PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 16MISC2, Officiating Services for Basketball
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for all necessary labor, supervision and skills required to provide basketball officiating services for Frederick County Public Schools. This contract will service all levels of basketball officiating.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Kevin Kendro, Athletics Supervisor
RFP 16MISC1, Private Agency Security Guard Services
BACKGROUND/SUMMARY: The primary intent of this solicitation is to select a private agency to provide security guard services at new or renovated school construction sites. Service rates also will be requested on a supplemental basis to local police for providing security at extra-curricular school events.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Roger Fritz, Director of Planning and Construction Management
Cliff Cornwell, Security and Emergency Management Supervisor
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is utilizing the statewide contract for the purchase of Internet on-line products that support curriculum.
BACKGROUND/SUMMARY: The State of Maryland authorized the establishment of a MD K12 Digital Library purchasing consortium for the acquisition of digital content in 2009. Montgomery County Public Schools issued this request for proposal (RFP) on behalf of all Maryland school systems to comply with the State requirement to: 1) provide equitable access to digital content for all Maryland K-12 students and educators; and 2) to create fiscal efficiencies in the purchase of digital content.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Mary Jo Richmond, Media Supervisor
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the construction of a new Frederick High School for the following packages: 8A Windows, 9B Tile, 9C Wood Floor, 9D Carpet, Resilient Flooring, Terrazzo, Fluid Applied Flooring, 9E Painting, 11A Food Service Equipment and 11B Athletic Equipment.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of fresh bread and rolls to be served by Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Robert D. Kelly, Food and Nutrition Services Senior Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to procure conditioning equipment for Urbana Middle School.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Brian Griffith, Curriculum Specialist for Secondary Health and Physical Education
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of water heaters and thermostatic water mixing valves to be used by the Maintenance Department of FCPS and will replace existing units at various locations as needed throughout the school year.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Randy Connatser, Maintenance Project Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for licensed Athletic Trainer Services for school sports throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Kevin Kendro, Athletics Supervisor
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish contracts with an evaluator for data acquisition and analysis in order to provide timely, useful, credible, and fair reports for the FAST program.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Doreen Bass, Grants Coordinator
Charlene Gomes, Program Administrator for School Administration and Leadership
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Staff seeks approval of School Construction Budget Amendment #15-17.
BACKGROUND/SUMMARY:
Budget Amendment #15-17 transfers the remaining balance from the Ballenger Creek Elementary School Playground Replacement project to the Rock Creek School HVAC/Piping project. To complete the Rock Creek School's project, additional funds are required. The transfer ensures that the entire scope of the project may be completed during the summer of 2015.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the Board of County Commissioners and the Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S): Heather Jo Clabaugh, Accountant
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks Board of Education approval of Current Expense Amendment #6-15.
BACKGROUND/SUMMARY: Current Expense Amendment #6-15 is needed to shift restricted funds ($60,000) from class 12 to class 4 for Race to the Top (RTTT) and FAST (Fun Academics in the Summer Time)/21st Century Grants that were recently received and require spending prior to June 30, 2015.
In addition, $60,000 needs to be shifted from class 2 to class 4 in the operating fund to properly allocate the managed print services (MPS) budget. At this point all schools have implemented MPS; but due to the staggered rollout, some budgets need to be reallocated between classes.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): Robert G. Reilly, Director, Budget & Finance
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education approval of a Judy Center Continuation grant to support children from birth through kindergarten and their families at Waverley, Lincoln and Hillcrest elementary schools.
BACKGROUND/SUMMARY: In 2001, Frederick County Public Schools (FCPS) was awarded a Judy Center Grant from the Maryland State Department of Education (MSDE). Named for Judy Hoyer, Prince George’s County educator and wife of Congressman Steny Hoyer, a Judy Center is a place where the needs of families are met through various agencies and a variety of services. There are currently 52 Judy Centers and Judy Center Satellites across the state of Maryland.
The focus of the Judy Center is school readiness, and thus services are available for children from birth through age five and their families. The Frederick County Judy Center provides services to all who touch the lives of young children in Waverley, Lincoln, and Hillcrest elementary school districts. Services include professional development for adults working with children who attend a Judy Center, high quality child care, family mentoring, health screenings, lending libraries, developmental screenings, play groups, literacy-based home visits, family literacy nights and parenting education. The Judy Center offers these services through partnerships with the Infants and Toddlers Program, Family Partnership, Healthy Families Frederick, Child Care Choices, Frederick Community College – Adult Education, Frederick County Health Department, Frederick County Public Libraries, YMCA of Frederick County Head Start, and a variety of center-based and family child care providers.
The Frederick County Judy Center will continue to provide comprehensive, integrated, full-day, and full-year early care and education services to young children and their families at Waverley Elementary, Lincoln Elementary and Hillcrest Elementary for the purpose of promoting continuous improvement towards school readiness.
This year, the Frederick County Judy Center’s focus will be on the learning domains of Language and Literacy and Mathematical Thinking. Additionally, the Frederick County Judy Center will continue to focus on students in the Free and Reduced Meal (FARM) program and English Language Learners (ELL), as well as children with disabilities. This will occur through a coordinated effort of service provision by a wide range of community agencies.
The Judy Center is unique in its collaborative efforts with partner agencies. Monthly coordination meetings with these agencies ensure that services and efforts are not duplicated. All classroom programs undergo an extensive validation/accreditation process through MSDE to ensure both quality programs and consistency among programs. Finally, the Judy Center strives to provide the majority of its services in the home school to create a “school as a community hub” environment.
Additional funds of $323,333 will be provided to FCPS to support the Judy Center at Waverley, Lincoln and Hillcrest elementary schools. Acceptance of this grant award obligates FCPS to expend $123,504 in additional local resources.
Staff recommends approval of this grant as part of action/consent.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Cathy Nusbaum, Coordinator of Early Childhood Education and Judy Center
Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Request approval for change orders over $25,000.00 in accordance with Frederick County Public Schools Regulation #200-6.
BACKGROUND/SUMMARY: Each year the Construction Management Department manages the relocation of portable classrooms from one location to another. These relocations are coordinated with the Instructional Directors and other key staff based on space needs at each school. The number of moves each year varies depending on need and the availability of portable classrooms. After an initial assessment and receipt of the portable classroom relocation bid, another portable classroom relocation request was identified for one portable classroom to be moved from Urbana Middle School (UMS) to Rock Creek School for use by the International Student Office. In combination with two existing portables, these portables will be used for a variety of purposes connected with this program. The completion of the new addition at UMS allows this portable classroom unit to be available.
PROCESS STATEMENT: Two relocation contractors were awarded bids for portable classroom relocation this summer. Prices were solicited from both contractors. The cost includes relocation, foundations, electrical services and installation of the required decks, ramps and steps. Staff recommends approval of a change order to JCS Communications in the amount of $42,603.00.
PRESENTER(S) & TITLE(S):
Roger Fritz, Director, Construction Management Department
Tony Ray, Project Manager III, Construction Management Department
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION: Design development plans for the new Butterfly Ridge Elementary School (BRES) have been prepared for review and approval by the Board of Education of Frederick County (BOE).
BACKGROUND/SUMMARY: BRES will be located in the west side of the City of Frederick on a 12 acre site along Butterfly Lane opposite McCain Drive. BRES will be the third version of the Frederick County Public Schools (FCPS) prototype elementary school design with limited modifications to adapt to the site. The new school will include a community parks and recreation gymnasium, activity room and offices as well as an additional +/- 5,000 square foot of Title 1 program space. The current design is a 102,065 square foot building that will have a state rated student capacity of 725 students. The design will be in accordance with state requirements that meet, at minimum, USGBC “Leadership in Energy and Environmental Design” (LEED) silver certification requirements; current local building codes and the BOE approved educational program specifications.
Preliminary requirements by the City of Frederick for off-site utility and road improvements are under review by the FCPS staff. A memo summarizing these requirements, which may add significant costs to the project, is attached.
The project architect is Grimm & Parker Architects and the Construction Manager is Lend Lease (US) Construction, Inc.
PROCESS STATEMENT: The project received planning approval from the State in May 2014. Educational specifications were approved by the BOE on December 17, 2014. The schematic design was approved by the BOE on February 25, 2015 and received State IAC approval on March 30, 2015.
PRESENTER(S) & TITLE(S):
Janice Szymanski, Grimm and Parker Architects
Don Porter, Grimm and Parker Architects
Bradley W. Ahalt, Senior Project Manager, Construction Management
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION: The Board of Education of Frederick County (BOE) is asked to approve a one year lease extension for the Lincoln “A” building by the Frederick County YMCA to house the Head Start Program administrative staff.
BACKGROUND/SUMMARY: Use of the Lincoln “A” building was temporarily discontinued by the Frederick County Public Schools (FCPS) in September 2012 when the newly renovated Lincoln Elementary School opened for students. Other uses for the building have been discussed by the BOE; however, no final plans have been approved. In the interim, the BOE has agreed to lease the building to the YMCA for the Head Start Program administrative staff. The Head Start Program operates in several FCPS’ buildings. (See attached listing of schools and programs) The Head Start staff first used the building this past year, FY-2015. The attached agreement extends the lease through FY-2016 and provides an annual rent of $24,000. The tenants are responsible for utilities and other operating expenses as outlined in the lease.
PROCESS STATEMENT: The BOE must approve all leases for extended use of FCPS schools and buildings. The BOE first approved a one year lease of Lincoln “A” by YMCA Head Start on June 25, 2014. Extension of the lease was discussed by the BOE at their meeting on May 27, 2015. The attached lease incorporates the terms and conditions approved by the BOE at that time.
PRESENTER(S) & TITLE(S):
Ray Barnes, Chief Operating Officer
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION: The Board of Education of Frederick County (BOE) is asked to approve a one year extension to the lease for the 103 Prospect Street Building (Middletown) by the St. Thomas More Academy (STMA). The STMA requests the same terms and conditions as the current lease.
BACKGROUND/SUMMARY: The STMA has occupied the 103 Prospect Street School since September 2012 with a lease that includes a right of first refusal clause in the event the BOE finds a buyer for the property. (A prospective buyer has yet to be found.) The lease contains additional terms that require the property to be vacated in the event the property is sold to another buyer. In April 2014, the BOE authorized a rental fee in the amount of $30,593 for the school year 2014-15. The same terms and conditions are requested for the school year 2015-16. The STMA is responsible for all utility and maintenance services required for the property. Efforts to market and sell the building are ongoing.
PROCESS STATEMENT: This is the last of 4 properties the BOE approved for excessing and sale as a means to offset the cost of the new Central Office. The BOE agreed to a lease arrangement with the STMA in August 2012 and the Prospect Street School was occupied by STMA for the school year 2012-13. Extensions of this lease have been approved each year since 2012. The terms and conditions associated with extension of the lease for another year were discussed by the Board at their meeting on May 27, 2015. The attached lease reflects the direction given by the BOE at that time.
PRESENTER(S) & TITLE(S):
Ray Barnes, Chief Operating Officer
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
Musical selection entitled "Mighty United" performed by the 4th & 5th grade chorus at Twin Ridge Elementary School under the direction of Jessica Gearhart.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9), the Board met in Closed Session at _____ p.m. in Room 5A to receive information regarding upcoming collective bargaining negotiations with the Frederick County Administrative and Supervisory Association (FCASA).
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
To recognize the Frederick County Public Schools (FCPS) recipient of the 2015 Parent Involvement Matters Award (PIMA) as recognized by the Maryland State Department of Education (MSDE).
BACKGROUND/SUMMARY:
This annual award program (in its eighth year) recognizes parents and legal guardians for their exceptional support of public education.
Tracy Herald, a long-time volunteer at Kemptown Elementary School (KES), was selected by the MSDE as the recipient of this year’s award. Ms. Herald is one of 24 winners in Maryland.
MSDE selected Ms. Herald to receive this award because of her passion and commitment to family-school engagement. She recently served two terms as PTA president. She consistently collaborated with school administrators and parents to provide outstanding opportunities for all students’ families to be involved at the school. Spearheading Kemptown’s first STEM Night in 2012, and building on its success in subsequent years with an afterschool STEM Club, are activities many cite when describing positive differences Ms. Herald has made for students, families and staff. Ms. Herald is also a classroom volunteer and has served as PTA County Council representative and chair of the school’s Family Fun Night, Rebate Committee and Buzz Book.
MSDE presented her the award at a special dinner celebration on Friday, June 5 at Martin’s West in Woodlawn, Maryland.
PRESENTER(S) & TITLE(S):
Board of Education (BOE) President Brad Young will recognize Donna Quatman-Wilder, FCPS Family and Community Involvement Teacher Specialist, who will provide a brief overview of the award program.
KES Principal Kristen Canning will introduce Ms. Herald and provide a few comments about the work for which she earned the award.
Mr. Young will present Ms. Herald with a BOE pin and then invite her to make comments.
SUBMITTED BY:
Ann Bonitatibus, Chief Operating Officer
PURPOSE OF PRESENTATION: To report scholarship and other information on the graduating Class of 2015.
BACKGROUND/SUMMARY: The Maryland State Department of Education (MSDE) requires each county in Maryland to submit a yearly Collection of Scholarship Data Report to them immediately following the graduations.
