1. CLOSED SESSION [1:00 p.m.]
Subject
1.01 Motion to Move to Closed Session
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9), the Board will meet in Closed Session at 1:00 p.m. in Conference Room 5A to consider matters that relate to negotiations with the Frederick Association of School Support Employees and the Frederick County Teachers Association. 

Motion & Voting
Moved approval to move to Closed session.

Motion by Zakir Bengali, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer, Brad W Young
Not Present at Vote: April F Miller
1. CLOSED SESSION [1:00 p.m.]
Subject
1.05 Adjournment
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
2. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
2.01 Bid 16M9, Heating Oil
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action
Recommended Action
Board approval of contract award - Bid 16M9, Heating Oil
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the supply and delivery of heating oil used by Frederick County Public Schools.

 

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Charlie Dalphon, Energy/Utility Services Coordinator

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract award - Bid 16M9, Heating Oil

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
2. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
2.02 RFP 11MISC2, Banking and Procurement Card Services (Renewal)
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action
Recommended Action
Approval of contract renewal - RFP 11MISC2, Banking and Procurement Card Services
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATIONStaff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARYThis recommendation is to renew the contract for public fund banking and direct deposit services for Frederick County Public Schools.

 

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Rob Reilly, Director, Budget and Finance

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Approval of contract renewal - RFP 11MISC2, Banking and Procurement Card Services

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
2. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
2.03 Frederick High School Credit Change Orders
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:   

In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval of the following credit change orders regarding the Frederick High School replacement project:

  1. #9A-02 in the amount of ($707,187.00).  This change order includes one proposal request (PR) – See backup 1
  2. #15A-02 in the amount of ($340,839.00).  This change order includes three PRs – See backup 2

BACKGROUND/SUMMARY:

During the final phase of design and upon receipt of bids, FCPS staff, the design team, contractors and construction manager exerted a collaborative effort to explore value engineering (VE) initiatives to reduce the construction cost of this facility. The effort has proven to be fruitful, and to-date has resulted in identifying approximately 50 potential credit change orders that are anticipated to total over $2 million in savings. (Credit change orders reduce the amount of a contractor’s contract amount based on a negotiated reduction in scope of work or materials of construction). The credit change orders presented today amount to $1,048,026.  Our intention is to present the individual credit change orders to the Board of Education of Frederick County (BOE) as they are ready for processing.

 

Examples of cost savings include the following:  reduction in gypsum wallboard assemblies, more simplistic ceiling assembly details, reduction in protective pipe and duct materials for installations over 8’ above finished floor elevation, change in seismic rating and associated mechanical assemblies, deleted requirement for gas piping in some instructional areas, deletion of extraneous data and electrical receptacles in certain instructional areas, etc.

 

PROCESS STATEMENT

Although staff is confident that the bulk of the VE initiatives have been identified, this effort will be ongoing.  It is important to understand that since the project is funded on a cost sharing basis between state and local funding sources (64% state and 36% local), any credits received will also be shared between the county and state at the same percentages. Therefore, 64% of any credits must be returned to the state funding authority.

 

PRESENTER(S) & TITLE(S):

Brian Staiger, Senior Project Manager, Construction Management

Roger Fritz, Director, Construction Management

 

SUBMITTED BY:

Ray Barnes, Chief Operating Officer

2. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
2.04 Acceptance of Elementary School Site for Tuscarora Creek PND
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  To approve the proposed elementary school site dedicated as a condition of development approval for the Tuscarora Creek PND.

 

BACKGROUND/SUMMARY:  The proposed elementary school site is a 16.5 acre site located at the end of Spring Run Drive in the Tuscarora Creek development, located in Frederick City, east of Walter Martz Road. A small area of floodplain exists along the northern border of the site, reducing the developable area to approximately 13 acres.  This site was included in the Tuscarora Creek overall Forest Resource Ordinance (FRO) plan.  Therefore, development of the site will not be required to comply with additional FRO requirements. (See backup documents 1 and 2.)

 

The final section of Christopher’s Crossing is currently planned to be located along the southern corner of the property.  In addition, Frederick County Public Schools’ staff has had initial conversations with Frederick City staff regarding the adjoining Sanner Farm property (east of the school site) as a future middle school site.

 

This site has been identified as a potential site for the future north Frederick City area elementary school currently included in the Educational Facilities Master Plan and planned to open in August 2023.

