PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools.
Bid 24T4, Bulk Diesel and Gas Delivery Services:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the bulk purchase of diesel and unleaded fuel.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, CPDW, Purchasing Agent
Fred Punturiero, Director, Transportation
Bid 24M5, Unit Price Contract for Floor Covering:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to provide and install carpet and tile products in Frederick County Public Schools and Offices.
PRESENTER(S) & TITLE(S):
Roy McHaffa, Purchasing Agent
George Tracey, FMP, CBO, Project Manager III, Maintenance Department
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Heather Clabaugh, Associate Superintendent, Fiscal Services
PRESENTATION OF 1 INFORMATION ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of a current information item.
Omnia Partners RFP 2021002973, Medical and Surgical Supplies:
BACKGROUND/SUMMARY: This contract will be utilized by Frederick County Public Schools for the purchase of health room supplies and other related materials.
The contract was awarded to Henry Schein of Melville, NY.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, CPDW, Purchasing Agent
Jenifer Waters, Health Service Specialist, Student Services
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Heather Clabaugh, Associate Superintendent, Fiscal Services
PURPOSE OF PRESENTATION: Staff reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for professional auditing services for Frederick County Public Schools for the auditing of Fiscal Year 2024 financial statements. The governing boards of both FCG and FCC approved contract renewals with SB & Company, LLC on February 6, 2024 and February 21, 2024, respectively.
Staff recommends that RFP 21MISC7, Professional Auditing Services for Frederick County Public Schools, be renewed to SB & Company, LLC of Owings Mills, MD.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Melissa Rollison, Financial Reporting Manager
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Heather Clabaugh, Associate Superintendent, Fiscal Services
PURPOSE OF PRESENTATION: Staff reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the servicing and maintenance of various makes and models of building maintenance custodial equipment.
Staff recommends that Bid 22M6, Unit Price Contract for Repair Services for Custodial Equipment, be renewed to Weiss Bros. of Hagerstown, MD.
PRESENTER(S) & TITLE(S):
David Guzman, Purchasing Agent
Veronica Hill, Executive Director, Facilities
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Heather Clabaugh, Associate Superintendent, Fiscal Services
PURPOSE OF PRESENTATION: Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.
BACKGROUND/SUMMARY: Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending December 31, 2023.
This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance. The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects. Details concerning an individual project are available upon request. Please note projects solely funded by the State are excluded from this report.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Heather Clabaugh, Associate Superintendent, Fiscal Services
PURPOSE OF PRESENTATION: Staff seeks direction from the Board of Education of Frederick County (BOE) about the possibility of temporarily leasing the current Yellow Springs Elementary School (YSES) building to one of the Frederick County Public Schools charter schools.
BACKGROUND/SUMMARY: The current YSES building is located at 8717 Yellow Springs Road, Frederick, Maryland 21702. The replacement YSES building is being designed and will be constructed on the Tuscarora Creek/Sanner Farm property near Christopher’s Crossing and Walter Martz Rd. The current building is slated for demolition, once the new building is occupied. However, there is an opportunity to allow a charter school to use the current building temporarily (8-10 years), until FCPS needs the land for an additional school or other purposes.
PROCESS STATEMENT: The proposed use of the building as a charter school facility would require negotiations between the BOE and a charter school. Once the RFIs are received, staff will bring proposals to the BOE for discussion and a decision on how to proceed.
PRESENTER(S) & TITLE(S):
Paul A. Lebo, DSL, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION:
Board discussion and action on Policy 116 Title IX Sexual Harassment.
PROCESS STATEMENT:
Policy 116 is presented today for the Board of Education’s information, discussion and action (summary_backup1, analysis_backup2, clean_backup3, and redlined_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Board discussion and action on Policy 500 Approval of Curriculum and Instructional Materials (formerly Curriculum and Courses of Study).
PROCESS STATEMENT:
Policy 500 is presented today for the Board of Education’s information, discussion and action (summary_backup1, analysis_backup2, clean_backup3, and redlined_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Board discussion and action on Policy 501 Curriculum Distribution decommission.
PROCESS STATEMENT:
Policy 501 is presented today for the Board of Education’s information, discussion and action (analysis_backup1, and clean_backup2).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
The Calendar Committee will share three calendar options for the 2025-2026 academic year.
BACKGROUND/SUMMARY:
The Board of Education charged the Calendar Committee with developing the 2025-2026 school year academic calendar. The committee produced three draft calendars based on the Board’s priorities and the feedback and direction it received from the Board at the August 30, 2023 Board meeting.
The FCPS Calendar Committee presented three draft calendars to the Board of Education at its regular meeting on November 20, 2023. The Board provided additional parameters and requested community feedback, which was gathered and shared with the Board.
PROCESS STATEMENT:
The Calendar Committee is comprised of FCPS staff, parents, a student member, PTSA, FASSE, FCASA and FCTA representatives. The Board of Education sent out a FindOutFirst in January of 2020 advertising for parent and community representatives to serve on the committee. Applications were received and parent and community representatives were selected. In addition to the parent and community members selected to serve on the committee, community members always have the opportunity to offer feedback via the FCPS website and at Board of Education meetings.
PRESENTER(S) & TITLE(S):
Dr. Eric Louérs-Phillips, Associate Superintendent of Public Affairs
SUBMITTED BY:
Dr. Eric Louérs-Phillips, Associate Superintendent of Public Affairs
PURPOSE OF PRESENTATION:
The Board will have a discussion regarding closing schools beginning with the 2024-2025 calendar for the Eid al Fitr holiday that falls on March 31, 2025. Eid al-Adha is Saturday June 7, 2025.
BACKGROUND/SUMMARY:
PRESENTER(S) & TITLE(S):
SUBMITTED BY:
David Bass, Board Member
Dean Rose, Board Member
Rae Gallagher, Board Vice President
PURPOSE OF PRESENTATION:
BACKGROUND/SUMMARY:
Policy 102.D.7 states:
The next Community Listening Session will be held on at 6 p.m. on May 6, 2024 in the Linganore High School Media Center.
PRESENTER(S)/TITLE(S):
Sabrina Nail, Board Ombuds
PURPOSE OF PRESENTATION:
Each year, the Student Member of the Board (SMOB) receives a scholarship from the Board of Education that is paid directly to the student's institution for higher learning. This year, the Student Member of the Board is a junior and will not going to college during the next school year. Therefore, if the FY24 SMOB receives this scholarship during FY25, the Board could, potentially, have two scholarship expenses in one fiscal year.
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Associate Superintendent of Fiscal Services
**During the approval of the January 10, 2024 agenda, President Yoho tabled this item due to time constraints.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(9) the Board will meet in Closed Session at 4:00 pm via Google Meet to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative & Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(9) the Board met in Closed Session at 4:00 pm via Google Meet to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative & Supervisory Association (FCASA).
The Board views public comment as an opportunity to hear concerns of the public, with the understanding and expectation that it is not considered a question and answer platform with Board members. Consequently, the Board will not provide a response to public comment presented in its meeting or by submission of a written comment, although it may follow-up with the individual as may be appropriate.
Public comment will be received by the Board on issues relating to the school system, except those that pertain to individual personnel issues, complaints identifying individual students, matters that are on appeal, or advertising or solicitations for products or services. If individuals have specific concerns relating to actions of staff members, such concerns may be communicated to the Superintendent.
Allocated Public Comment Time:
Pre-Registration:
For those persons wishing to speak, the Board will provide the opportunity to pre-register for public comment. The window to pre-register will open five (5) days in advance of each scheduled Board meeting concurrent with the public posting of the meeting agenda and will close two (2) days before the scheduled Board meeting. A person wishing to speak may pre-register by completing the form linked here or by calling (301) 696-6965.
Same-Day Registration:
For those persons wishing to speak who do not pre-register or who are not selected to speak from those who do pre-register, the Board will provide the opportunity to sign-up for public comment thirty (30) minutes prior to the start of the regular evening meeting. Speakers will be asked to provide the same information as those who pre-register by completing the registration form linked here. Registration will close no later than five (5) minutes before the start of the meeting.
Written Comments:
Individuals are provided the opportunity to and encouraged to submit written comments electronically and email them to BoardPublicComment@fcps.org. Written comments must be submitted as a PDF attachment (strongly preferred) or a Microsoft Word document with the .doc or .docx extension and will be uploaded to BoardDocs as part of the official meeting record. Comments in the body of an e-mail will not be accepted.
| Staffing Changes | Comparison of Resignations | ||||||
| Retirement | 4 | October, 2022 | 4 | October, 2023 | 3 | ||
| Resignation from Leave | 1 | November, 2022 | 6 | November, 2023 | 3 | ||
| Resignation | 3 | December, 2022 | 0 | December, 2023 | 4 | ||
| Leave | 2 | January, 2023 | 10 | January, 2024 | 8 | ||
| Extended Leave | 7 | February, 2023 | 11 | February, 2024 | 14 | ||
| Return from Leave | 1 | March, 2023 | 24 | March, 2024 | |||
| New Teacher Appointments | 0 | April, 2023 | 17 | April, 2024 | |||
| May, 2023 | 12 | May, 2024 | |||||
| June, 2023 | 30 | June, 2024 | |||||
| July, 2023 | 9 | July, 2024 | |||||
| August, 2023 | 18 | August, 2024 | |||||
| September, 2023 | 5 | September, 2024 | |||||
| Cumulative to Date | 146 | Cumulative to Date | 32 | ||||
PURPOSE OF PRESENTATION:
To provide a Special Education update with a focus on:
PRESENTER(S) & TITLE(S):
Katie Buckley, Director, Special Education Instruction and Student Performance
Troy Keller, Director, Special Education Specialized Program and Supports
SUBMITTED BY:
Jennifer Bingman, Associate Superintendent of Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
To review Frederick County Public Schools (FCPS) survey data relevant to Key Performance Indicators (KPIs) 16, 19, and 20. Although the aforementioned KPIs were developed to operationalize Goals 4 & 5, the surveys provide perceptual feedback from students, families, and educators about their experiences with all five district goals. Within KPI 16, FCPS established a target of 90% favorability response rate of families. A 90% favorability response rate related to school climate, safety, and well-being was set for students and staff in KPI 19. Finally, a 90% favorability response rate was established for students and staff related to workload, academic challenge, and available support.
BACKGROUND/SUMMARY:
The five Board of Education (BOE) goals were first initiated in 2016. Dr. Dyson has aligned her vision for the five goals to include: organizational culture of achievement, operational excellence, safety and wellbeing, stakeholder engagement, and the student and staff experience. From 2016 to 2019, progress was reported on the initial measurable goals. Post pandemic and beginning in the 2022-2023 school year, new KPIs have been identified to align to a new vision. These data have become the system’s new baseline and all School Improvement Process work will align to the new KPIs.
PROCESS STATEMENT:
Through a cross-departmental collaboration, the System Accountability and School Administration (SASA) department collects data on strategic plan measures. Progress reporting on the KPIs will be presented across multiple BOE meetings this school year.
PRESENTER(S) & TITLE(S):
Kristen Canning, School Administration and Instructional Leadership Director of Elementary Schools
Dr. Afie Mirshah, School Administration and Instructional Leadership Director of High Schools
Dr. Frank Vetter, Director of Assessment, Data Reporting, and Strategic Improvement
SUBMITTED BY:
Dr. Jamie Aliveto, Chief of Schools and Accountability
Dr. Mike Markoe, Deputy Superintendent
Items that appear in this agenda item are for informational purposes only. The Agenda Item Request form is completed by a Board member when they would like for an item to appear on a future agenda. Once the requesting Board member obtains two (2) other Board member signatures, the item is placed on a future agenda. The Agenda Item Requests will be placed in the Informational Items section of the agenda to allow the public to see items that are being requested by Board members.