PROCESS STATEMENT: Graduating seniors self-report scholarship information into Naviance. Each high school submits a report to the coordinator of School Counseling and Student Support which includes the information requested by MSDE. The data from individual schools are compiled and a summary report for the county is submitted to MSDE.
PRESENTER(S) & TITLE(S): Michael Markoe, Ed.D., Deputy Superintendent
SUBMITTED BY:
Janet Shipman, Coordinator of School Counseling and Student Support
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbook.
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the Thurmont Regional Library and the Frederick County Public Schools Central Office at 191 South East Street from May 11-16, 2015.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek Board of Education approval of a Judy Center Continuation grant to support children from birth through kindergarten and their families at Waverley, Lincoln and Hillcrest elementary schools.
BACKGROUND/SUMMARY: In 2001, Frederick County Public Schools (FCPS) was awarded a Judy Center Grant from the Maryland State Department of Education (MSDE). Named for Judy Hoyer, Prince George’s County educator and wife of Congressman Steny Hoyer, a Judy Center is a place where the needs of families are met through various agencies and a variety of services. There are currently 52 Judy Centers and Judy Center Satellites across the state of Maryland.
The focus of the Judy Center is school readiness, and thus services are available for children from birth through age five and their families. The Frederick County Judy Center provides services to all who touch the lives of young children in Waverley, Lincoln, and Hillcrest elementary school districts. Services include professional development for adults working with children who attend a Judy Center, high quality child care, family mentoring, health screenings, lending libraries, developmental screenings, play groups, literacy-based home visits, family literacy nights and parenting education. The Judy Center offers these services through partnerships with the Infants and Toddlers Program, Family Partnership, Healthy Families Frederick, Child Care Choices, Frederick Community College – Adult Education, Frederick County Health Department, Frederick County Public Libraries, YMCA of Frederick County Head Start, and a variety of center-based and family child care providers.
The Frederick County Judy Center will continue to provide comprehensive, integrated, full-day, and full-year early care and education services to young children and their families at Waverley Elementary, Lincoln Elementary and Hillcrest Elementary for the purpose of promoting continuous improvement towards school readiness.
This year, the Frederick County Judy Center’s focus will be on the learning domains of Language and Literacy and Mathematical Thinking. Additionally, the Frederick County Judy Center will continue to focus on students in the Free and Reduced Meal (FARM) program and English Language Learners (ELL), as well as children with disabilities. This will occur through a coordinated effort of service provision by a wide range of community agencies.
The Judy Center is unique in its collaborative efforts with partner agencies. Monthly coordination meetings with these agencies ensure that services and efforts are not duplicated. All classroom programs undergo an extensive validation/accreditation process through MSDE to ensure both quality programs and consistency among programs. Finally, the Judy Center strives to provide the majority of its services in the home school to create a “school as a community hub” environment.
Additional funds of $323,333 will be provided to FCPS to support the Judy Center at Waverley, Lincoln and Hillcrest elementary schools. Acceptance of this grant award obligates FCPS to expend $123,504 in additional local resources.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Cathy Nusbaum, Coordinator of Early Childhood Education and Judy Center
Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To gain approval of the July - September 2015 Quarterly Agenda.
BACKGROUND/SUMMARY: At a previous meeting, the Board discussed the option of moving to a quarterly agenda posted on Board Docs regarding future meetings, and instituting a new process for submitting requests for future agenda items. At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION: The Board of Education of Frederick County (BOE) requested an update on the status of residential development approvals in the county and municipalities
BACKGROUND/SUMMARY: Each year the BOE updates the Educational Facilities Master Plan (EFMP). Included in the EFMP, among other things, is the ten year enrollment projection for each school and a discussion of the school capacity needs. School capacity needs are determined after considering enrollments and location and rate of future residential development. This presentation will provide information by county officials on the rate and location of residential development of different parts of the county, in addition to serving the needs of the EFMP update. A presentation of residential development trends was also requested by the BOE at an earlier meeting.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor of Facilities Planning
Steve Horn, Director, Frederick County Division of Community Development
Jim Gugel, Frederick County Planning Director
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION: Review current approved Frederick County FY-2016-2021 Capital Improvement Program (CIP) and future school facility needs with respect to updating the Educational Facilities Master Plan (EFMP). In addition, staff requests direction regarding priority of FY-2017-2022 CIP projects.
BACKGROUND/SUMMARY: Each year the Board of Education of Frederick County (BOE) updates the EFMP. Included in the EFMP, among other things, is the six year CIP that serves as the basis for funding requests to the state and county. To identify the lineup of capital projects for the CIP, staff reviews enrollment projections for each school, status of residential development approvals in the county and municipalities, school capacity and renovation needs, and the current approved county and state funding schedules.
