1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.01 Bid 15C8, New Midway Elementary School Water Tank Replacement
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of recommendation - Bid 15C8, New Midway Elementary School Water Tank Replacement.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the replacement of the 3000 gallon water storage tank originally installed in 1962 at New Midway Elementary School.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Thomas Mulligan, Project Manager III, Planning and Construction

 

SUBMITTED BY:  

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services

Motion & Voting
Board approval of recommendation - Bid 15C8, New Midway Elementary School Water Tank Replacement.

Motion by Elizabeth Barrett, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Zakir Bengali
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.02 Bid 15C18, Frederick High School Replacement - 2A Package
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of recommendation - Bid 15C18, Frederick High School Replacement - 2A Package
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the construction of a new Frederick High School, 2A Package, Abatement, Sitework & Demolition.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Planning and Construction

 

SUBMITTED BY:  

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services

Motion & Voting
Board approval of recommendation - Bid 15C18, Frederick High School Replacement - 2A Package

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Zakir Bengali
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.03 Bid 15C19, Valley Elementary School Roof Replacement
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of recommendation - Bid 15C19, Valley Elementary School Roof Replacement.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.    

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the replacement of approximately 37,338 square feet of roof section and all associated work at Valley Elementary School.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Brian Staiger, Senior Project Manager, Planning and Construction

 

SUBMITTED BY:  

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services

Motion & Voting
Board approval of recommendation - Bid 15C19, Valley Elementary School Roof Replacement.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Zakir Bengali
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.04 Bid 15MISC1, School and Office Furniture
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of recommendation - Bid 15MISC1, School and Office Furniture.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the purchase of furniture and equipment to accommodate replacement needs, new student growth and new/renovation school projects. 

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Mark Pritts, Elementary Instructional Director

 

SUBMITTED BY:  

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services

Motion & Voting
Board approval of recommendation - Bid 15MISC1, School and Office Furniture.

Motion by Joy Schaefer, second by April F Miller.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Zakir Bengali
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.05 RFP 12MISC2, Dental Insurance (Renewal)
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal - RFP 12MISC2, Dental Insurance.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY: This recommendation is to renew the contract for dental insurance benefits for active and retired employees of Frederick County Public Schools and their dependents.

 

PRESENTER(S) & TITLE(S):

Scott Bachtell, Buyer Specialist

Colette Baker, Senior Manager, Benefits Administration

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services

 

Motion & Voting
Board approval of contract renewal - RFP 12MISC2, Dental Insurance.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.06 Bid 11T4, School Bus Program Vehicle Tires (Renewal)
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal - Bid 11T4, School Bus Program Vehicle Tires.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to renew the contract to purchase tires for all vehicles utilized by the Transportation Department of Frederick County Public Schools.

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Mark Maggitti, Fleet Maintenance Manager

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services 

 

 

Motion & Voting
Board approval of contract renewal - Bid 11T4, School Bus Program Vehicle Tires.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.07 Bid 11T5, School Bus Inspections (Renewal)
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal - Bid 11T5, School Bus Inspections.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for the inspections of the school buses for the Transportation Department of Frederick County Public Schools.

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Mark Maggitti, Fleet Maintenance Manager

 

SUBMITTED BY:  

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services

Motion & Voting
Board approval of contract renewal - Bid 11T5, School Bus Inspections.

Motion by Zakir Bengali, second by April F Miller.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.08 Current Expense Amendment #5-15
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Current Expense Amendment #5-15.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff seeks Board of Education approval of Current Expense Amendment #5-15.

 

BACKGROUND/SUMMARY: Current Expense Amendment #5-15 is needed to shift technology department funds from Classes 2 and 5 to Class 4 for the purchase of 372 laptops ($242,000) and secondary social studies textbooks ($60,000).

