Staff reviewed the above referenced renewal and recommends approval by the Board of Education as part of its consent agenda.

The intent of this solicitation is to establish a contract for disposable service ware products to be utilized by the Food and Nutrition Services Department, of Frederick County Public Schools (FCPS). This is an open requirement type contract in which FCPS is not obligated to purchase any specific quantity or dollar amount.

Approval is requested from the Board of Education of Frederick County (BOE) for a Memorandum of Understanding (MOU) associated with a new school site in the Lake Linganore area.

The identification of an elementary school site and approved MOU between Oakdale Investments (developer) and the BOE for dedication and transfer of an elementary school site is a requirement of the approved Developer’s Rights and Responsibilities Agreement (DRRA) for Lake Linganore Planned Unit Development (PUD).

Specifically, Section 3.4.B. of the Oakdale Investment’s DRRA states:

An MOU between the Developer and the Board of Education, identifying the elementary school site and detailing the timing and conditions of conveyance, shall be prepared and executed prior to conditional approval of any preliminary plans or site plans for the Westridge, Woodridge, Hamptons East or Hamptons West sections of the PUD.   

The proposed 15-acre elementary school site is located in Hamptons West section of Lake Linganore PUD at the southwest corner of Gas House Pike and the future Eaglehead Drive intersection. This site is planned for future public water and sewer service, currently available to the southwest in Balmoral/Lake Merle neighborhood and centrally located to PUD, with access to both existing Gas House Pike and to future internal subdivision roads.  The developer has agreed to be responsible for forest resource ordinance requirements as well as storm water management quantity requirements for the school site. 

The site shall be conveyed to the BOE at their discretion, no earlier than December 31, 2015, but no later than December 31, 2020.  The need for a future east-county area elementary school has been identified in the 2013 Educational Facilities Master Plan (EFMP) with design beginning in Fiscal Year 2019 and construction in Fiscal Year 2021.  This school site is a candidate site for the east-county elementary school. 

The school site location is consistent with County Commissioners’ approved Comprehensive Plan and BOE adopted EFMP.  Staff has reviewed this site against our school site criteria and finds it to be acceptable. 

The proposed MOU between the BOE and Oakdale Investments, LLC for BOE consideration and approval is found in backup 1.  The proposed Hampton future school site is found in backup 2.

PRESENTERS:           Beth Pasierb, Facilities Planner, Facilities Services Division

          Ray Barnes, Executive Director, Facilities Services Division

Staff will discuss with the Board the upcoming Fiscal Year 2016 Operating Budget process. 

To assist in the discussion, attached is a broad overview of the FY2016 Operating Budget cycle.  Exact dates and details are still being worked out as some items may be affected by the new County Government structure change that takes place later this year.  The budget calendar will be brought to the Board for approval in the September/October timeframe.

PRESENTER:   Leslie Pellegrino, Executive Director of Fiscal Services

While FCPS has convened a calendar committee for many years, this year is the first year the committee will function as a committee of the Board of Education.

The Board will discuss the formation and work of the 2014-15 Calendar Committee, which will be charged with developing the 2015-16 FCPS school calendar.  Specifically, the Board will determine the purpose and timeframe for the Committee’s work, and committee members and selection process.

Attached is the final report and power point presentation of the last committee, presented to the Board on January 2, 2013.

On August 13, 2014, the Board discussed the Citizens Advisory Council (CAC) and recommended minor edits to Policy 101 Organization of the Board. The modification of Policy 101 represents the Board’s decision to have monthly CAC meetings with reports to the Board every two months.  This item is being placed on the Consent Agenda for action.

In accordance with Maryland's Open Meetings Act, Sections 10-508(a)(1) and (7), the Board of Education will meet in Closed Session at 4:15 p.m. in the Board Room to consider a personnel appointment and to receive advice of counsel regarding pending litigation. 

The negotiating teams for the Board of Education and the Frederick County Teachers Association (FCTA) have reached tentative agreement for the 2014-15 school year. FCTA has conducted a ratification vote of its members and the tentative agreement is now being presented for Board ratification. A summary of changes include:

• Salary - As of July 1, 2014, all pay scales shall be increased by 1.1% and the sum of $105 to offset health insurance increase

• 3-Year Agreement

• Openers on salary/benefits/elementary planning time/sick and personal leave/fair share 
• Salary year 2 – commitment to transition to pay scale recommended by teacher salary task force contingent on funding and mutual agreement regarding transition

• Time

• Increase middle school planning time for all teachers 45 minutes seven times per year
• Joint task force to study elementary planning time and provide recommendations on or before November 1, 2014, to review and consider during 2014-15 negotiations

• Enhancement to vision plan, decrease in co-pays for physical therapy, dental buy-up coverage and flex spending carryover

• Improved rate for tuition reimbursement

• Allow sick leave and personal leave to be taken in 1-hour increments for the 2014-15 school year, with re-evaluation after first year

• Language to provide assurance of disciplining students who record a teacher without permission
• Agree to telecommuting day at the end of each quarter - teachers responsible for meeting all grading deadlines

The completed negotiated agreement for the 2014-15 school year with language changes indicated in red and editorial changes indicated in green is attached (back-up1).

Staff recommends that the Board ratify the negotiated agreement with FCTA.

Presenter: Jamie Cannon – BOE’s chief negotiator

Drug resources on FCPS website:  http://www.fcps.org/page/138

The textbooks listed on the attached memorandum were on public display at the C. Burr Artz Library and Frederick County Public Schools Central Office at 191 South East Street from July 7-12, 2014.   Staff recommends approval of these textbooks.

Staff reviewed the above referenced renewal and recommends approval by the Board of Education as part of its consent agenda.

Approval is requested from the Board of Education of Frederick County (BOE) for a Memorandum of Understanding (MOU) associated with a new school site in the Lake Linganore area.

The identification of an elementary school site and approved MOU between Oakdale Investments (developer) and the BOE for dedication and transfer of an elementary school site is a requirement of the approved Developer’s Rights and Responsibilities Agreement (DRRA) for Lake Linganore Planned Unit Development (PUD).

Specifically, Section 3.4.B. of the Oakdale Investment’s DRRA states:

An MOU between the Developer and the Board of Education, identifying the elementary school site and detailing the timing and conditions of conveyance, shall be prepared and executed prior to conditional approval of any preliminary plans or site plans for the Westridge, Woodridge, Hamptons East or Hamptons West sections of the PUD.   

The proposed 15-acre elementary school site is located in Hamptons West section of Lake Linganore PUD at the southwest corner of Gas House Pike and the future Eaglehead Drive intersection. This site is planned for future public water and sewer service, currently available to the southwest in Balmoral/Lake Merle neighborhood and centrally located to PUD, with access to both existing Gas House Pike and to future internal subdivision roads.  The developer has agreed to be responsible for forest resource ordinance requirements as well as storm water management quantity requirements for the school site. 

The site shall be conveyed to the BOE at their discretion, no earlier than December 31, 2015, but no later than December 31, 2020.  The need for a future east-county area elementary school has been identified in the 2013 Educational Facilities Master Plan (EFMP) with design beginning in Fiscal Year 2019 and construction in Fiscal Year 2021.  This school site is a candidate site for the east-county elementary school. 

The school site location is consistent with County Commissioners’ approved Comprehensive Plan and BOE adopted EFMP.  Staff has reviewed this site against our school site criteria and finds it to be acceptable. 

The proposed MOU between the BOE and Oakdale Investments, LLC for BOE consideration and approval is found in backup 1.  The proposed Hampton future school site is found in backup 2.

PRESENTERS:           Beth Pasierb, Facilities Planner, Facilities Services Division

          Ray Barnes, Executive Director, Facilities Services Division

On August 13, 2014, the Board discussed the Citizens Advisory Council (CAC) and recommended minor edits to Policy 101 Organization of the Board. The modification of Policy 101 represents the Board’s decision to have monthly CAC meetings with reports to the Board every two months.  The edits on page 3 are highlighted. This item is being placed on the Consent Agenda for action.

The superintendent is proud to highlight how summer work prepared Frederick County Public Schools (FCPS) for the opening of the new academic year.  Two brief video presentations will showcase staff and students.

The first video will highlight the range of activities undertaken by FPCS employees during the summer months. Even though schools are not in session, the work of FCPS employees does not decrease. In fact, the opposite is true – summer at FCPS comes with a flurry of activity. Employees run a wide range of programs for students, work diligently to prepare buildings and other facilities, maintain the fleet of buses, prepare the curriculum, and train employees, among other things. This video is intended to offer a snapshot of this important summer work.

The second video presentation will highlight scenes from the first day of school (August 25) for FCPS students from across the county. This video is intended to offer a snapshot of the excitement and energy of FCPS students, teachers, and staff on the first day.

PRESENTER:   Michael Doerrer, Frederick County Public Schools Director of Communications, Community

                        Engagement and Marketing

Each year the Board of Education of Frederick County (BOE) reviews and updates the ten-year Educational Facilities Master Plan (EFMP) for the Frederick County Public Schools.  This plan serves a number of purposes, which include the following:

• To inform the public about long-range plans for educational facility improvements in Frederick County

• To present long-range enrollment projections and future facility needs

• To coordinate future new educational facility locations with county and municipal officials

• To coordinate with state officials regarding future facility needs and funding requirements

• To establish a schedule of needed major renovation and maintenance projects for existing buildings

• To comply with state regulations for an annual update of the local jurisdiction's facilities plan

The draft Superintendent’s Recommended EFMP is the first draft of the plan and is presented to the BOE in August for information and discussion.  The BOE will hear public comment on the draft Superintendent’s recommended EFMP at the September 10, 2014, public hearing.  Following review of public comments, the BOE will make such changes as it thinks appropriate.  The BOE is scheduled to approve the plan as well as a prioritized list of Fiscal Year 2016 major and systemic capital project funding requests at the September 24, 2014, meeting.  The approved EFMP is the basis for capital funding requests submitted to the state in early October and to the Board of County Commissioners in November 2014. 

Electronic copies of the plan may be found at the following link:

http://www.fcps.org/cms/lib02/MD01000577/Centricity/Domain/49/Boundaries/2014%20EFMP%20draft%20document%20reduced.pdf

PRESENTERS:           Beth Pasierb, Facilities Planner, Facilities Services Division

                        Ray Barnes, Executive Director, Facilities Services Division