1. WORK SESSION (OPEN MEETING) [10:00 a.m.]
Subject
1.01 LYNX Plan
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  The Frederick County Public Schools Preliminary LYNX Plan for 2016-17 was submitted to the Maryland Legislature on September 30, 2016 as required by Chapter 470, Laws of Maryland 2016 and discussed at the Board of Education work session on October 19, 2016. The purpose is to continue the discussion with Board of Education members and to finalize an approved plan to submit for review by the Maryland State Department of Education on or before December 1, 2016 as required by law.

 

BACKGROUND/SUMMARY:  On May 10, 2016 Governor Larry Hogan signed Senate Bill 1126, which establishes LYNX at Frederick High School, a public school under the authority and supervision of the Board of Education of Frederick County and the Superintendent of Schools.  The purposes of LYNX are to provide individualized, self-directed learning opportunities for every student in accordance with a personal plan for success, allow students to pursue options for instruction and assessment to meet that plan, and allow students to participate in course work and off-site learning experiences focused on college and career readiness competencies as an integral part of the student’s high school program. 

 

PROCESS STATEMENT:  During the 2015-16 school year, Frederick High School students, parents, and staff were invited to provide input to shape the vision for students’ future learning experiences at the new Frederick High School. The Frederick County Public Schools Preliminary LYNX Plan for 2016-17 was drafted in consultation and collaboration with Frederick High School staff and the LYNX central office team and written to meet the requirements of Chapter 470, Laws of Maryland.  The LYNX Operational Plan addresses additional items requested by Board of Education members at the October 19 work session.   

 

PRESENTER(S) & TITLE(S):

 

Dr. Michael Markoe, Deputy Superintendent

Ms. Jamie Aliveto, Director of System Accountability and School Improvement

Ms. Kathy Campagnoli, Principal of Frederick High School

Ms. Michelle Shearer, Project Manager for High School Innovation and Transformation

 

SUBMITTED BY

 

Dr. Michael Markoe, Deputy Superintendent

1. WORK SESSION (OPEN MEETING) [10:00 a.m.]
Subject
1.02 Charge for Citizens Advisory Council (CAC)
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Action, Information, Discussion
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  

The Citizens Advisory Council (CAC) is seeking its next charge from Board members.

 

BACKGROUND/SUMMARY

The Board of Education of Frederick County formed a Citizens Advisory Council comprised of community members to assist the Board when given a direct charge.  The CAC has conducted comprehensive reviews, presented reports, shared findings and recommendations with the Board on the following Board charges:

  1. Board Policy Study:  April 8, 2015 – Item 6.02
  2. Communication Study:  December 16, 2015 – Item 2.11
  3. Social Media Study:  August 10. 2016 – Item 5.03

 

 

PROCESS STATEMENT

 

 

Proposed Board charges for the Citizens Advisory Council include: Instructional Technology – Beyond BYOD and 1:1; Navigating FCPS Policy; Safety=Success in Schools; Board Committee Structure, and to assist the Calendar Committee charge, look at High School start times.

 

 

Motion & Voting
Look at High School start times and piloting year round schools

Motion by Elizabeth Barrett, second by April F Miller.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
1. WORK SESSION (OPEN MEETING) [10:00 a.m.]
Subject
1.03 Recess [Noon]
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Procedure
2. CLOSED SESSION [2:00 p.m.]
Subject
2.05 Adjournment
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Procedure
3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.01 Bid Calendar Items
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PRESENTATION OF 2 BID CALENDAR ITEMS

 

PURPOSE OF PRESENTATIONStaff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.

 

Bid 17T3, Vehicle Parts - Radiators

 

BACKGROUND/SUMMARY:   The intent of this solicitation is to establish a contract for the purchase of radiators to be used in the repair of vehicles in the bus and white fleets.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPCP, Buyer Specialist

Mark Maggitti, Fleet Maintenance Manager

 

 

Bid 17M6, Floor and Carpet Equipment

 

BACKGROUND/SUMMARY:   The intent of this solicitation is to establish a contract for the purchase of floor and carpet equipment to maintain Frederick County Public Schools and offices.

