1. WORK SESSION (OPEN MEETING) [60 min.] [2:00 p.m.]
Subject
1.01 Bid 15M1, Snow Removal Services
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Discussion

Staff reviewed the above referenced bid and recommends approval by the Board of Education as part of its consent agenda.

 

 

Submitted by:

Stephen P. Starmer

Purchasing Manager

Approval:

Theresa R. Alban, Ph.D.

 

 

Leslie R. Pellegrino

Executive Director of Fiscal Services

Superintendent of Schools

 

1. WORK SESSION (OPEN MEETING) [60 min.] [2:00 p.m.]
Subject
1.02 PEPPM Technology Bidding and Purchasing Program
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information

This is to inform the Board that Frederick County Public Schools (FCPS) is riding the above contract from Pennsylvania Educational Purchasing Program for Microcomputers (PEPPM).  PEPPM is a technology bidding and purchasing program for technology equipment, software, accessories and supplies.

 

This contract covers the award of 260 different product lines, as well as, catalog bid contracts in the areas of:

 

This contract will be used in conjunction with the State of Maryland Hardware Master Contract and the Maryland Educational Enterprise Consortium (MEEC) contract.  FCPS will utilize whichever contract provides the lowest total cost.

 

This contract will be administered by Chris Bohner, Supervisor of Network and Security.

 

 

Submitted by:

Stephen P. Starmer

Purchasing Manager

Approval:

Theresa R. Alban, Ph.D.

 

 

Leslie R. Pellegrino

Executive Director of Fiscal Services

Superintendent of Schools

 

                                                                                                                                                                                                                                                                                               

 

                                                                       

1. WORK SESSION (OPEN MEETING) [60 min.] [2:00 p.m.]
Subject
1.03 BID CALENDAR: RFP 15C7, Construction Management Services for West Frederick City Elementary School
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information
1. WORK SESSION (OPEN MEETING) [60 min.] [2:00 p.m.]
Subject
1.04 BID CALENDAR: Bid 15MISC1, School and Office Furniture
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information
1. WORK SESSION (OPEN MEETING) [60 min.] [2:00 p.m.]
Subject
1.05 Emergency Change Order Notification – Hillcrest Elementary School Modular Building
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information

The attached memorandum explains the circumstances surrounding an emergency change order issued at staff level that exceeded $25,000 in value for a project at Hillcrest Elementary School for the new modular classroom building. This notification is provided in accordance with Regulation 200-06 “Change Orders to Construction Projects.”

 

 

PRESENTER: Ray Barnes, Executive Director, Facilities Services Division

 

 

Submitted by:

Ray Barnes

 

Approval:

Theresa R. Alban, Ph.D.

 

Executive Director

Facilities Services Division

Superintendent of Schools

 
1. WORK SESSION (OPEN MEETING) [60 min.] [2:00 p.m.]
Subject
1.06 FY2015 Judy Center Continuation Grant
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information
Goals
Goal 4 - Every family will have access to the programs and services needed for their children to enter school ready to learn.

The Maryland State Department of Education (MSDE) has awarded Frederick County Public Schools (FCPS) a $323,333 continuation grant to support the Frederick County Judy Center.

 

The Judy Center provides comprehensive, integrated, full-day and full-year early care and education services to young children and their families at Hillcrest, Lincoln, and Waverley Elementary Schools.  For the 2014-2015 school year, the Judy Center’s focus will be on the learning domains of social foundations, language and literacy, and mathematical thinking.  This will occur through a coordinated effort of service provision by a wide range of community agencies.  Judy Center partners include Family Partnership, Frederick Community College, Frederick County Health Department, Frederick County Public Libraries, Mental Health Association of Frederick County, and the YMCA of Frederick County.

 

For FY15, Judy Center grant funds will be used to meet the early care and education needs of approximately 898 children ages birth through five years in the Hillcrest, Lincoln, and Waverley attendance areas.

 

Judy Center grant funds cover the cost of staffing the Judy Center and include a director (0.85 FTE - Full Time Employee) and half-time administrative assistant, 1.5 FTE family services coordinator, and an hourly bilingual liaison.  The grant also funds partner agencies to support their work with the Judy Center.  This support includes funding for child care subsidies through child care partners, a case manager through Family Partnership, and training through Child Care Choices.  Grant funds will also be used to purchase office supplies, books and other instructional materials, food and incentives for Family Nights, mileage, and attendance at conferences and symposiums required by MSDE.

