PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
RFP 24HR3, Stop Loss Insurance:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to provide stop loss insurance (referred to as Excess Risk Insurance) to pay eligible medical claims that exceed a “cap” for current employees and retirees (under the age of 65).
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Sarah Minnick, Senior Manager, Human Resources
RFP 24C5, Construction Management Services:
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify and select Construction Management firms for future school construction projects. Qualified Construction Management firms shall provide construction management services associated with the planning, design, cost estimating, bidding, construction management and consulting, warranty and close-out of a project.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Adnan Mamoon, Director of Capital Programs, Division of Operations
Bid 24M6, Water Heaters & Thermostatic Water Mixing Valves:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of water heaters and thermostatic water mixing valves.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, CPDW, Purchasing Agent
Randy Connatser, Manager of Building Maintenance, Maintenance
Bid 24T5, Vehicle Parts and Supplies:
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of vehicle parts and supplies for use by the transportation department.
PRESENTER(S) & TITLE(S):
Roy McHaffa, CPP, CPDW, Purchasing Agent
Jo Iannuzzi, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Bill Meekins CPPB, CPPO, NIGP-CPP, CSBO, CPCP, Purchasing Manager
Heather Clabaugh, Associate Superintendent, Fiscal Services
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $5,000 grant from the Nora Roberts Foundation to support the music program at Myersville Elementary School.
Grant funds will be used to purchase pitched and non-pitched percussion instruments for use in music class. The drums, xylophones, metallophones and glockenspiels will be used to teach rhythm as it applies to spoken language.
Acceptance of this $5,000 grant does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards below $50,000 must be reported as information items on the agenda of the next scheduled meeting of the Board of Education.
SUBMITTED BY:
Michael Markoe, Ed.D., Deputy Superintendent
Jamie Aliveto, Ed.D., Chief of Schools and Accountability
BACKGROUND/SUMMARY: On July 15,1998, the Board of Education of Frederick County (BOE) created an 11-member committee to provide oversight and make recommendations for the distribution of funds from the FCPS Gifts for Education Fund. The Community Foundation of Frederick County manages this fund for the purpose of supporting enrichment activities for students. In February 1999, the first round of grants was awarded. Since that time, 226 grants have been awarded totaling $123,483.
After reviewing proposals submitted for the 2023-24 school year, the Gifts for Education Selection Committee approved the following grants totaling $15,875:
|
SCHOOL |
PROJECT |
AMOUNT |
|
Career Technology Center |
Student and staff wellness fair planned and run by students. |
$2,263 |
|
Crestwood Middle School |
Hands-on experiential career activities facilitated by the school’s Career Coach. |
$3,200 |
|
Emmitsburg Elementary School |
Stationary bikes to be used by students to become more engaged in reading. |
$2,134 |
|
Monocacy Middle School |
Afterschool cooking club that promotes nutrition education, local food sustainability, farm to table, and careers in food sciences. |
$2,491 |
|
Myersville Elementary School |
Promote a love of music by introducing the ukulele into upper elementary music classes. |
$2,346 |
|
Windsor Knolls Middle School |
Installation of raised garden beds to be cultivated by the student Green Team. |
$2,441 |
|
Sabillasville Environmental Public Charter School |
Sewing club that uses recycled materials to put old items to new uses. |
$1,000 |
|
Total |
|
$15,875 |
PROCESS STATEMENT: According to FCPS Regulation 500-21, all grant awards below $50,000 must be reported as information items on the agenda of the next scheduled meeting of the Board of Education.
SUBMITTED BY:
Doreen Bass, Grants Management Specialist
Heather Clabaugh, Associate Superintendent, Fiscal Services
PURPOSE OF PRESENTATION: Staff seeks approval from the Board of Education of Frederick County (BOE) for the Spring Ridge Elementary School (SRES) and Ballenger Creek Elementary School (BCES) Limited Renovation Projects Guaranteed Maximum Price (GMP) and Budget Amendment #24-08. The GMP proposals are submitted by MCN Build, the design-builder for these projects.
BACKGROUND/SUMMARY: SRES and BCES were initially constructed in 1991 based on a prototype design. Since their opening over 30 years ago, these buildings have not undergone any renovations and currently have high Facility Conditions Index (FCI) scores, with BCES at 62% and SRES at 57%.