 

PROCESS STATEMENT:  The dedication of an elementary school site to the Board of Education of Frederick County is a condition of development approval for the Tuscarora Creek PND.   The proposed school site was a condition of the original approval and was reaffirmed as part of the approval of the revised PND in 2005.  However, the property was not required to be transferred until January 2016 or Phase 5 of the development, whichever occurred first.  Staff has evaluated this site and finds it to be suitable for a future elementary school site.

 

PRESENTER(S) & TITLE(S): Beth Pasierb, Supervisor, Facilities Planning

 

SUBMITTED BY:  Ray Barnes, Chief Operating Officer

2. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
2.05 Monocacy Montessori Public Charter School Annual Report
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Report
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:

This board presentation will provide an annual review of the MVMPCS program.  Academic, organizational, and financial progress for the 2014-15 school year will be shared. Ongoing challenges and an action plan for continued growth will also be presented.

 

BACKGROUND/SUMMARY:

The Monocacy Valley Montessori Public Charter School (MVMPCS) is in its fifteenth year of operation, having opened as a school in the Fall of the 2002 school year.  MVMPCS currently serves 300 students from pre-school  through Grade 8.  The goals of the Monocacy Valley Montessori Public Charter School are to provide an authentic Montessori education while encouraging students to achieve educational excellence, provide enrichment opportunities for students, promote involvement among parents and staff, promote and support professional development, and seek continual improvement of the physical environment.

 

During the previous year, students participated in the PARCC State Assessments. The assessment results indicated that the Percentage of students scoring proficient (scores at Levels 3, 4, or 5) in ELA are as follows:  Grade 3 - 75%, Grade 4 -61%,  Grade 5 - 97%,  Grade 6 - 93%,  Grade 7 - 93%, Grade – 96%. The percentage of students scoring proficient in Mathematics were as follows: Grade 3 - 69%, Grade 4 - 50%, Grade 5 - 69%, Grade 6 - 67%, Grade 7 -  96%, Grade 8 – 89%.  At MVMPCS, students are taught a Peace Curriculum that includes exercises in mindfulness, strategies for problem resolution and opportunities for developing empathy for others.

 

Monocacy Montessori Communities, Inc. (MMCI) meets all contractual requirements for accurate financial reporting and adheres to generally accepted accounting principles, financial management requirements, and auditing requirements as evidenced by our FY2015 audit results submitted in September 2015.

 

PRESENTER(S) & TITLE(S):

Mrs. Melissa Najera, President, MMCI

Ms. Nancy Radkiewicz, Principal

 

SUBMITTED BY

Dr. Keith Harris, Executive Director of Accelerated Achievement & Equity

Dr. Michael Markoe, Deputy Superintendent

 

2. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
2.06 Frederick Classical Charter School Annual Report
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Report
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION: 

This board presentation will provide an annual review of the school program. Academic, organizational, and financial progress for the 2014-15 school year will be shared. Ongoing challenges and an action plan for continued growth will also be presented.

 

BACKGROUND/SUMMARY:

The Frederick Classical (Public) Charter School (FCCS) is in its third year of operation, having opened as a school in the Fall of the 2013 school year.  FCCS currently serves 353 students in grades kindergarten through Grade 8.  There are two classes per grade level with twenty students in each class. The mission of the Frederick Classical Charter School is to provide elementary and middle school-aged children in Frederick County with a well-rounded, college-focused instructional program that develops students’ knowledge, reason, and self-expression. 

 

During the previous year, students participated in the PARCC State Assessments. The assessment results indicated that the percentage of students scoring proficient (scores at Levels 3, 4, or 5) in ELA is 83% at Grade 3, 95% at Grade 4, 85% at Grade 5, 89% at Grade 6, and 91% at Grade 7 - 91%.  The percentage of students scoring proficient in Mathematics is 75% in Grade 3, 83% in Grade 4, 82% in Grade 5, 74% in Grade 6, and 88% in Grade 7.

 

FCCS had made improvements to their current facility with additions to include 2 additional middle school classrooms, additional office space for the school counselor, a P.E. office, a Literacy Specialist’s office and a large dedicated gymnasium. 

 

FCCS finances ran a surplus of $178,000 which is attributed to a conservative budgeting approach, along with a cash management approach.

 

PROCESS STATEMENT:  

 

PRESENTER(S) & TITLE(S):

Sue Middleton, President, Frederick Classical Charter School, Inc.