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

John Carnahan, Custodial Services Manager

 

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.02 Capital Improvement Program (CIP) Project Status Report for the quarter ending September 30, 2016
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.

 

BACKGROUND/SUMMARYAttached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending September 30, 2016.

 

This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance.  The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects.  Details concerning an individual project are available upon request.  Please note projects solely funded by the State are excluded from this report.

 

PRESENTER(S) & TITLE(S):  Heather Jo Clabaugh, Accountant

 

SUBMITTED BY:  Leslie Pellegrino, Chief Financial Officer

3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.03 County of Fairfax, Virginia - IFB 2000001942, Motor Oils, Diesel Exhaust Fluid, Anti-Freeze and Related Items
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from the County of Fairfax, Virginia.

 

BACKGROUND/SUMMARY:  This contract will be utilized by FCPS for the purchase of motor oils, diesel exhaust fluid (DEF), anti-freeze and related items.  Items from this contract will be purchased as a supplement to Bid #15T1, Motor Oils, Lubricants, Greases and Related Items.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPCP, Buyer Specialist

Mark Maggitti, Fleet Maintenance Manager

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.04 Carroll County Public Schools Bid #16-009R, Custodial Supplies
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Carroll County Public Schools.

 

BACKGROUND/SUMMARY:  This contract will be utilized by FCPS for the purchase of an environmentally friendly floor care system that eliminates styrene, polystyrene, urethane, and polyurethane containing floor care products, with the intent to utilize products that are designed to complement each other.

 

PRESENTER(S) & TITLE(S):

Bill Meekins CPPB, CPCP, Buyer Specialist

John Carnahan, Custodial Services Manager, Operations and Safety Department

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.05 RFP 17A1, Roofing Design and Consulting Services
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Action
Recommended Action
Board approval of RFP 17A1, Roofing Design and Consulting Services
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish contracts with licensed consultants for architectural, structural design and engineering services associated with roofing projects.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Planning & Construction Management

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of RFP 17A1, Roofing Design and Consulting Services

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.06 Bid 14T4, Fleet Management and Bulk Fuel Delivery Services (Renewal)
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Action
Recommended Action
Board approval of contract renewal - Bid 14T4, Fleet Management and Bulk Fuel Delivery Services
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is for the renewal of the contract for bulk purchase of diesel and unleaded fuel and for the administration of a fleet management credit card program for Frederick County Public Schools.

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Fred Punturiero, Director of Transportation

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract renewal - Bid 14T4, Fleet Management and Bulk Fuel Delivery Services

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.07 Urbana Rezoning Request
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Action, Information, Discussion
Recommended Action
The BOE should determine if it wishes to take a position on this rezoning request scheduled for review by the Frederick County Planning Commission at their hearing in November.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  This agenda item will review the rezoning application submitted to the Frederick County Planning Commission (FCPC) for certain properties in the Urbana area. The Board of Education of Frederick County (BOE) should determine what, if any, position it wishes to take regarding this request.       

 

BACKGROUND/SUMMARY:  The Villages of Urbana is a mixed use development that currently contains 3,000 houses, a commercial area and several large employers, including the Social Security Administration.  The Frederick County Public Schools (FCPS) has 5 schools located within or beside it:  Urbana High, Urbana Middle, Centerville Elementary, Urbana Elementary, and (soon to be) Sugarloaf Elementary.  The rezoning application requests, in summary, that: (1) an area designated for office research on the north end of the development be converted to residential, increasing permitted dwelling units from 610 to 875; (2) an undeveloped area in the center of the Villages of Urbana be approved for 75 residences; and (3) an area designated for office/research on the south side of the development be changed to permit the construction of 700 age-restricted houses. (See backup 1 - concept plan map)

 

The rezoning request was referred to and reviewed by FCPS staff, and information regarding the impact on school capacity was provided to Denis Supercznski of the County Planning Department via memo from Beth Pasierb, FCPS Supervisor of Facilities Planning, on October 4, 2016. (See backup 2).  If approved (not including the age-restricted housing), an additional 340 houses will be added to the community in this area.  Using FCPS multipliers, the additional housing in this amount and type would add 113 elementary, 57 middle and 60 high school students.  While the total requested increase in non-age restricted housing units is not substantial, the public schools that are located in this area are at or near capacity.  Capacity relief at the elementary level is scheduled with the new Sugarloaf Elementary project.  How enrollment relief at the secondary level can be provided has not yet been determined.