 

FCPS will contribute $103,165 to the Frederick County Judy Center.  These funds support a 0.5 FTE family services coordinator, additional hours for the bilingual liaison, a 0.71 FTE family literacy facilitator, hourly instructional assistants, workshop pay, subsidies for families accessing child care through child care partners, a school nurse through the Health Department, office supplies, instructional materials, food and incentives for Family Nights and mileage. 

Acceptance of this $323,333 grant obligates FCPS to expend $103,165 in additional local resources.

 

Staff recommends approval of this grant.

 

Goal 4 –    Every family will have access to the programs and services needed for their children to

                  enter school ready to learn.

 

PRESENTERS:     Cathy Nusbaum, Coordinator Early Childhood Education/Judy Center

                            Doreen Bass, Grant Coordinator

 

 

Submitted by:

Kevin Cuppett, Ed.D.

Executive Director

Curriculum, Instruction, Assessment & Innovation

Approval:

Theresa R. Alban, Ph.D.

 

 

Michael Markoe, Ed.D.

Deputy Superintendent

Superintendent of Schools

 
1. WORK SESSION (OPEN MEETING) [60 min.] [2:00 p.m.]
Subject
1.07 Calendar Committee Regulation
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Discussion

During the August 27, 2014, Board of Education work session, the Calendar Committee as identified in Board Policy 101 was discussed. This committee is charged with the responsibility to make recommendations of a school calendar to the Board with the goals of maximizing consistent instructional time for students, opportunities for professional growth for teachers and increasing student achievement. The Board requested that a new regulation be implemented for the Calendar Committee to carry out the goals of the policy. This regulation is attached for the Board’s review (backup 1). Tracey Lucas and Jamie Cannon will be available to respond to specific questions about the regulation. As this is a regulation, no Board action is required.

 

 

Presenters:     Jamie Cannon, Chief of Staff and Legal Counsel

                        Tracey Lucas, Executive Director, School Administration  & Leadership

 

                       

Submitted by:

Jamie Cannon, Chief of Staff and Legal Counsel

Approval:

   Theresa R. Alban, Ph.D.

 

 

Tracey Lucas, Executive Director, School Administration and Leadership

Superintendent of Schools

 

1. WORK SESSION (OPEN MEETING) [60 min.] [2:00 p.m.]
Subject
1.08 Adjournment
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
3. Administrative Function [4:45 p.m.]
Subject
3.02 Adjournment
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.01 Call to Order
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.02 Pledge of Allegiance
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.03 Approval of the Agenda for the October 8, 2014, Regular Meeting
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action
Motion & Voting
Move approval of the agenda for the October 8, 2014, Regular Meeting.

Motion by Kathryn B Groth, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Jean A Smith, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.04 Closed Session Announcement
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information

In accordance with Maryland's Open Meetings Act, Sections 10-508(a)(1) and (7), the Board of Education will meet in Closed Session at 3:15 p.m. in the Board Room to consider appointments to two committees and to receive advice of counsel relating to two pending litigation matters.               

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.05 Approval of the Regular Minutes of September 24, 2014
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action, Minutes
Motion & Voting
Move approval of the Regular Minutes of September 24, 2014.

Motion by Jean A Smith, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Jean A Smith, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.06 Public Comment
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.07 Student Member Comments
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.08 County Commissioner Comments
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.09 Superintendent Comments
Meeting
Oct 8, 2014 - Board of Education Meeting
Type

 

Drug resources on FCPS website:  http://www.fcps.org/page/138

 

 

 

5. Regular Meeting - Action Consent
Subject
5.01 Staffing Changes
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action (Consent)
Motion & Voting
Move approval of the Consent Agenda.

Emmanuel Apea supported the motion.

Motion by Jean A Smith, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, Joy Schaefer, Jean A Smith, Brad W Young
Abstain: April F Miller
5. Regular Meeting - Action Consent
Subject
5.02 Bid 15M1, Snow Removal Services
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action (Consent)

Staff reviewed the above-referenced bid and recommends approval by the Board of Education as part of its consent agenda.

