PRESENTATION OF 4 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 16M4, Heating Oil
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the supply and delivery of heating oil used by Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Charlie Dalphon, Energy/Utility Services Coordinator
Bid 16M5, Propane Gas
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the supply and delivery of propane gas to various Frederick County Public Schools locations.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Charlie Dalphon, Energy/Utility Services Coordinator
Bid 16T2, Motor Oils, Lubricants, Greases and Related Items
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the supply and delivery of motor oils, lubricants, greases and related items to various Frederick County Public Schools locations.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Mark Maggitti, Fleet Maintenance Manager
Bid 16M6, Unit Price Contract for Floor Covering
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to provide and install carpet and tile products in Frederick County Public Schools and offices.
Orders will be placed only as needs arise throughout the contract period and are dependent on funding.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Gary Barkdoll, Central Maintenance Shops Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the renewal of testing and inspection services for new construction, renovation, maintenance repairs and replacement projects.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tony Ray, Project Manager III
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.
BACKGROUND/SUMMARY: Attached for information is a copy of the County-requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending September 30, 2015.
This report provides information concerning the financial status for all projects currently active within the construction fund and for projects that are completed but have a remaining budget balance. The document lists the projects in two categories: major projects (including new schools, major renovations and additions) and systemic renovation projects. Details concerning an individual project are available upon request. Please note projects solely funded by the State are excluded from this report.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To seek Board of Education approval of a $70,806 sub grant to Frederick County Public Schools (FCPS) from Mt. Carmel United Methodist Church to support an after school program at Spring Ridge Elementary School.
BACKGROUND/SUMMARY: Mt. Carmel United Methodist Church has been awarded a three year, $857,505 grant from the Maryland State Department of Education to establish a 21st Century Community Learning Center in partnership with FCPS and Spring Ridge Elementary School.
The center would operate as the Hope After School Program (HASP) at Mt. Carmel, which is located less than a mile from Spring Ridge Elementary. HASP would operate for four days a week (Monday – Thursday) for 28 weeks during the school year. FCPS buses would transport participating students from Spring Ridge Elementary to Mt. Carmel upon conclusion of the school day. Students would enjoy a snack and then engage in an hour of enrichment provided by Mt. Carmel staff. After the enrichment hour, students would transition into grade appropriate groups for one hour of academic instruction provided by teachers from Spring Ridge Elementary. Students would be transported home on FCPS buses upon conclusion of the program at 6:00 p.m. A total of 30 students would be served by HASP.
Students would be identified for HASP by Spring Ridge Elementary staff based on two factors: (1) they are not meeting enrolled grade level standards as measured by Development Reading Assessment, Benchmark Reading Assessment and Global Scholars Reading and Math; and (2) they are affected by poverty as measured by participation in the Free and Reduced Meals program. Letters of invitation would be extended by Spring Ridge Elementary, with an explanation of the program’s location, operating hours, transportation provisions, program goals, and a clear statement emphasizing the partnership between Spring Ridge Elementary, Mt. Carmel United Methodist Church and participating families.
Academic instruction would focus on the use of arts integration as a strategy to engage students. There has been significant research in the past twenty years regarding the benefit of student whose learning is integrated with the arts, including drama, dance, music and visual arts. Benefits include improved grades and overall test scores and increases engagement in school.
Enrichment activities would provide students with opportunities to participate in artistic expression in ways that complement the academic component, as well as focusing on the development of healthy behaviors among students including exercise, nutrition and stress management.
Partnering with FCPS and Mt. Carmel on the establishment and implementation of HASP is the Housing Authority of the City of Frederick and Dr. Alexandra Cassotta, a local pediatrician. The Housing Authority’s Office of Family Services would help build relationships between HASP and families living in Lucas Village, a neighborhood from which it is anticipated that the majority of participants would live. Dr. Cassotta would work to shape HASP’s health and wellness activities.
If approved by the Board of Education, grant funds to FCPS would be used to:
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the FCPS portion of the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to the project.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Dr. Keith Harris, Director, Elementary Schools
Doreen Bass, Grant Coordinator
Patricia Hosfelt, Principal, Spring Ridge Elementary School
Rev. Dr. Jennifer K. Smith, Lead Pastor, Mt. Carmel United Methodist Church
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration & Leadership
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: In accordance with Frederick County Public Schools' (FCPS) regulations, this presentation is to inform the Board of Education of Frederick County (BOE) about change orders issued by staff for the Frederick High School (FHS) project.
BACKGROUND/SUMMARY: The new FHS is in the initial stages of construction. Site work is well underway. This phase of construction includes the most unknowns since there are many environmental, geological, and regulatory and site challenges that become evident at this time. As permitted under FCPS regulations, staff has approved the following change orders to facilitate completion and keep the project on schedule:
1. Repairs to Grove Boulevard
2. Seismic surveys
3. Third party constructability review
4. Electric service as required by Potomac Edison
Details related to each of these are found in the attached memo. The project budget is adequate to support these changes. The project is on schedule and moving forward.
PROCESS STATEMENT: FCPS Regulation 200-6 “Change Orders to Construction Contracts”, section F, provides that: A Proposed Change Order (PCO) that requires timely approval in order for the project to proceed without undue delay may be approved by the executive director of Facilities Services (now the Chief Operating Officer) if within the budget allocation…” This notification is presented for informational purposes and to allow the BOE to ask questions of staff concerning this matter.
PRESENTER & TITLE: Roger Fritz, Director, Construction Management
SUBMITTED BY: Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
FIRST READING
Policy 440 Charter Schools is presented for information and discussion by the Board.
BACKGROUND/SUMMARY:
Senate Bill 595 known as the Public Charter School Improvement Act of 2015 modified existing Maryland law regarding some aspects of public charter schools in the state. The attached Policy 440 incorporates recommended changes based on those changes in legislation, as well as case law, which have occurred since the Board’s last review of this policy. (backup1)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Ray Barnes – Chief Operating Officer
Keith Harris – Instructional Director - Charter Schools
Tracey Lucas – Executive Director of School Administration and Leadership
Leslie Pellegrino – Chief Financial Officer
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Staff will present the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2015. Also, the Board’s external auditors, SB & Company, will present a brief overview of the audit process and the Report of Internal Control over Financial Reporting and on Compliance and Other Matters.
BACKGROUND/SUMMARY: The CAFR is a thorough and detailed presentation of the financial position, activities and balances for Frederick County Public Schools’ seven funds over the past fiscal year.
PRESENTER(S) & TITLE(S):
Robert Reilly, Director of Budget & Finance, Frederick County Public Schools
Graylin Smith, Managing Partner, SB & Company, LLC
Christopher Lehman, Audit Manager, SB & Company, LLC
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
Musical selection "Thank you Soldiers" performed by the Cavalier Mixed Chorus from Crestwood Middle School under the direction of Tina Bruley.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To provide an overview of Learning Activities at the 2015 Great Frederick Fair.
BACKGROUND/SUMMARY:
The Great Frederick Fair presents many outstanding learning opportunities for Frederick County Public School (FCPS) students. This presentation will highlight FCPS’ participation at the Fair.
1. Michael Doerrer, director of Communications, Community Engagement and Marketing, will introduce a brief video of highlights from the Fair. He will then introduce Kimberly Mazaleski, curriculum specialist for elementary science.
2. Dr. Mazaleski will briefly discuss FCPS Frederick Fair activities and will introduce FCPS Career and Technology Education teacher, Mr. Adam Frank, and his student, Gabriella Punturiero.
PRESENTER(S) & TITLE(S):
1. Michael Doerrer, Director Communications, Community Engagement & Marketing
2. Dr. Kimberly Mazaleski, Curriculum Specialist for Elementary Science
3. Adam Frank, Career and Technology TV/Multimedia Production Teacher
SUBMITTED BY:
Michael Doerrer, Director, Communications, community Engagement and Marketing
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To seek Board of Education approval of a $70,806 sub grant to Frederick County Public Schools (FCPS) from Mt. Carmel United Methodist Church to support an after school program at Spring Ridge Elementary School.
BACKGROUND/SUMMARY: Mt. Carmel United Methodist Church has been awarded a three year, $857,505 grant from the Maryland State Department of Education to establish a 21st Century Community Learning Center in partnership with FCPS and Spring Ridge Elementary School.
The center would operate as the Hope After School Program (HASP) at Mt. Carmel, which is located less than a mile from Spring Ridge Elementary. HASP would operate for four days a week (Monday – Thursday) for 28 weeks during the school year. FCPS buses would transport participating students from Spring Ridge Elementary to Mt. Carmel upon conclusion of the school day. Students would enjoy a snack and then engage in an hour of enrichment provided by Mt. Carmel staff. After the enrichment hour, students would transition into grade appropriate groups for one hour of academic instruction provided by teachers from Spring Ridge Elementary. Students would be transported home on FCPS buses upon conclusion of the program at 6:00 p.m. A total of 30 students would be served by HASP.
Students would be identified for HASP by Spring Ridge Elementary staff based on two factors: (1) they are not meeting enrolled grade level standards as measured by Development Reading Assessment, Benchmark Reading Assessment and Global Scholars Reading and Math; and (2) they are affected by poverty as measured by participation in the Free and Reduced Meals program. Letters of invitation would be extended by Spring Ridge Elementary, with an explanation of the program’s location, operating hours, transportation provisions, program goals, and a clear statement emphasizing the partnership between Spring Ridge Elementary, Mt. Carmel United Methodist Church and participating families.
Academic instruction would focus on the use of arts integration as a strategy to engage students. There has been significant research in the past twenty years regarding the benefit of student whose learning is integrated with the arts, including drama, dance, music and visual arts. Benefits include improved grades and overall test scores and increases engagement in school.
Enrichment activities would provide students with opportunities to participate in artistic expression in ways that complement the academic component, as well as focusing on the development of healthy behaviors among students including exercise, nutrition and stress management.
Partnering with FCPS and Mt. Carmel on the establishment and implementation of HASP is the Housing Authority of the City of Frederick and Dr. Alexandra Cassotta, a local pediatrician. The Housing Authority’s Office of Family Services would help build relationships between HASP and families living in Lucas Village, a neighborhood from which it is anticipated that the majority of participants would live. Dr. Cassotta would work to shape HASP’s health and wellness activities.
If approved by the Board of Education, grant funds to FCPS would be used to:
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the FCPS portion of the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to the project.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Dr. Keith Harris, Director, Elementary Schools
Doreen Bass, Grant Coordinator
Patricia Hosfelt, Principal, Spring Ridge Elementary School
Rev. Dr. Jennifer K. Smith, Lead Pastor, Mt. Carmel United Methodist Church
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration & Leadership
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The State of Maryland Public School Construction Program (PSCP) requires each local educational agency (LEA) to develop an annually updated written Comprehensive Maintenance Plan (CMP). CMP updates must be approved by the local board of education.
BACKGROUND/SUMMARY: The PSCP requests that the CMP provide the following: (1) organizational composition (i.e., structure, staffing and responsibilities); and (2) a description of maintenance activities (e.g., preventive maintenance, unscheduled repair and replacement, and deferred maintenance).
COMAR 23.03.02.18 states the following:
1. A comprehensive maintenance plan is a written plan approved by the local board of education that describes a strategy for maintaining public school facilities.
2. Annually, each LEA shall submit to the IAC a comprehensive maintenance plan that is compatible with the local educational facilities master plan and the local capital improvement program.
3. The IAC or its designee shall notify the LEA of concerns and recommendations about the comprehensive maintenance plan.
4. The LEA shall resolve the IAC’s issues to the reasonable satisfaction of the IAC or its designee.
The Division of Operations recommends approval of the Fiscal Year 2016 update to the Comprehensive Maintenance Plan for Educational Facilities.
PRESENTER(S) & TITLE(S):
Robert Wilkinson, Director, Maintenance & Operations
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
In preparation for the Legislative Session, which will reconvene on January 13, 2016, the Board will review their 2015 Legislative Priorities and develop their priorities for 2016.
In addition, they will discuss their annual meeting with the Frederick County Delegation, including potential dates and a preliminary agenda.
Submitted by: Joy Schaefer, Board Member
MABE Legislative Committee will be approving their legislative positions at their next meeting on November 16, 2015. (See attached.)
The passage of the 2002 Bridge to Excellence Act, and the subsequent increase of more than $1.3 billion in state aid to education, was founded on the adequacy study conducted from 1999 through 2001 by the consulting firm, Augenblick and Myers. The 2002 law called for a follow up study of the adequacy of education funding in the State to be undertaken approximately 10 years after its enactment, and amended to specifically require a study commencing in 2014. Augenblick, Palaich, and Associates has been awarded the $1.05 million state contract to conduct a comprehensive up-to-date adequacy study. The study must include, at a minimum, adequacy cost studies that identify a base funding level for students without special needs and per pupil weights for students with special needs to be applied to the base funding level, and an analysis of the effects of concentrations of poverty on adequacy targets. The adequacy cost study is based on the Maryland College and Career Ready Standards (MCCRS) adopted by the State Board of Education.
Augenblick, Palaich and Associates (APA) is conducting studies and issuing reports as required by legislation, on issues including school size, measures of economic disadvantage and concentration of poverty, the impact of enrollment growth and decline on school funding. Three types of studies are being conducted to gauge the adequacy and equity of school funding in Maryland, including: Professional Judgment, Successful Schools, and Evidence-Based. MSDE’s website provides links to all of the interim and final reports and State Workgroup meeting materials. http://marylandpublicschools.org/adequacystudy/
The reports published as a result of this study will keep the Board apprised of any progress, findings and recommendations. The Board may use these reports to inform their positions, testimony, or responses to the findings or recommendations generated from this study.
