PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 16FS1, Kitchen Equipment
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to purchase various pieces of kitchen equipment for use by the Food and Nutrition Services department.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Robert Kelly, Food and Nutrition Services Senior Manager
RFP 16FS2, Disposable Food Service Supplies
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for disposable serviceware products to be utilized by the Food and Nutrition Services department.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Robert Kelly, Food and Nutrition Services Senior Manager
Bid 16MISC3, Environmental/Industrial Hygiene Services
BACKGROUND/SUMMARY: The intent of this solicitation is to obtain licensed professional environmental/industrial hygiene firms to perform testing, air monitoring, design, and environmental assessments and to provide consulting services, as necessary.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Laura Olsen, Environmental Health and Safety Manager
Bid 16M3, Unit Price Contract for Concrete
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the repair, replacement and installation of concrete walks. This will include curbed gutters, freestanding curbs, and slabs. Pricing is requested in terms of a cost per unit of labor and/or materials, and will be combined to produce a complete and finished product.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Gary Barkdoll, Maintenance Projects and Grounds Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is utilizing Prince George’s County Public Schools (PGCPS) IFB #011-14, Develop and Implement Student Survey.
BACKGROUND/SUMMARY: PGCPS currently contracts with Panorama Education to develop and implement student, parent, and staff perception surveys.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is utilizing a national contract for the purchase of science equipment and supplies.
BACKGROUND/SUMMARY: Harford County Public Schools served as the lead agency for issuing a U.S. Communities bid for science supplies and equipment, which was awarded to Thermo Fisher Scientific. While secondary schools are permitted to purchase from other sources when necessary for their program requirements, the majority of science related purchases shall be made from Thermo Fisher Scientific.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Colleen Beall, Curriculum Specialist, Science (6-12)
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to qualify non-profit mental health service providers for the delivery of mental health services to students.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Kathleen Hartsock, Director of Student Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for retread tire services to be used by the Transportation Department of Frederick County Public Schools. Transportation utilizes retread tires as a cost saving measure on the bus fleet.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Mark Maggitti, Fleet Maintenance Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for inspections, maintenance and testing of fire extinguishers, dry chemical extinguishing systems, and clean agent fire extinguishing systems throughout Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Randy Connatser, Maintenance Project Manager IV
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to purchase replacement door hardware, entry systems, parts and supplies, to be used in classrooms and facilities throughout Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Gary Barkdoll, Maintenance Projects and Grounds Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Throughout the summer staff has been incorporating conversations with the Board; the Board's subcommittee and Principals to refine and revise the measurable goals and priorities of our new Strategic Plan. Staff seeks approval from the Board for the new Strategic Plan.
BACKGROUND/SUMMARY: The BOE has worked with staff and the community to develop a new strategic plan. This plan is a dynamic document intended to guide our work as a system for the next 5 to 10 years. At the December 17, 2014 meeting, the BOE approved aspirations, priorities, and a theory of action. A preliminary discussion on draft measurable goals was held on January 28, 2015, April 22, and May 6, 2015.
PRESENTER(S) & TITLE (S): Theresa R. Alban, Ph.D., Superintendent
SUBMITTED BY: Theresa R. Alban, Ph.D., Superintendent
PURPOSE OF PRESENTATION: To demonstrate and explain the features of the newly redesigned Frederick County Public Schools (FCPS) website.
BACKGROUND/SUMMARY: It has been more than 10 years since FCPS launched its website, fcps.org. Since then, the site has not undergone any significant upgrade in either design or functionality. For more than a year, FCPS staff has been working to upgrade and modernize the site, using web analytics and input from FCPS staff, teachers, administrators, and community representatives to help guide the process. The new fcps.org launched in June, 2015. There are several new features, including adaptive design, search and translation functions, and a new user-friendly blueprint that will enhance users’ experience with the site. FCPS Communications staff will demonstrate and explain the main features of the new site, answer questions, and welcome input about its design and functionality.
PRESENTER(S) & TITLE(S):
Michael Doerrer, Director, Communications Services, Community Engagement & Marketing
Brandon Oland, Web Experience Coordinator
Lisa Newcomer, Web Content Coordinator
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
Several board members have indicated they are not able to attend the Wednesday, December 9, 2015 Board meeting and are requesting that the meeting date be moved to Wednesday, December 16, 2015.
PURPOSE OF PRESENTATION: Staff requests review and consideration of a request by LakeView Church to rent Linganore High School (LHS) in June 2016 to support the “Impact Frederick” home improvement program. Attached is a copy of the request from LakeView Church as well as an informational flyer from the last event in 2014 (backup 1).
