PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
BID 16T1, Delivery Box Truck - Warehouse
BACKGROUND/SUMMARY: The intent of this solicitation is to purchase a delivery box truck for the Warehouse to replace an aging vehicle.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Mark Maggitti, Fleet Maintenance Manager
BID 16C4, Twin Ridge Elementary School Chiller Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the replacement of a 1992, 165-ton Trane air cooled chiller and associated pumps that have exceeded their life expectancy with a more efficient unit that will use non-cfc refrigerant. The scope of work will also include water treatment system upgrade and a new building automation system.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Thomas Mulligan, Project Manager III
BID 16C5, Yellow Springs Elementary School Boiler Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the replacement of two 1974 steel tube steam boilers with new boilers. The original boiler manufacturer has ceased operations, making repairs to the original equipment a non-viable option. The scope of work will also include new pumps, necessary piping, controls and associated accessories for a complete operating system.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Vernon Beals, Project Manager III
RFQ 16MISC4, Qualification of Emergency Remediation and Restoration Contractors
BACKGROUND/SUMMARY: The intent of this proposal is to qualify and select a minimum of two licensed commercial contractors to perform emergency remediation and restoration services for water, mold, fire, and disaster damage.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Laura Olsen, Environmental Health and Safety Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to purchase various pieces of kitchen equipment to be used by Food and Nutrition Services.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Robert Kelly, Food and Nutrition Services Senior Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the repair, replacement and installation of concrete walks. This will include curbed gutters, freestanding curbs, and slabs. Pricing is requested in terms of a cost per unit of labor and/or materials, and will be combined to produce a complete and finished product.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Gary Barkdoll, Maintenance Projects and Grounds Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for servicing of chillers and cooling towers. Work to be accomplished under this contract includes general maintenance and repair.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Randall Connatser, Project Manager IV, Maintenance and Operations Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached bid and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract to qualify and select a minimum of two licensed environmental and industrial hygiene firms to perform design and construction administration services for abatement/remediation projects, testing and monitoring services for air quality, lead, water and radon presence, and site environmental assessments.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Laura Olsen, Environmental Health and Safety Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the renewal of certified examiners to perform substance testing services and physicals for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the renewal of a contract for snow removal services for FY 2016.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the repair, removal, and/or installation of bituminous concrete throughout the Frederick County Public School system.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Gary Barkdoll, Central Maintenance Shops Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #16-04.
BACKGROUND/SUMMARY: Budget Amendment #16-04 recognizes additional state funding received for FY 2016 to create the Kemptown Elementary School Generator and Transfer Switch project. These funds were awarded after July 1, 2015, through the State of Maryland Aging Schools Program (ASP). In order to fully fund the project, local funds are required. FCPS staff recommends transferring a portion of the anticipated surplus from the New Midway Elementary School Water Storage Tank Replacement project to provide the required local funds.
The Kemptown Elementary School Generator and Transfer Switch project replaces the original 1981 diesel generator and the transfer switch that has failed. The new generator will be fueled by natural gas and provide emergency lighting. The generator will be located outside the building; the current generator is located in the mechanical room, which does not meet current code.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PROCESS STATEMENT: ASP is a program that provides funds to all school systems in the state to address repair and maintenance needs of school buildings. Of the $6.01 million allocated statewide in FY 2016, $182,622 was provided to Frederick County. Projects approved under this program do not require a local funding match. This project meets ASP program guidelines and will be completed in the current fiscal year.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #16-05.
BACKGROUND/SUMMARY: Budget Amendment #16-05 recognizes additional county funds received for the Frederick High School Replacement project. These funds were allocated by Frederick County as part of its Budget Transfer #16-046.
When the County Executive approved the FY 2016 capital budget in April 2015, the allocation of state funds had not been finalized. At the June 15, 2015 County Council meeting, county staff issued Budget Transfer #16-046 to recognize the increase in state funding received when the state's budget process was completed in May 2015. Typically, the county would offset the increase in state funding with a decrease in local funding. Due to the cost increases in the Frederick High School project, county staff recommended the additional county funds remain with the project budget. The County Council approved the budget transfer per the attached documentation.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Presentation of Fiscal Year 2017 (FY 2017) Draft Operating Budget Calendar and preliminary discussion on factors affecting the FY 2017 Operating Budget.
BACKGROUND/SUMMARY: Staff will present the FY 2017 Draft Operating Budget Calendar for Board input and approval. The calendar includes key dates and milestones for the budget process.
Staff will hold a preliminary discussion with the Board on factors which will or may affect the FY 2017 Operating Budget. Some of the items to be discussed include the funding necessary to complete the FY 2016 mid-year increment, the increase in pension costs due to teacher pension shift, and increase in contracted per pupil allocation costs to our charter schools.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Review of the Other Post Employment Benefits (OPEB) Biannual Actuarial Report.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) recently received the biannual Other Post-Employment Benefits valuation report. The Fiscal Year 2016 report shows that the Annual OPEB Cost (AOC) has increased to $57,189,000. The AOC includes both the “pay-go” payments that FCPS makes from the operating fund on behalf of retirees, as well as the amortized portion of the Unfunded Actuarial Liability. The revised net funding target is now $19.5 million compared to $16.0 million from the previous valuation.
Staff from Bolton Partners will be available to answer questions regarding the report.
