In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), (9), the Board will meet in Closed Session at 12:00 p.m. in Conference Room 1A to consider matters that relate to negotiations with the Frederick Association of School Support Employees and the Frederick County Teachers Association, and a personnel matter.
PRESENTATION OF _1_ BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.
Bid 16MISC6, Printing Services for Frederick County Public Schools
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the printing services, materials, and delivery of printed materials as specified to Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Michael Doerrer, Director, Communications, Community Engagement & Marketing
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is utilizing The Cooperative Purchasing Network’s (TCPN) contract for HVAC Equipment, Installation, Service and Related Services.
BACKGROUND/SUMMARY: TCPN is a national governmental purchasing cooperative that was established by The Region 4 Education Service Center in Houston, Texas to provide cooperative purchasing opportunities to school districts and public entities.
This is an open requirements contract awarded to multiple vendors.
The source of funding is the FY 2016 Board Approved Operating Budget and is contingent upon Board approval of FY 2017, FY 2018, FY 2019 and FY 2020 budgets.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tom Mulligan, Project Manager III
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish contracts with community based partners to provide summer enrichment activities and services, as well as, site coordination and facilitation at Monocacy Elementary and Monocacy Middle Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Doreen Bass, Grants Coordinator
Charlene Gomes, Program Administrator for School Administration and Leadership
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
SECOND READING
Policy 314 Political Activity is presented for discussion by the Board of Education (Board).
BACKGROUND/SUMMARY:
On January 13, 2016, the Board discussed recommended changes to the policy, including the consolidation of current criteria established within Regulation 200-38, and providing clarifying language regarding permissible and nonpermissible political activity on school premises. Feedback from the Board’s discussion on January 13, 2016 has been incorporated into the attached document. (backup1)
The second attachment is the proposed deletion of Regulation 200-38 (backup2).
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
BACKGROUND/SUMMARY:
At the Board of Education’s request, the following policies and regulations will be discussed:
· Board Policy 201 Naming Schools, Portions of Buildings and/or Grounds (backup1)
· FCPS Regulation 100-06 Naming Rights of Board Facilities (backup2)
· Board Policy 206 Memorials Honoring Deceased Students and Staff (backup3)
· FCPS Regulation 200-09 Memorials Honoring Deceased Students and Staff (backup4)
PROCESS STATEMENT:
Ray Barnes, chief operating officer, and Jamie Cannon, chief of staff and legal counsel, will be available to respond to specific questions the Board may have regarding the practice and application related to the policies and regulations.
PRESENTER(S) & TITLE(S):
Ray Barnes – Chief Operating Officer
Jamie Cannon – Chief of Staff and Legal Counsel
SUBMITTED BY:
Ray Barnes – Chief Operating Officer
PURPOSE OF PRESENTATION: Approval is requested from the Board of Education of Frederick County (BOE) for a change order for additional design services to Grimm and Parker, architects of the Butterfly Ridge Elementary School (BRES) project. This change order is for additional design and engineering services associated with off-site traffic and roadway improvements and traffic signal design.
BACKGROUND/SUMMARY: The BRES project is currently in final phases of design. The site plan was conditionally approved by the City of Frederick Planning Commission on December 15, 2015, contingent upon the design and construction of the following off-site traffic and roadway improvements. Please see attached drawing (backup 1) that references the activities listed below.
These additional design requirements were anticipated by staff and discussed with the BOE at their meeting on June 24, 2015. At that time, we expected some additional road and water/sewer upgrades would be required by the City. The water and sewer requirements; however, have been eliminated as an additional expense for this project.
The total cost of design services associated with the off-site road improvements listed above is $86,970 (see backup 2). Adequate funds exist in the project design budget to provide for this change order. Funding to initiate construction of this project has been requested in the FY 2017 Capital Improvement Program.
PROCESS: This request is submitted in accordance with BOE Policy 205 and FCPS Regulation 200-6 Change Orders to Construction Projects. The policy and regulation states any project change order that exceeds $25,000 must be approved by the BOE. Design development plans for this project, including the site plan, were approved by the BOE at their meeting on June 24, 2015.
PRESENTER(S) & TITLE(S): Bradley W. Ahalt, Senior Project Manager
Roger W. Fritz, Director of Construction Management
SUBMITTED BY: Ray Barnes, Chief Operating Officer
BACKGROUND/SUMMARY: During the 2014-2015 school year, Frederick County Public Schools (FCPS) was awarded three separate FAST grants. The grants were funded by the U.S. Department of Education’s 21st Century Community Learning Centers program and came to FCPS through the Maryland State Department of Education (MSDE). The below chart summarizes the three grants.
|
2014-2015 FAST Grants |
|||||
|
Grant Name |
Award Amount |
Program Period |
Schools Served |
Number of Students Served |
Description |
|
FAST1 |
$267,420
|
Year 3 of 3 |
Monocacy Elementary Monocacy Middle |
122 |
8-week summer program at each school |
|
FAST2 |
$368,757 |
Year 1 of 3 |
Lincoln Elementary Hillcrest Elementary Waverley Elementary |
115 |
5-week summer program located at Lincoln Elementary |
|
FAST+ |
$208,228 |
Year 1 of 3 |
West Frederick Middle Frederick High |
80 |
5-week summer program at West Frederick Middle High school credit for rising 9th grade students |
While these were three separate grants, the projects had similar objectives. They were:
All 21st Century Community Learning Center grantees are required to hire an external evaluator to assess the efficacy of the program. In spring 2015, FCPS went through a bid process to select an external evaluator. Four companies submitted proposals; on June 24, 2015, the Frederick County Board of Education awarded the contract to Solomon Evaluation, LLC. The cost for evaluation services were covered by the three grants.
Solomon Evaluation, LLC found that the FAST programs mostly worked, with both the FAST1 and FAST2 programs accomplishing the student achievement objective; FAST2 and FAST+ accomplishing both the attendance and student satisfaction objectives; FAST+ accomplishing the family involvement objective; and all three programs accomplishing the access to healthcare objective. None of the programs achieved the family satisfaction objective.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Shira Solomon, Ph.D., Solomon Evaluation, LLC
Dr. Keith Harris, Executive Director, Accelerated Achievement and Equity
Doreen Bass, Grant Coordinator
SUBMITTED BY:
Keith Harris, Ed.D., Executive Director, Accelerated Achievement and Equity
Michael Markoe, Ed.D., Deputy Superintendent
An instrumental video entitled "Excelcior!", performed by the Urbana Middle School 7th & 8th grade band under the direction of Jonathan Kurtz.
However, you will notice that Mr. Kurtz is not conducting the entire piece. The students learned the piece well enough to play it on their own without the aid of a conductor.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(9), the Board will meet in Closed Session at 12:00 p.m. in Conference Room 1A to consider matters that relate to negotiations with the Frederick Association of School Support Employees and the Frederick County Teachers Association, and a personnel matter.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To proclaim the week of February 1 - 5, 2016 as National School Counseling Week in Frederick County Public Schools
BACKGROUND/SUMMARY: National School Counseling Week, sponsored by the American School Counselor Association (ASCA), will be celebrated February 1 – 5, 2016. The celebration of National School Counseling Week highlights the tremendous impact school counselors have in helping students achieve academic success and career readiness. Frederick County Public Schools (FCPS) is fortunate to employ 37 high school, 36 middle school and 40 elementary school counselors. We also have school counselors at the Heather Ridge School, Rock Creek School, FCPS Virtual School, Career and Technology Center, the Success Program and English Language Learning (ELL) Program.
PROCESS STATEMENT: With the ultimate goal of removing barriers to learning, school counselors address the personal, social, emotional, academic and career needs of students. Through collaboration with school staff, parents/guardians and community members, school counselors access and organize supports necessary for student success. In an effort to recognize the dedication, diligence and compassion of all FCPS counselors, it is requested that the Board of Education of Frederick County adopt the ASCA resolution and encourage students, staff and community members to celebrate National School Counseling Week.
