In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relate to the re-appointment and appointment of committee members to the Family Life Advisory Committee (FLAC), Citizens Advisory Council (CAC), Calendar Committee, the Gifts for Education Committee and  personnel appointments. 

PRESENTATION OF 2 BID CALENDAR ITEMS

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.

Bid 17C4, Monocacy Middle School Flooring Replacement

BACKGROUND/SUMMARY:   The intent of this solicitation is to establish a contract for all labor, materials, equipment, services, and incidentals as necessary to replace the flooring at Monocacy Middle School.

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Brad Ahalt, Senior Project Manager, Construction Management

RFP 17MISC2, Uniforms for Various Departments

BACKGROUND/SUMMARY:   The intent of this solicitation is to obtain the services of a uniform rental company to provide uniforms for the maintenance, bus garage, warehouse, and grounds crew departments.

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Randy Connatser, Maintenance Project Manager IV, Maintenance

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from National Joint Powers Alliance (NJPA).

BACKGROUND/SUMMARY:  This contract will be utilized by the Transportation Department for credit card fueling of buses serving the Brunswick and Jefferson area, where more cost effective fueling options are not available.  It was awarded to Wright Express Financial Services Corporation of Salt Lake City, Utah.  The initial contract term is effective from July 20, 2016 through July 20, 2020, with one additional one-year extension option.

This contract will be administered by Fred Punturiero, Director of Transportation.  The source of funding is the FY17 Approved Operating Budget and contingent upon FY18, FY19, FY20 and FY21 Operating Budget Board approvals.

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Fred Punturiero, Director of Transportation

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Anne Arundel County Public Schools.

BACKGROUND/SUMMARY: This contract will be utilized by System Accountability and School Improvement (SASI) and Curriculum, Instruction, & Innovation (CII) as an assessment management system platform for some assessments at the secondary level.  After a pilot in the 2015-2016 school year, the use of this product will expand and will replace the use of Scantron’s Achievement Series in the middle school level.  It is anticipated that purchases against this contract will be approximately $66,000 in FY17.

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Jamie Aliveto, Director, System Accountability & School Improvement

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the total replacement of five existing tennis courts at Middletown High School.

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Ryan Carter, Project Manager II, Planning and Construction Management

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the stream restoration project at Frederick High School.

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Planning and Construction Management

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the repair, replacement, and new installation of chain link fencing, gates, and associated hardware. 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is to establish an indefinite quantities contract with authorized resellers for the purchase of surveillance equipment and incidentals.

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Scott Blundell, Supervisor, Security and Emergency Management

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

BACKGROUND/SUMMARY:  This recommendation is for the renewal of a contract with certified examiners to perform substance testing services and physicals for Frederick County Public Schools.

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Fred Punturiero, Director of Transportation

SUBMITTED BY: 

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

PURPOSE OF PRESENTATION:  

The construction documents (CD) for the new Butterfly Ridge Elementary School (BRES) have been prepared for review and approval by the Board of Education of Frederick County (BOE).

BACKGROUND/SUMMARY:

BRES will be a Pre-K through 5th grade facility and will be located on the west side of the City of Frederick on a 12-acre site along Butterfly Lane on the Hargett Farm property.   The site has been approved by the Maryland State Department of Education for use as a public elementary school.  BRES will be the third version of FCPS’ prototype elementary school design.  BRES will include an alternate for a Parks and Recreation gymnasium, activity room and offices as well as an additional +/- 5,000 sq. ft. of program space to serve special populations found in this community.  The building’s current design is a 102,065 sq. ft. facility, and will have a state-rated student capacity of 725 students. The design is being performed in accordance with the State of Maryland IAC and DGS requirements, and will be an energy efficient building that meets, at minimum, USGBC LEED Silver certification requirements, current local building codes and the educational specifications program.  

The BRES site plan received unconditional approval from the City of Frederick on March 8, 2016.

The project team is developing the following project schedule/construction schedule with an estimated construction duration of between 15 and 18 months.

The project has received the initial construction funding in FY17 (July 1, 2016), and expects to receive the balance of construction and furniture/equipment funding in FY18 (July 1, 2017).

The FCPS Division of Operations, Construction Management department, and the project team recommends BOE approval and presents these construction documents for review and approval.

PROCESS STATEMENT:

The project received planning approval from the State in May 2014.  The project received funding for design (architect and construction manager selections) in FY15 (July 1, 2014).

