1. CLOSED SESSION [2:00 p.m.]
Subject
1.01 Motion to Move to Closed Session
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9), the Board will meet in Closed Session at 2:00 p.m. in Conference Room 5A to consider matters that relate to negotiations with the Frederick County Teachers Association. 

Motion & Voting
Board approval to move into Closed Session.

Motion by Joy Schaefer, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Zakir Bengali, Colleen E Cusimano, Joy Schaefer, Brad W Young
Not Present at Vote: Elizabeth Barrett, Kathryn B Groth, April F Miller
1. CLOSED SESSION [2:00 p.m.]
Subject
1.04 Adjournment
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.01 Bid Calendar Items
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PRESENTATION OF 5 BID CALENDAR ITEMS

 

 

PURPOSE OF PRESENTATIONStaff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.

 

 

Bid 16M9, Heating Oil (Re-bid)

 

BACKGROUND/SUMMARYThe intent of this solicitation is to establish a contract for the supply and delivery of heating oil used by Frederick County Public Schools.

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Charlie Dalphon, Energy/Utility Services Coordinator

 

 

BID 16T2, Fluid Management System and Diesel Exhaust Fluid (DEF) Tank

 

BACKGROUND/SUMMARY:   The intent of this solicitation is for the purchase of an automatic fluid management system to distribute and monitor commonly used fluids in the Bus Repair Shop and installation of a DEF tank and distribution system for the refilling of diesel vehicles. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Mark Maggitti, Fleet Maintenance Manager

 

 

BID 16M8, Maintenance Repair and Operations (MRO) Material & Supplies – Plumbing

 

BACKGROUND/SUMMARY:   The intent of this solicitation is for the purchase of materials and supplies for plumbing, water, sewer and storm drain site utilities and fire suppression systems throughout Frederick County Public schools and offices.

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Randy Connatser, Maintenance Project Manager

 

 

Bid 16C8, Relocation of Modular Classrooms

 

BACKGROUND/SUMMARYThe intent of this solicitation is to establish a contract for the relocation of modular classrooms to accommodate projected student enrollments for the 2016-2017 school years. 

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Tony Ray, Project Manager III

 

 

Bid 16C9, Replacement of Site Lighting at Monocacy Elementary and Emmitsburg Elementary Schools

 

BACKGROUND/SUMMARYThe intent of this solicitation is to establish a contract for the replacement of site lighting at Monocacy Elementary and Emmitsburg Elementary Schools.  The existing equipment will be updated to LED lamps for less electrical consumption.

 

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Tony Ray, Project Manager III

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.02 WCPS Bid #2015-50 for Natural Gas Supply Services
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is utilizing a local contract for the purchase of natural gas.

 

BACKGROUND/SUMMARY:  FCPS is riding the bid from Washington County Public Schools for the purchase of natural gas and has locked in pricing from June 1, 2016 through May 31, 2018. 

 

Washington Gas Energy Services is the awarded supplier.

 

The price for delivery of gas at Twin Ridge Elementary will be $0.4750 per thermal unit and the price for delivery of gas to the remaining 58 schools and office accounts will be $0.4620 per thermal unit.

         

It is anticipated that the spend against this contract, based on actual consumption, will be approximately $913,000 per year, representing an estimated annual savings of $226,286 over the current rates.

 

The source of funding will be the FY16 Approved Operating Budget and contingent upon Board approval of the FY17 and FY18 Budgets.

 

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Charlie Dalphon, Energy/Utility Services Coordinator

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.03 HCPS Bid #040.15.B2, Ref #7777468604 for Art Supplies
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is utilizing a local contract for the purchase of art supplies.

 

BACKGROUND/SUMMARY:  FCPS is riding the bid from Howard County Public Schools for the purchase of art supplies and equipment and other materials of instruction.  School Specialty, Inc. is the awarded supplier.  The contract is effective through January 31, 2017, with four additional one-year contract renewal terms.

 

School Specialty will provide a minimum discount of 32% on all Art, Education, Special Needs, Physical Education, Early Childhood Education and Career and Technical Education catalog items, and provides a web site and on-line ordering process.

 

Schools expended approximately $120,184 with School Specialty in FY15.

 

The source of funding is the FY16 Board Approved Operating Budget and is contingent upon Board approval of FY17, FY18, FY19, and FY20 Budgets.

 

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Susan Thomas, Visual Performing Arts Curriculum Specialist (PreK-5)

Randy Rumpf, Visual Performing Arts Curriculum Specialist (6-12)

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.04 Bid 16M4, Heating Oil (Rejected)
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of staff recommendation - rejection of Bid 16M4, Heating Oil
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached proposal and recommends rejection by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARYThis recommendation was to establish a contract for the supply and delivery of heating oil used by Frederick County Public Schools.

 

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Charlie Dalphon, Energy/Utility Services Coordinator

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of staff recommendation - rejection of Bid 16M4, Heating Oil

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer, Brad W Young
Abstain: April F Miller
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.05 Bid 16T3, School Bus Program Vehicle Tires - Bridgestone
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract award - Bid 16T3, School Bus Program Vehicle Tires - Bridgestone
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:   This recommendation is to establish a contract for the purchase of tires manufactured by the Bridgestone Group.

 

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Mark Maggitti, Fleet Maintenance Manager

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of contract award - Bid 16T3, School Bus Program Vehicle Tires - Bridgestone

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.06 Bid 14M6, Unit Price Contract for Abatement of Hazardous Materials (Renewal)
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contact renewal - Bid 14M6, Unit Price Contract for Abatement of Hazardous Materials
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is for the renewal of the contract for licensed abatement contractors to perform abatement of asbestos and other hazardous materials.

 

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Laura Olsen, Environmental Health and Safety Manager

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contact renewal - Bid 14M6, Unit Price Contract for Abatement of Hazardous Materials

Motion by Joy Schaefer, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.07 RFP 14M4, HVAC Filters (Renewal)
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of contract renewal - RFP 14M4, HVAC Filters
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is for the renewal of the contract for HVAC filters used throughout Frederick County Public Schools and office buildings.

 

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Curtis Orndorff, Building Maintenance Manager

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract renewal - RFP 14M4, HVAC Filters

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.08 Bid 10MISC6, Diesel, Unleaded Fuel and Heating Oil (Partial Extension)
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of partial extension - Bid 10MISC6, Diesel, Unleaded Fuel and Heating Oil
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached partial extension and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARYThis recommendation is to extend the contract for the supply and delivery of heating oil only to Frederick County Public Schools locations.

 

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Charlie Dalphon, Energy/Utility Services Coordinator

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of partial extension - Bid 10MISC6, Diesel, Unleaded Fuel and Heating Oil

Motion by Joy Schaefer, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.09 Current Expense Amendment 3-16
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of Current Expense Amendment 3-16
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:   Staff seeks approval of Current Expense Amendment 3-16.

 

BACKGROUND/SUMMARY:  This amendment adjusts Maryland State Department of Education revenue categories in order to recognize a decrease in State funding and a corresponding increase in use of fund balance. The decrease in State funding is associated with a 101 student enrollment reporting error that was identified and reconciled this year.

 

 

PRESENTER(S) & TITLE(S):

Robert Reilly, Director, Budget & Finance

Leslie Pellegrino, Chief Financial Officer

 

SUBMITTED BY:  Leslie Pellegrino, Chief Financial Officer

 

Motion & Voting
Board approval of Current Expense Amendment 3-16

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.10 North Frederick Elementary School - Storm Water Management
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:   Review by the Board of Education of Frederick County (BOE) to approve the following documents on Action/Consent between Frederick County Public Schools and the City of Frederick with regard to the North Frederick Elementary School (NFES) project:

 

1.    Deed of Easement Private Storm Water Management Facility (backup 1)

2.    Inspection and Maintenance Agreement of Private Storm Water Management Facilities (backup 2)

 

BACKGROUND/SUMMARY:  The new North Frederick Elementary School was completed and opened for staff and students in August 2014. The location and plan for the storm water management (SWM) system was approved prior to construction of the building during the design phase of the project (backup 3). The SWM system complies with all state and local regulations as administered by the City of Frederick.  As per standard procedures for SWM systems, the attached documents allow the City of Frederick to access, inspect and maintain the SWM facilities on the NFES site in accordance with the terms within the easement agreement.  The easement covers approximately 2.5 acres of the NFES property. The easement and agreement completes the documentation needed to comply with the regulations.