 

PROCESS STATEMENT:  The regulation of development in the county is the responsibility of the FCPC and the Frederick County Community Development Division.   Along with other agencies, FCPS has been referred a copy of the rezoning application for review. As per standard procedures, the FCPS staff has responded with the attached memo.  The memo from FCPS staff does not offer a position on the request; instead it summarizes the impact of the request on school capacities. The FCPC public hearing on this request is currently scheduled for November 16, 2016.  Its recommendations will be provided to the County Council, which will hold a public hearing at a later date.  Since a public hearing has been scheduled, the BOE may submit comments or a position for consideration of the FCPC and County Council, and testify at the hearing. 

 

 

PRESENTER(S) & TITLE(S):

Beth Pasierb, Supervisor of Facilities Planning

Ray Barnes, Chief Operating Officer

 

SUBMITTED BY:

Ray Barnes, Chief Operating Officer

Motion & Voting
Moved we communicate via letter and through testimony the Board of Education's concerns with the approval of this rezoning request the detrimental impact on our students and schools, providing data on overcrowding, enhanced capacity needs, funding issues and the age appropriate restrictions.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.08 Policy Review 101 Organization of the Board
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information, Discussion

PURPOSE OF PRESENTATION:  

 

FIRST READING

 

 

BACKGROUND/SUMMARY

 

Policy 101 Organization of the Board outlines the structure of the Board of Education of Frederick County (Board).

 

 

PROCESS STATEMENT

 

Based on prior Board discussion, Policy 101 is presented for review and determination as to the Board's interest in modifying its current Policy regarding Policy development. (backup_1)  Attached are four sample policies from Anne Arundel, Howard, Montgomery and Washington County respectively, to provide helpful examples to assist the Board in its deliberations to determine its interest in developing a similar practice for Policy development. 

 

 

PRESENTER(S) & TITLE(S):

 

Joy Schaefer, Board of Education Member

 

SUBMITTED BY

 

Joy Schaefer, Board of Education Member

3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.09 FCPS Strategic Plan Reporting: Goal 1
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information, Discussion, Report
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  To review baseline data for Goal 1 measures in the FCPS Strategic Plan.

 

BACKGROUND/SUMMARY:  In the 2015-2016 school year, FCPS initiated a new 5-year Strategic Plan containing 5 Aspirational Goals, 10 Priorities (2 per goal), and subsequent measurable goals.  Goal 1 states that FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.  Measures include performance on state accountability tests, stakeholder perception regarding high quality instruction, College and Career Readiness measures (as defined by the Board), post-secondary measures, access to advanced coursework, and local assessment baseline results.  The November 2 presentation will focus on stakeholder perception regarding high quality instruction, access to advanced coursework, and local assessment results.  State accountability measures were reviewed on October 19.  College and Career Readiness measures and other post-secondary measures will be reviewed on November 16.

 

PROCESS STATEMENT:  A cross-departmental Strategic Plan Reporting workgroup has been established to facilitate reporting on each goal.  Baseline 2015-2016 measures from various departments were collected by the department of System Accountability and School Improvement (S.A.S.I.). When a measurable goal states that “survey responses indicating a positive response in the following areas will increase by X% until reaching X%,” the Board will need to establish the percent increase desired prior to the next annual survey administration that will occur in November 2016.

 

PRESENTER(S) & TITLE(S):

Jamie Aliveto, Director, System Accountability and School Improvement

 

SUBMITTED BY

Jamie Aliveto, Director, System Accountability and School Improvement

Mike Markoe, Ed.D., Deputy Superintendent

3. WORK SESSION (OPEN MEETING) [2:30 p.m.]
Subject
3.10 Adjournment
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Procedure
4. Administrative Function [4:30 p.m.]
Subject
4.01 Adjournment
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.01 Call to Order
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Procedure
5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.02 Pledge of Allegiance
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Procedure

The Pledge of Allegiance will be led by the Kemptown Elementary School Chorus followed by a musical selection entitled, "We Can Fly", by Teresa Jennings, under the direction of Alicia Cosby.

