PRESENTATION OF 1 INFORMATION ITEM

PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of current information items.

Washington County Public Schools Bid 2024-33, Security Equipment and Service:

BACKGROUND/SUMMARY:  This contract will be utilized by the Security and Emergency Management Department for the purchase of security equipment and services.

The contract was awarded to Atlantic Security Systems, Inc., of Hagerstown, MD.

PRESENTER(S) & TITLE(S):

Roy McHaffa, CPP, CPDW, Purchasing Agent

Scott Blundell, Director, Safety and Emergency Management

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Heather Clabaugh, Associate Superintendent, Fiscal Services

PURPOSE OF PRESENTATION:  Staff has reviewed the attached list and recommends approval by the Board of Education of Frederick County.  

BACKGROUND/SUMMARY:  This recommendation is for the approval of the list of furniture and equipment to be purchased for the Monocacy Elementary School Limited Renovation project.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Daniel Lippy, Ed.D., Executive Director, Systemwide Operations

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Heather Clabaugh, Associate Superintendent, Fiscal Services

PURPOSE OF PRESENTATION:  Staff has reviewed the attached list and recommends approval by the Board of Education of Frederick County.  

BACKGROUND/SUMMARY:  This recommendation is for the approval of the list of furniture and equipment to be purchased for the Ballenger Creek Elementary School Limited Renovation project.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Daniel Lippy, Ed.D., Executive Director, Systemwide Operations

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Heather Clabaugh, Associate Superintendent, Fiscal Services

PURPOSE OF PRESENTATION:  Staff has reviewed the attached list and recommends approval by the Board of Education of Frederick County.  

BACKGROUND/SUMMARY:  This recommendation is for the approval of the list of furniture and equipment to be purchased for the Spring Ridge Elementary School Limited Renovation project.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Daniel Lippy, Ed.D., Executive Director, Systemwide Operations

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Heather Clabaugh, Associate Superintendent, Fiscal Services

PURPOSE OF PRESENTATION:  Staff has reviewed the attached list and recommends approval by the Board of Education of Frederick County.  

BACKGROUND/SUMMARY:  This recommendation is for the approval of the list of furniture and equipment to be purchased for the Crestwood Middle School Addition project.

PRESENTER(S) & TITLE(S):

Kim Miskell, CSBO, Assistant Purchasing Manager

Daniel Lippy, Ed.D., Executive Director, Systemwide Operations

SUBMITTED BY: 

Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Heather Clabaugh, Associate Superintendent, Fiscal Services

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.   

BACKGROUND/SUMMARY:  The recommendation is to establish a contract with a qualified firm to conduct a thorough safety assessment at each of the 71 schools, evaluating the physical infrastructure, security protocols, emergency response plans, and potential vulnerabilities.

Staff recommends that RFP 24MISC6, School Safety Evaluation, be awarded to Clarke Consulting Group, LLC. of Annapolis, MD.

PRESENTER(S) & TITLE(S):

Roy McHaffa, CPP, CPDW, Purchasing Agent

Scott Blundell, Director, Safety and Emergency Management

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Heather Clabaugh, Associate Superintendent, Fiscal Services

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.   

BACKGROUND/SUMMARY:  The recommendation is to establish a contract for the procurement and installation of a walk-in freezer and refrigerator to be installed in the new warehouse. 

Staff recommends the Bid 24C3, Warehouse Walk-in Freezer and Refrigerator be awarded to Steve Stock & Associates Inc., of Englewood, CO.

PRESENTER(S) & TITLE(S):

David Guzman, Purchasing Agent

George Tracey, FMP, CBO, Project Manager III, Maintenance Department

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Heather Clabaugh, Associate Superintendent, Fiscal Services

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.   

BACKGROUND/SUMMARY:  The recommendation is to establish a contract with a qualified contractor to furnish all labor, supervision, materials, and any incidentals necessary for a warehouse racking system in the new Warehouse. 

Staff recommends the Bid 24C4, Warehouse Racking System be awarded to Werres Corporation of Frederick, MD.