 

 

Submitted by:

Stephen P. Starmer

Purchasing Manager

Approval:

Theresa R. Alban, Ph.D.

 

 

Leslie R. Pellegrino

Executive Director of Fiscal Services

Superintendent of Schools

 

Motion & Voting
Move approval of the Consent Agenda.

Emmanuel Apea supported the motion.

Motion by Jean A Smith, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, Joy Schaefer, Jean A Smith, Brad W Young
Abstain: April F Miller
5. Regular Meeting - Action Consent
Subject
5.03 FY2015 Judy Center Continuation Grant
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action (Consent)

The Maryland State Department of Education (MSDE) has awarded Frederick County Public Schools (FCPS) a $323,333 continuation grant to support the Frederick County Judy Center.

 

The Judy Center provides comprehensive, integrated, full-day and full-year early care and education services to young children and their families at Hillcrest, Lincoln, and Waverley Elementary Schools.  For the 2014-2015 school year, the Judy Center’s focus will be on the learning domains of social foundations, language and literacy, and mathematical thinking.  This will occur through a coordinated effort of service provision by a wide range of community agencies.  Judy Center partners include Family Partnership, Frederick Community College, Frederick County Health Department, Frederick County Public Libraries, Mental Health Association of Frederick County, and the YMCA of Frederick County.

 

For FY15, Judy Center grant funds will be used to meet the early care and education needs of approximately 898 children ages birth through five years in the Hillcrest, Lincoln, and Waverley attendance areas.

 

Judy Center grant funds cover the cost of staffing the Judy Center and include a director (0.85 FTE - Full Time Employee) and half-time administrative assistant, 1.5 FTE family services coordinator, and an hourly bilingual liaison.  The grant also funds partner agencies to support their work with the Judy Center.  This support includes funding for child care subsidies through child care partners, a case manager through Family Partnership, and training through Child Care Choices.  Grant funds will also be used to purchase office supplies, books and other instructional materials, food and incentives for Family Nights, mileage, and attendance at conferences and symposiums required by MSDE.

 

FCPS will contribute $103,165 to the Frederick County Judy Center.  These funds support a 0.5 FTE family services coordinator, additional hours for the bilingual liaison, a 0.71 FTE family literacy facilitator, hourly instructional assistants, workshop pay, subsidies for families accessing child care through child care partners, a school nurse through the Health Department, office supplies, instructional materials, food and incentives for Family Nights and mileage. 

Acceptance of this $323,333 grant obligates FCPS to expend $103,165 in additional local resources.

 

This grant was discussed during today's work session.

 

Goal 4 –    Every family will have access to the programs and services needed for their children to

                  enter school ready to learn.

 

PRESENTERS:     Cathy Nusbaum, Coordinator Early Childhood Education/Judy Center

                            Doreen Bass, Grant Coordinator

 

 

Submitted by:

Kevin Cuppett, Ed.D.

Executive Director

Curriculum, Instruction, Assessment & Innovation

Approval:

Theresa R. Alban, Ph.D.

 

 

Michael Markoe, Ed.D.

Deputy Superintendent

Superintendent of Schools

 

Motion & Voting
Move approval of the Consent Agenda.

Emmanuel Apea supported the motion.

Motion by Jean A Smith, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, Joy Schaefer, Jean A Smith, Brad W Young
Abstain: April F Miller
5. Regular Meeting - Action Consent
Subject
5.04 Emergency Change Order Notification – Hillcrest ES Modular Building
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action (Consent)

The attached memorandum explains the circumstances surrounding an emergency change order issued at staff level that exceeded $25,000 in value for a project at Hillcrest Elementary School for the new modular classroom building. This notification is provided in accordance with Regulation 200-06 “Change Orders to Construction Projects.”

 

 

PRESENTER: Ray Barnes, Executive Director, Facilities Services Division

 

 

Submitted by:

Ray Barnes

 

Approval:

Theresa R. Alban, Ph.D.

 

Executive Director

Facilities Services Division

Superintendent of Schools

 
Motion & Voting
Move approval of the Consent Agenda.

Emmanuel Apea supported the motion.