5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.03 Approval of the Agenda for the November 2, 2016 Regular Meeting
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Action
Recommended Action
Board approval of the Agenda for the August 24, 2016 Regular Meeting.
Motion & Voting
Board approval of the Agenda for the August 24, 2016 Regular Meeting.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Zakir Bengali, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Kathryn B Groth, Brad W Young
Not Present at Vote: Colleen E Cusimano, April F Miller, Joy Schaefer
5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.04 Approval of the October 19, 2016 Regular Meeting Minutes
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Action, Minutes
Recommended Action
Board approval of the October 19, 2016 Regular Meeting Minutes.
Minutes
View Minutes for Oct 19, 2016 - Board of Education Meeting [2:30 p.m.]
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Motion & Voting
Board approval of the October 19, 2016 Regular Meeting Minutes.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Elizabeth Barrett, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.05 Closed Session Announcement
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), the Board will meet in Closed Session at 2:00 p.m. in Conference Room 5A to consider matters that relates to an appeal, and appointment of members to the Family Life Advisory Committee (FLAC).

5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.06 Public Comment
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.07 Student Member Comments
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.08 Superintendent Comments
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information

 

 

 

 

5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.09 Board Member Comments
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.10 Recognition of American Education Week and Proclamation
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Action, Information
Recommended Action
Board approval to support recognition of American Education Week and adoption of the proclamation.
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  To recognize American Education Week and the adoption of the Proclamation.

 

BACKGROUND/SUMMARY

During the week of November 14-18, 2016, school systems across the nation will celebrate the 95th annual American Education Week.  This year’s theme is “Great Public Schools: A Basic Right and Our Responsibility,”  which supports the Frederick County Public Schools Master Plan Goal to engage all sectors of the community in the education of our children.

 

It is requested that the Board of Education of Frederick County recognize American Education Week in Frederick County Public Schools (FCPS) by adopting the Proclamation and inviting the citizens of Frederick County to visit schools and support public education.  Representatives of the FCPS employee associations and PTA Council of Frederick County will read the Proclamation.

 

Representatives from the Frederick County Teachers Association (FCTA), Frederick County Administrative and Supervisory Association (FCASA), and PTA Council of Frederick County (PTA) will provide brief comments about the important work done in Frederick County by their members.

 

PRESENTER(S) & TITLE(S):

  1. Melissa Dirks, FCTA President
  2. FASSE Representative
  3. Cita King, FCASA President
  4. Tracy Tatum, PTA President

SUBMITTED BY:  Mike Markoe, Ed.D., Deputy Superintendent

Motion & Voting
Board approval to support recognition of American Education Week and adoption of the proclamation.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Zakir Bengali, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
5. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
5.11 School Psychology Awareness Week
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  To inform the Board of School Psychology Awareness Week

 

BACKGROUND/SUMMARY:

Both Houses of Congress and the Governor of Maryland have proclaimed November 14-18, 2016 as School Psychology Awareness Week.  “Small Steps Change Lives” is the National Association of School Psychologists’ theme for this year’s School Psychology Awareness Week.  This theme highlights how the small steps students take can help build their academic and social-emotional skills, thereby promoting their personal achievement, growth, and resilience.  In addition, it points out that the small steps taken by each of us as FCPS employees can increase all of our students’ sense of belonging and well-being.  Great successes start with small steps.

 

The attached documentation outlines the many services FCPS school psychologists provide to students, families and staff.