The Frederick County Association of Counselor Development annually recognizes a Counselor of the Year at each academic level. Janet Shipman will introduce the following school counselors for recognition by the Board: Patricia Lombardi, Frederick High School; Ruth Travis, Windsor Knolls Middle School; and, Laura Jones, Kemptown Elementary.
This year, two FCPS counselors were selected as Maryland Counselors of the Year: Ruth Travis, Middle School Counselor of the Year and Laura Jones, Elementary School Counselor of the Year. Board President, Brad W Young will present Board pins to Ms. Travis and Dr. Jones.
PRESENTER(S) & TITLE(S): Janet Shipman, Coordinator of School Counseling and Student Support
SUBMITTED BY: Tracey Lucas, Executive Director School Administration and Leadership
PURPOSE OF PRESENTATION: Staff recommends Board approval of recently displayed textbook(s).
BACKGROUND/SUMMARY: The textbook(s) listed on the attached memorandum were on public display at the C. Burr Artz Public Library and Frederick County Public Schools Central Office at 191 South East Street from December 14-19, 2015.
PROCESS STATEMENT: FCPS Regulation 500-38, "D. Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."
PRESENTER(S)/TITLE(S): N/A
SUBMITTED BY: Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
FIFTH READING
Policy 440 Charter Schools is presented for action/consent by the Board of Education (Board).
BACKGROUND/SUMMARY:
On October 28, 2015 (first reading), November 18, 2015 (second reading), December 16, 2015 (third reading) and January 13, 2016 (fourth reading), the Board reviewed recommended changes to Policy 440.
Following the January 13, 2016 discussion, the Board suggested changing the reference from PARCC to state/federal recognized requirements and including the February 1 annual performance review in the renewal timeline.
All revisions to Policy 440 are now presented for the Board’s approval. (backup1)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
Keith Harris – Executive Director, Accelerated Achievement & Equity
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Approval is requested from the Board of Education of Frederick County (BOE) for a change order for additional design services to Grimm and Parker, architects of the Butterfly Ridge Elementary School (BRES) project. This change order is for additional design and engineering services associated with off-site traffic and roadway improvements and traffic signal design.
BACKGROUND/SUMMARY: The BRES project is currently in final phases of design. The site plan was conditionally approved by the City of Frederick Planning Commission on December 15, 2015, contingent upon the design and construction of the following off-site traffic and roadway improvements. Please see attached drawing (backup 1) that references the activities listed below.
These additional design requirements were anticipated by staff and discussed with the BOE at their meeting on June 24, 2015. At that time, we expected some additional road and water/sewer upgrades would be required by the City. The water and sewer requirements; however, have been eliminated as an additional expense for this project.
The total cost of design services associated with the off-site road improvements listed above is $86,970 (see backup 2). Adequate funds exist in the project design budget to provide for this change order. Funding to initiate construction of this project has been requested in the FY 2017 Capital Improvement Program.
PROCESS: This request is submitted in accordance with BOE Policy 205 and FCPS Regulation 200-6 Change Orders to Construction Projects. The policy and regulation states any project change order that exceeds $25,000 must be approved by the BOE. Design development plans for this project, including the site plan, were approved by the BOE at their meeting on June 24, 2015.
PRESENTER(S) & TITLE(S): Bradley W. Ahalt, Senior Project Manager
Roger W. Fritz, Director of Construction Management
SUBMITTED BY: Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION: The Board of Education (BOE) of Frederick County needs to approve the Superintendent's Recommended Fiscal Year 2017 Operating Budget to take to the February 3, 2016 public hearing.
BACKGROUND/SUMMARY: The Superintendent released her Superintendent's Recommended Budget on January 6, 2016. The BOE was briefed on her budget at their January 13, 2016 regular BOE meeting. The Board was schedule to have a full day briefing with the various FCPS departments on January 26, 2016, and then on January 27, 2016 at the regularly scheduled BOE meeting make any adjustments, if agreed upon, to the Superintendent's Recommended Budget to take to the public hearing the evening of February 3, 2016. Due to the recent inclement weather the meetings scheduled for January 26 and 27 were cancelled. Therefore, the BOE will discuss the Superintendent's Recommended Budget at the board meeting scheduled for the afternoon of February 3, 2016.
The BOE public hearing on the Superintendent's Recommended Fiscal Year 2017 Operating Budget is scheduled for Wednesday, February 3, 2016 at 7:00 p.m. at Oakdale High School.
Attached for reference is the Fiscal Year 2017 Superintendent’s Recommended Budget.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To provide a progress update of the English Language Learning (ELL) Achievement Plan
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) held an ELL Summit in January, 2015, focusing on the achievement of our ELL students over the next few years. The goal is to increase language proficiency and academic achievement for ELL students by developing, implementing and monitoring a research-based instructional model.
PROCESS STATEMENT: The ELL program was built by using a wide variety of stakeholders.
PRESENTER(S) & TITLE(S):
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction and Innovation
Dr. George Seaton, Director of Curriculum, Instruction and Innovation
Larry Steinly, Supervisor of English Language Learning
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Legislative Report:
Joy Schaefer, the Board's Legislative Liaison, will provide an update on legislative issues for the current session, inclusive of the following issues and bills.
Budget & Finance Issues:
RELIEF FROM BUDGET MANDATES
HB 449 http://mgaleg.maryland.gov/2016RS/bills/hb/hb0449F.pdf
SB375 http://mgaleg.maryland.gov/2016RS/bills/sb/sb0375F.pdf
LOCAL SCHOOL SYSTEM AUDITS - REPEAL HB 352 http://mgaleg.maryland.gov/2016RS/bills/hb/hb0352F.pdf
School Facilities:
PREVAILING WAGE LAW - WAIVER FROM PROVISIONS HB 23 http://mgaleg.maryland.gov/2016RS/bills/hb/hb0023F.pdf
Governance:
STATE BOARD OF EDUCATION - STATE SUPERINTENDENT - APPOINTMENT SB http://mgaleg.maryland.gov/2016RS/bills/sb/sb0404F.pdf
Student Instruction, Services:
PATHWAYS IN TECHNOLOGY EARLY COLLEGE HIGH (P-TECH) SCHOOLS ACT OF 2016
HB 464 http://mgaleg.maryland.gov/2016RS/bills/hb/hb0464F.pdf
SB 373 http://mgaleg.maryland.gov/2016RS/bills/sb/sb0376F.pdf
STUDENT ASSESSMENTS BILLS
LIMITS ON TESTING
HB141 http://mgaleg.maryland.gov/2016RS/bills/hb/hb0141F.pdf
SB 407 http://mgaleg.maryland.gov/2016RS/bills/sb/sb0407F.pdf
BEST PRACTICES IN ADMINISTRATION
HB 397 http://mgaleg.maryland.gov/2016RS/bills/hb/hb0397F.pdf
PROVISION OF INFORMATION
HB412 http://mgaleg.maryland.gov/2016RS/bills/hb/hb0412F.pdf
Executive Order:
On Wednesday (January 27) Governor Hogan signed an Executive Order establishing a new Early Graduation Scholarship Program. It directs the Maryland Higher Education Commission (MHEC) to establish the program to allow eligible 11th grade students to receive a one-time scholarship of up to $6,000 for tuition and expenses at any approved postsecondary educational institution in Maryland. The Executive Order states that this new program will be available to students planning to enter college in the fall of 2016 who meet the requirements set forth by the Maryland State Board of Education for granting a high school diploma by the end of grade 11. Eligible applicants for the scholarship must be residents of Maryland and enrolled at a publicly supported school on a fulltime equivalency basis. Applicants for the scholarship must secure acceptance to an approved postsecondary educational institution within six months of graduating high school.
Press Release: http://governor.maryland.gov/2016/01/27/governor-larry-hogan-announces-the-maryland-early-graduation-scholarship/
Executive Order: http://content.govdelivery.com/attachments/MDGOV/2016/01/27/file_attachments/487800/Executive_Order01.01.2016.03.pdf