Mrs. Erica Cummins, FCCS Head of School

 

SUBMITTED BY

Dr. Keith Harris, Executive Director of Accelerated Achievement & Equity

Dr. Michael Markoe, Deputy Superintendent

2. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
2.07 Legislative Updates
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Discussion

The Board's Legislative Liaison, Joy Schaefer, will provide an update on the 2016 session.  Discussion will also focus on specific bills on which the Board may choose to take a position.

 

Education - PreKindergarten Students - Funding

SB0461 http://mgaleg.maryland.gov/2016RS/bills/sb/sb0461f.pdf 

HB1433 http://mgaleg.maryland.gov/2016RS/bills/hb/hb1433f.pdf

 

It would add an enrollment count for half-day prekindergarten students at a “full time equivalent” (FTE) rate of 50% to align the amount of mandated per pupil funding with the half-day scope of mandated prekindergarten programs. Systems providing full-day prekindergarten programs would appropriately report those students at the 100% FTE rate.  

 

 

HB0859 Procurement – Prevailing Wage Rate – Applicability to Public School 3 Construction Projects in Frederick County

http://mgaleg.maryland.gov/2016RS/bills/hb/hb0859F.pdf

Providing that the prevailing wage rate that became effective on a specified date does not apply to procurement contracts executed on or after the effective date of the Act for specified public school construction projects in Frederick County; authorizing Frederick County and specified contractors voluntarily to renegotiate and agree to be bound by the prevailing wage rate in effect on a prior date with regard to specified previously executed public school construction procurement contracts; making the Act an emergency measure; etc.

 

HB1098 Frederick County – Public School Construction – State Funding

http://mgaleg.maryland.gov/2016RS/bills/hb/hb1098f.pdf

This would be a change to Education Article 5-314, and would apply to Frederick County only. For the current FHS project and any construction bids opened after FY 15, require the state to provide additional funds equal to the difference between the final bid and the combined allocation for the  construction project at the time of the final bid award under certain conditions (the final bid accepted by the school system is in excess of the combined state and local allocation and if legislation was enacted in the fiscal year immediately preceding the fiscal year in which the project was bid that imposes a new financial mandate. 

 

As background information for the school construction legislation, the link below will provide the original text of the Session Law, Chapter 282 (HB0727 Procurement – Prevailing Wage – Applicability), enacted May, 2014.

 

http://mgaleg.maryland.gov/2014RS/Chapters_noln/CH_282_hb0727t.pdf

 

HB 1139 Education - Maryland Community School Strategy for Excellence in Public Education Act

http://mgaleg.maryland.gov/2016RS/bills/hb/hb1139F.pdf

 

 

The Board will discuss sending a letter in support of HB352 Office of Legislative Audits – Local School System Audits – Repeal 

Below is the link to the draft correspondence and the bill text.

 

http://mgaleg.maryland.gov/2016RS/bills/hb/hb0352f.pdf

(See file below - 02 24 16 HB352 Local School System Audits Repeal letter) 

 

 

The Board will discuss testimony in support of SB905 (crossed filed HB) Commission on Innovation and Excellence in Education

 

http://mgaleg.maryland.gov/2016RS/bills/sb/sb0905f.pdf

http://mgaleg.maryland.gov/2016RS/bills/hb/hb0999F.pdf

(See file below - 02 24 16 SB905 Commission on Innovation and Excellence in Education)

 


HB216 - Public Health - Preventive Medical Care - Consent by Minors

http://mgaleg.maryland.gov/2016RS/bills/hb/hb0216f.pdf

 

SB 289 - Public Health - Preventive Medical Care - Consent by Minors

http://mgaleg.maryland.gov/2016RS/bills/sb/sb0289f.pdf

 

 

 

HB 1204 - Education - PARCC Testing - Exemption for Children with Disabilities (Ben's Rule)

http://mgaleg.maryland.gov/2016RS/bills/hb/hb1204f.pdf

 

 

 

HB 1178 - Primary and Secondary Education - Immunizations of Children Entering School

http://mgaleg.maryland.gov/2016RS/bills/hb/hb1178f.pdf

 

SB 868 - Primary and Secondary Education - Immunizations of Children Entering School

http://mgaleg.maryland.gov/2016RS/bills/sb/sb0868f.pdf

 

 

U.S. Dept of Health & Human Services U.S. Dept of Education - Draft Policy Statement on Family Engagement - From the Early Years to the Early Grades
https://www.acf.hhs.gov/sites/default/files/ecd/draft_hhs_ed_family_engagement.pdf

 

2. WORK SESSION (OPEN MEETING) [2:00 p.m.]
Subject
2.08 Adjournment
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.01 Call to Order
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.02 Pledge of Allegiance
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Procedure

The Monocacy Middle School 8th grade band will perform "America the Beautiful", under the direction of Rebecca Lehman.