 

PROCESS STATEMENT:  N/A 

 

PRESENTER(S) & TITLE(S):

 

Ann C. Hammond, Supervisor of Psychological Services and School Therapists

Julie Kaufhold, School Psychologist

Frank Vetter, Principal, West Frederick Middle School

 

SUBMITTED BY:

 

Dr. Keith Harris, Executive Director, Accelerating Achievement & Equity

6. Regular Meeting - Action Consent
Subject
6.01 Staffing Changes
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Motion & Voting
Board approval of action/consent items.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Kathryn B Groth, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
7. Board Items
Subject
7.01 Fiscal Year 2016 Comprehensive Annual Financial Report
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information, Discussion, Report
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

 

PURPOSE OF PRESENTATION:  Staff will present the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2016. Also, the Board’s external auditors, SB & Company, will present a brief overview of the audit process and the Report of Internal Control over Financial Reporting and on Compliance and Other Matters.

 

BACKGROUND/SUMMARY: The CAFR is a thorough and detailed presentation of the financial position, activities and balances for Frederick County Public Schools’ seven funds over the past fiscal year.

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Chief Financial Officer, Frederick County Public Schools

Graylin Smith, Managing Partner, SB & Company, LLC

Christopher Lehman, Audit Manager, SB & Company, LLC

 

SUBMITTED BY:  Leslie Pellegrino, Chief Financial Officer

 

7. Board Items
Subject
7.02 2017-18 Academic Calendar
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Action, Information, Discussion
Recommended Action
Board approval to share the draft 2017-2018 academic calendar for public feedback before a final vote on November 16.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:   To seek approval from the Board to share the draft 2017-2018 academic calendar for public feedback before a final vote on November 16.

 

BACKGROUND/SUMMARY:  The Board of Education (BOE) has charged the Calendar Committee with developing 2017-2018 school year academic calendar options. The Calendar Committee is comprised of Frederick County Public Schools (FCPS) staff, parents, a student member; and representatives from the Parent Teacher Student Association (PTSA); Frederick County Association of School Support Employees (FASSE); Frederick County Administrative and Supervisory Association (FCASA); and, Frederick County Teachers' Association (FCTA).

 

PROCESS STATEMENTThe FCPS Calendar Committee is a diverse committee representative of a variety of stakeholder groups.  The BOE sent out a Find Out First in July, 2016, advertising for parent and community representatives to serve on the committee.  Many applications were received and parent and community representatives were selected by committee members. The membership of the committee is a diverse cross-section of both community and FCPS stakeholders.

 

This year, in accordance with Governor Hogan’s Executive Order for a post Labor Day start, the committee drafted both a pre and post Labor Day start calendar. The committee will also present a 2018-2019 post Labor Day start calendar as well as a year-round calendar option. The committee has received email feedback on the calendar throughout the fall and those emails were shared with committee members during meetings. In addition to the parent and community members selected to serve on the committee, community members always have the opportunity to offer feedback via the FCPS website and at Board of Education meetings.

 

PRESENTER(S) & TITLE(S):

Tracey Lucas, Executive Director of School Administration and Leadership, Committee Co-chair

Julie Marker, Parent Representative, Committee Co-chair

 

SUBMITTED BY

Tracey Lucas

Executive Director of School Administration and Leadership

Motion & Voting
Board approval to post the pre and post Labor Day draft 2017-2018 academic calendars on the FCPS website for public feedback before a final vote on December 14, 2016.

Carter Gipson, Student Member of the Board, supported the motion.

Motion by Elizabeth Barrett, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
7. Board Items
Subject
7.03 Legislative Principles
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information, Discussion

 

The Board will discuss draft Legislative Principles for the 2017 session.  New language or items are highlighted in the 2017 draft document.  These principles will be finalized and voted on at the Board's November 16, 2016 regular meeting.