The project architect is Grimm + Parker Architects, and the Construction Manager is Lend Lease (US) Construction, Inc. The educational specifications were approved by the BOE on December 17, 2014. The schematic design was approved by the BOE on February 25, 2015 and the State IAC on March 30, 2015. The design development documents were approved by the BOE on June 24, 2015 and the State IAC in September 2015.

PRESENTER(S) & TITLE(S):

Janice Szymanski, Grimm + Parker Architects

Don Porter – Grimm + Parker Architects

Bradley W. Ahalt, FCPS Construction Management Senior Project Manager

SUBMITTED BY:  Raymond V. Barnes, Chief Operating Officer

PURPOSE OF PRESENTATION:  

FIRST READING

BACKGROUND/SUMMARY: 

Policy 319 Administrative, Management and Technical (AMT) Group was adopted by the Board of Education (Board) on October 19, 1992.

PROCESS STATEMENT: 

Policy 319 is being presented as a first reading based on changes in job titles which have occurred since the Board’s review in 2013. (backup1)

Also, edits are recommended under Section 319.2 to more clearly define benefits provided to AMT employees who serve in the role of paralegal, executive assistant and senior executive secretary and options for tuition reimbursement and sick leave bank.

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

PURPOSE OF PRESENTATION:  To review baseline measures for Goal 5 of the FCPS Strategic Plan

BACKGROUND/SUMMARY:  In the 2015-2016 school year, FCPS initiated a new 5-year Strategic Plan containing 5 Aspirational Goals, 10 Priorities (2 per goal), and subsequent measurable goals.  Goal 5 states that FCPS will promote a culture fostering wellness and civility for students and staff.  Measures including student suspension data, staff and student attendance, as well as, stakeholder perception regarding safety, health, and wellness will be shared. 

PROCESS STATEMENT:  A cross-departmental Strategic Plan Reporting workgroup has been established to facilitate reporting on each goal.  Baseline 2015-2016 measures from various departments were collected by the department of System Accountability and School Improvement.  When a measurable goal states that “survey responses indicating a positive response in the following areas will increase by X% until reaching X%,” the board will need to establish the percent increase desired prior to the next annual survey administration that will occur in November 2016.

PRESENTER(S) & TITLE(S):

Jamie Aliveto, Director, System Accountability and School Improvement

SUBMITTED BY: 

Jamie Aliveto, Director, System Accountability and School Improvement

Mike Markoe, Ed.D., Deputy Superintendent

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relate to the re-appointment and appointment of members to the Family Life Advisory Committee (FLAC), Citizens Advisory Council (CAC), Calendar Committee, the Gifts for Education Committee and personnel appointments. 

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

PURPOSE OF PRESENTATION:  

The construction documents (CD) for the new Butterfly Ridge Elementary School (BRES) have been prepared for review and approval by the Board of Education of Frederick County (BOE).

BACKGROUND/SUMMARY:

BRES will be a Pre-K through 5th grade facility and will be located on the west side of the City of Frederick on a 12-acre site along Butterfly Lane on the Hargett Farm property.   The site has been approved by the Maryland State Department of Education for use as a public elementary school.  BRES will be the third version of FCPS’ prototype elementary school design.  BRES will include an alternate for a Parks and Recreation gymnasium, activity room and offices as well as an additional +/- 5,000 sq. ft. of program space to serve special populations found in this community.  The building’s current design is a 102,065 sq. ft. facility, and will have a state-rated student capacity of 725 students. The design is being performed in accordance with the State of Maryland IAC and DGS requirements, and will be an energy efficient building that meets, at minimum, USGBC LEED Silver certification requirements, current local building codes and the educational specifications program.  

The BRES site plan received unconditional approval from the City of Frederick on March 8, 2016.

The project team is developing the following project schedule/construction schedule with an estimated construction duration of between 15 and 18 months.

The project has received the initial construction funding in FY17 (July 1, 2016), and expects to receive the balance of construction and furniture/equipment funding in FY18 (July 1, 2017).

The FCPS Division of Operations, Construction Management department, and the project team recommends BOE approval and presents these construction documents for review and approval.

PROCESS STATEMENT:

The project received planning approval from the State in May 2014.  The project received funding for design (architect and construction manager selections) in FY15 (July 1, 2014).

The project architect is Grimm + Parker Architects, and the Construction Manager is Lend Lease (US) Construction, Inc. The educational specifications were approved by the BOE on December 17, 2014. The schematic design was approved by the BOE on February 25, 2015 and the State IAC on March 30, 2015. The design development documents were approved by the BOE on June 24, 2015 and the State IAC in September 2015.

PRESENTER(S) & TITLE(S):

Janice Szymanski, Grimm + Parker Architects

Don Porter – Grimm + Parker Architects

Bradley W. Ahalt, FCPS Construction Management Senior Project Manager

SUBMITTED BY:  Raymond V. Barnes, Chief Operating Officer

This item was pulled from Action/Consent agenda and made item 5.05 under Board Items.

PURPOSE OF PRESENTATION:  

To present the proposed negotiating teams for the Board of Education of Frederick County (Board) for the 2016-17 school year negotiations.

BACKGROUND/SUMMARY: 

In accordance with §6-408 and §6-510, Education Article of the Annotated Code of Maryland, the Superintendent recommends the Board appoint the following individuals to serve on behalf of the Board in upcoming negotiations for the 2016-17 school year with the Frederick Association of School Support Employees (FASSE), the Frederick County Teachers Association (FCTA) and the Frederick County Administrative and Supervisory Association (FCASA).

PRESENTER(S) & TITLE(S):

Theresa R. Alban, Ph.D., Superintendent of Schools

SUBMITTED BY: 

Theresa R. Alban, Ph.D., Superintendent of Schools

Purpose of Presentation:

To present the proposed Memorandum of Understanding between the Board of Education of Frederick County and Frederick County Administrative and Supervisory Association for approval and signatures.  

Background and Summary:

The negotiating teams for the Board and FCASA have reached a tentative agreement for the 2016-2017 school year.  FCASA conducted a ratification vote of its members and received a majority vote for approving ratification.  Highlights of the agreement include:

The adoption of a Memorandum of Understanding between the Board of Education of Frederick County and Frederick County Administrative and Supervisory Association that establishes a 457(b) Plan for the FCASA bargaining unit.

PRESENTERS: Mike Markoe, Deputy Superintendent and Board of Education’s Chief Negotiator

                      Cita King, FCASA President

PURPOSE OF PRESENTATION:  Staff requests approval of the proposed Rock Creek School (RCS) Feasibility Study including recommendations for replacing RCS.  This is Phase 2 of a two-phase study for the RCS.

BACKGROUND/SUMMARY:  The RCS, located at 191 Waverley Drive in Frederick City, opened in 1972 as a special education day school.  Today, the school provides special education programs for FCPS students with complex medical conditions and severe intellectual, physical, emotional, hearing, vision and learning disabilities from the ages 3 through 21.  The RCS offers a life-skills curriculum with emphasis on functional academic skills, social skills, training, community-based instruction, and personal management and communication skills.  Related services include adapted art, music and physical education, swimming, physical and occupational therapy and speech and language therapy. 

The RCS is located on a 20-acre campus with Waverley Elementary School.  It is a 55,214 square foot, single-story building.  While there have been occasional systemic improvements to the building, no significant renovations or additions have been made in the past 43 years.

This study of the RCS is being conducted in two phases.  Phase 1 examined the many educational needs of RCS students and resulted in an educational specification that was approved by the Board of Education of Frederick County (BOE) in November 2015.  Phase 2 consisted of a feasibility study that evaluated the physical condition of the facility and analyzed its ability to provide the educational program developed during Phase 1. 

A short video illustrating the condition of the school and an overview of the project can be found on the project’s web page at http://www.fcps.org/facilities/Rock-Creek-School.cfm

After thorough review of the potential opportunities and challenges of each option - modernization, modernization and addition, replacement on-site and replacement off-site – the feasibility study team recommends that the RCS be relocated off-site. A new school facility off-site allows the opportunity for a new building that can deliver on all aspects of the educational specifications without compromising the operations of the existing building or creating an unsafe condition for RCS students during construction. In addition, the feasibility study team recommends that the design phase of the project begin with a site selection to determine the most appropriate location.  As the site selection process moves forward, priority consideration should be given to sites that provide the largest number of educational opportunities offering access and equity with neighboring schools. 

PROCESS STATEMENT: The modernization of the RCS was included as a future project in the September 2014 BOE Approved Educational Facilities Master Plan. Funding for the current project was approved in two separate budget transfers in May 2014 and January 2015.  Architectural services were approved by the BOE in March 2015.      

Phase 1 (Educational Specifications) of the project began in April 2015 and was completed in November 2015 with the assistance of consultants Grimm + Parker Architects as well as a team of FCPS staff and members of the school community.  The feasibility study began immediately following approval of the educational specifications. 

The feasibility study, prepared by Grimm + Parker Architects, evaluated the physical condition of the existing school building as well as the ability to provide the program outlined in the educational specification developed in the first phase of the project.   A feasibility study team consisting of FCPS staff, health professionals, interested citizens and RCS community members met bi-weekly over the next seven months to discuss and guide the work of the consultants. 

In addition to the bi-weekly meetings, the feasibility study team engaged the RCS parents, staff and administration through several meetings held at the school and updates posted on the project’s web page as wells as the school newsletter.  The draft feasibility study options were vetted by the FCPS curriculum staff and cabinet.  Each team meeting was televised live on channel 18 and streamed live on the FCPS web page.  Archived recordings of the meetings were also available to watch on the project's web page.  Comments and questions were welcomed by the team and could be submitted by email to RockCreekStudy@fcps.org.

PRESENTER(S) & TITLE(S):

Beth Pasierb, Supervisor of Facilities Planning

Melissa Wilfong, Principal, Grimm + Parker Architects

Kieran Wilmes, Partner, Grimm + Parker Architects

Heather Clabaugh, Construction Accountant

Linda Chambers, Supervisor of Compliance PreK-12, Special Education & Psychological Services

Mary Malone, Principal, Rock Creek School

SUBMITTED BY:  Ray Barnes, Chief Operating Officer

PURPOSE OF PRESENTATION:

The presentation stems from the Board of Education’s charge to review and offer recommendations regarding Frederick County Public Schools (FCPS) communications and social media.

BACKGROUND/SUMMARY:

The Board of Education of Frederick County formed the Citizens Advisory Council on August 27, 2014, to advise and assist the Board in its work in the public Schools.  The more recent charge to the CAC from the BOE was to identify the communication tools currently used for community and family engagement, surveying their use, identifying any constituencies these tools do not serve, and studying the best communication practices in place in other school systems.  In addition, the CAC was directed to identify best practices with regard to social media policy.

The report and a power point presentation will be posted on Monday. 

PRESENTER(S) & TITLE(S):

Kyle Bostian, Council Chair, Citizens Advisory Council

Lora Kandarian, Vice Chair, Citizens Advisory Council

Lisa Ackerman, Member, Citizens Advisory Council

SUBMITTED BY:  Kyle Bostian, Council Chair, Citizens Advisory Council

Purpose of Presentation:

At the July 13, 2016 Board meeting, Board members discussed the Commission to Review Maryland's Use of Assessments and Testing in Public Schools and are to provide draft comments to Joy Schaefer, Legislative Liaison, by August 3, 2016.  This will allow time for discussion as comments are due by September 1, 2016.

Below is the Final Report of the Commission to Review Maryland’s Use of Assessments and Testing in Public Schools. In accordance with House Bill 452 of the 2015 General Assembly Session, the Commission was required to report its findings and recommendations to the State Board of Education, each county board of education, and the General Assembly on or before July 1, 2016.

Also, in accordance with the legislation, on or before September 1, 2016, each county board of education shall review and consider the Commission’s findings and recommendations; make comments and recommendations related to whether they accept or reject the Commission’s findings and recommendations to the State Board; and make the comments and recommendations available to the public on request. 

The Board will discuss the process for reviewing and commenting on the Commission's final report.

PURPOSE OF PRESENTATION:  

SECOND READING

BACKGROUND/SUMMARY: 

The Board of Education (Board) discussed Policy 441 Transportation of Students at its July 13, 2016 meeting. Fred Punturiero, Director of Transportation; Ray Barnes, Chief Operating Officer; and Jamie Cannon, Chief of Staff and Legal Counsel were available to provide responses to Board members’ questions as they related to application of the current policy.

Following the discussion, the Board did not make changes to Policy 441 and it is, therefore, presented on consent to demonstrate that the Board reviewed it and current language will remain.

Board member, Joy Schaefer, indicated after reviewing the comprehensive transportation study provided to the Board at its February 28, 2007 meeting, she may elect to seek future opportunity to discuss Policy 441.

PROCESS STATEMENT: 

PRESENTER(S) & TITLE(S):

Jamie Cannon, Chief of Staff and Legal Counsel

SUBMITTED BY: 

Jamie Cannon, Chief of Staff and Legal Counsel

The Maryland Association of Boards of Education has formed an ad hoc committee to monitor the work of Maryland's ESSA stakeholder group as they formulate the Act's new state plan.  MABE's president, Warner Sumpter (Somerset County) has appointed member Joy Schaefer to chair this committee (membership list below) in order to inform and make recommendations to MABE's Board of Directors, Federal Relations Network, and Legislative Committee.