 

PRESENTER(S) & TITLE(S): Robert G. Reilly, Director, Budget & Finance

 

SUBMITTED BY:  Leslie Pellegrino, Executive Director of Fiscal Services

 

Motion & Voting
Board approval of Current Expense Amendment #5-15.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.09 School Construction Budget Amendment #15-13
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #15-13.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff seeks Board of Education approval of School Construction Budget Amendment #15-13.

 

BACKGROUND/SUMMARY:  Budget amendment #15-13 recognizes the reversion of state funds for the following projects: Glade Elementary School Chiller, Ballenger Creek Middle School RTU Phase III, Myersville Elementary School Roof Replacement, Career and Technology Center Roof Replacement, Liberty Elementary School Roof Replacement, and Sabillasville Elementary School Water Storage Tank Replacement.  State funding was reduced due to favorable bids being received for the projects.  The level of state funds originally allocated for these projects by the State Public School Construction Program exceeded what was necessary to complete the projects.  The funds will be reverted to the state, and will be available for future FCPS projects.

 

PRESENTER(S) & TITLE(S):  Heather Jo Clabaugh, Accountant

 

SUBMITTED BY:  Leslie Pellegrino, Executive Director of Fiscal Services

Motion & Voting
Board approval of School Construction Budget Amendment #15-13.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.10 School Construction Budget Amendment #15-14
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Amendment #15-14.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff seeks Board of Education approval of School Construction Budget Amendment #15-14.

 

BACKGROUND/SUMMARY:  Budget amendment #15-14 recognizes the reduction in state funding for the Liberty Elementary School Windows and Doors project.  FCPS requested rescission of funding for the project from the state.  During the review of elementary school renovation priorities, it was determined Liberty Elementary is now the second highest priority of elementary schools requiring a complete renovation.  Replacement of the windows and doors would be premature at this time.  The request was approved by the state on April 3, 2015.  The funds will be reverted to the state to be used on future FCPS projects.

 

PRESENTER(S) & TITLE(S):  Heather Jo Clabaugh, Accountant

 

SUBMITTED BY:  Leslie Pellegrino, Executive Director of Fiscal Services

 

Motion & Voting
Board approval of School Construction Amendment #15-14.

Motion by Zakir Bengali, second by April F Miller.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.11 School Construction Budget Amendment #15-15
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #15-15.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:   Staff seeks Board of Education approval of School Construction Budget Amendment #15-15.

 

BACKGROUND/SUMMARY:  Budget amendment #15-15 recognizes the reversion of the remaining state funds for the Security Initiative projects to the state.  Funding received for the security initiative was a one-time state initiative.  Funds from this program included the installation of security vestibules in 20 schools, installation of emergency generators at five schools, updating door hardware in six schools, and installation of Alertus emergency notification hardware at all schools.  These funds will revert to the state, and not be available for future FCPS projects.

 

PRESENTER(S) & TITLE(S):  Heather Jo Clabaugh, Accountant

 

SUBMITTED BY:  Leslie Pellegrino, Executive Director of Fiscal Services

 

Motion & Voting
Board approval of School Construction Budget Amendment #15-15.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.12 School Construction Budget Amendment #15-16
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of School Construction Budget Amendment #15-16.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:   Staff seeks Board of Education approval of School Construction Budget Amendment #15-16.

 

BACKGROUND/SUMMARY:  Budget Amendment #15-16 transfers the remaining balance of the FY2013/2014 Portable Relocation project to the FY2014/2015 Portable Relocation project.  The FY2013/2014 Portable Relocation project is complete.  It is FCPS policy to transfer the remaining balance to the next year’s Portable Relocation project.  These funds are used to relocate and excess portable classrooms throughout the system.

 

This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.

 

 

PRESENTER(S) & TITLE(S):  Heather Jo Clabaugh, Accountant

 

SUBMITTED BY:  Leslie Pellegrino, Executive Director of Fiscal Services

 

Motion & Voting
Board approval of School Construction Budget Amendment #15-16.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.13 Capital Improvement Program (CIP) Project Status Report for the Quarter Ended March 31, 2015
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  

Staff is presenting the CIP Project Status Report for information only.

 

BACKGROUND/SUMMARY

Attached for your information is a copy of the County requested “CIP Project Status Report” for the quarter ending March 31, 2015.

This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance.  The document lists the projects in two categories – major projects including new schools, major renovations and additions, and systemic renovation projects.  Details concerning an individual project are available upon request.  Please note projects solely funded by the State are excluded from this report.

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  Heather Jo Clabaugh, Accountant

 

SUBMITTED BY:  Leslie Pellegrino, Executive Director of Fiscal Services

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.14 JMI 611-15, Grounds Maintenance Equipment ITB
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools will be utilizing the Baltimore County Public Schools JMI 611-15, Grounds Maintenance Equipment ITB, to provide various types of grounds maintenance equipment on an as-need basis.

 

BACKGROUND/SUMMARY:  The contract was awarded to multiple vendors under a discount from list pricing format.  It is anticipated that purchases against this contract will be approximately $32,000.  The source of funding will be the FY15 Approved Operating Budget and is contingent upon FY16 Operating Budget Board approval.

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist    

John Carnahan, Custodial Services Manager                                               

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.15 RFP 066.14.B1, Budget Development Software Solution
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools will be utilizing the Howard County Public School System contract RFP 066.14.B1 for a Budget Development Software Solution. 

 

BACKGROUND/SUMMARY

The development of the annual operating budget is currently accomplished manually with a series of Excel spreadsheets.  The creation process is time consuming and communication of changes to necessary parties is hindered.  Procuring a budget software program will greatly assist staff in budget development.  The software allows for allocation formulas, historic cost trend data, and the ability to run “what if” scenarios. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist                                                 

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.16 BPO 001B5400238, Statewide Contract for Vans and Utility Vehicles - Model Year 2015
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) may utilize the statewide contract for vans and utility vehicles, model year 2015, from the State of Maryland.

 

BACKGROUND/SUMMARY:  The State of Maryland initiates a variety of contracts for various departments statewide.  COMAR regulation 21.05.09.11 states that a state-sponsored contract may be used by governmental entities at the discretion of the governmental entity.  Current FCPS van specifications state that vans will contain V-8 engines.  Chevrolet and Nissan are on contract for this type of vehicle. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

                  

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.17 Bid 15M3, Water Heaters and Thermostatic Water Mixing Valves (Rejected)
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that no bids were received for the above referenced bid.

 

BACKGROUND/SUMMARY:  A bid was issued to procure water heaters and thermostatic water mixing valves.  No valid bids were received.  The bid specifications will be revisited and the bid will be reissued. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

 

SUBMITTED BY:   

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Executive Director of Fiscal Services 

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.18 Frederick Steeplechasers - Youth Running Track at Lincoln Elementary School [15 minutes]
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board Approval of Lincoln Elementary School - Youth Running Track Project (subject to full funding by the applicant)
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  Action is requested by the Board of Education of Frederick County (BOE) on a proposal to build a youth running track at Lincoln Elementary School (LES). Frederick County Public Schools (FCPS) Regulation 200-17 requires BOE approval of donated improvements to BOE property that exceed $7,500.00 in value. The budget for the track is approximately $30,400.00, to be paid for with donated funds. 

 

BACKGROUND/SUMMARY:  LES has an established after school program named the Panther Running Club. It is sponsored and managed by volunteers from the Frederick Steeplechasers organization (see attached). Requested by the Frederick Steeplechasers, in cooperation with the Community Foundation, Rotary Club of Carroll Creek and others, is construction of a seven foot wide asphalt track on the upper field at LES. The track would have three, two foot wide lanes in the shape of an oval and be 1/8 mile in length. Plans have been prepared by ADTEK Engineers with the necessary information to receive local permitting approval. The LES administration is in support of the request.

 

PROCESS STATEMENT:  Under FCPS Regulation 200-17, the BOE reviews all requests by community groups on an individual basis to determine their suitability as long term investments to BOE buildings and grounds. Other recent examples of community investments in BOE property include Athletic Booster projects at high school stadiums and concession stands.