Below are links to interim and final reports made to date:
Interim Report on Methodology & Progress:
http://marylandpublicschools.org/adequacystudy/docs/InterimAdequacyStudyReport-071015Final.pdf
Analysis of School Financial Equity and Local Wealth Measures:
Final School Size Report:
http://marylandpublicschools.org/adequacystudy/docs/SchoolSizeReport071615.pdf
Evaluation of the use of FARM Eligibility as a Proxy for Identifying Economically Disadvantaged Students:
Submitted by: Joy Schaefer, Board Member
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $7,544 grant from the Fredericktowne Rotary Club to support Parkway Elementary School. Grant monies will be used to fund Parkway Elementary’s after school program.
The after school program supports students in grades three through five who need additional assistance in reading and math. Students targeted for the program will be identified based on local assessments and teacher recommendation. The program will run for 92 days during the school year, from 3:30 p.m. to 4:30 p.m. The program will be coordinated by Parkway Elementary’s reading specialist and staffed by an instructional assistant and volunteers from the Fredericktowne Rotary.
Grant funds will be used to cover the costs of hourly pay and associated fixed charges for staff ($6,594), snacks ($700) and materials ($250).
This $7,544 grant award will not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Tracey Lucas, Executive Director, School Administration and Leadership
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: N/A
BACKGROUND/SUMMARY:
The Maryland State Department of Education has awarded Frederick County Public Schools (FCPS) a $6,463 grant to participate in the Sexual Harassment and Assault Prevention Project (SHAPP).
Through SHAPP, a team of sixteen teachers from around Maryland (including four from FCPS) will participate in professional learning on standards-based instruction in health education, particularly as it pertains to sexual harassment. Teachers will examine research-based techniques in teaching sexual harassment and assault prevention, including building healthy relationships. Teachers will participate in a hybrid professional learning program. They will attend a two-day, in-person training as well as participate in webinars prior to and after the training. Participating teachers will conduct trainings in their local school systems as well as present at the Maryland Association of Health, Physical Education, Recreation and Dance annual meeting.
Grant funds will be used to cover the costs of a consultant to conduct the training ($4,050); substitutes for the four FCPS teachers to attend the training ($715), workshop pay for the four FCPS teachers to participate in webinars and prepare presentations ($1,215), and mileage for the teachers to attend the training ($483).
Acceptance of this $6,463 grant does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: n/a
PRESENTER(S) & TITLE(S): n/a
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction, Assessment & Innovation
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The Community Foundation Executive Board approved the applications at its meeting on October 23, 2015. BOE approval of these grants is also required. A summary of each proposal is attached. A copy of each proposal as prepared by the applicant is available for review in the School Administration & Leadership office.
BACKGROUND/SUMMARY: On July 15, 1998, the Board of Education of Frederick County (BOE) appointed an eleven-member committee to provide oversight and to make recommendations for distribution of funds from the FCPS Gifts for Education Fund. This fund is managed by The Community Foundation of Frederick County, and it is to support enrichment activities for students. In February 1999, the first round of grants was awarded. Since that time, 156 grants have been awarded totaling $71,600.
After reviewing proposals submitted for the 2015-16 school year, the Community Foundation Grants Committee assisted in the recommendation to the following schools for nine grants totaling $4,485.60.
SCHOOL/ORGANIZATION |
AMOUNT |
Ballenger Creek Middle |
$574.60 |
Emmitsburg Elementary |
$500 |
Central Office ELL Program |
$469 |
Tuscarora Elementary |
$465 |
Central Office/West Frederick TEAMLINK |
$500 |
Spring Ridge Elementary |
$495 |
Carroll Manor Elementary |
$500 |
Kemptown Elementary |
$482 |
Oakdale Elementary |
$500 |
TOTAL |
$4,485.60 |
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
PURPOSE OF PRESENTATION: The Community Foundation Executive Board approved these applications at its meeting on October 23, 2015. Approval of these grants by the Board of Education of Frederick County is required. A summary of each proposal is attached. A copy of each proposal as prepared by the applicant is available for review in the school administration and leadership office.
BACKGROUND/SUMMARY: In December 1998, Franklin and Bess Gladhill made a major donation to The Community Foundation of Frederick County to be issued to Frederick County Public Schools for the purpose of developing, supporting, and promoting agricultural education programs and activities in our schools. This money was placed in an endowment fund, which will provide interest for our use in perpetuity. Since that time, 133 grants have been awarded totaling $76,000.
After reviewing proposals submitted for the 2015-16 school year, the Community Foundation Grants Committee assisted in the recommendation to the following schools for nine grants totaling $4,315.
SCHOOL |
AMOUNT |
Career & Technology Center (x3) |
$1,315 |
Centerville Elementary |
$500 |
Frederick High |
$500 |
Middletown High |
$500 |
New Market Elementary |
$500 |
Oakdale High |
$500 |
Tuscarora High |
$500 |
TOTAL |
$4,315.00 |
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S): N/A
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership