PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
RFP 16A1, Construction Plan Constructability Review Services
BACKGROUND/SUMMARY: The intent of this solicitation is it to request proposals from professional consultants to perform constructability plan and specification review services. Consultants, upon review, will provide a written report identifying problems, errors, omissions, and value engineering recommendations.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brad Ahalt, Senior Project Manager
RFP 16C3, Maintenance Department Emergency HVAC Services Contract
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for servicing of chillers and cooling towers. Work to be accomplished under this contract includes general maintenance and repair.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Randy Connatser, Project Manager IV, Maintenance and Operations
Bid 16M1, Unit Price Contract for Roof Replacement/Repair
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a unit price contract to repair and/or replace roof sections on any building in the Frederick County Public School system.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Gary Barkdoll, Manager of Maintenance Projects and Grounds Maintenance Department
Bid 16I1, Repair Services for Musical Instruments
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for servicing a variety of musical instruments.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Susan Thomas, Curriculum Specialist for Visual Performing Arts (PreK-5)
Randy Rumpf, Curriculum Specialist for Visual Performing Arts (6-12)
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education approval of a $50,000 grant to purchase safety-related items and training for Transportation, Food Services and Maintenance staff.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $50,000 grant from the Maryland Association of Boards of Education (MABE) Workers’ Compensation Self-Insurance Fund to purchase safety-related items.
Grant funds would be used to support safety purchases for the Transportation Department, including a retractable safety barrier system for the open pit in the bus garage ($8,000), high visibility jackets and bib overalls for Transportation bus mechanics ($1,430); high visibility rain gear for Transportation managers ($320); highway hazard warning triangle kits and safety vests ($3,781), and three pallet jacks ($4,553).
Safety items would also be purchased for Food Services, including grease resistant floor mats ($4,543), spray bottles to improve cafeteria safety during food preparation ($136), back supports to reduce back injury due to heavy lifting ($533), heat resistant oven sleeves ($703), terry oven sleeves and pot holders ($2,923), and aprons ($1,298).
Salt spreaders would be purchased for 66 schools ($11,880). Lastly, 20 managers in the Maintenance Department would participate in a 30 hour Occupational Safety and Health Administration (OSHA) course on safe work place practices ($9,900). The knowledge these managers gain would be shared with their staff, a workforce of over 140 employees.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): Colette Baker, Senior Benefits Manager
SUBMITTED BY:
Paula Lawton, Executive Director, Human Services
Ray Barnes, Chief Operating Officer
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To seek Board of Education approval of a $50,000 grant to purchase safety-related items and training for Transportation, Food Services and Maintenance staff.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $50,000 grant from the Maryland Association of Boards of Education (MABE) Workers’ Compensation Self-Insurance Fund to purchase safety-related items.
Grant funds would be used to support safety purchases for the Transportation Department, including a retractable safety barrier system for the open pit in the bus garage ($8,000), high visibility jackets and bib overalls for Transportation bus mechanics ($1,430); high visibility rain gear for Transportation managers ($320); highway hazard warning triangle kits and safety vests ($3,781), and three pallet jacks ($4,553).
Safety items would also be purchased for Food Services, including grease resistant floor mats ($4,543), spray bottles to improve cafeteria safety during food preparation ($136), back supports to reduce back injury due to heavy lifting ($533), heat resistant oven sleeves ($703), terry oven sleeves and pot holders ($2,923), and aprons ($1,298).
Salt spreaders would be purchased for 66 schools ($11,880). Lastly, 20 managers in the Maintenance Department would participate in a 30 hour Occupational Safety and Health Administration (OSHA) course on safe work place practices ($9,900). The knowledge these managers gain would be shared with their staff, a workforce of over 140 employees.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): Colette Baker, Senior Benefits Manager
SUBMITTED BY:
Paula Lawton, Executive Director, Human Services
Ray Barnes, Chief Operating Officer
Background/Summary:
Vice President Barrett, supported by President Young and Members Bengali, Cusimano, and Miller proposed a discussion of testing and assessment based on on-going feedback from teachers and parents that time for testing is encroaching on already-stretched instructional time. Although discussions about testing have generated a significant amount of controversy at the Federal and State level, the Board's discussion focuses on the local situation and local policy solutions and a revised testing and assessment policy that will contribute to the goals of the new FCPS Strategic Plan.
Process Statement:
Presenter(s) & Title(s)
Liz Barrett, Colleen Cusimano, Joy Schaefer
PURPOSE OF PRESENTATION:
The Citizens Advisory Council (CAC) is seeking specific information from Board Members as to their next charge.
BACKGROUND/SUMMARY: The Board of Education of Frederick County directed the Citizens Advisory Council (CAC) to conduct a comprehensive review of Frederick County Public Schools (FCPS) policy development, adoption and implementation. Based on the review, the CAC presented their report and shared their findings and recommendations with the Board on April 8, 2015.
PROCESS STATEMENT:
PRESENTER(S)/TITLE(S):
Mike Markoe, Ed.D., Deputy Superintendent & Liaison to the Citizen Advisory Council
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
The proposed changes to Board Policy 204 support green product cleaning supplies standards and encourage environmental awareness for Frederick County Public Schools employees and students.
BACKGROUND/SUMMARY:
Maryland law requires each county board to develop a written policy that requires the use of green product cleaning supplies; establishes guidelines for purchasing green product cleaning supplies; and establishes green cleaning practices.
The proposed changes are presented for the Board’s review and discussion. (backup1) An excerpt from Maryland Education Code Ann. § 5-112 is included as backup2.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Leslie Pellegrino, Executive Director of Fiscal Services
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The proposed changes to Board Policy 509 Extracurricular Activities are proposed to allow eligibility/grades to incorporate changes due to dual enrollment and other non-traditional course offerings.
BACKGROUND/SUMMARY:
With the increase in non-traditional course offerings, the proposed language in the policy is not inclusive of the school system’s student population. The proposed changes include dual enrollment and Frederick County Virtual Outside of School (VOS) grades.
The proposed changes to Board Policy 509 are attached for Board discussion. (backup1)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Kevin Kendro, Supervisor of Athletics & Extracurricular Activities
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Maryland General Assembly passed House Bill 298 regarding student data privacy.
BACKGROUND/SUMMARY:
The Student Data Privacy Act was recently passed and becomes effective July 1, 2015. The attached draft policy was discussed by the Board at its May 13, 2015 meeting. (backup 1) The Board directed staff to bring the draft policy back for further discussion, along with the draft regulation after feedback from the Superintendent’s Advisory Council. (backup 2)
A copy of the law is also attached for review. (backup 3)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Dr. Jeanine Molock – Director of Research, Development and Accountability
Derek Root - Director of Technology Infrastructure
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel