PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 15MISC9, Mental Health Services
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify non-profit mental health service providers for the delivery of mental health services to students.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Kathleen Hartsock, Director of Student Services
------------------------------------------------------------------------------------------------------------------------------------------------------------------------
RFP 15MISC10, Fun Academics in the Summer Time (FAST) Grant
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify and select community-based organizations to join Frederick County Public Schools (FCPS) in its application request to the Maryland State Department of Education (MSDE) for funding through the 21st Century Community Learning Center program. This new grant application to be submitted to MSDE will be for the continuation of the FAST programs at Monocacy Elementary and Monocacy Middle Schools. The current grant funded program will end in August 2015.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Doreen Bass, Grants Coordinator
Charlene Gomes, Program Administrator for School Administration and Leadership
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools will be utilizing the Augusta County School Board (VA) contract IFB #6271101, Ice Cream Products.
BACKGROUND/SUMMARY: The contract was awarded to Hershey Ice Cream. It is anticipated that purchases against this contract will be approximately $70,000. The source of funding will be contingent upon Board approval of FY 2016 Food and Nutrition Services Operating Budget.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Robert Kelly, Senior Manager of Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for vehicle body repair on light to medium duty vehicles and buses for the Transportation Department of Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Mark Earl Maggitti, Fleet Maintenance Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the construction of a new Frederick High School for the following packages: 2B Geothermal; 3A Concrete; 4A Masonry; 5A Steel; 6A Carpentry, Casework and Miscellaneous; 7A Roofing; 9A Drywall and Acoustical; 15A Mechanical; and 16A Electrical.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish contracts with licensed consultants for architectural, structural, civil, electrical, mechanical, environmental, athletic facility design, geo-technical, and other engineering services.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the final renewal for milk and dairy products to all Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Robert D Kelly, Senior Manager of Food and Nutrition Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for property and casualty insurance coverage for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Colette Baker, Senior Manager, Benefits Administration
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for stop loss insurance benefits for current employees and retirees (under the age of 65) of Frederick County Public Schools and their dependents.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Colette Baker, Senior Manager, Benefits Administration
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the final renewal for trash removal services for all Frederick County Public Schools and office buildings.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Charles Dalphon, Energy/Utility Services Coordinator
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with authorized resellers for the purchase of surveillance equipment and incidentals.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Cliff Cornwell, Security and Emergency Management Supervisor
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract with multiple qualified providers for contracted special education services including: disability consultation, educational assessments, psychological evaluations, music therapy, speech and language therapy, and nursing services.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Daniel Martz, Director of Special Education and Psychological Services
Jenifer Waters, Health Service Specialist
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board approval of a Judy Center Satellite grant to support children from birth through prekindergarten and their families at Hillcrest Elementary School.
BACKGROUND/SUMMARY: In 2001, Frederick County Public Schools (FCPS) was awarded a Judy Center Grant from the Maryland State Department of Education (MSDE). Named for Judy Hoyer, Prince George’s County educator and wife of Congressman Steny Hoyer, a Judy Center is a place where the needs of families are met through various agencies and a variety of services. There are currently 52 Judy Centers and Judy Center Satellites across the state of Maryland. The goal of the Frederick County Judy Center is to improve school success through early intervention and comprehensive services to families. The Frederick County Judy Center provides services to all who touch the lives of young children in Waverley, Lincoln, and Hillcrest elementary schools.
This new funding is part of the U.S. Department of Education’s Federal Preschool Development Grant (Expansion Grant and Judy Center Satellites) that was awarded to MSDE in January 2015. If approved by the Board of Education, this funding will enable the Frederick County Judy Center to better meet the needs of children and families at Hillcrest Elementary and to meet all the requirements and components of the Judy Center. The Frederick County Judy Center has served Waverley and Lincoln since 2001 and Hillcrest since 2006; however, we are not meeting MSDE’s new requirement that all Judy Center sites have at least one full time person on staff. This additional funding will bring us into compliance with this requirement and will provide additional support and resources for Hillcrest Elementary.
The focus of the Judy Center is school readiness, and thus services are available for children from birth through five years of age and their families. Services include professional development for adults working with Judy Center children, high quality child care, family mentoring, health screenings, lending libraries, developmental screenings, play groups, literacy-based home visits, family literacy nights and parenting education. The Judy Center offers these services through partnerships with the Infants and Toddlers Program, Family Partnership, Healthy Families Frederick, Child Care Choices, Frederick Community College – Adult Education, Frederick County Health Department, Frederick County Public Libraries, YMCA of Frederick County Head Start, and a variety of center-based and family child care providers.
The Judy Center is unique in its collaborative efforts with partner agencies. Monthly coordination meetings with these agencies ensure that services and efforts are not duplicated. All classroom programs undergo an extensive validation/accreditation process through MSDE to ensure both quality programs and consistency among programs. Finally, the Judy Center strives to provide the majority of its services in the home school to create a “school as a community hub” environment.
Additional funds of $165,000 will be provided to FCPS to support the Judy Center at Hillcrest Elementary. Acceptance of this grant award does not obligate FCPS to expend additional local resources.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Cathy Nusbaum, Coordinator of Early Childhood Education and Judy Center
Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
On June 10, 2015 the Board of Education will review a draft Local Assessment Framework submitted by staff from the Curriculum, Instruction & Innovation (CII) and the Research, Development & Accountability (RDA) departments. Staff will share the guiding principles of the framework, the overall design of the assessments and their sequence, the proposed reductions to current practice, and a plan for moving forward.
BACKGROUND/SUMMARY:
The work on the Local Assessment Framework began almost two years ago. The framework was developed collaboratively and involved many stakeholders. The framework is designed to balance the needs of system leaders, school leaders and teachers while providing valuable information for parents and students.
PROCESS STATEMENT: Central office staff received input regarding assessments from teachers in 16 schools (2 high schools, 3 middle schools, and 11 elementary schools) at faculty meetings in April and May. They collected 475 responses on which assessments were most valuable, which were least valuable, how they used data to guide instruction and how the school used the data for improvement. This information was used to inform the work of curriculum specialists, teacher specialists, and RDA staff in creating a draft framework. On May 26, 2015 the framework was then shared with a group of teachers from all schools including the FCTA representative (or a substitute) and a teacher selected by the school principal. These teachers provided additional feedback that informed the version of the framework submitted for today’s meeting. Further engagement on the framework is planned for this summer.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Jamie Aliveto, Supervisor of Student Achievement
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To gain approval of the July - September 2015 Quarterly Agenda.
BACKGROUND/SUMMARY: At a previous meeting, the Board discussed the option of moving to a quarterly agenda posted on Board Docs regarding future meetings, and instituting a new process for submitting requests for future agenda items. At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2016 Self-Insurance Budget.
BACKGROUND/SUMMARY: The proposed FY 2016 Self-Insurance Operating Budget is $93,508,835. The budget is $9,379,846 or 11.1% over the approved FY 2015 budget. The proposed budget includes a premium increase of 8.8%, impacting the various funds as well as employees and retirees.
Based on projected revenues, $2,306,698 of the fund reserve will be utilized to balance the FY 2016 budget in lieu of larger premium increases. The fund balance for the Self-Insurance Fund is estimated to be approximately $4.9 million at the end of the fiscal year.
The recommended expenditures are $93,508,835, which is $9,379,846 more than the budgeted expenditures for FY 2015 of $84,128,989. The largest portion of this increase is due to a projected increase of medical and prescription claims expense of 13.1%. The proposed budget allows the insurance plan to maintain its grandfather status under the new federal health care laws, thus avoiding approximately $400,000 to $2,000,000 (depending on out-of-pocket maximums decision) in additional expenses for mandated items.
PRESENTER(S) & TITLE(S):
Robert G. Reilly, Director of Budget & Finance
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2016 Food and Nutrition Services Operating Budget.
BACKGROUND/SUMMARY: The proposed FY 2016 Food and Nutrition Services Operating Budget is $11,541,033. The revenues are $345,112 more than the FY 2015 budgeted revenues of $11,195,921. This proposed budget includes a $.10 increase for the price of a paid school breakfast and a paid school lunch. Changes from the budgeted FY 2015 revenues include an estimated 2.0% increase in federal reimbursements.
The recommended expenditures are $11,541,033, which is $345,112 more than the budgeted expenditures for FY 2015 of $11,195,921. Changes from the budgeted FY 2015 expenditures include an increase in U.S. Department of Agriculture Commodity usage, an increase in administrative costs and an 8.8% increase in employer contributions for health insurance.
The Food and Nutrition Services Fund’s current fund balance is approximately $2.3 million.
PRESENTER(S) & TITLE(S):
Robert G. Reilly, Director of Budget & Finance
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2016 Capital Budget.