The BOE approved the SRES and BCES Limited Renovation Projects as part of the 2022 Educational Facilities Master Plan. The BOE approved the award of the design build contract for both projects to MCN Build on June 14, 2023. MCN Build and their design partner, JMT Architecture, began the design in July 2023. The schematic design documents were approved by the BOE on October 11, 2023, with the combined design development & construction documents being approved on January 10, 2024.
Bidding for this project took place in January 2024. After receiving competitive bids from the subcontractors, MCN Build submitted the GMP Proposals (see backup 1) for the limited renovation projects in the amount of $16,967,691 for SRES (including possible add alternates totaling $232,596) and $16,653,219 for BCES (including possible add alternates totaling $241,579). The GMPs are within the anticipated total state and local funding for SRES and BCES; however, there are not enough local funds in the FY 2024 budget for the BCES Limited Renovation project due to the 24-06 Budget Transfer being rescinded. Budget Amendment 24-08 (see backup 2) proposes to increase local funds for the BCES Limited Renovations Project by $2,625,660, which is included in this request. This budget transfer is required to ensure the BCES Limited Renovation Project remains on schedule.
Construction for both projects is scheduled to commence in July 2024 following the approval of these GMPs. The construction timeline spans the summer breaks of 2024 and 2025, with substantial completion expected by July 31, 2025.
The staff requests approval for the GMP of $16,967,691 for the SRES Limited Renovation Project, $16,653,219 for the BCES Limited Renovation Project and the approval of Budget Amendment 24-08.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Adnan Mamoon, Director, Capital Programs
SUBMITTED BY:
Paul A. Lebo, DSL, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #24-09.
BACKGROUND/SUMMARY: Budget Amendment #24-09 recognizes a reduction of State funding for the Middletown Co-located Elementary/Middle Replacement Design project, that was approved at the February 8, 2024 meeting of the Interagency Commission on School Construction (IAC). The funding was reduced due to the FY2024 Capital Improvement Program (CIP) funding exceeding the 10% threshold amount for design services, which is calculated at $5,170,000 for this project. COMAR 14.39.02.08C states: “The early planning and design funding allocation may not exceed 10% of a preliminary maximum State construction allocation…as calculated in the year of the request for early planning and design funding.”
The funding was returned to the reserve account for FCPS. IAC staff stated that they expect to recommend the application of these reserve funds to construction funding for this project in the FY2025 CIP.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Heather Clabaugh, Associate Superintendent, Fiscal Services
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #24-10.
BACKGROUND/SUMMARY: Budget Amendment #24-10 proposes to transfer the remaining local balance from the closed Thurmont Middle Fire Alarm Replacement (ASP23) project into the BOE Unallocated project to be used for future FCPS projects.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Heather Clabaugh, Associate Superintendent of Fiscal Services
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting, the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The April - June 2024 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next Board meeting.
PRESENTER(S) & TITLE(S):
Ms. Yoho, Board President
SUBMITTED BY: Ms. Yoho, Board President
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(7) and (9) the Board will meet in Closed Session at 4:00 pm via Google Meet to consult with counsel to receive legal advice, and to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative & Supervisory Association (FCASA).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b)(7) and (9) the Board met in Closed Session at 4:00 pm today via Google Meet to consult with counsel to receive legal advice, and to receive an update on negotiations with the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE) and the Frederick County Administrative & Supervisory Association (FCASA).
PURPOSE OF PRESENTATION:
March 21, 2024 is recognized as World Down Syndrome Day (WDSD). FCPS has partnered with Families Reaching, Influencing, Educating, & Networking for Down Syndrome (F.R.I.E.N.D.S.) to promote and foster awareness of Down Syndrome throughout Frederick County.
BACKGROUND/SUMMARY:
Down Syndrome is a naturally occurring chromosomal arrangement that has always been a part of the human condition, and is universally present across racial, gender or socio-economic lines. It affects approximately 1 in 800 live births, although there is considerable variation worldwide. Down Syndrome usually causes varying degrees of intellectual and physical disabilities and associated medical issues.
World Down Syndrome Day has been officially observed by the United Nations each year on March 21st. The date for WDSD, being the 21st day of the 3rd month, was selected to signify the uniqueness of the triplication (trisomy) of the 21st chromosome which causes Down Syndrome. The original idea was proposed by members of the European Down Syndrome Association and Down Syndrome International. The Secretary-General of the United Nations said when WDSD was first recognized, "On this day, let us reaffirm that persons with Down Syndrome are entitled to the full and effective enjoyment of all human rights and fundamental freedoms. Let us each do our part to enable children and persons with Down Syndrome to participate fully in the development and life of their societies on an equal basis with others. Let us build an inclusive society for all.”
To further commemorate the occasion of World Down Syndrome Day, people from all over the world wear fun socks and share pictures on social media. In FCPS, we encourage all to wear their fun socks on Thursday, March 21, 2024, and share their pictures on social media at the hashtags #WDSDatFCPS and #LotsOfSocks.
PROCESS STATEMENT: Board leadership will read the proclamation.
SUBMITTED BY:
Troy Keller, Special Education, Director, Specialized Programs and Supports
Jennifer Bingman, Associate Superintendent, Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To recognize School Social Work Week 2024 and highlight the commitment FCPS has made to the behavioral health and wellbeing of its students.
BACKGROUND/SUMMARY: National School Social Work Week is the first week of every March, and this year is recognized on March 3 – 9, 2024. The entire month of March is recognized as Social Work Month by the National Association of Social Workers.
Dr. Terrilyn Rivers-Cannon, School Social Work Association Board President, has remarked, “In the tapestry of education, school social workers are the threads of compassion, weaving empathy, support, and understanding into the fabric of students’ lives. National School Social Work Week is a canvas to celebrate their profound impact—a masterpiece of care, advocacy, and transformative influence.”
The Board of Education has been steadfast in the critical work of recognizing and addressing the behavioral health needs of FCPS students. FCPS school social workers now serve our students in a variety of capacities: through specialized and multilingual (ML) programs, in individual schools, as trauma and itinerant therapists, and through Community Agency School Services (CASS) program, with social workers supporting each feeder. CASS social workers also manage the multiple partnerships and grants that bring in community-agency therapists who provide mental health treatment to students in schools.
PROCESS STATEMENT: Board leadership will read the proclamation.
SUBMITTED BY:
Lynn Davis, Supervisor of Mental Health Services, Student Services
Jennifer Bingman, Associate Superintendent, Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: March is Arts in Our Schools month. The Arts include music, art, theatre, and dance.
BACKGROUND/SUMMARY: An annual recognition celebrating that March is Arts in Our Schools month in Frederick County.
PROCESS STATEMENT: Board leadership will read the proclamation.
SUBMITTED BY:
Kim Hirschmann, Curriculum Specialist, Secondary Visual and Performing Arts
Susan Thomas, Curriculum Specialist, Elementary Visual and Performing Arts
Kevin Cuppett, Ed.D., Chief Academic Officer, Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
The Board views public comment as an opportunity to hear concerns of the public, with the understanding and expectation that it is not considered a question and answer platform with Board members. Consequently, the Board will not provide a response to public comment presented in its meeting or by submission of a written comment, although it may follow-up with the individual as may be appropriate.
Public comment will be received by the Board on issues relating to the school system, except those that pertain to individual personnel issues, complaints identifying individual students, matters that are on appeal, or advertising or solicitations for products or services. If individuals have specific concerns relating to actions of staff members, such concerns may be communicated to the Superintendent.
Allocated Public Comment Time:
Pre-Registration:
For those persons wishing to speak, the Board will provide the opportunity to pre-register for public comment. The window to pre-register will open five (5) days in advance of each scheduled Board meeting concurrent with the public posting of the meeting agenda and will close two (2) days before the scheduled Board meeting. A person wishing to speak may pre-register by completing the form linked here or by calling (301) 696-6965.
Same-Day/Walk-In Registration:
For those persons wishing to speak who do not pre-register or who are not selected to speak from those who do pre-register, the Board will provide the opportunity to sign-up for public comment thirty (30) minutes prior to the start of the regular evening meeting. Speakers will be asked to provide the same information as those who pre-register by completing the registration form linked here. Registration will close no later than five (5) minutes before the start of the meeting.