PRESENTER(S) & TITLE(S):

Roy McHaffa, CPP, CPDW, Purchasing Agent

George Tracey, Project Manager III, Maintenance Projects and Grounds

SUBMITTED BY: 

Bill Meekins, CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager

Heather Clabaugh, Associate Superintendent, Fiscal Services

PURPOSE OF PRESENTATION:  The Urbana High School (UHS) Athletic Boosters Club is requesting the Board of Education of Frederick County (BOE) approve a project to enlarge the size of the existing weight room facilities at UHS.  This is an unbudgeted request and the cost of this project cannot be supported by the FCPS Capital or Operating Budget.  The UHS Athletic Boosters Club is committed to raising the funds required for the design and construction of this project. If approved by the BOE, the Boosters Club will begin their fundraising activities. 

BACKGROUND/SUMMARY:  FCPS staff has reviewed the potential location for this building expansion and identified an appropriate area (see backup 1).  The expansion can be completed utilizing a premanufactured building that will be attached to the existing UHS building and will include required building systems (HVAC, Electrical, Fire Alarm, Sprinkler, and interior finishes). 

The estimated cost of this project is $850,000. Since the cost is anticipated to be under $1M, approval from IAC and MSDE will not be required per current guidelines. FCPS staff will be able to support the procurement and management, if funding becomes available. 

The design effort is estimated to cost $75,000.  Once this amount of funding becomes available, FCPS staff will procure design services. Development of the design will allow for more accurate cost estimates, which can help the Athletic Boosters Club with their fundraising efforts for the remainder of the required funds.

PROCESS STATEMENT: N/A

PRESENTER(S) & TITLE(S):

Adnan Mamoon, Director, Capital Programs

SUBMITTED BY: 

Paul A. Lebo, DSL, Chief Operating Officer          

PURPOSE OF PRESENTATION:
Board discussion and action on Policy 319 - Administrative, Management and Technical (AMT) Group).

PROCESS STATEMENT:
Policy 319 is presented today for the Board of Education’s information, discussion and action (summary_backup1, analysis_backup2, clean_backup3, and redlined_backup4).

PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel

SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel

PURPOSE OF PRESENTATION:
Board discussion and action on Policy 324 Reporting of Fraud or Illegal Activity.

PROCESS STATEMENT:
Policy 324 is presented today for the Board of Education’s information, discussion and action (summary_backup1, analysis_backup2, clean_backup3, and redlined_backup4).

PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel

SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel

PURPOSE OF PRESENTATION:  

Update on Special Education related to staffing will be provided and sharing information on the role of the Augmentative Communication & Technology Team (ACTT). 

PRESENTER(S) & TITLE(S):

Troy Keller, Special Education Director, Specialized Programs and Supports

Christopher Klein, Special Education Supervisor, Speech Language Pathologists and Related Services

SUBMITTED BY: 

Jennifer Bingman, Associate Superintendent, Special Education and Student Services

Mike Markoe, Ed.D., Deputy Superintendent

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7) and (9) the Board will meet in Closed Session at 4:00 pm in the Board Room to consult with counsel to obtain legal advice and to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7) and (9) the Board met in Closed Session at 4:00 pm today in the Board Room to consult with counsel to obtain legal advice and to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative and Supervisory Association (FCASA).

In accordance with Maryland's Open Meetings Act, General Provisions Article  §3-104, the Board met in Administrative Function at 5:00 p.m. on January 23, 2024 via Google Meet to discuss Board procedures relating to the Board of Education Community Listening Sessions.

In accordance with Maryland's Open Meetings Act, General Provisions Article  §3-104, the Board met in Administrative Function at 5:16 p.m. today in the Board Room to discuss Board meeting locations during the upcoming Board Room renovations.

PURPOSE OF PRESENTATION:  February is National Career and Technical Education Month.  The Board of Education will recognize and proclaim Career and Technical Education Month in Frederick County Public Schools.

BACKGROUND/SUMMARY:  Career and Technical Education provides opportunities for students to gain the academic, technical and employability skills necessary for true career readiness.

PROCESS STATEMENT:  Board leadership will read the proclamation.