 

 

8. Setting of Next Meeting Agenda
Subject
8.01 Setting Agenda for November 16, 2016 Board of Education Meeting
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
9. Committee Reports and Legislative Updates
Subject
9.01 Committee Reports
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
9. Committee Reports and Legislative Updates
Subject
9.02 Study of Adequacy of Funding in Education in the State of Maryland
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information, Discussion

The Maryland General Assembly enacted Chapter 288, Acts of 2002 – the Bridge to Excellence in Public Schools Act, which established new primary State education aid formulas based on adequacy cost studies using the professional judgment and successful schools method and other education finance analyses that were conducted in 2000 and 2001 under the purview of the Commission on Education Finance, Equity and Excellence. State funding to implement the Bridge to Excellence Act was phased-in over six years, reaching full implementation in fiscal 2008. Chapter 288 required a follow up study of the adequacy of education funding in the State to be undertaken approximately 10 years after its enactment. The study must include, at a minimum, adequacy cost studies that identify a base funding level for students without special needs and per pupil weights for students with special needs to be applied to the base funding level, and an analysis of the effects of concentrations of poverty on adequacy targets. The adequacy cost study will be based on the Maryland College and Career Ready Standards (MCCRS) adopted by the State Board of Education and include two years of results from new State assessments aligned with the standards, which are scheduled to be administered beginning in the 2014-2015 school year.


 

In September, the Consultant for this study published their draft final report, the recommendations of which may be used to develop legislation for the 2017 session.  The Board will receive an overview of this report as well as an update on the parallel work of the Commission on Excellence and Innovation in Education.

 

 

http://www.marylandpublicschools.org/Documents/adequacystudy/AdequacyStudyDraftReport09302016.pdf

 

10. Informational Items
Subject
10.01 Quarterly Agenda for Board Meetings
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
10. Informational Items
Subject
10.02 FCPS Gifts for Education Fund Grants
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  The Community Foundation Executive Board approved the Gifts for Education Funds grant applications at its meeting on October 28, 2016.  Board approval of these grants is also required.  A summary of each proposal is attached.  A copy of each proposal as prepared by the applicant is available for review in the School Administration & Leadership office.

 

BACKGROUND/SUMMARY: On July 15, 1998, the Board of Education of Frederick County (BOE) appointed an 11-member committee to provide oversight and make recommendations for distribution of funds from the FCPS Gifts for Education Fund.  This fund is managed by The Community Foundation of Frederick County, for the purpose of supporting enrichment activities for students.  In February 1999, the first round of grants was awarded.  Since that time, 165 grants have been awarded totaling $76,000.

 

After reviewing proposals submitted for the 2016-17 school year, the Community Foundation Grants Committee assisted in the recommendation to the following schools for 13 grants totaling $6,159.

 

SCHOOL/ORGANIZATION

AMOUNT

Central Office - CII

$500.00

Walkersville High (2 applications)

$998.00

West Frederick Middle

$350.00

Oakdale High

$500.00

Oakdale Elementary

$404.00

Frederick Classical Charter (2 applications)

$1,000.00

Brunswick Elementary

$417.00

Central Office - FAST

$500.00

Brunswick High

$500.00

Carroll Manor Elementary

$500.00

Kemptown Elementary

500.00

TOTAL

$6,159.00

 

 

10. Informational Items
Subject
10.03 Franklin and Bess Gladhill Fund for Agricultural Education Grant
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION: The Community Foundation Executive Board approved the Franklin and Bess Gladhill Fund for Agricultural Education grant applications at its meeting on October 28, 2016.  Approval of these grants by the Board is also required.  A summary of each proposal is attached.  A copy of each proposal as prepared by the applicant is available for review in the school administration and leadership office.

 

BACKGROUND/SUMMARY:  In December 1998, Franklin and Bess Gladhill made a major donation to The Community Foundation of Frederick County to be issued to Frederick County Public Schools for the purpose of developing, supporting, and promoting agricultural education programs and activities in our schools.  This money was placed in an endowment fund, which will provide interest for our use in perpetuity.  Since that time, 147 grants have been awarded totaling $83,000.

After reviewing proposals submitted for the 2016-17 school year, Mrs. Gladhill recommended the following schools for five grants totaling $2,498.

 

SCHOOL

AMOUNT

Central Office – CII

$500.00

Walkersville High

$498.00

Career Tech Center

$500.00

Catoctin High

$500.00

Monocacy Valley Montessori

$500.00

TOTAL

$2,498.00

 

 

11. Adjournment
Subject
11.01 Adjournment
Meeting
Nov 2, 2016 - Board of Education Meeting [10:00 a.m.]
Type
Procedure