Motion by Jean A Smith, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, Joy Schaefer, Jean A Smith, Brad W Young
Abstain: April F Miller
5. Regular Meeting - Action Consent
Subject
5.05 Calendar Committee Appointments
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action (Consent)

During this past year, the Calendar Committee was established as a Board of Education committee.  Notice was sent via FindOutFirst, Channel 18, through the media, and posted on the FCPS website. Twenty-nine applications were received.  The Board reviewed all of the applications and recommends the following for approval:

 

Parents

      Erica Leal (elementary)

      Heidi Quick (elementary)

      Kimberly McLaughlin (elementary)

      Bruce Dzielinski (middle, high)

      Debbie Hayden (middle, high)

      Carolyn Johnson (high)

 

      Teachers

      Andrea Fream (elementary)

      Carol Jakab (middle)

      Alexa Line (high)

     

      Other

      Becky Brashear

 

The following individuals previously served on a Calendar Committee or are replacing staff who served on that committee.  The Board also recommends approval of these members for the Board's Calendar Committee.

 

      Tracey Lucas, co-chair*         

      Julie Marker, Frederick County PTA President and co-chair*

      Gary Brennan, President, FCTA*

      Mike Watson, High School Assistant Principal, FCASA*

      Maggie Gilgallon, Middle School Assistant Principal, FCASA

      Sue Gullo – Elementary School Principal

      Susan Thomas – Curriculum Specialist

      Ariana Sadoughi – Student Representative*

      Debbie Gilmartin – Coordinator of Testing and Accountability*

      Norma Davis, FASSE President

Motion & Voting
Move approval of the Consent Agenda.

Emmanuel Apea supported the motion.

Motion by Jean A Smith, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, Joy Schaefer, Jean A Smith, Brad W Young
Abstain: April F Miller
5. Regular Meeting - Action Consent
Subject
5.06 Citizens Advisory Council Appointments
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action (Consent)

The Board established the Citizens Advisory Council in August and advertisements for membership were sent via FindOutFirst, Channel 18, a news release, posted on FCPS, and posted on social media.  The Board recommends the following individuals be appointed to the Citizens Advisory Council:

 

Brunswick High Feeder

      Sonja Stewart (elementary & St. John’s 7th grade)

 

Frederick High Feeder

      Katharine Warehime

      Kyle Bostian (elementary)

      Ayo Abraham (elementary, middle, high)

      Shellie Smith (elementary)

 

Linganore High Feeder

      Lora Kandarian (elementary, middle)

      Una Barbagallo (middle, high)

      Michele Jaeb (elementary)

 

Gov. Thomas Johnson High Feeder

      Matthew T. Mills (primary)

      Kim Hellman (elementary, middle)

 

Tuscarora High Feeder           

      Kimberly Scott (elementary)

      Jeff Griffin

      Jose de la Barra (elementary, middle)

      Shawna Capotosto (high)

      Jeanie R. Watts (elementary, high)

 

Walkersville High Feeder

      Amy Dudrow (elementary)

 

Oakdale High Feeder

      Brian Strohecker (elementary)

 

Urbana High Feeder

      Salman Akhtar

      Peter Blood (high, MVMPCS)

      Lisa Ackerman (high)

      Shirley McDonald 

 

Motion & Voting
Move approval of the Consent Agenda.

Emmanuel Apea supported the motion.

Motion by Jean A Smith, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, Joy Schaefer, Jean A Smith, Brad W Young
Abstain: April F Miller
6. Board Items
Subject
6.01 Overview of Learning Activities at the 2014 Great Frederick Fair
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information, Report

The Great Frederick Fair presents many outstanding learning opportunities for the students of Frederick County Public Schools (FCPS). This presentation will highlight FCPS’ participation at the Fair.

 

PRESENTERS: 

 

 

Submitted by:

Michael Doerrer

Director

Communications, Community Engagement & Marketing

 

Approval:

Theresa R. Alban, Ph.D.

 

 

 

Ann N. Bonitatibus, Ed.D.

Chief Operating Officer

Superintendent of Schools

 
6. Board Items
Subject
6.02 Bridge to Excellence Master Plan Annual Update
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action

Initiated in 2003, Maryland school districts are required to develop comprehensive “Master Plans” that incorporate federal, state and local funds, goals, and measurable performance standards into a comprehensive document.  The original Frederick County Public Schools (FCPS) Bridge to Excellence Master Plan was developed during the 2002-2003 school year.  Annual updates have been made and presented to the Board of Education of Frederick County (Board) since that time.