BACKGROUND/SUMMARY: By statute, the Frederick County Council is required to approve the County’s Capital Budget by May 25, 2015. The budget includes construction funds for the Frederick High School Replacement project and funding for systemic projects. The projects listed in the attached budget summary are part of the comprehensive six-year plan that is updated annually.
At FCPS’s request, the Frederick County Government is defunding several projects. These appear as credits on the attached budget summary. Catoctin High Geothermal Conversion, Lincoln Elementary “A” Code Compliance and Liberty Elementary Windows are being defunded to support the Frederick High School Replacement project. Catoctin High Geothermal Conversion and Lincoln Elementary “A” Code Compliance projects are being postponed to later fiscal years. The Liberty Elementary Windows project was canceled due to a change in school renovation status. The Liberty Elementary Chiller project was defunded to fund the Design Fees – Future Projects project. The Liberty Elementary Chiller project was canceled due to a change in project scope allowing the FCPS maintenance department to complete the project.
The Capital Budget is recommended at a total of $85,439,395. This is comprised of state and local funding, as well as state funds from the Qualified Zone Academy Bond.
PRESENTER(S) & TITLE(S):
Robert G. Reilly, Director of Budget & Finance
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2016 Operating Budget.
BACKGROUND/SUMMARY: The Board of Education (BOE) Operating Budget, totaling $544,530,416, is comprised of the Unrestricted Budget of $465,595,972 and the Restricted Budget of $78,934,444. This Board item includes three attachments: (A) the Sources of Funds for the Operating Budget, (B) the Operating Budget Appropriations by Maryland State Department of Education (MSDE) Categories and (C) FY 2016 Detail List of Expenditure Adjustments.
The FY 2016 Operating Budget reflects $4.2 million above Maintenance of Effort (MOE) funding from the Frederick County Government (FCG). The County Council approved its operating budget and associated appropriation to the Board of Education on May 21, 2015.
The unrestricted revenues also include a net reduction of approximately $145,000 from the state government. The state funding includes an increase in many of the funding formulas, but these increases were negated by decreases in the Geographic Cost of Education Index (GCEI) and Net Taxable Income funding.
The FY 2016 unrestricted expenditures of $465,595,972 are $4.5 million more than the approved FY 2015 unrestricted expenditures. The chart below outlines the major adjustments in unrestricted expenditures:
|
Unrestricted FY 2015 Approved Budget |
|
$461,128,982 |
|
Changes: |
|
|
|
Salary & Staffing Resource Pool |
$6,615,639 |
|
|
Insurance Increases |
6,094,899 |
|
|
Enrollment Increase Changes |
1,747,985 |
|
|
Charter School Per-Pupil Allocation Increase |
620,746 |
|
|
Nonpublic Placements |
600,000 |
|
|
Other |
(381,814) |
|
|
Textbook Refresh Reduction |
(500,000) |
|
|
OPEB Contribution Reduction |
(2,000,000) |
|
|
Regular Salary Savings |
(3,520,000) |
|
|
Formula Class Size Increase by One (All Levels) |
(4,810,465) |
|
|
Subtotal Changes |
|
4,466,990 |
|
Unrestricted FY 2016 Approved |
|
$465,595,972 |
The Restricted portion of the operating budget increased $538,831 from FY 2015. The changes to the restricted projects are noted below:
|
Restricted FY 2015 Approved Budget |
|
$78,395,613 |
|
Changes: |
|
|
|
Sale of Facilities (net change) |
($800,000) |
|
|
County Pension Sharing |
1,419,709 |
|
|
County In-kind (net change) |
(80,878) |
|
|
Subtotal Changes |
|
538,831 |
|
Restricted FY 2016 Approved |
|
$78,934,444 |
The first two attachments, the Sources of Funds and MSDE Expenditure Categories, are the documents that require BOE approval. The third attachment is the detailed working file for which the Board has been working from throughout the budget cycle.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
Due to a conflict with Spring Break the board recommends moving their previously scheduled meeting from March 23 to March 30, 2016. Attached is the original Board of Education 2015-2016 Meeting Calendar as well as a proposed revised calendar.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
Musical selection "Patriots on Parade" performed by the Linganore High School Band under the direction of Kevin Lloyd.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305, the Board will meet in Closed Session in the Board Room to receive information regarding upcoming collective bargaining negotiations with the Frederick County Teachers Association and the Frederick County Administrative and Supervisory Association.
