PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is utilizing a national contract for the purchase of science equipment and supplies.
BACKGROUND/SUMMARY: Waco Independent School District served as the lead agency for issuing the E&I Cooperative bid for science supplies and equipment, which was awarded to VWR International. While secondary schools are permitted to purchase from other sources when necessary for their program requirements, the majority of science related purchases shall be made from VWR International via this contract and from Thermo Fisher Scientific via the U.S. Communities contract.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Colleen Beall, Curriculum Specialist, Science (6-12)
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is utilizing Howard County Public School Systems Bid #014.15.B3, Career and Technology Education Supplies and Equipment.
BACKGROUND/SUMMARY: The contract was awarded to multiple vendors under a discount from list pricing format. It is anticipated that purchases against this contract will be approximately $45,000. The source of funding will be the Fiscal Year 2016 Approved Operating Budget.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Kristine Pearl, CTE Supervisor
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is: (1) to qualify playground contractors for eligibility to bid on playground projects; and (2) to award a unit price contract for bulk purchases of engineered wood fiber (EWF) playground mulch.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Ryan Carter, Construction Management, Project Manager II
Jim McKeever, Grounds Crew Foreman
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for all necessary labor, supervision and skills required to provide basketball officiating services for Frederick County Public Schools. This contract will service all levels of basketball officiating.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Kevin Kendro, Supervisor, Athletics & Extracurricular Activities
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract extension and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to extend the contract for the supply of ice melt to the Warehouse.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract to purchase fresh produce from local farms and orchards.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Robert Kelly, Food and Nutrition Services Senior Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the excavation, backfill and repair of site work located at various sites within Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Tony Ray, Construction Project Manager III
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for fuel tank replacement and fuel system cleaning and maintenance. This contract includes various size tank removal and replacements, tank installations, piping and wiring systems, monitoring wells, pumps and pumping systems.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Tony Ray, Construction Project Manager III
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #16-01.
BACKGROUND/SUMMARY: Budget Amendment #16-01 recognizes additional state funding received for FY 2016 to create the Lewistown Elementary School Gymnasium HVAC project. These funds were awarded after July 1, 2015, through the State of Maryland Aging Schools Program (ASP). No local funding is required to complete this project.
The project provides one new HVAC unit for the 2,500 square foot gym to replace three existing steam-fed unit ventilators due to a break in the existing steam line, located under the gym floor. The gym is currently unconditioned. The new unit is required to provide ventilation, heat and air conditioning.
PROCESS STATEMENT: ASP is a program that provides funds to all state school systems to address repair and maintenance needs of school buildings. Of the $6.01 million allocated statewide in FY 2016, $182,622 was provided to Frederick County. Projects approved under this program do not require a local funding match. This project meets ASP program guidelines and will be completed in the current fiscal year.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #16-02.
BACKGROUND/SUMMARY: Budget amendment #16-02 recognizes the reduction in state funding for Monocacy Middle School Boilers (Qualified Zone Academy Board 15), Emmitsburg Elementary School Oil Tank Removal (Aging Schools Program 15) and Ballenger Creek Middle School Door and Window Frame Repair (Aging Schools Program 15) projects. These projects were fully funded by the state and have been closed out. The funds will revert to the state and be used for future Frederick County Public School projects.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #16-03.
BACKGROUND/SUMMARY: Budget Amendment #16-03 recognizes the reduction of state funding for the Middletown Middle School Piping project.
Frederick County Public Schools (FCPS) requested rescission of funding for the project from the state. When bids were received, they were significantly higher than was originally budgeted for the project. Therefore, FCPS canceled the pipe replacement portion of the project. FCPS completed the asbestos abatement and re-insulation of the piping during summer 2015. The request was approved by the state on May 29, 2015. The funds reverted to the state to be used on future FCPS projects.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
FIRST READING
In accordance with the Board of Education’s direction to review its policies in the 100 series which have not been reviewed in two years, the following sections of Policy 100 Governance of the School System are presented for information and discussion by the Board. (backup1)
BACKGROUND/SUMMARY:
100.1 Responsibilities
100.2 Mission of the Board of Education of Frederick County
100.3 Mission of the Frederick County Public School System
100.4 Vision for the School System
100.5 Goals for the School System
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To gain approval of the October - December 2015 Quarterly Agenda.
BACKGROUND/SUMMARY: At a previous meeting, the Board discussed the option of moving to a quarterly agenda posted on Board Docs regarding future meetings, and instituting a new process for submitting requests for future agenda items. At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
During summer curriculum writing workshops, teachers and curriculum specialists review the existing curriculum and accompanying assessment data, as well as any changes to state or national curricular frameworks and content standards, to determine the need for additions or deletions. As a result of work completed by the end of this year’s workshops, new or substantially revised essential curricula are being proposed for a number of courses and grades.
BACKGROUND/SUMMARY:
Curriculum development, like school improvement, is an ongoing process. During each year’s summer curriculum writing workshops, teachers and curriculum specialists review the existing curriculum and accompanying assessment data, together with any changes to state or national curricular frameworks and content standards, and determine the need for additions or deletions.
Board of Education approval is required in cases where substantive revisions are being proposed to the existing essential curriculum in a course or grade. Completely new curriculum also requires Board approval, but is generally presented as part of a separate yearly report on proposed new programs and pilots.
PROCESS STATEMENT:
Curriculum specialists and supervisors work closely with principals and classroom teachers to identify where revisions to courses are needed to address changes in state-mandated graduation requirements, underserved subgroups of FCPS' diverse student population, and advances in the respective fields of study.
PRESENTER(S) & TITLE(S):
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction and Innovation
Dr. George Seaton, Director of Curriculum, Instruction and Innovation
Larry Steinly, Supervisor of English Language Learning (ELL)
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION: Curriculum development and program implementation are dynamic processes requiring continued refinement. As a result, new courses and pilot programs are proposed, implemented, and evaluated on a regular basis.
BACKGROUND/SUMMARY: The intent of this yearly report is to summarize the status of any previously piloted course, propose new pilot courses, and provide information about other staff-recommended additions to the courses and programs available to students in county middle and high schools. Action on these proposed courses is required prior to distributing the annual high school and middle school course guides used during preregistration.
PROCESS STATEMENT: Curriculum specialists and supervisors work closely with principals and classroom teachers to identify where new or replacement courses are needed to address changes in state-mandated graduation requirements, underserved subgroups of FCPS’ diverse student population, and advances in the respective fields of study.
PRESENTER(S) & TITLE(S):
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction and Innovation
Dr. George Seaton, Director of Curriculum, Instruction and Innovation
Brett Stark, Director of Curriculum, Instruction and Innovation
Colleen Beall, Curriculum Specialist, Secondary Science
Peter Cincotta, Curriculum Specialist, Secondary Math
Brian Griffith, Curriculum Specialist, Secondary Health and Physical Education
Kristine Pearl, Supervisor, Career and Technology Education
Eric Haines, Coordinator, Career and Technology Education
Mike Bunitsky, Curriculum Specialist, Secondary Social Studies
SUBMITTED BY:
Kevin S. Cuppett, Ed.D, Executive Director of Curriculum, Instruction and Innovation