 

PROCESS STATEMENT:  In accordance with Policy 202.6, approval is required by the BOE for all easements that exceed one (1) acre in size. Approval by the BOE will complete the documentation needed to comply with state and local regulations.

 

PRESENTER & TITLE: Bradley W. Ahalt, Senior Project Manager

 

SUBMITTED BY: Ray Barnes, Chief Operating Officer

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.11 Policy 314 Political Activity
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  

 

FIRST READING

 

Policy 314 Political Activity is presented for discussion by the Board of Education (Board).

 

BACKGROUND/SUMMARY

 

Due to the upcoming election season, Policy 314 Political Activity is being presented for discussion deviating from the initial policy review sequence.

 

Attached is the Board’s current policy with recommended changes based on consolidating current criteria established within Regulation 200-38, as well as providing clarifying language regarding permissible and nonpermissible political activity on school premises (backup1). The second attachment is the proposed deletion of Regulation 200-38 (backup2).

 

 

 

PROCESS STATEMENT

 

 

PRESENTER(S) & TITLE(S):

 

Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel

 

SUBMITTED BY

 

Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.12 Policy 440 Charter Schools
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

 

PURPOSE OF PRESENTATION:  

 

FOURTH READING

 

Policy 440 Charter Schools is presented for discussion by the Board of Education.

 

BACKGROUND/SUMMARY

 

On October 28, 2015 (first reading), November 18, 2015 (second reading) and December 16, 2015 (third reading), the Board reviewed recommended changes to Policy 440. At the Board’s request, the attached revisions to Policy 440 are now presented for the Board’s fourth reading for discussion and review. (backup1)

 

Following the Board’s December 16, 2015 discussion, revisions have been made to pages 4, 8 and 9-12. Language from the regulation on charter school renewal program review has been incorporated into the policy on pages 9-12. For ease of review by the Board, these latest modifications are noted in blue font and will be the focus of today’s review.

 

Also for the Board’s consideration, the probation/revocation criteria has been incorporated from Regulation 400-85 Charter School Probation/Revocation Procedures on pages 13-14 of Policy 440. This modification is noted in blue font. Regulation 400-85 is attached, as it is proposed for deletion. (backup2)

 

FCPS Regulation 400-90 Charter School Renewal Program Review is also attached, as it is proposed for deletion. (backup3)

 

Senate Bill 595 known as the Public Charter School Improvement Act of 2015 is attached. (backup4)

 

 

PROCESS STATEMENT

 

 

PRESENTER(S) & TITLE(S):

 

Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel

Keith Harris – Executive Director, Accelerated Achievement & Equity

 

SUBMITTED BY

 

Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.13 Adjournment
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.01 Call to Order
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Procedure
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.02 Pledge of Allegiance
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Procedure

A musical selection entitled, "Summit March" arranged by Larry Clark, as performed by the West Frederick Middle School 8th Grade Band under the direction of Ethan Lichtenberger.

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.03 Approval of the Agenda for the January 13, 2016, Regular Meeting
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action
Recommended Action
Board approval of the Agenda for the January 13, 2016, Regular Meeting.
Motion & Voting
Board approval of the Agenda for the January 13, 2016, Regular Meeting.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.04 Closed Session Announcement
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9), the Board will meet in Closed Session at 2:00 p.m. in Conference Room 5A to consider matters that relate to negotiations with Frederick County Teachers Association. 

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.05 Board approval of the December 16, 2015 Regular Minutes
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action, Minutes
Recommended Action
Board approval of the December 16, 2015 Regular minutes.
Minutes
View Minutes for Dec 16, 2015 - Board of Education Annual Meeting
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Motion & Voting
Board approval of the December 16, 2015 Regular minutes.