BACKGROUND/SUMMARY: FCPS has received a request to use LHS for a week during June 2016 for a program called “Impact Frederick”. The program would require access to LHS for meals and overnight accommodations during the week. The program brings in 300 students, from grade 7 through 12, to Frederick County from churches along the east coast to work on home repairs for indigent families and perform similar mission-type projects.
Board Policy 203.3 requires approval of the Board of Education of Frederick County (BOE) for any modifications from the standard fee schedule approved for users of FCPS buildings and grounds. In 2014, the BOE voted to waive the facility fee and charge only the estimated cost for energy and FCPS labor needed to support the group. This amounted to $10,813.
The BOE needs to review the request and determine if it will approve a modified fee. Action is requested by the applicant so that planning for the event can start.
PROCESS STATEMENT: As this is an overnight, week-long event, our standard Community Use of Facility fee structure does not apply. Therefore, BOE review and action is required. This program and a modified fee structure was previously approved by the Board for 2012 and 2014.
PRESENTER(S) & TITLE(S): Ray Barnes, Chief Operating Officer
SUBMITTED BY: Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
To make changes to Board Policy 309 Discrimination Unlawful to align with current Maryland law.
BACKGROUND/SUMMARY:
Policy 309 is attached with proposed changes for the Board’s discussion. (backup1)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Paula Lawton – Executive Director, Human Resources
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
The proposed changes to Board Policy 204 Environmental Awareness and Conservation of Resources support green product cleaning supplies and standards, and the changes encourage environmental awareness for Frederick County Public Schools employees and students.
BACKGROUND/SUMMARY:
Maryland law requires each county board to develop a written policy that requires the use of green product cleaning supplies; establishes guidelines for purchasing green product cleaning supplies; and establishes green cleaning practices.
The proposed changes were discussed at the July 8 Board of Education meeting. The changes to Policy 204 are presented for Board approval. (backup 1)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Leslie R. Pellegrino, CPA – Chief Financial Officer
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Maryland General Assembly passed House Bill 298 regarding student data privacy.
BACKGROUND/SUMMARY:
The Student Data Privacy Act became effective July 1, 2015. The Board discussed new Policy 442 Student Data Privacy at its May 13 and July 8 meetings. Policy 442 is presented for Board approval. (backup 1)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Derek Root – Director of Technology Infrastructure
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
Vice President Barrett, supported by President Young and Members Bengali, Cusimano, and Miller proposed a discussion of testing and assessment based on on-going feedback from teachers and parents that time for testing is encroaching on already-stretched instructional time. Although discussions about testing have generated a significant amount of controversy at the Federal and State level, the Board's discussion focuses on the local situation and local policy solutions and a revised testing and assessment policy that will contribute to the goals of the new FCPS Strategic Plan. Policy 511 was amended by Board members at the July 8, 2015 meeting. The attached document contains the clarifying language of Policy 511.
Several board members have indicated they are not able to attend the Wednesday, December 9, 2015 Board meeting and are requesting that the meeting date be moved to Wednesday, December 16, 2015.
PURPOSE OF PRESENTATION: Staff requests review and consideration of a request by LakeView Church to rent Linganore High School (LHS) in June 2016 to support the “Impact Frederick” home improvement program. Attached is a copy of the request from LakeView Church as well as an informational flyer from the last event in 2014 (backup 1).
BACKGROUND/SUMMARY: FCPS has received a request to use LHS for a week during June 2016 for a program called “Impact Frederick”. The program would require access to LHS for meals and overnight accommodations during the week. The program brings in 300 students, from grade 7 through 12, to Frederick County from churches along the east coast to work on home repairs for indigent families and perform similar mission-type projects.
Board Policy 203.3 requires approval of the Board of Education of Frederick County (BOE) for any modifications from the standard fee schedule approved for users of FCPS buildings and grounds. In 2014, the BOE voted to waive the facility fee and charge only the estimated cost for energy and FCPS labor needed to support the group. This amounted to $10,813.
The BOE needs to review the request and determine if it will approve a modified fee. Action is requested by the applicant so that planning for the event can start.
PROCESS STATEMENT: As this is an overnight, week-long event, our standard Community Use of Facility fee structure does not apply. Therefore, BOE review and action is required. This program and a modified fee structure was previously approved by the Board for 2012 and 2014.
PRESENTER(S) & TITLE(S): Ray Barnes, Chief Operating Officer
SUBMITTED BY: Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
To present the proposed negotiated agreement for the 2015-16 school year between the Board of Education of Frederick County (Board) and the Frederick County Teachers Association (FCTA) for ratification by the Board.