 

Board members and FCPS staff frequently review challenges met and progress made since the implementation of the Master Plan in 2003.  The FCPS FY2015 budget was developed to address three strategic priorities established by the Board:

 

 

In addition to the above three priorities, FCPS remains committed to:

 

 

This Research, Development and Accountability Department presentation supports the following Master Plan goals:

 

Goal 1 -   Every student will learn in an intellectually challenging environment, prepared as a life-long learner to excel in college, further study and the workplace.

 

Goal 2 -   Every student will learn in a safe, caring and engaging environment, prepared to participate as a productive citizen and contributing member of our global society.

 

Goal 3 -   All employees will be highly qualified for their jobs, motivated and effective at work, and valued and respected by their students and the community. 

 

Goal 4 -   Every family will have access to the programs and services needed for their children to enter school ready to learn.

 

Goal 5 -   All sectors of the community will be engaged in the education of our children.

 

Goal 6 -   Every division and school will have sufficient resources, and manage those resources in a publicly accountable and cost-effective manner.

 

 

PRESENTER:       Jeanine W. Molock, Ph.D., Director

                                         Research, Development & Accountability

                                      Mike Markoe, Ed.D. Deputy Superintendent

 

 

 

Submitted by:

Jeanine Molock, Ph.D., Director

Research, Development & Accountability

Approval:

Theresa R. Alban, Ph.D.

 

 

Mike Markoe, Ed.D.

Deputy Superintendent

Superintendent of Schools

 
Motion & Voting
Move to approve the Bridge to Excellence Master Plan Annual Update.

Motion by Kathryn B Groth, second by Jean A Smith.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Jean A Smith, Brad W Young
6. Board Items
Subject
6.03 Board of Education Meeting Calendar Change
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Action

The BOE holds one meeting in April because of scheduling challenges with spring break and the National School Boards Association conference. 

 

The Board will consider moving the meeting originally scheduled for April 8, 2015, to April 22, 2015, in order to accommodate a request from staff who will need BoE approval before May 1st on items that cannot be presented by April 8.

Motion & Voting
Move to change the date of the April 2015 Board of Education Meeting from the 8th to the 22nd.

Motion by Zakir Bengali, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Zakir Bengali, Kathryn B Groth, April F Miller, Joy Schaefer, Jean A Smith, Brad W Young
6. Board Items
Subject
6.04 Committee Reports and Legislative Updates
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
7. Setting of Future Meeting Agendas
Subject
7.01 Setting of Agenda for October 22, 2014, Board of Education Meetings
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information
7. Setting of Future Meeting Agendas
Subject
7.02 Future Agenda Items
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information
9. Informational Items
Subject
9.01 Climate Stewards Grant (Frederick High School)
Meeting
Oct 8, 2014 - Board of Education Meeting
Type
Information
Goals
Goal 1-Every Student will learn in an intellectually challenging environment, prepared as a lifelong learner to excel in college, further study and the workplace.

The National Oceanic and Atmospheric Administration (NOAA) has awarded Frederick County Public Schools (FCPS) a $1,250 grant to support environmental sustainability activities at Frederick High School through its Climate Stewards grant program.

 

A major obstacle in reusing water bottles at Frederick High School is a lack of trust with the school’s tap water.  While the City of Frederick delivers safe water to the school, the water then runs through pipes that were installed in 1939 at the time of the school’s construction.  The pipes often deliver rust colored water that has an unpleasant odor.

 

To increase the use of reusable water bottles, Frederick High School’s Sustainability Club will launch an education campaign targeted to both students and staff, “I LUV Tap Water.”  Grant funds will be used to purchase a water bottle refilling station that will deliver filtered, clean and chilled tap water that allows easy filling of reusable water bottles.

 

Acceptance of this $1,250 grant does not obligate FCPS to expend additional local resources.

 

Goal 1 – Every student will learn in an intellectually challenging environment, prepared as a life-long learner

               to excel in college, further study and the workplace.

 

 

Submitted by:

Tracey Lucas

Executive Director

School Administration and Leadership Development

Approval:

Theresa R. Alban, Ph.D.

 

 

Michael Markoe, Ed.D.

Deputy Superintendent

Superintendent of Schools