Motion by Elizabeth Barrett, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.06 Public Comment
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.07 Student Member Comments
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.08 Superintendent Comments
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information

 

 

 

 

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.09 Board Member Comments
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.10 System Recognition: Association of School Business Officials (ASBO) 2015 Brice & Shirley Phillips Best Practices Award
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
System Recognition, Information
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Recognition of Steve Starmer, FCPS Purchasing Manager, as the recipient of the Association of School Business Officials’ (ASBO) 2015 Brice & Shirley Phillips Best Practices Award.

 

BACKGROUND/SUMMARY: Each year ASBO Maryland/DC awards a Brice & Shirley Phillips Best Practices Award from applications submitted by school systems in Maryland and DC for best practices within their school system. FCPS has won this award for two consecutive years.  Steve Starmer who is the project manager for FCPS Managed Print Services (MPS) project, was presented this award at the ASBO MD/DC Fall Conference at the Maritime Institute in Baltimore.

 

The MPS project, which began in fiscal year 2013 as a pilot program, was expanded system-wide in fiscal year 2014 and 2015.  The MPS project reduced FCPS copying and printing costs by transitioning from stand-alone copiers, desktop inkjet and laser printers to new consolidated, leased and networked multi-purpose machines.  Initially, the project estimated savings of approximately $1 million for five years. In the first year of full implementation, the savings is outpacing initial estimates.  This project succeeded through Steve’s project management skills and from the support and commitment of key stakeholders including the Board and the Superintendent.

 

This award exemplifies FCPS’ commitment to excellence.

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Chief Financial Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

4. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
4.11 System Recognition: FCPS MyPlate Garden Program Award
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
System Recognition, Information
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  Recognition of Frederick County Public Schools (FCPS) MyPlate Garden Program Awards and Partnership with Seed of Life Nurseries, Mike & Michelle Dickson.

 

BACKGROUND/SUMMARY

Frederick County Public Schools (FCPS) is proud to recognize its partnership with Seed of Life Nurseries, owned by Mike and Michelle Dickson.  Dr. Kimberly Mazaleski will give a brief overview of the FCPS MyPlate Garden Program and describe the awards recently received from the Rural Maryland Council for outstanding rural community development.  She will then introduce Mr. Mike Dickson (Farmer Mike).

 

PRESENTER(S) & TITLE(S):

Dr. Kimberly Mazaleski, Curriculum Specialist for Elementary Science

Mike Dickson, Owner, Seed of Life Nurseries

 

SUBMITTED BY:  Mike Markoe, Ed.D., Deputy Superintendent

5. Regular Meeting - Action Consent
Subject
5.01 Staffing Changes
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of Action Consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Motion & Voting
Board approval of Action Consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
5. Regular Meeting - Action Consent
Subject
5.02 Policy 100 Governance of the School System
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of Action Consent items.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  

 

In accordance with the Board of Education’s direction to review its policies in the 100 series which have not been reviewed in two years, the sections of Policy 100 Governance of the School System were presented for information and discussion by the Board on September 9, 2015 and December 16, 2015.

 

BACKGROUND/SUMMARY

 

The Board’s recommended changes to Policy 100 are attached and presented for Board action. (backup1)

 

PROCESS STATEMENT

 

PRESENTER(S) & TITLE(S):

 

Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel

 

SUBMITTED BY

 

Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel

Motion & Voting
Board approval of Action Consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
5. Regular Meeting - Action Consent
Subject
1.01 North Frederick Elementary School - Storm Water Management
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Action, Consent
Recommended Action
Board approval of Action Consent items.
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:   Action is requested by the Board of Education of Frederick County (BOE) to approve the following documents between Frederick County Public Schools and the City of Frederick with regard to the North Frederick Elementary School (NFES) project:

 

1.    Deed of Easement Private Storm Water Management Facility (backup 1)

2.    Inspection and Maintenance Agreement of Private Storm Water Management Facilities (backup 2)

 

BACKGROUND/SUMMARY:  The new North Frederick Elementary School was completed and opened for staff and students in August 2014. The location and plan for the storm water management (SWM) system was approved prior to construction of the building during the design phase of the project (backup 3). The SWM system complies with all state and local regulations as administered by the City of Frederick.  As per standard procedures for SWM systems, the attached documents allow the City of Frederick to access, inspect and maintain the SWM facilities on the NFES site in accordance with the terms within the easement agreement.  The easement covers approximately 2.5 acres of the NFES property. The easement and agreement completes the documentation needed to comply with the regulations.