 

PRESENTER(S) & TITLE(S):

Ray Barnes, Executive Director of Facilities Services Division

 

SUBMITTED BY

Ray Barnes, Executive Director of Facilities Services Division

Motion & Voting
Board Approval of Lincoln Elementary School - Youth Running Track Project (subject to full funding by the applicant)

Motion by Joy Schaefer, second by April F Miller.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.19 Special Education Staffing Plan [15 minutes]
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  

To present the annual Special Education Staffing Plan to Board members and to receive their consent/approval.

 

BACKGROUND/SUMMARY

The Code of Maryland Regulations (COMAR) for the administration of services for students with disabilities (COMAR 13A.05.02), requires public agencies to verify the existence of an annual special education staffing plan.  The staffing plan must be in writing, available for public review, and approved by the local Board of Education.

 

The Staffing Plan was shared with the Special Education Citizens Advisory Committee for input and supports systemic priorities.

 

The attached Special Education Staffing Plan includes the following required elements:

 

 

PROCESS STATEMENT:

The Director of Special Education & Psychological Services held multiple meetings with the special education supervisors, speech/language supervisor and psych services to review current data as well as projected enrollment to determine school based needs for the 2015-2016 school year.

 

PRESENTER(S) & TITLE(S):

Dan Martz, Director of Special Education & Psychological Services

Carmen Working, Supervisor of Elementary Instructional Programs

Ann Hammond, Supervisor of Psychological Services

Carol Breeze, Supervisor of Child Find & Speech/Language Services

 

SUMITTED BY:

Dan Martz, Director of Special Education & Psychological Services

Mike Markoe, Ed.D., Deputy Superintendent

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.20 Defined Contribution Plan Amendment [15 minutes]
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Defined Contribution Plan Amendment.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff seeks approval from the Board of Education (BOE) on the revised Defined Contribution Plan Amendment and associated tax forms.

 

BACKGROUND/SUMMARY:  The BOE established the Frederick County Public Schools Defined Contribution Plan (“the Plan”) in 2004.  This Plan is designed to afford eligible employees an opportunity to increase their security at retirement through employer contributions during their periods of active employment.  Currently, the Superintendent is the only designated employee in the Plan. 

 

Through a regular periodic review of the Plan, Smith & Downey, P.A. of Washington D.C. has prepared the attached Amendment and Restatement (Attachment A and B).  Attachment A is a redline copy of the original plan document and Attachment B is the updated version incorporating the changes.  Also attached are applicable IRS tax forms Form 2848 (Attachment C) and Form 5300 (Attachment D) for the Board’s review and subsequent submission.

 

FCPS Trustees for the Plan are Leslie Pellegrino, Executive Director of Fiscal Services and Paula Lawton, Executive Director of Human Resources.

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Executive Director of Fiscal Services

 

SUBMITTED BY

Leslie Pellegrino, Executive Director of Fiscal Services

Motion & Voting
Board approval of Defined Contribution Plan Amendment.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.21 Proposed Gambrill Park Road Area Redistricting Recommendaton [15 minutes]
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  Consider the request to redistrict the Gambrill Park Road study area from the Governor Thomas Johnson Middle School (GTJMS) and Governor Thomas Johnson High School (GTJHS) to Middletown Middle School (MMS) and Middletown High School (MHS) attendance areas.  The Gambrill Park Road study area includes those residences along the east and west sides of Gambrill Park Road from the intersection of Shookstown Road north to the intersection of Delauter Road.  A map of the study area is attached.

 

BACKGROUND/SUMMARY:  In December 2009, the Frederick County Board of Education (BOE) approved a redistricting in this same area of Gambrill Park Road. The redistricting was approved in response to a request from the community and following staff evaluation and analysis. This redistricting changed the attendance area for residences at the elementary school level only; redistricting them from the North Frederick Elementary School attendance area to the Wolfsville Elementary School (WoES) attendance area.  While the Gambrill Park Road area remained in the GTJMS and GTJHS attendance area, the BOE did permit those students living in the study area to choose to attend MMS and MHS with parent transportation.   This created a split feeder for WoES.  