PURPOSE OF PRESENTATION: To recognize four category winners and the overall Central Office Support Staff person and School-based Support Staff person of the year.
BACKGROUND/SUMMARY: Since 2008, Frederick County Public Schools (FCPS) has recognized outstanding members of its support staff with the FCPS Support Employee of the Year awards. This year, one employee each from six broad job classifications has been selected for recognition. From the six, one will be named the FCPS School-based Support Employee of the Year and the other the Central Office Support Employee of the Year. All category winners will receive a trophy. In addition to the trophy, the top two employees will receive a $100 cash award, one extra personal day which he or she must use by the end of the 2015/2016 school year, and a Board of Education of Frederick County (BOE) pin.
PRESENTER(S) & TITLE(S):
Tiana Haile, Community Engagement Coordinator
Dr. Theresa R. Alban, Superintendent
Brad W. Young, BOE President
SUBMITTED BY: Ann N. Bonitatibus, Chief Operating Officer
PURPOSE OF PRESENTATION: To recognize the Frederick County Public Schools (FCPS) recipient of the 2015 Distinguished Educational Leadership Award as recognized by The Washington Post Educational Leadership Foundation.
BACKGROUND/SUMMARY: This annual award honors metropolitan-area principals who go beyond the day-to-day demands of the position to create an exceptional educational environment in their school.
The FCPS recipient is Tess Blumenthal, principal at Walkersville Elementary School. Mrs. Blumenthal began her career as a special education teacher in 1979 in North Carolina. She has been with FCPS since 1997 and has served as assistant principal at Middletown and Spring Ridge Elementary, and principal at Lewistown, Valley and Walkersville Elementary. Mrs. Blumenthal earned her Bachelor’s degree in Special Education at James Madison University, her Master’s degree in Special Education/Inclusion from The Johns Hopkins University, and her Education Leadership Certificate from Hood College.
Instructional Director, Kathy Pritchard, nominated Mrs. Blumenthal for this award, which had overwhelming support from FCPS administration, colleagues, teachers and students.
PRESENTER(S) & TITLE(S):
SUBMITTED BY: Ann N. Bonitatibus, Chief Operating Officer
PURPOSE OF PRESENTATION: To seek Board approval of a Judy Center Satellite grant to support children from birth through prekindergarten and their families at Hillcrest Elementary School.
BACKGROUND/SUMMARY: In 2001, Frederick County Public Schools (FCPS) was awarded a Judy Center Grant from the Maryland State Department of Education (MSDE). Named for Judy Hoyer, Prince George’s County educator and wife of Congressman Steny Hoyer, a Judy Center is a place where the needs of families are met through various agencies and a variety of services. There are currently 52 Judy Centers and Judy Center Satellites across the state of Maryland. The goal of the Frederick County Judy Center is to improve school success through early intervention and comprehensive services to families. The Frederick County Judy Center provides services to all who touch the lives of young children in Waverley, Lincoln, and Hillcrest elementary schools.
This new funding is part of the U.S. Department of Education’s Federal Preschool Development Grant (Expansion Grant and Judy Center Satellites) that was awarded to MSDE in January 2015. If approved by the Board of Education, this funding will enable the Frederick County Judy Center to better meet the needs of children and families at Hillcrest Elementary and to meet all the requirements and components of the Judy Center. The Frederick County Judy Center has served Waverley and Lincoln since 2001 and Hillcrest since 2006; however, we are not meeting MSDE’s new requirement that all Judy Center sites have at least one full time person on staff. This additional funding will bring us into compliance with this requirement and will provide additional support and resources for Hillcrest Elementary.
The focus of the Judy Center is school readiness, and thus services are available for children from birth through five years of age and their families. Services include professional development for adults working with Judy Center children, high quality child care, family mentoring, health screenings, lending libraries, developmental screenings, play groups, literacy-based home visits, family literacy nights and parenting education. The Judy Center offers these services through partnerships with the Infants and Toddlers Program, Family Partnership, Healthy Families Frederick, Child Care Choices, Frederick Community College – Adult Education, Frederick County Health Department, Frederick County Public Libraries, YMCA of Frederick County Head Start, and a variety of center-based and family child care providers.
The Judy Center is unique in its collaborative efforts with partner agencies. Monthly coordination meetings with these agencies ensure that services and efforts are not duplicated. All classroom programs undergo an extensive validation/accreditation process through MSDE to ensure both quality programs and consistency among programs. Finally, the Judy Center strives to provide the majority of its services in the home school to create a “school as a community hub” environment.
Additional funds of $165,000 will be provided to FCPS to support the Judy Center at Hillcrest Elementary. Acceptance of this grant award does not obligate FCPS to expend additional local resources.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Cathy Nusbaum, Coordinator of Early Childhood Education and Judy Center
Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
Due to a conflict with Spring Break the board recommends moving their previously scheduled meeting from March 23 to March 30, 2016. Attached is the original Board of Education 2015-2016 Meeting Calendar as well as a proposed revised calendar.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2016 Self-Insurance Budget.
BACKGROUND/SUMMARY: The proposed FY 2016 Self-Insurance Operating Budget is $93,508,835. The budget is $9,379,846 or 11.1% over the approved FY 2015 budget. The proposed budget includes a premium increase of 8.8%, impacting the various funds as well as employees and retirees.
Based on projected revenues, $2,306,698 of the fund reserve will be utilized to balance the FY 2016 budget in lieu of larger premium increases. The fund balance for the Self-Insurance Fund is estimated to be approximately $4.9 million at the end of the fiscal year.
The recommended expenditures are $93,508,835, which is $9,379,846 more than the budgeted expenditures for FY 2015 of $84,128,989. The largest portion of this increase is due to a projected increase of medical and prescription claims expense of 13.1%. The proposed budget allows the insurance plan to maintain its grandfather status under the new federal health care laws, thus avoiding approximately $400,000 to $2,000,000 (depending on out-of-pocket maximums decision) in additional expenses for mandated items.
PRESENTER(S) & TITLE(S):
Robert G. Reilly, Director of Budget & Finance
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2016 Food and Nutrition Services Operating Budget.
BACKGROUND/SUMMARY: The proposed FY 2016 Food and Nutrition Services Operating Budget is $11,541,033. The revenues are $345,112 more than the FY 2015 budgeted revenues of $11,195,921. This proposed budget includes a $.10 increase for the price of a paid school breakfast and a paid school lunch. Changes from the budgeted FY 2015 revenues include an estimated 2.0% increase in federal reimbursements.
The recommended expenditures are $11,541,033, which is $345,112 more than the budgeted expenditures for FY 2015 of $11,195,921. Changes from the budgeted FY 2015 expenditures include an increase in U.S. Department of Agriculture Commodity usage, an increase in administrative costs and an 8.8% increase in employer contributions for health insurance.
The Food and Nutrition Services Fund’s current fund balance is approximately $2.3 million.
PRESENTER(S) & TITLE(S):
Robert G. Reilly, Director of Budget & Finance
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2016 Capital Budget.
BACKGROUND/SUMMARY: By statute, the Frederick County Council is required to approve the County’s Capital Budget by May 25, 2015. The budget includes construction funds for the Frederick High School Replacement project and funding for systemic projects. The projects listed in the attached budget summary are part of the comprehensive six-year plan that is updated annually.
At FCPS’s request, the Frederick County Government is defunding several projects. These appear as credits on the attached budget summary. Catoctin High Geothermal Conversion, Lincoln Elementary “A” Code Compliance and Liberty Elementary Windows are being defunded to support the Frederick High School Replacement project. Catoctin High Geothermal Conversion and Lincoln Elementary “A” Code Compliance projects are being postponed to later fiscal years. The Liberty Elementary Windows project was canceled due to a change in school renovation status. The Liberty Elementary Chiller project was defunded to fund the Design Fees – Future Projects project. The Liberty Elementary Chiller project was canceled due to a change in project scope allowing the FCPS maintenance department to complete the project.
The Capital Budget is recommended at a total of $85,439,395. This is comprised of state and local funding, as well as state funds from the Qualified Zone Academy Bond.
PRESENTER(S) & TITLE(S):
Robert G. Reilly, Director of Budget & Finance
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2016 Operating Budget.
BACKGROUND/SUMMARY: The Board of Education (BOE) Operating Budget, totaling $544,530,416, is comprised of the Unrestricted Budget of $465,595,972 and the Restricted Budget of $78,934,444. This Board item includes three attachments: (A) the Sources of Funds for the Operating Budget, (B) the Operating Budget Appropriations by Maryland State Department of Education (MSDE) Categories and (C) FY 2016 Detail List of Expenditure Adjustments.
The FY 2016 Operating Budget reflects $4.2 million above Maintenance of Effort (MOE) funding from the Frederick County Government (FCG). The County Council approved its operating budget and associated appropriation to the Board of Education on May 21, 2015.
The unrestricted revenues also include a net reduction of approximately $145,000 from the state government. The state funding includes an increase in many of the funding formulas, but these increases were negated by decreases in the Geographic Cost of Education Index (GCEI) and Net Taxable Income funding.
The FY 2016 unrestricted expenditures of $465,595,972 are $4.5 million more than the approved FY 2015 unrestricted expenditures. The chart below outlines the major adjustments in unrestricted expenditures:
|
Unrestricted FY 2015 Approved Budget |
|
$461,128,982 |
|
Changes: |
|
|
|
Salary & Staffing Resource Pool |
$6,615,639 |
|
|
Insurance Increases |
6,094,899 |
|
|
Enrollment Increase Changes |
1,747,985 |
|
|
Charter School Per-Pupil Allocation Increase |
620,746 |
|
|
Nonpublic Placements |
600,000 |
|
|
Other |
(381,814) |
|
|
Textbook Refresh Reduction |
(500,000) |
|
|
OPEB Contribution Reduction |
(2,000,000) |
|
|
Regular Salary Savings |
(3,520,000) |
|
|
Formula Class Size Increase by One (All Levels) |
(4,810,465) |
|
|
Subtotal Changes |
|
4,466,990 |
|
Unrestricted FY 2016 Approved |
|
$465,595,972 |
The Restricted portion of the operating budget increased $538,831 from FY 2015. The changes to the restricted projects are noted below:
|
Restricted FY 2015 Approved Budget |
|
$78,395,613 |
|
Changes: |
|
|
|
Sale of Facilities (net change) |
($800,000) |
|
|
County Pension Sharing |
1,419,709 |
|
|
County In-kind (net change) |
(80,878) |
|
|
Subtotal Changes |
|
538,831 |
|
Restricted FY 2016 Approved |
|
$78,934,444 |
The first two attachments, the Sources of Funds and MSDE Expenditure Categories, are the documents that require BOE approval. The third attachment is the detailed working file for which the Board has been working from throughout the budget cycle.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
The Maryland General Assembly passed House Bill 298 regarding student data privacy.
BACKGROUND/SUMMARY:
The Student Data Privacy Act was recently passed and becomes effective July 1, 2015. The attached draft policy was discussed by the Board at its May 13, 2015 meeting. (backup 1) The Board directed staff to bring the draft policy back for further discussion, along with the draft regulation after feedback from the Superintendent’s Advisory Council. (backup 2)
A copy of the law is also attached for review. (backup 3)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Dr. Jeanine Molock – Director of Research, Development and Accountability
Derek Root - Director of Technology Infrastructure
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
The Board of Education will continue its discussion of testing and assessments. The first component of the discussion, which began on March 11, focused on policies, COMAR regulations, and Federal and State law. On March 25, the Board heard from staff about state and local assessments given in FCPS and continued its discussion regarding regulatory requirements. The Board also began to evaluate policy and/or regulatory changes that may present opportunities to (1) relieve real or perceived over-testing and (2) innovate and streamline testing and assessment in Frederick County. On April 22, the Board continued its discussion and developed a consensus-based framework for an assessments policy to include elements such as role of assessments, timing and frequency of assessments, effectiveness of assessments, and evaluation of assessments. During the April 22 meeting, a three-member committee consisting of Ms. Barrett, Mrs. Cusimano, and Mrs. Schaefer was designated to develop a draft policy.
Thoughout all of its discussion, the Board will be informed by best practices and the feedback of parents, students, and educators.
On May 13, the committee shared the draft policy and discussed with the full Board. The goal of this discussion is to finalize a policy on which the Board could vote for adoption.
In addition to the draft policy, the Board will also discuss the question of including a cap or limit on the frequency or time students spend on local assessments. The Board will also discuss standardizing procedures for students who refuse or otherwise do not participate school activities, including assessments.
Background/Summary:
Vice President Barrett, supported by President Young and Members Bengali, Cusimano, and Miller proposed a discussion of testing and assessment based on on-going feedback from teachers and parents that time for testing is encroaching on already-stretched instructional time. Although discussions about testing have generated a significant amount of controversy at the Federal and State level, the Board's discussion focuses on the local situation and local policy solutions and a revised testing and assessment policy that will contribute to the goals of the new FCPS Strategic Plan.
Process Statement:
Presenter(s) & Title(s)
Liz Barrett, Colleen Cusimano, Joy Schaefer