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.03 Approval of the Agenda for the February 24, 2016, Regular Meeting
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action
Recommended Action
Board approval of the Agenda for the February 24, 2016, Regular Meeting.
Motion & Voting
Board approval of the Agenda for the February 24, 2016, Regular Meeting.

Motion by Elizabeth Barrett, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.04 Closed Session Announcement
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9), the Board will meet in Closed Session at 1:00 p.m. in Conference Room 5A to consider matters that relate to negotiations with the Frederick Association of School Support Employees and the Frederick County Teachers Association. 

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.05 Approval of the February 10, 2016 Regular Minutes
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Minutes
Recommended Action
Board approval of the February 10, 2016 Regular minutes.
Minutes
View Minutes for Feb 10, 2016 - Board of Education Meeting
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Motion & Voting
Board approval of the February 10, 2016 Regular minutes.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.06 Approval of the February 17, 2016 Work Sesson Minutes
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Minutes
Recommended Action
Board approval of the February 17, 2016 Work Session minutes.
Minutes
View Minutes for Feb 17, 2016 - Board of Education Work Session [9:00 a.m.]
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Motion & Voting
Board approval of the February 17, 2016 Work Session minutes.
Joy Schaefer requested that the Board members revisit the position on mitigation fees item. Will address this issue during the Legislative portion of this evenings meeting.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.07 Public Comment
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.08 Student Member Comments
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.09 Superintendent Comments
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information

 

 

 

 

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.10 Board Member Comments
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.11 System Recognition: National School Breakfast Week
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Information
Recommended Action
Board approval to adopt the School Nutrition Association Proclamation and encourage students, staff and community members to celebrate National School Breakfast Week.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  

Frederick County Public Schools Food and Nutrition Services Department seeks approval of the National School Breakfast Proclamation.

 

BACKGROUND/SUMMARY

National School Breakfast Week, sponsored by the School Nutrition Association (SNA), will be celebrated March 7-11, 2016.  The celebration of National School Breakfast Week highlights the benefits of the school breakfast program.  Frederick County Public Schools serves on average 6,000 breakfasts per day.  Besides the traditional breakfast availability in the cafeteria, nine of our schools provide breakfast in the classroom through the Maryland Meals for Achievement and three of our schools have breakfast kiosks.

 

Studies show that students who eat breakfast have better attention and memory.  Also, students who participate in school breakfast show improved attendance, behavior, and standardized test scores, as well as decreased tardiness.

 

PRESENTER(S) & TITLE(S):

Bob Kelly, Senior Manager, Food and Nutrition Services

JoAnn Morris, Food and Nutrition Services Specialist

 

SUBMITTED BY:  Leslie Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval to adopt the School Nutrition Association Proclamation and encourage students, staff and community members to celebrate National School Breakfast Week.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.12 System Recognition: National Foreign Language Week
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Information
Recommended Action
Board approval to adopt the National Foreign Language Week Proclamation.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:To showcase global studies, international education and world languages in Frederick County Public Schools (FCPS)

BACKGROUND/SUMMARY:

FCPS provides secondary students with course offerings in five different languages.  The system sponsors an annual World Language Day, a community event to engage stakeholders in activities regarding second language acquisition.  There are currently after-school language programs at select locations for students in grades three through five. Additional sites are scheduled to begin similar programs in the coming year.  The county will host its third summer language immersion camp, another endeavor specifically designed for young learners age eight to ten.

 

In an effort to bring awareness to second language acquisition, it is requested that the Board of Education of Frederick County proclaim March 7 – 11, 2016 as Foreign Language Week.  Members of the Board of Education are invited to attend and participate in World Language Day at Tuscarora High School, Saturday, March 5, 2016, 11:30 a.m. to 2:00 p.m.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

T. DeWayne Cash, Curriculum Specialist, World Languages

 

SUBMITTED BY

Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction & Innovation

Motion & Voting
Board approval to adopt the National Foreign Language Week Proclamation.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
5. Regular Meeting - Action Consent
Subject
5.01 Staffing Changes
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Consent
Recommended Action
Board approval of Action Consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Motion & Voting
Board approval of Action Consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
5. Regular Meeting - Action Consent
Subject
5.02 Textbook Approval
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Consent
Recommended Action
Board approval of Action Consent items.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:

To receive Board approval of recently displayed textbooks.

 

BACKGROUND/SUMMARY:

The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Library and Frederick County Public Schools Central Office Building at 191 South East Street from January 11-16, 2016.

 

PROCESS STATEMENT:

Frederick County Public Schools Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."

 

PRESENTER(S)/TITLE(S):  N/A

 

SUBMITTED BY:  Mike Markoe, Ed.D., Deputy Superintendent

 

 

Motion & Voting
Board approval of Action Consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
5. Regular Meeting - Action Consent
Subject
5.03 Frederick High School Credit Change Orders
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Consent
Recommended Action
Board approval of Action Consent items.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:   

In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval of the following credit change orders regarding the Frederick High School replacement project:

  1. #9A-02 in the amount of ($707,187.00).  This change order includes one proposal request (PR) – See backup 1
  2. #15A-02 in the amount of ($340,839.00).  This change order includes three PRs – See backup 2

BACKGROUND/SUMMARY:

During the final phase of design and upon receipt of bids, FCPS staff, the design team, contractors and construction manager exerted a collaborative effort to explore value engineering (VE) initiatives to reduce the construction cost of this facility. The effort has proven to be fruitful, and to-date has resulted in identifying approximately 50 potential credit change orders that are anticipated to total over $2 million in savings. (Credit change orders reduce the amount of a contractor’s contract amount based on a negotiated reduction in scope of work or materials of construction). The credit change orders presented today amount to $1,048,026.  Our intention is to present the individual credit change orders to the Board of Education of Frederick County (BOE) as they are ready for processing.

 

Examples of cost savings include the following:  reduction in gypsum wallboard assemblies, more simplistic ceiling assembly details, reduction in protective pipe and duct materials for installations over 8’ above finished floor elevation, change in seismic rating and associated mechanical assemblies, deleted requirement for gas piping in some instructional areas, deletion of extraneous data and electrical receptacles in certain instructional areas, etc.

 

PROCESS STATEMENT

Although staff is confident that the bulk of the VE initiatives have been identified, this effort will be ongoing.  It is important to understand that since the project is funded on a cost sharing basis between state and local funding sources (64% state and 36% local), any credits received will also be shared between the county and state at the same percentages. Therefore, 64% of any credits must be returned to the state funding authority.

 

PRESENTER(S) & TITLE(S):

Brian Staiger, Senior Project Manager, Construction Management

Roger Fritz, Director, Construction Management

 

SUBMITTED BY:

Ray Barnes, Chief Operating Officer

Motion & Voting
Board approval of Action Consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
5. Regular Meeting - Action Consent
Subject
5.04 Acceptance of Elementary School Site for Tuscarora Creek PND
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Consent
Recommended Action
Board approval of Action Consent items.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  To approve the proposed elementary school site dedicated as a condition of development approval for the Tuscarora Creek PND.

 

BACKGROUND/SUMMARY:  The proposed elementary school site is a 16.5 acre site located at the end of Spring Run Drive in the Tuscarora Creek development, located in Frederick City, east of Walter Martz Road. A small area of floodplain exists along the northern border of the site, reducing the developable area to approximately 13 acres.  This site was included in the Tuscarora Creek overall Forest Resource Ordinance (FRO) plan.  Therefore, development of the site will not be required to comply with additional FRO requirements. (See backup documents 1 and 2.)

 

The final section of Christopher’s Crossing is currently planned to be located along the southern corner of the property.  In addition, Frederick County Public Schools’ staff has had initial conversations with Frederick City staff regarding the adjoining Sanner Farm property (east of the school site) as a future middle school site.

 

This site has been identified as a potential site for the future north Frederick City area elementary school currently included in the Educational Facilities Master Plan and planned to open in August 2023.