PRESENTER(S) & TITLE(S):
Robert Reilly, Director, Budget and Finance
Leslie Pellegrino, Chief Financial Officer
Kevin Binder, Bolton Partners
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: The President of the United States annually proclaims the third week of October as Character Counts! Week. Frederick County Public Schools actively provides students with character education and has participated in the Character Counts! program for 19 years.
BACKGROUND/SUMMARY: Each year, Frederick County Public Schools recognizes Character Counts Week by presenting the proclamation and by introducing staff from schools recently recognized by the Maryland Center for Character Education. Janet Shipman, coordinator for Counseling and Student Support will read the proclamation and introduce staff from the following schools which received awards for exceptional character education programs for the 2014-2015 school year:
PROCESS STATEMENT: The Maryland Center for Character Education annually recognizes individual schools throughout Maryland as Schools of the Year for the development and implementation of comprehensive character education programs and initiatives. Character.org, a national advocate and leader in character education, works with state sponsors to select State Schools of Character. These schools are recognized for serving as a model of excellence within their state and their standard of excellence in the area of character development.
PRESENTER(S) & TITLE(S): Janet Shipman, Coordinator of Counseling and Student Support
SUBMITTED BY: Tracey Lucas, Executive Director, School Administration and Leadership
PURPOSE OF PRESENTATION: Frederick County Public Schools Food and Nutrition Services Department seeks approval of the National School Lunch Week, October 12-16, 2015.
BACKGROUND/SUMMARY: National School Lunch Week, sponsored by the School Nutrition Association (SNA), is being celebrated the week of October 12-16, 2015. The celebration of National School Lunch Week highlights the benefits of the school lunch program. Frederick County Public Schools serves on average 12,665 lunches per day. Today’s school lunch provides fresh fruits and vegetables, whole grains, milk, and smiling students.
PRESENTER(S) & TITLE(S):
JoAnn Morris, Food and Nutrition Specialist
Monica Skidmore, Food and Nutrition Specialist
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
To present the proposed negotiating teams for the Board of Education of Frederick County (Board) for the 2016-17 school year negotiations.
BACKGROUND/SUMMARY:
In accordance with §6-408 and §6-510, Education Article of the Annotated Code of Maryland, the Superintendent recommends the Board appoint the following individuals to serve on behalf of the Board in upcoming negotiations for the 2016-17 school year with the Frederick Association of School Support Employees (FASSE), the Frederick County Teachers Association (FCTA) and the Frederick County Administrative and Supervisory Association (FCASA).
FASSE |
|
Rob Wedge, Chief Negotiator |
Senior Manager, Human Resources |
Gary Barkdoll |
Manager, Maintenance Projects and Grounds |
John Carnahan |
Manager, Custodial Services |
Robert Kelly |
Senior Manager, Food & Nutrition Services |
Jessica Sichert |
Accountant, Budget & Finance |
Rachel Whitaker |
Specialist, Human Resources |
FCTA |
|
Nancy Dietz, Chief Negotiator |
Senior Manager, Human Resources |
Kevin Cuppett |
Executive Director, Curriculum Instruction & Innovation |
Paula Lawton |
Executive Director, Human Resources |
Mark Payne |
Lead Technology Systems Administrator, Fiscal Services |
Leslie Pellegrino |
Executive Director, Fiscal Services |
Tom Saunders |
Instructional Director, Middle Schools |
Faye Zimmerman |
Senior Executive Secretary, Legal Services |
FCASA |
|
Mike Markoe, Chief Negotiator |
Deputy Superintendent |
Tracey Lucas |
Executive Director, School Administration & Leadership |
Rob Reilly |
Director, Budget & Finance |
PRESENTER(S) & TITLE(S):
Theresa R. Alban, Ph.D., Superintendent of Schools
SUBMITTED BY:
Theresa R. Alban, Ph.D., Superintendent of Schools
PURPOSE OF PRESENTATION: To provide the Frederick County Public Schools (FCPS) Bridge to Excellence Master Plan annual update to Board members.
BACKGROUND/SUMMARY: Initiated in 2003, Maryland school districts are required to develop comprehensive "Master Plans" that incorporate federal, state and local funds, goals and measurable performance standards into a comprehensive document. The original FCPS Bridge to Excellence Master Plan was developed during the 2002 school year. Annual updates have been presented to the Board since that time.
PROCESS STATEMENT: Board members and FCPS staff frequently review challenges met and progress achieved since the implementation of the Master Plan in 2003. The FCPS FY2016 budget was developed to address three strategic priorities established by the Board.
PRESENTER(S):
Mike Markoe, Ed.D., Deputy Superintendent
Jamie Aliveto, Director, System Accountability and School Improvement
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To present a quarterly progress report on the development of a strategic technology plan.
BACKGROUND/SUMMARY: The Frederick County Public Schools (FCPS) Technology Infrastructure Department, supported by multiple departments, has been developing a comprehensive plan to guide the purchase and use of technology throughout FCPS schools and offices. This presentation is to provide a progress update and allow for Board feedback before the plan is completed and implementation begins.
PROCESS STATEMENT: A progress update is being provided to Board members for their input as part of the process to developing a final Technology Infrastructure Strategic Plan.
PRESENTER(S) & TITLE(S): Derek Root, Director of Technology Infrastructure
SUBMITTED BY: Michael Markoe, Ed.D., Deputy Superintendent