Written Comments:
Individuals are provided the opportunity to and encouraged to submit written comments electronically and email them to BoardPublicComment@fcps.org. Written comments must be submitted as a PDF attachment (strongly preferred) or a Microsoft Word document with the .doc or .docx extension and will be uploaded to BoardDocs as part of the official meeting record. Comments in the body of an e-mail will not be accepted.
| Staffing Changes | Comparison of Resignations | Comparison of New Hires | |||||||||||
| Sabbatical | 1 | October, 2022 | 4 | October, 2023 | 3 | October, 2022 | 26 | October, 2023 | 12 | ||||
| Retirement | 4 | November, 2022 | 6 | November, 2023 | 3 | November, 2022 | 13 | November, 2023 | 8 | ||||
| Resignation from Leave | 18 | December, 2022 | 0 | December, 2023 | 4 | December, 2022 | 2 | December, 2023 | 8 | ||||
| Resignation | 7 | January, 2023 | 10 | January, 2024 | 8 | January, 2023 | 14 | January, 2024 | 18 | ||||
| Leave | 4 | February, 2023 | 11 | February, 2024 | 14 | February, 2023 | 14 | February, 2024 | 4 | ||||
| Extended Leave | 25 | March, 2023 | 24 | March, 2024 | 25* | March, 2023 | 2 | March, 2024 | 1 | ||||
| Return from Leave | 3 | April, 2023 | 17 | April, 2024 | April, 2023 | 11 | April, 2024 | ||||||
| New Teacher Appointments | 1 | May, 2023 | 12 | May, 2024 | May, 2023 | 53 | May, 2024 | ||||||
| M. Harrington | June, 2023 | 30 | June, 2024 | June, 2023 | 106 | June, 2024 | |||||||
| July, 2023 | 9 | July, 2024 | July, 2023 | 22 | July, 2024 | ||||||||
| August, 2023 | 18 | August, 2024 | August, 2023 | 194 | August, 2024 | ||||||||
| September, 2023 | 5 | September, 2024 | September, 2023 | 7 | September, 2024 | ||||||||
| Cumulative to Date | 146 | Cumulative to Date | 57 | Cumulative to Date | 464 | Cumulative to Date | 51 | ||||||
| *Increase in resignations dated July 1, 2024 due to the March 1 deadline for Teachers on leave to communicate intention for upcoming school year. | |||||||||||||
PURPOSE OF PRESENTATION:
An update on Special Education related to staffing will be provided, as well as sharing information on the Special Education audit recommendation regarding adopting an adapted curriculum for students who are non-diploma bound.
PRESENTER(S) & TITLE(S):
Troy Keller, Special Education Director, Specialized Programs and Supports
Meghan Mackay-Little, Special Education Coordinator, Specialized Programs
SUBMITTED BY:
Jennifer Bingman, Associate Superintendent, Special Education and Student Services
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Board discussion and action on Policy 101 Organization of the Board.
PROCESS STATEMENT:
Policy 101 is presented today for the Board of Education’s information, discussion and action (summary_backup1, analysis_backup2, clean_backup3, and redlined_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Board discussion and action on Policy 404 Student Rights and Responsibilities.
PROCESS STATEMENT:
Policy 404 is presented today for the Board of Education’s information, discussion and action (summary_backup1, analysis_backup2, clean_backup3, and redlined_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION:
Board discussion and action on Policy 407 Removal of Student from School Area decommission.
PROCESS STATEMENT:
Policy 407 is presented today for the Board of Education’s information, discussion and action (analysis_backup1, and clean_backup2).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
PURPOSE OF PRESENTATION: First Reading
PROCESS STATEMENT: Policy 423 Gang Activity is presented today for the Board of Education’s first reading (summary_backup1, analysis_backup2, clean_backup3, and redlined_backup4).
PRESENTER(S) & TITLE(S):
Steven N. Blivess, Esq., Chief Legal Counsel
SUBMITTED BY:
Steven N. Blivess, Esq., Chief Legal Counsel
Items that appear in this agenda item are for informational purposes only. The Agenda Item Request form is completed by a Board member when they would like for an item to appear on a future agenda. Once the requesting Board member obtains two (2) other Board member signatures, the item is placed on a future agenda. The Agenda Item Requests will be placed in the Informational Items section of the agenda to allow the public to see items that are being requested by Board members.