BACKGROUND/SUMMARY:
The negotiating teams for the Board and FCTA have reached tentative agreement for the 2015-16 school year. FCTA conducted a ratification vote of its members and received a majority vote for approving ratification. The agreement is now being presented for Board ratification. Highlights of the agreement include:
The Addendum to Negotiated Agreement for the 2015-16 school year is attached. (backup1)
Staff recommends that the Board ratify the Addendum to Negotiated Agreement.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Nancy Dietz, Board of Education’s Chief Negotiator
Jennifer Nguherimo, Frederick County Teachers Association’s Chief Negotiator
Gary Brennan, Frederick County Teachers Association’s Past President
Melissa Dirks, Frederick County Teachers Association’s President
SUBMITTED BY:
Nancy Dietz, Board of Education’s Chief Negotiator
PURPOSE OF PRESENTATION: To provide the Board with an interscholastic athletics update; and, more specifically, to share Frederick County Public Schools (FCPS) 2014-2015 Title IX information and future Title IX initiatives. In addition, staff will share a sportsmanship video produced by the Career and Technology Center and FHS student, Garrison Irwin.
Title IX: FCPS supports the provisions of Title IX; supervisor of Athletics and Extracurricular Activities , in cooperation with athletic directors and building principals, annually evaluates each high school's interscholastic athletic program to ensure equity among athletics at all FCPS high schools.
Sportsmanship: With the formation of the FCPS new athletic league, the Central Maryland Conference (CMC), staff is pleased to highlight for the Board the emphasis the CMC will place on sportsmanship.
PROCESS STATEMENT:
Title IX: At the direction of our chief of staff and legal counsel, who serves as the FCPS coordinator for Title IX, all 10 high school athletic directors were required to complete and submit a Title IX Self-Evaluation to the supervisor of Athletics and Extracurricular Activities who then reviewed the data and generated a systemic Title IX Self Evaluation to present to the Title IX coordinator.
Sportsmanship: An FCPS/CMC Sportsmanship Video Committee was formed. The committee met on three occasions in March, and organized a plan to complete a video before the end of the 2014-2015 school year. After a student videographer was chosen, scripts were written and athletic directors selected student-athletes to represent all interscholastic and corollary athletic programs offered through FCPS. A schedule was established and during April and the first half of May, 2015, student-athletes were taped on site at their respective schools while reading scripted sportsmanship statements. The video clips were then edited, and the final video was produced before June 1, 2015.
PRESENTER(S) & TITLE(S):
Kevin Kendro, Supervisor of Athletic & Extracurricular Activities
SUBMITTED BY:
Tracey Lucas, Executive Director for School Administration and Leadership
PURPOSE OF PRESENTATION:
The proposed changes to Board Policy 509 Extracurricular Activities are proposed to allow eligibility/ineligibility grades to incorporate changes due to dual enrollment and other non-traditional course offerings.
BACKGROUND/SUMMARY:
With the increase in non-traditional course offerings, the current language in the policy is not inclusive of the school system’s student population. The proposed changes include dual enrollment and Frederick County Virtual Outside of School (VOS) grades.
On July 8, 2015, the Board discussed changes to Board Policy 509 and suggested edits. The proposed changes to Policy 509 are attached. (backup1) Regulation 500-24 Academic Standards for Participation in Extracurricular Activities in High School is also attached as backup information to the policy. (backup2) Staff is seeking Board approval to Policy 509.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Kevin Kendro, Supervisor of Athletics & Extracurricular Activities
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
BACKGROUND/SUMMARY:
Based on discussion with the Board of Education at its July 8, 2015 meeting, the following process for policy review is proposed for the Board’s consideration:
In addition to adopting the policy format as recommended by the Citizens Advisory Council (CAC), the following classification system is recommended:
100 Board Governance and Operations
200 General School Administration
300 Personnel
400 Students
500 Instruction
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
The Citizen Advisory Council (CAC) is seeking its next charge from Board members; ideas will be shared for future work.
BACKGROUND/SUMMARY: The Board of Education of Frederick County formed a Citizen Advisory Council comprised of community members to assist the Board when given a direct charge.
PROCESS STATEMENT: Initially, Board members directed the Citizen Advisory Council (CAC) to conduct a comprehensive review of Frederick County Public Schools (FCPS) policy development, adoption and implementation. Based on the review, the CAC presented their report and shared their findings and recommendations with the Board on April 8, 2015. At the July 8, 2015 Board meeting, a subgroup of Board members was formed to establish priorities for the CAC and to recommend future work to be completed by the Council.
PRESENTER(S)/TITLE(S):
Mike Markoe, Ed.D., Deputy Superintendent & Liaison to the Citizen Advisory Council
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent