Staff reviewed the above referenced bid and recommends approval by the Board of Education as part of its consent agenda.

This is to inform the Board that Frederick County Public Schools (FCPS) is riding the above contract from the National Joint Powers Alliance (NJPA) for Fuel Card and/or Related Fuel Transaction or Settlement Services. 

The contract was awarded to Wright Express Financial Services Corporation of Salt Lake City, Utah.  The initial contract term is effective through July 19, 2015, and subject to annual renewals.  The contract will be utilized by FCPS for credit card fueling of buses serving the Brunswick and Jefferson areas, where more cost effective fueling options are not available.

In FY14 we spent approximately $217,000 for this service.

This contract will be administered by Fred Punturiero, Director of Transportation.  The source of funding is the FY15 Approved Operating Budget and contingent upon FY16 and FY17 Operating Budget Board approval.

Staff reviewed the above referenced contract renewal and recommends approval by the Board of Education as part of its consent agenda.

Staff reviewed the above referenced contract renewal and recommends approval by the Board of Education as part of its consent agenda.

Staff reviewed the above referenced contract renewal and recommends approval by the Board of Education as part of its consent agenda.

Staff reviewed the above referenced contract renewal and recommends approval by the Board of Education as part of its consent agenda.

The attached memorandum explains the circumstances surrounding an emergency change order issued at staff level that exceeded $25,000 in value for a project at Yellow Springs Elementary School. This notification is provided in accordance with Regulation 200-06.

PRESENTER:  Ray Barnes, Executive Director, Facilities Services         

School Construction Budget Amendment 15-05 recognizes the reduction of state funding for the Lewistown Elementary School Roof Top Units Phase II project.  The project was 100% fully funded through the state Qualified Academy Bond Program (QZAB).  The project has been closed out with the state.  The remaining funds will be reverted to the state to be used in future FCPS QZAB projects.

Staff will be available to answer questions about these projects at the meeting.

PRESENTERS:      Heather Clabaugh, Accountant, Fiscal Services Division

The Strategic Planning Steering Committee and District Management Council (DMC) have been working on the development of a strategic plan which involves assessing the current state of performance in the district, developing a theory of action, district priorities, strategic initiatives and measurable goals.

Today DMC will present the current draft strategic plan to the Board.  Staff recommends the Board approve the draft strategic plan to be shared for community input.

PRESENTERS:       John J-H Kim, DMC CEO

      Kriti Parashar, DMC Director

                              Ed Pratt-Dannals, DMC Senior Advisor

Representatives from Washington County Board of Education (WCBOE) will be presenting information about the Response Team they have organized.  Their Board wanted to be made aware and informed of events in the Maryland Legislature during the legislative session.  Being able to respond quickly to the need for letter writing, testifying or making direct contact with elected officials has created a successful advocacy program for the WCBOE.  

Presenter: 

Donna Brightman

Vice President of the Board and Legislative Chair

Washington County Board of Education

Drug resources on FCPS website:  http://www.fcps.org/page/138

The textbooks listed on the attached memorandum were on public display at the C. Burr Artz Library and the Frederick County Public Schools Central Office at 191 South East Street on August 11-16, 2014. 

This item was discussed in today's work session.

This item was discussed in today's Work Session.

This item was discussed in today's Work Session.

This item was discussed in today's Work Session.

This item was discussed in today's Work Session.

The attached memorandum explains the circumstances surrounding an emergency change order issued at staff level that exceeded $25,000 in value for a project at Yellow Springs Elementary School. This notification is provided in accordance with Regulation 200-06.

This item was discussed in today's Work Session.

PRESENTER:  Ray Barnes, Executive Director, Facilities Services         

In accordance with §6-408 and §6-510, Education Article of the Annotated Code of Maryland, the Superintendent recommends the Board of Education (Board) appoint the following individuals to serve on behalf of the Board in upcoming negotiations for the 2015-16 school year with the Frederick Association of School Support Employees (FASSE), the Frederick County Teachers Association (FCTA) and the Frederick County Administrative and Supervisory Association (FCASA).

Presenter:    Theresa R. Alban, Ph.D., Superintendent of Schools

School Construction Budget Amendment 15-05 recognizes the reduction of state funding for the Lewistown Elementary School Roof Top Units Phase II project.  The project was 100% fully funded through the state Qualified Academy Bond Program (QZAB).  The project has been closed out with the state.  The remaining funds will be reverted to the state to be used in future FCPS QZAB projects.

Staff will be available to answer questions about these projects at the meeting.

PRESENTERS:      Heather Clabaugh, Accountant, Fiscal Services Division

The identification of an elementary school site and an approved Memorandum of Understanding (MOU) between RBG Family LLC (owner) and the Board of Education of Frederick County (BOE) for the dedication and transfer of an elementary school site is a requirement of the Amended Phase 1 Plan approval and the approved Developer’s Rights and Responsibilities Agreement for the Ballenger Run Planned Unit Development (PUD).

The proposed 13-acre elementary school site is located on the east side of Ballenger Creek Pike in the Ballenger Run PUD just north of Ballenger Creek.  The site is planned for future public water and sewer service and has frontage on both Ballenger Creek Pike and internal subdivision roads.  The developer has agreed to be responsible for the Forest Resource Ordinance requirements as well as the storm water management quantity requirements for the school site. 

The site shall be conveyed to the BOE at BOE’s discretion (no earlier than December 31, 2015 and no later than December 31, 2018).  The need for a future elementary school south of Frederick City was identified in the 2013 Educational Facilities Master Plan.  This school site is a candidate for this project. 

Staff has reviewed this site against our school-site criteria and finds it to be acceptable. 

The proposed MOU between the BOE and RBG Family LLC is found in backup 1 for the BOE’s consideration and approval.  An area map of the proposed school site is found in backup 2.

PRESENTERS:           Beth Pasierb, Facilities Planner

                                  Dave Severn, FCPS Counsel, Offit Kurman

The Ballenger Run Planned Unit Development (PUD) is a 650-dwelling unit development located on the east side of Ballenger Creek Pike, south of Corporate Drive.  Of the 650 dwelling units, 450 are a mix of unrestricted dwelling unit types (single family and multi-family), and 200 dwelling units are age-restricted multi-family units.  (See attached backup.)

Ballenger Creek flows through the property with 95 single-family dwellings located on the east side of Ballenger Creek.  The owner, RBG Family LLC, proposes one crossing of the creek to access the dwelling units on the east side of the creek.  The Frederick County subdivision regulations limit a dead-end street system to a maximum of 30 dwelling units. Therefore, the owner must provide a second access for emergency vehicles. 

To address this requirement, the owner proposes a monumented bridge where each direction of travel is separated by a median.  In addition, the owner also proposes an emergency-vehicle-only access, which connects the 95 homes on the east side of the creek to Kingsbrook Drive through the Ballenger Creek Elementary School property.  It is anticipated that this emergency access will only be used when the bridge is out of commission due to an emergency situation such as a flood or vehicular accident that blocks both ways of travel on the bridge. 

A letter from the owner’s representative requesting consideration of the emergency access, as well as a drawing illustrating the relationship of the development to the elementary school, can be found in the attachment.   The owner proposes a paved pedestrian path from the development to the school with two feet of reinforced grass such as Grasspave2 on each side of the pedestrian path.

Staff has reviewed the owner’s requests.  If the Board of Education of Frederick County chooses to permit the emergency access, staff recommends a pedestrian path that connects the neighborhood to the school on the south side of the property leading to the gym.  How this path will be enhanced to permit emergency vehicles will have to be discussed with the owner, Frederick County Planning Department and Frederick County Office of Life Safety. 

PRESENTERS:           Ray Barnes, Executive Director, Facilities Services

                                  Beth Pasierb, Facilities Planner       

At the September 10, 2014 Board of Education of Frederick County (BOE) public hearing, public comment was accepted on the Superintendent’s recommended draft of the Educational Facilities Master Plan (EFMP). This plan is updated annually and serves as the foundation for the capital funding requests to the state and county. The schedule for approval is driven by deadlines established by the state for submittal of our funding application for the next fiscal year. This year’s deadline for state capital funding request is October 6, 2014.  

Action is requested on the EFMP at tonight’s meeting. The BOE may accept the plan as submitted or make modifications to the lineup of projects as they believe appropriate to meet the short- and long-term needs of the school system.

Staff also requests approval of the priority list of projects to be submitted to the state for the Fiscal Year (FY) 2016 Capital Improvement Program funding requests (backup1). The priority list of projects is scheduled to be presented to the Board of County Commissioners of Frederick County at their meeting on October 9, 2014. Their concurrence with the project priorities for state funding in FY2016 is a requirement for state funding consideration.

Staff will be available at the meeting to discuss any of the projects included in the EFMP or any other issue related to the plan.

http://www.fcps.org/cms/lib02/MD01000577/Centricity/Domain/49/Boundaries/2014%20EFMP%20draft%20document%20reduced.pdf

PRESENTER:             Beth Pasierb, Facilities Planner