 

There are currently 27 students in 16 households living in the study area.  Eleven are elementary students, eight are middle and eight are high school students.  The students currently attend 10 different schools.  Nine attend WoES, six MMS, four MHS, two Monocacy Valley Montessori and one each attend GTJHS, Brunswick High School, Urbana High School, Frederick High School, West Frederick Middle School and Yellow Springs Elementary School.

 

MMS is currently operating at 87% of state rated capacity (SRC), MHS at 98%, GTJMS at 60%, and GTJHS at 68%.  For the 2015-16 school year, MMS is projected to operate at 88% of SRC, MHS at 97%, GTJMS at 58% and GTJHS at 69%.  As noted above, most of the middle and high school students in this area are already attending Middletown schools with parent transportation.

 

The Director Transportation Services evaluated the redistricting request and concluded that the cost implications of transporting students from the study area to Middletown schools rather than Governor Thomas Johnson schools are cost neutral.

 

Facilities Services staff evaluated the request with regard to BOE Policy 200.2 which states that, at a minimum, attendance area changes will consider the following factors in priority order:

 

A.    Reducing present and avoiding future school overcrowding to minimize the need for future redistricting.

B.    Reducing the number of individual schools and feeder patterns with high percentages of students eligible for free and reduced price

       school meals.

C.    Providing fairness concerning the number of years students attend schools that are low performing or are a high priority for

       renovation.

D.   Proximity to schools, maximizing walkers and minimizing length of bus runs.

E.    Establishing boundaries that do not split neighborhoods and communities.

F.    Establishing feeder patterns that are not split at the middle and high school.

 

The BOE Policy 200 is attached. 

 

Facilities Services staff found that the number of students involved in the proposed redistricting are minimal and are unlikely to contribute to school overcrowding or the percentage of students eligible for free and reduced price school meals.  In addition, the proposed redistricting would not affect the number of walkers as these students would be bussed to both the Governor Thomas Johnson schools and Middletown schools.  Finally, the proposed redistricting would change the attendance area boundaries such that the existing split feeder at WoES would be corrected.

 

PROCESS STATEMENT:  Letters were sent to the parents/guardians of students living in the study area notifying them of the redistricting request, the public meeting and the BOE public hearing.  A Find Out First notice was also released with the same information. 

 

A public information meeting was held on April 15, 2015 at MMS.  Approximately 25 citizens attended; most were residents of the study area.  Comments made by those attending the public meeting were generally in favor of the proposed redistricting although a few wanted the area to remain in the GTJMS and GTJHS attendance area.  Additional public comments have been sent to the BOE via email. 

 

At this time the Superintendent is recommending to the Board that they approve redistricting the Gambrill Park Road from the intersection with Shookstown Road north to the intersection of Delauter Road and located within the Wolfsville Elementary School attendance area, from Govenor Thomas Johnson Middle School and Governor Thomas Johnson High School attendance area to Middletown Middle School and Middletown High School attendance area.

 

PRESENTER(S) & TITLE(S):

Elizabeth Pasierb, Supervisor of Facilities Planning

 

SUBMITTED BY:

Raymond Barnes, Executive Director of Facilities Services

 

1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.22 Policy 442 Student Data Privacy [30 minutes]
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  The Student Data Privacy Act was recently passed and becomes effective July 1, 2015.  Attached is a draft policy for Board discussion as it relates to the expectations of the law. In general, the law requires school systems to ensure that their websites, online services and applications designed for preK-12 school purposes are protected from unauthorized access. (backup1)

 

PROCESS STATEMENT:  Once the policy is approved, the next step will be for the Superintendent and staff to develop regulations to execute the requirements of the law and Board Policy. 