SUBMITTED BY:

Kristine Pearl, Supervisor, Career and Technical Education

Kevin Cuppett, Ed.D., Chief Academic Officer

Mike Markoe, Ed.D., Deputy Superintendent  

PURPOSE OF PRESENTATION:  The purpose of this evening’s presentation is to recognize the forty-one (41) FCPS teachers who have achieved National Board Certification through the National Board for Professional Teaching Standards (NBPTS).  In addition to forty-one (41) teachers who received their initial certification, eight (8) additional teachers were recertified.  FCPS now has ninety-five (95) educators who have achieved National Board Certification.  Each of these educators is a shining example of how FCPS teachers continue to meet the needs of “Every Child, Every Day”. 

BACKGROUND/SUMMARY:  The NBPTS assists teachers in their quest for excellence by providing the most respected professional certification available in education to those who demonstrate the knowledge and skills necessary to help students reach high levels of achievement.  By establishing rigorous standards for what accomplished teachers in specific areas should know and be able to do, the National Board Certification process helps to develop, retain, and recognize accomplished teachers and to generate ongoing improvement in instructional practices.

PRESENTER(S) & TITLE(S):

Keith Harris, Ed.D., Chief, Equity and Organizational Development

Joe Hinson, Coordinator, Teacher Advancement, Equity and Organizational Development

Margaret Lee, Director, Equity and Organizational Development

SUBMITTED BY:

Keith Harris, Ed.D., Chief, Equity and Organizational Development

Michael Markoe, Ed.D., Deputy Superintendent

PURPOSE OF PRESENTATION:

To update the Board of Education of Frederick County (Board) with a presentation on the Annual Hiring Report and Organizational Development Efforts.  To review Key Performance Indicators aligned to Frederick County Public Schools (FCPS) Strategic Goal 2. 

BACKGROUND/SUMMARY:

This information is shared regarding ongoing efforts at operational excellence. The Human Resources Hiring Report is included as backup 1.

PRESENTER(S) & TITLE(S):

Dr. Sarah Sirgo, Chief of Staff

Mrs. Julie Nguyen, Director of Human Resources

Mrs. Gina Keefer, Senior Manager, Certificated Staff

Mr. Rob Wedge, Senior Manager, Support Staff

SUBMITTED BY:

Dr. Sarah Sirgo, Chief of Staff

PURPOSE OF PRESENTATION:  Staff seeks approval of the Frederick County Board of Education’s FY2025 Board Requested Operating Budget to submit to the County Executive of Frederick County.

BACKGROUND/SUMMARY:  The FY2025 Superintendent’s Recommended Budget was released on Monday, January 8, 2024.  The Board held a special work session with FCPS staff on January 17 to review individual department budgets.  On January 24, the Board reviewed and approved changes to the operating budget, and approved the budget to take to its public hearing.  On January 31, the Board held its public hearing for the FY2025 operating budget.  Tonight, the Board will review and approve its FY2025 Board Requested Operating Budget for submission to the County Executive of Frederick County.

PRESENTER(S) & TITLE(S):

Heather Jo Clabaugh, Associate Superintendent of Fiscal Services

SUBMITTED BY: 

Heather Jo Clabaugh, Associate Superintendent of Fiscal Services

PURPOSE OF PRESENTATION:

Staff recommends Board approval of the recently displayed textbooks.

BACKGROUND/SUMMARY:

The textbooks listed on the attached memorandum were on public and digital display from January 8-16, 2024.

PROCESS STATEMENT:

FCPS Regulation 500-38, D. "All textbooks intended for instructional use with students must be approved by the Board prior to purchase."

SUBMITTED BY:

Mike Markoe, Ed.D., Deputy Superintendent

PURPOSE OF PRESENTATION:
Board action and consent on Policy 444 Educational Equity and Excellence.

PROCESS STATEMENT:
Policy 444 is presented today for the Board of Education’s action and consent (summary_backup1, analysis_backup2, clean_backup3, and redlined_backup4).

PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel

SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel

Items that appear in this agenda item are for informational purposes only.  The Agenda Item Request form is completed by a Board member when they would like for an item to appear on a future agenda.  Once the requesting Board member obtains two (2) other Board member signatures, the item is placed on a future agenda.  The Agenda Item Requests will be placed in the Informational Items section of the agenda to allow the public to see items that are being requested by Board members.