Attached is the approved Frederick County FY-2016-2021 CIP for BOE projects. In this approved CIP, construction funding is available for Frederick High School replacement in FY-2016, new Sugarloaf Elementary School in FY2017, new Butterfly Ridge Elementary School in FY-2018, Urbana Elementary School (UES) replacement in FY-2019, Rock Creek School (RCS) modernization and Waverley Elementary School (WavES) addition in FY-2021 and Liberty Elementary School (LibES) modernization in FY-2022. However, the timing and schedule for these projects is not as requested by the BOE in the 2014 EFMP. Many of the projects have been pushed back by a year or more.
The significant need for the additional seats in the Urbana and Frederick City areas remains as do the needs for the renovation or replacement of UES, RCS and LibES. For the 2015-2016 school year, it is projected that Centerville Elementary School will be operating at 152% of state rated capacity (SRC), UES at 138%, Hillcrest Elementary School at 144% and WavES at 149%. The feasibility study for replacing UES is complete and the state has granted local planning approval for this project. The modernization of RCS and LibES remain a high priority as well. RCS is 43 years old and has had no significant renovations or improvements in that time while LibES was originally constructed in 1927 with several additions, the latest being 33 years ago. No significant renovations or improvements have been made to LibES in the last 33 years.
When creating a six year CIP, staff considers both the actual needs of the school system and future funding availability. Attached are three tables with different schedules for BOE projects. The first table is an FY-2017-2022 CIP that is based on the current approved 2014 EFMP and represents a CIP that most quickly addresses the needs of the school system but may not reflect the current approved county FY-2016-2021 CIP. The second table is an FY-2017-2022 CIP that is based on the county approved FY-2016-2021 CIP. Table two reflects the current approved county CIP which does not meet the identified needs of the school system as quickly at table one. Table three is a draft proposed FY-2017-2022 CIP based on the 2014 EFMP but is adjusted to reflect projects not funded as requested in FY-2016.
PROCESS STATEMENT: Following discussion on June 24, 2015 staff will prepare the Draft Recommended 2015 EFMP including the recommended FY-2017-2022 CIP. The Draft Recommended 2015 EFMP will be presented to the BOE at the August 26, 2015 public meeting. A public hearing to receive comments on the Draft Recommended EFMP will be held on September 9, 2015. The BOE will then act on the Draft Recommended EFMP at their September 23, 2015 BOE meeting. Staff will then use the BOE approved 2015 EFMP and FY-2017-2022 CIP as the basis for state and local capital funding requests in October and November.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor of Facilities Planning
Ray Barnes, Chief Operating Officer
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
The Board of Education will continue its discussion of testing and assessments. The first component of the discussion, which began on March 11, focused on policies, COMAR regulations, and Federal and State law. On March 25, the Board heard from staff about state and local assessments given in FCPS and continued its discussion regarding regulatory requirements. The Board also began to evaluate policy and/or regulatory changes that may present opportunities to (1) relieve real or perceived over-testing and (2) innovate and streamline testing and assessment in Frederick County. On April 22, the Board continued its discussion and developed a consensus-based framework for an assessments policy to include elements such as role of assessments, timing and frequency of assessments, effectiveness of assessments, and evaluation of assessments. During the April 22 meeting, a three-member committee consisting of Ms. Barrett, Mrs. Cusimano, and Mrs. Schaefer was designated to develop a draft policy.
Thoughout all of its discussion, the Board will be informed by best practices and the feedback of parents, students, and educators.
On May 13, the committee shared the draft policy and discussed with the full Board. The goal of this discussion is to finalize a policy on which the Board could vote for adoption.
In addition to the draft policy, the Board will also discuss the question of including a cap or limit on the frequency or time students spend on local assessments. The Board will also discuss standardizing procedures for students who refuse or otherwise do not participate school activities, including assessments.
Background/Summary:
Vice President Barrett, supported by President Young and Members Bengali, Cusimano, and Miller proposed a discussion of testing and assessment based on on-going feedback from teachers and parents that time for testing is encroaching on already-stretched instructional time. Although discussions about testing have generated a significant amount of controversy at the Federal and State level, the Board's discussion focuses on the local situation and local policy solutions and a revised testing and assessment policy that will contribute to the goals of the new FCPS Strategic Plan.
Process Statement:
Presenter(s) & Title(s)
Liz Barrett, Colleen Cusimano, Joy Schaefer