 

PROCESS STATEMENT:  In accordance with Policy 202.6, approval is required by the BOE for all easements that exceed one (1) acre in size. Approval by the BOE will complete the documentation needed to comply with state and local regulations.

 

PRESENTER & TITLE: Bradley W. Ahalt, Senior Project Manager

 

SUBMITTED BY: Ray Barnes, Chief Operating Officer

Motion & Voting
Board approval of Action Consent items.

Motion by Joy Schaefer, second by Elizabeth Barrett.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer, Brad W Young
6. Board Items
Subject
6.01 Elementary, Middle & High PARCC Assessment Data
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  To share the results of the 2015 Frederick County Public Schools (FCPS) Partnership for Assessment of Readiness for College and Careers (PARCC) performance data for English/language arts and math grades 3 through 8, Algebra I and II, and English 10.

 

BACKGROUND/SUMMARY: During the 2014-15 school year, FCPS students in grades 3-8 in English/language arts and math, Algebra I, English 10, and Algebra II took the state’s PARCC test.  This was the first time the test was administered to meet the requirements of the Elementary and Secondary Education Act (ESEA).  Standard setting was conducted across the consortium in the summer of 2015 and scores have been reported by the Maryland State Department of Education (MSDE).  Local system data for high schools were shared on the state’s public website on November 5, 2015.  Elementary and middle School data were released on the state’s public website on December 8, 2015.  High school students who took the test last year did not have to pass it to meet their assessment graduation requirement.  MSDE has not yet determined proficiency on this test for accountability reporting or assessment graduation requirements.  The data includes first-time test takers and includes only those students who took both the Performance Based Assessment (PBA) and End of Year (EOY) assessments.

 

PROCESS STATEMENT:  The Board of Education, school-based leaders, and central leadership have received Algebra I, English 10 and Algebra II PARCC data, as well as English/language arts and math for grades 3-8.  Performance is reported for the 2014-15 school year.

 

PRESENTER(S) & TITLE(S):

Jamie Aliveto, Director, System Accountability & School Improvement

Deborah Gilmartin, Coordinator, Testing and Accountability

 

SUBMITTED BY:  Mike Markoe, Ed.D., Deputy Superintendent

6. Board Items
Subject
6.02 Review of Fiscal Year 2017 Superintendent's Recommended Operating Budget
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  The Chief Financial Officer will review the fiscal year 2017 Superintendent’s Recommended Operating Budget with the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  The Superintendent released her fiscal year 2017 Recommended Operating Budget on January 6, 2016.  The budget aligns with the Board of Education’s new strategic plan and totals $568.0 million.  This budget is 4.3% more than the fiscal year 2016 budget and has $24.2 million more in expenditures than revenues.

 

The BOE is also scheduled to hold budget discussions with individual divisions and departments of FCPS during a scheduled budget

work session on January 26, 2016 from 9:00 – 4:00.  The BOE is then scheduled to approve a proposed budget at the January 27, 2016 Board meeting to take to the February public hearing.  The BOE public hearing on the Operating Budget is scheduled for Wednesday, February 3, 2016 at 7:00 p.m. at Oakdale High School.

 

 

PRESENTER(S) & TITLE(S):

Leslie Pellegrino, Chief Financial Officer

 

SUBMITTED BY

Leslie Pellegrino, Chief Financial Officer

7. Setting of Next Meeting Agenda
Subject
7.01 Setting Agenda for January 27, 2016 Board of Education Meeting
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
8. Committee Reports and Legislative Updates
Subject
8.01 Committee Reports
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
8. Committee Reports and Legislative Updates
Subject
8.02 Study of Adequacy of Funding in Education in the State of Maryland
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information

Priorities and Perspectives on the Future of Public School Funding in Maryland

 

Executive Summary

9. Informational Items
Subject
9.01 Quarterly Agenda for Board Meetings
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
9. Informational Items
Subject
9.02 Apprenticeship Maryland Grant
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  N/A

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded a $5,000 grant from the Maryland State Department of Education (MSDE) for implementation of the FY2016 Apprenticeship Pilot Program:  Apprenticeship Maryland.

 

Apprenticeship Maryland is funded by the Longview Foundation, in collaboration with MSDE and the Maryland Department of Commerce, and is intended to provide students with a combination of classroom and work-based learning.  The program supports youth apprenticeships that prepare high school juniors and seniors to enter employment and further their education in high-skill, high-growth sectors, such as information technology,  biological sciences, biomanufacturing and automotive.    

 

Grant funds will be used to contract with an “Apprenticeship Navigator” ($4,500) who will develop a marketing plan and promotional materials that will be used to recruit local businesses to host apprentices.  Funds will also be used to print the promotional materials and host information fairs for businesses and their employees ($500).

 

Acceptance of this $5,000 grant does not obligate FCPS to expend additional local resources.  Staff recommends approval of this grant.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY

Kevin Cuppett, Ed.D., Executive Director, Curriculum Instruction and Innovation

Michael Markoe, Ed.D., Deputy Superintendent

9. Informational Items
Subject
9.03 Community Foundation Grant - Sheet Music
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  N/A

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded a $726 grant from the Community Foundation of Frederick County to purchase sheet music for the music lending library.

 

The lending library, developed collaboratively by FCPS’ Visual and Performing Arts Department and Library Media Services Department, is available for use by any FCPS instrumental or orchestra teacher.  Appropriate music literature for young bands and orchestras is selected for placement in the library.

 

All grant funds will be used to purchase sheet music.

 

Acceptance of this $726 grant does not obligate FCPS to expend additional local resources.  Staff recommends approval of this grant.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY

Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction and Innovation

Michael Markoe, Ed.D., Deputy Superintendent

9. Informational Items
Subject
9.04 Target Field Trip Grant - Frederick High School
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  N/A

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded a $700 grant from Target to support a field trip for students at Frederick High School.

 

Thirty English Language Learning (ELL) students at Frederick High School will visit and tour the University of Maryland at College Park in April 2016.  The students will be given a guided walking tour of campus while learning about its various colleges and majors.  Students will meet with admissions counselors, as well as members of the University’s Hispanic Student Union.  Students will also attend a performance at the Clarice Smith Performing Arts Center on the university campus.


Grant funds will be used to cover transportation costs ($325), performance tickets ($180) and lunch while on campus ($195). 

 

This $700 grant award will not obligate FCPS to expend additional local resources.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY:

Tracey Lucas, Executive Director of School Administration & Leadership

Mike Markoe, Deputy Superintendent

9. Informational Items
Subject
9.05 Target Field Trip Grant - Thurmont Middle School
Meeting
Jan 13, 2016 - Board of Education Meeting
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  N/A

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded a $700 grant from Target to support a field trip for students at Thurmont Middle School.

 

In May 2016, all 193 eighth grade students at Thurmont Middle School will travel to FCPS’ Career & Technology Center (CTC).  The field trip will allow the students to experience first-hand the CTC and learn about the programs offered there.  This experience will give students knowledge needed for high school, college and career planning.

 

Grant funds will be used to cover transportation costs ($700) associated with the field trip.

 

This $700 grant award will not obligate FCPS to expend additional local resources.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY

Tracey Lucas, Executive Director, School Administration and Leadership

Mike Markoe, Deputy Superintendent

10. Adjournment
Subject
10.01 Adjournment
Meeting
Jan 13, 2016 - Board of Education Meeting
Type