 

Please note that based on the Board’s direction at its April 22 meeting, the new format for policy development is being used.

 

PRESENTER(S) & TITLE(S):

Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel

Dr. Jeanine Molock – Director of Research, Development and Accountability

Derek Root - Director of Technology Infrastructure

 

SUBMITTED BY

 

Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel

Motion & Voting
1. WORK SESSION (OPEN MEETING) [1:30 p.m.]
Subject
1.23 Adjourn
Meeting
May 13, 2015 - Board of Education Meeting
Type
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.01 Call to Order
Meeting
May 13, 2015 - Board of Education Meeting
Type
Procedure
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.02 Pledge of Allegiance
Meeting
May 13, 2015 - Board of Education Meeting
Type
Procedure

 

Musical selection "Marches of the Armed Forces" performed by the Urbana Middle School Band under the direction of Jonathan Kurtz.

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.03 Approval of the Agenda for the May 13, 2015, Regular Meeting
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of the Agenda for the May 13, 2015, Regular Meeting.
Motion & Voting
Moved to amend the Agenda for the May 13, 2015, Regular Meeting by moving item 3.12 Teacher of the Year Recognition before item 3.08 Public Comment, and approved agenda as amended.

Motion by Joy Schaefer, second by April F Miller.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.04 Closed Session Announcement
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.05 Approval of the April 8, 2015 Regular Meeting Minutes
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the April 8, 2015 Regular Minutes
Minutes
View Minutes for Apr 8, 2015 - Board of Education Meeting
Motion & Voting
Board approval of the April 8, 2015 Regular Minutes

Motion by Elizabeth Barrett, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.06 Approval of the April 22, 2015 Work Session Minutes
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the April 22, 2015 Work Session Minutes.
Minutes
View Minutes for Apr 22, 2015 - Board of Education Meeting
Motion & Voting
Board approval of the April 22, 2015 Work Session Minutes.

Motion by Elizabeth Barrett, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.07 Approval of the May 6, 2015 Work Session Minutes
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Approval of the May 6, 2015 Work Session Minutes
Minutes
View Minutes for May 6, 2015 - Board of Education Work Session [9:00 a.m.]
Motion & Voting
Approval of the May 6, 2015 Work Session Minutes

Motion by Elizabeth Barrett, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.08 Public Comment
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.09 Student Member Comments
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.10 Superintendent Comments
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information

 

 

 

 

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.11 Board Member Comments
Meeting
May 13, 2015 - Board of Education Meeting
Type
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.12 Teacher of the Year Recognition [45 minutes]
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.

PURPOSE OF PRESENTATION:  Staff will present the 2015-16 nominees for Frederick County Public Schools (FCPS) Teacher of the Year and will announce this year’s winner.

 

BACKGROUND/SUMMARY:  In January 2015, FCPS issued a call for nominations for the 2015-16 Teacher of the Year. Administrators nominated 64 teachers from across the county, each deserving of this prestigious recognition. The week of May 4-8 is Teacher Appreciation Week. It is fitting that FCPS and the Board of Education of Frederick County publicly recognize all our Teacher of the Year nominees for the tremendous work they do. These remarkable teachers are representative of the thousands of outstanding teachers who work for FCPS.

 

All of the nominees in attendance will be introduced. Superintendent Alban and Board President Young will congratulate and be photographed with each one. Each nominee will receive a certificate. Semifinalists will receive small mementos. When recognition of the semifinalists is complete, we will run a video containing footage of the finalists. Dr. Alban and President Young will congratulate and be photographed with each one and present small mementos. The principal of the home school of the 2015 Teacher of the Year will provide brief comments and then introduce the Teacher of the Year. President Young and Dr. Alban will present the 2015 Teacher of the Year with a trophy and Board pin.  He will then invite the Teacher of the Year to make comments.

 

PROCESS STATEMENT:  Communication Services manages the Teacher of the Year selection process. We used a rigorous, multi-step process that involves interviews and essay writing. Multiple selection committees narrowed 64 initial nominees (selected by school administrators) to 28 quarterfinalists, 11 semifinalists, 5 finalists, and 1 winner. The final selection committee included teachers, administrators, parents, and community leaders. Our Teacher of the Year will compete to be selected as Maryland Teacher of the Year.

 

PRESENTER(S) & TITLE(S):

Michael Doerrer, Director, Communications, Community Engagement and Marketing

 

SUBMITTED BY:  Ann N. Bonitatibus, Ed.D., Chief Operating Officer

4. Regular Meeting - Action Consent
Subject
4.01 Staffing Changes
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Motion & Voting
Board approval of action/consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Action Consent
Subject
4.02 Special Education Staffing Plan
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of the annual Special Education Staffing Plan.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  

To present the annual Special Education Staffing Plan to Board members and to receive their consent/approval.

 

BACKGROUND/SUMMARY

The Code of Maryland Regulations (COMAR) for the administration of services for students with disabilities (COMAR 13A.05.02), requires public agencies to verify the existence of an annual special education staffing plan.  The staffing plan must be in writing, available for public review, and approved by the local Board of Education.

 

The Staffing Plan was shared with the Special Education Citizens Advisory Committee for input and supports systemic priorities.

 

The attached Special Education Staffing Plan includes the following required elements:

 

 

PROCESS STATEMENT:

The Director of Special Education & Psychological Services held multiple meetings with the special education supervisors, speech/language supervisor and psych services to review current data as well as projected enrollment to determine school based needs for the 2015-2016 school year.

 

PRESENTER(S) & TITLE(S):

Dan Martz, Director of Special Education & Psychological Services

Carmen Working, Supervisor of Elementary Instructional Programs

Ann Hammond, Supervisor of Psychological Services

Carol Breeze, Supervisor of Child Find & Speech/Language Services

 

SUMITTED BY:

Dan Martz, Director of Special Education & Psychological Services

Mike Markoe, Ed.D., Deputy Superintendent

Motion & Voting
Board approval of action/consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, April F Miller, Joy Schaefer, Brad W Young
5. Board Items
Subject
5.01 2015-2016 School Year Calendar Change [5 minutes]
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action, Information
Recommended Action
Staff recommends that the Board approve the change to the 2015-2016 school calendar to reflect the new presidential primary election date in April, 2016.
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  2015-16 School Calendar change due to Maryland lawmakers vote to move the state’s presidential primary election from April 5, 2016 to April 26, 2016.

 

BACKGROUND/SUMMARY: The final 2015-2016 School Calendar was previously approved by the Board. This change by state lawmakers warrants action by the Board to approve the change in the date of the presidential primary election.

 

PROCESS STATEMENT:  The Board approves the School Calendar, thus changes such as the presidential primary election must be approved by the Board.

 

PRESENTER(S) & TITLE(S): Tracey Lucas, Executive Director of School Administration &L Leadership PreK-12

 

SUBMITTED BY

Tracey Lucas, Executive Director of School Administration & Leadership PreK-12

Motion & Voting
Staff recommends that the Board approve the change to the 2015-2016 school calendar to reflect the new presidential primary election date in April, 2016.

Motion by Elizabeth Barrett, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, April F Miller, Joy Schaefer, Brad W Young
5. Board Items
Subject
5.02 Fiscal Year 2016 Operating Budget
Meeting
May 13, 2015 - Board of Education Meeting
Type
Action, Discussion
Recommended Action
Board discussion and approval of further cuts to close the budget variance.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  The Board of Education (BOE) will discuss their Fiscal Year 2016 (FY16) Operating Budget and make budget adjustments needed to close the budget variance of $1,084,751. 

 

BACKGROUND/SUMMARY:  The Frederick County Board of Education sent a $559.2 million budget request to the County Executive on February 18, 2015.  Since that time the County Executive has released her proposed budget and the state legislation has ended.  The County funding, which was proposed to be $4.2 million above Maintenance of Effort in the County Executive Budget, still needs to work through the County Council budget process.  The County Council is scheduled to approve the County’s Operating Budget including the

Appropriations to the BOE at their May 21, 2015 County Council meeting.

 

At the state level, the Governor still has control over funding which was earmarked for full funding of the Geographic Cost of Education Index.  At this time, no decision has been made by the Governor regarding the release of this funding for FY16.  This funding for FCPS is $3.2 million and is not assumed in the state revenues in the attached budget working file (Attachment 1).

 

At the May 6, 2015 Budget Work Session, the BOE reduced $12.2 million from the proposed budget and has a remaining budget variance of $1,084,751.

 

At the May 13, 2015 BOE meeting, the BOE will discuss and approve further cuts needed to close the budget variance. Items still remaining from prior potential cut lists are attached (Attachment 2). The BOE is scheduled to approve the final budget, detail revenues and associated MSDE Expenditure Categories at their May 27, 2015 BOE Meeting. 

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Executive Director of Fiscal Services

 

SUBMITTED BY

Leslie Pellegrino, Executive Director of Fiscal Services

Motion & Voting
Moved to restore the proposed cut of $60,000 to BOE staff line item as a potential cut to the budget going forward.

Motion by Joy Schaefer, second by Zakir Bengali.
Yea: Elizabeth Barrett, Zakir Bengali, April F Miller, Joy Schaefer, Brad W Young
Not Present at Vote: Colleen E Cusimano
5. Board Items
Subject
5.03 Assessment Policy [60 mins]
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information, Discussion

Purpose of Presentation:

 

On May 13, the Board of Education will continue its discussion of testing and assessments. The first component of the discussion, which began on March 11, focused on policies, COMAR regulations, and Federal and State law. On March 25, the Board heard from staff about state and local assessments given in FCPS and continued its discussion regarding regulatory requirements. The Board also began to evaluate policy and/or regulatory changes that may present opportunities to (1) relieve real or perceived over-testing and (2) innovate and streamline testing and assessment in Frederick County. On April 22, the Board continued its discussion and developed a consensus-based framework for an assessments policy to include elements such as role of assessments, timing and frequency of assessments, effectiveness of assessments, and evaluation of assessments. During the April 22 meeting, a three-member committee consisting of Ms. Barrett, Mrs. Cusimano, and Mrs. Schaefer was designated to develop a draft policy.

 

Thoughout all of its discussion, the Board will be informed by best practices and the feedback of parents, students, and educators. 

 

On May 13, the committee will share the draft policy and discuss with the full Board. The goal of this discussion is to finalize a policy on which the Board could vote for adoption during its May 27, 2015 meeting. 

 

In addition to the draft policy, the Board will also discuss the question of including a cap or limit on the frequency or time students spend on local assessments. The Board will also discuss standardizing procedures for students who refuse or otherwise do not participate school activities, including assessments. 

 

Background/Summary:

 

Vice President Barrett, supported by President Young and Members Bengali, Cusimano, and Miller proposed a discussion of testing and assessment based on on-going feedback from teachers and parents that time for testing is encroaching on already-stretched instructional time. Although discussions about testing have generated a significant amount of controversy at the Federal and State level, the Board's discussion focuses on the local situation and local policy solutions and a revised testing and assessment policy that will contribute to the goals of the new FCPS Strategic Plan.

 

Process Statement:

 

Presenter(s) & Title(s)

 

Liz Barrett, Colleen Cusimano, Joy Schaefer

 

6. Setting of Next Meeting Agenda
Subject
6.01 Setting Agenda for May 27, 2015, Board of Education Meeting
Meeting
May 13, 2015 - Board of Education Meeting
Type
8. Informational Items
Subject
8.01 Quarterly Agenda for Board Meetings
Meeting
May 13, 2015 - Board of Education Meeting
Type
Information
9. Adjournment
Subject
9.01 Adjourn
Meeting
May 13, 2015 - Board of Education Meeting
Type