 

PROCESS STATEMENT:  The dedication of an elementary school site to the Board of Education of Frederick County is a condition of development approval for the Tuscarora Creek PND.   The proposed school site was a condition of the original approval and was reaffirmed as part of the approval of the revised PND in 2005.  However, the property was not required to be transferred until January 2016 or Phase 5 of the development, whichever occurred first.  Staff has evaluated this site and finds it to be suitable for a future elementary school site.

 

PRESENTER(S) & TITLE(S): Beth Pasierb, Supervisor, Facilities Planning

 

SUBMITTED BY:  Ray Barnes, Chief Operating Officer

Motion & Voting
Board approval of Action Consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
5. Regular Meeting - Action Consent
Subject
5.05 Policy 314 Political Activity
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Consent
Recommended Action
Board Approval of Action Consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  

Policy 314 Political Activity is presented for approval by the Board of Education (Board).

 

BACKGROUND/SUMMARY

On January 13, 2016 and February 3, 2016, the Board discussed recommended changes to the policy, including the consolidation of current criteria established within FCPS Regulation 200-38 and providing clarifying language regarding permissible and nonpermissible political activity on school premises. The Board’s recommended revisions have been incorporated within Policy 314 and are attached for review. (backup1)

 

On February 10, 2016 the Board voted to remove Policy 314 from the agenda for consent in order to allow further discussion before final approval. Specific questions for consideration were presented by the Frederick County Teachers Association and the Frederick Association of School Support Employees in a letter dated February 8, 2016 (backup2) with additional information provided by Ms. Cannon. (backup3)

 

The Board provided additional discussion at its work session on February 17, 2016 and the revisions are presented for final approval.

 

PROCESS STATEMENT

 

 

PRESENTER(S) & TITLE(S):

Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel

 

SUBMITTED BY

Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel

Motion & Voting
Board approval of Action Consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
6. Board Items
Subject
6.01 Special Education Citizens Advisory Committee (SECAC) Annual Report
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Report
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  

Inform the board of the annual SECAC report

 

BACKGROUND/SUMMARY

The Frederick County Special Education Citizens Advisory Committee (SECAC) was officially established in December, 2004.   At the Board's request, SECAC submits an annual report of activities and progress for the previous school year.  This is an active committee of 28 members, representing parents of students with disabilities, FCPS staff, and community members who make every effort to include a high school student with special needs as part of their membership.

 

PROCESS STATEMENT

Meetings are held monthly from September to May and are open to the public.  In addition, SECAC has established that an annual retreat will be held at the end of each school year to review their work, make recommendations and commendations for the Board report, and establish priorities for the coming year.

 

PRESENTER(S) & TITLE(S):

Dan Martz, Director of Special Education & Psychological Services

Sharon Buntman, SECAC Chairperson

 

SUBMITTED BY

Bob Walsh, SECAC Chairperson

Dan Martz, Director of Special Education & Psychological Services

6. Board Items
Subject
6.02 Carroll Creek Montessori Public Charter School Annual Report
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Action, Information, Discussion, Report
Recommended Action
Board approval of the charter amendments and proposed goals.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:

This evening’s presentation will address questions raised by the Board and detail changes to their school  program, and are seeking the Board’s consideration for approval. The following documents are attached for the Board’s review and discussion.

 

BACKGROUND/SUMMARY:

At the November 18, 2015, Board meeting, the Superintendent, Dr. Theresa Alban presented her recommendation regarding the renewal of the Carroll Creek Montessori Public Charter School (CCMPCS) Charter. As a result of that discussion another Board meeting was scheduled and held on December 16, 2015.  At the board meeting on December 16, the Charter for CCMPCS was renewed for four years with annual conditions that must be met. In addition, CCMPCS was to provide additional information regarding their school program going forward.

 

The following documents attached:

  1. Final Report to BOE-CCM-Feb. 24
  2. CCM Amendments Waiver-BOE-Feb. 24
  3. Presentation to BOE-CCM-Feb. 24
  4. Annual Performance Targets -Feb. 01

At this time CCMPCS is seeking acceptance of the charter amendments and proposed goals, which will be evaluated annually.

 

PRESENTER(S) & TITLE(S):

Melissa Najera, President MMCI

Amanda Erard, CCMPCS Governing Council Chair

Marilyn Horan, Principal CCMPCS

 

SUBMITTED BY: 

Dr. Keith Harris, Executive Director of Accelerated Achievement & Equity

Dr. Michael Markoe, Deputy Superintendent

Motion & Voting
Moved to reinsert the language from the original text, of the charter agreement "students will develop strong language skills in both Spanish and English" into the amended text.

Motion by Joy Schaefer, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Zakir Bengali, Colleen E Cusimano, April F Miller, Joy Schaefer, Brad W Young
Nay: Elizabeth Barrett, Kathryn B Groth
6. Board Items
Subject
6.03 Fiscal Year 2016 Second Quarter Financial Results
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Report
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  This presentation provides an overview of the Fiscal Year 2016 (FY16) second quarter financial results of the Unrestricted, Food & Nutrition Services and Self-Insurance Funds.

 

BACKGROUND/SUMMARY: In addition to providing the Board with an overview of the year-end financial results in September, this interim reporting supports Aspirational Goal 3 regarding the strategic and responsible utilization of resources.

 

Attached are the following documents for your review:

 

          Attachment 1 - Executive Summary

          Attachment 2 - FY16 Second Quarter Results for General Fund

          Attachment 3 - FY16 Second Quarter Results for Food & Nutrition Services

          Attachment 4 - FY16 Second Quarter Results for Self-Insurance Fund    

 

 

PRESENTER(S) & TITLE(S):

Robert Reilly, Director, Budget and Finance

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

 

6. Board Items
Subject
6.04 Policy 201 Naming Schools, Portions of Buildings and/or Grounds
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Discussion
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  

SECOND READING

 

BACKGROUND/SUMMARY

At the February 3, 2016 Board of Education (Board) meeting, Policy 201 Naming Schools, Portions of Buildings and/or Grounds was discussed and the Board recommended changes to the policy. Those revisions have been incorporated into the attached document for the Board’s further review and discussion. (backup1)

 

Corresponding changes to Regulation 100-06 Naming Rights of Board Facilities are also attached for informational purposes. (backup2)

 

Ray Barnes, chief operating officer, and Jamie Cannon, chief of staff and legal counsel, will be available for further discussion of the recommended changes.

 

PROCESS STATEMENT:

 

 

PRESENTER(S) & TITLE(S):

Ray Barnes – Chief Operating Officer

Jamie Cannon – Chief of Staff and Legal Counsel

 

SUBMITTED BY

Ray Barnes – Chief Operating Officer

Jamie Cannon – Chief of Staff and Legal Counsel

 

6. Board Items
Subject
6.05 Policy 200 School Attendance Areas and Redistricting
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Discussion

PURPOSE OF PRESENTATION:  

SECOND READING

 

Board Policy 200 School Attendance Areas and Redistricting is presented for discussion.

 

BACKGROUND/SUMMARY

At the August 26, 2015 Board of Education (Board) meeting, Section 200.3 “School Closing or Consolidation” was discussed by the Board. A subcommittee was designated of Board members Liz Barrett, Katie Groth and April Miller to further discuss the policy.

 

Policy 200 is now presented as a second reading with proposed changes identified in red font. (backup1)

 

PROCESS STATEMENT

 

PRESENTER(S) & TITLE(S):

Ray Barnes – Chief Operating Officer

Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel

 

SUBMITTED BY

Ray Barnes – Chief Operating Officer

Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel

6. Board Items
Subject
6.06 Policy 511 Assessments
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information, Discussion

PURPOSE OF PRESENTATION:  

 

At the Board’s request, Policy 511 is attached (backup 1) for discussion as it relates to whether the Board desires to modify Policy 511 or create a new policy to include practices of student management during standardized testing windows.

 

BACKGROUND/SUMMARY

 

PROCESS STATEMENT

 

PRESENTER(S) & TITLE(S):  Jamie Cannon, Esquire

 

SUBMITTED BY: Colleen Cusimano, Elizabeth Barrett, April F Miller

7. Setting of Next Meeting Agenda
Subject
7.01 Setting Agenda for March 9, 2016 Board of Education Meeting
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
8. Committee Reports and Legislative Updates
Subject
8.01 Legislative Updates
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information
8. Committee Reports and Legislative Updates
Subject
8.02 Study of Adequacy of Funding in Education in the State of Maryland
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information

Priorities and Perspectives on the Future of Public School Funding in Maryland

 

Executive Summary

9. Informational Items
Subject
9.01 Quarterly Agenda for Board Meetings
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type
Information
10. Adjournment
Subject
10.01 Adjournment
Meeting
Feb 24, 2016 - Board of Education Meeting [1:00 p.m.]
Type