
After a brief presentation, presenting commendations from the previous school year as well as recommendations for consideration in the coming school year, the co-chairs of SECAC will be available to answer questions from the Board.
PRESENTER(S) & TITLE(S):
Dawn Fersch-Burns, SECAC Chair
Cara Phillips, SECAC Co-Chair
Jake Kamnikar, Student Member
SUBMITTED BY:
Troy Keller, Director of Special Education Specialized Programs and Supports
Katie Buckley, Director of Special Education Instruction and Student Performance
Jennifer Bingman, Associate Superintendent of Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
BACKGROUND/SUMMARY:
The Board will discuss adding specific voting rights for the Frederick County Student Member of the Board to submit to the Frederick County Delegation as part of their 2024 Legislative Package.
PRESENTER(S):
Karen Yoho, Board Member
Brooke Lieberman, Student Member of the Board
Items that appear in this agenda item are for informational purposes only. The Agenda Item Request form is completed by a Board member when they would like for an item to appear on a future agenda. Once the requesting Board member obtains two (2) other Board member signatures, the item is placed on a future agenda. The Agenda Item Requests will be placed in the Informational Items section of the agenda to allow the public to see items that are being requested by Board members.