In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(9), the Board will meet in Closed Session at 2:00 p.m. in Conference Room 5A to consider matters that relates to personnel matters and negotiations with the Frederick Association of School Support Employees and the Frederick County Teachers Association.
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is utilizing the Baltimore County Public Schools contract for Fire Alarm System Installations, Repairs, Parts, Inspections and Preventative Maintenance.
BACKGROUND/SUMMARY: This contract consists of providing labor, equipment, materials, supervision, tools and all related incidentals required to test, inspect, maintain, repair and upgrade fire alarm systems on an as-needed basis.
This is an open requirements contract awarded to multiple vendors.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Tony Ray, Project Manager III
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the renewal of the contract for grass mowing services for specific school sites on a flat rate price per site. Not all sites require these services.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
John Carnahan, Custodial Services Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #16-06.
BACKGROUND/SUMMARY: Budget Amendment #16-06 recognizes the reversion of state funds for the following projects: Lewistown Elementary School Gymnasium HVAC (Aging Schools Program), Myersville Elementary School HVAC Phase I and New Midway Elementary School Water Storage Tank Replacement.
The level of state funds originally allocated for these projects by the State Public School Construction Program exceeded what was necessary to complete the project. State funding was reduced due to favorable bids received for the projects. The funds will be reverted to the state, and will be available for future FCPS projects.
PRESENTER(S) & TITLE(S): Heather Jo Clabaugh, Accountant
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #16-07.
BACKGROUND/SUMMARY: Budget Amendment #16-07 transfers the remaining balance of the Hillcrest Elementary School 12-Room Portables project to the FY2015/2016 Portable Relocation project. The Hillcrest Elementary School 12-Room Portables project is complete. Funds for the FY2015/2016 Portable Relocation project are used to relocate and excess portable classrooms throughout the system.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S): Heather Jo Clabaugh, Accountant
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval of the following credit change orders to the Frederick High School replacement project:
BACKGROUND/SUMMARY:
During the final phase of design and upon receipt of bids, FCPS staff, the design team, contractors and construction manager exerted a collaborative effort to explore value engineering (VE) initiatives to reduce the construction cost of this facility. The effort has proven to be fruitful, and to-date has resulted in identifying approximately 50 potential credit change orders that are anticipated to total over $2 million in savings. (Credit change orders reduce the amount of a contractor’s contract amount based on a negotiated reduction in scope of work or materials of construction). The credit change orders presented today amount to $384,217. Our intention is to present the individual credit change orders to the Board of Education of Frederick County (BOE) as they are ready for processing.
Examples of cost savings include the following: reduction in gypsum wallboard assemblies, more simplistic ceiling assembly details, reduction in protective pipe and duct materials for installations over 8’ above finished floor elevation, change in seismic rating and associated mechanical assemblies, deleted requirement for gas piping in some instructional areas, deletion of extraneous data and electrical receptacles in certain instructional areas, etc.
PROCESS STATEMENT:
Although staff is confident that the bulk of the VE initiatives have been identified, this effort will be ongoing. It is important to understand that since the project is funded on a cost sharing basis between state and local funding sources (64% state and 36% local), any credits received will also be shared between the county and state at the same percentages. Therefore, 64% of any credits must be returned to the state funding authority.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management
Roger Fritz, Director, Construction Management
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION: Staff is presenting the Capital Improvement Program (CIP) Project Status Report for information only.
BACKGROUND/SUMMARY: Attached for your information is a copy of the County requested “Capital Improvement Program (CIP) Project Status Report” for the quarter ending December 31, 2015.
This report provides information concerning the financial status for all projects currently active with the construction fund, and for projects that are completed but have a remaining budget balance. The document lists the projects in three categories – major projects (new schools, major renovations and additions), systemic renovation projects and closed projects. Details concerning an individual project are available upon request. Please note projects solely funded by the State are excluded from this report.
PRESENTER(S) & TITLE(S): Heather Jo Clabaugh, Accountant
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: The County Executive's office will discuss the Frederick County Capital Improvement Program (CIP) and implications for school construction funding.
BACKGROUND/SUMMARY:
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Kelly Weaver, Acting Budget Director, Frederick County Government Maryland
Janice Spiegel, Education Liaison, Frederick County Government Maryland
SUBMITTED BY:
Theresa R. Alban, Ph.D., Superintendent of Schools
Music video of Governor Thomas Johnson High School Advanced Music Studies students, Melanie Boughn and Joshua McCoy, performing "Duet from the Magic Flute" by Mozart, under the direction of Sharon Naugle.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1),(9), the Board will meet in Closed Session at 2:00 p.m. in Conference Room 5A to consider matters that relates to personnel matters and negotiations with the Frederick Association of School Support Employees and the Frederick County Teachers Association.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: National FFA week is an annual event and will be celebrated February 20-27, 2016. The National FFA organization motto is: learning to do; doing to learn; earning to live; living to serve. Staff will show a video highlighting the Frederick County Public School (FCPS) Agricultural Education program.
BACKGROUND/SUMMARY:
National FFA week will be celebrated throughout FCPS. To commemorate this event, FCPS Agricultural Education students will participate in Ag Week at the Francis Scott Key (FSK) Mall from February 15-20, 2016. Agricultural Education displays will be showcased throughout the week. In addition, FFA students will participate in a number of activities including an ice cream making contest on Monday, February 15 at 6:30 p.m., and a log sawing contest on Friday, February 19 at 7 p.m. Board members are cordially invited to experience this community partnership held at the FSK Mall the evenings of February 15-20, 2016. This recognition allows student members the opportunity to educate the public about agricultural education.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Kristine Pearl, Supervisor, Career and Technology Education
Eric Haines, Coordinator, Career and Technology Education
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
Career and Technology Education (CTE) Month is an annual recognition held in February to celebrate achievements and accomplishments in CTE, nationwide. This year, the national theme for CTE Month is "Opportunities for Career Success." Staff will show a video focusing on the achievements and accomplishments of the FCPS CTE program.
BACKGROUND/SUMMARY:
CTE classroom innovators can be found throughout Frederick County Public Schools (FCPS). To celebrate, FCPS is showcasing CTE programs through a number of venues.
On Tuesday, February 23, the FCPS Technology Fair and Career and Technology Expo will be held at the Francis Scott Key Mall from 6 to 8 p.m. This event features many students from CTE middle and high school programs, as well as Career and Technology Center (CTC) student ambassadors.
In addition, the Frederick News Post, in partnership with the CTE Advisory Council, will be publishing a series of four articles written by journalism students highlighting successful CTE or CTC alumni.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Kristine Pearl, Supervisor, Career and Technology Education
Eric Haines, Coordinator, Career and Technology Education
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
In accordance with Frederick County Public Schools (FCPS) Regulation #200-06 Change Orders to Construction Projects, staff is requesting approval of the following credit change orders to the Frederick High School replacement project:
BACKGROUND/SUMMARY:
During the final phase of design and upon receipt of bids, FCPS staff, the design team, contractors and construction manager exerted a collaborative effort to explore value engineering (VE) initiatives to reduce the construction cost of this facility. The effort has proven to be fruitful, and to-date has resulted in identifying approximately 50 potential credit change orders that are anticipated to total over $2 million in savings. (Credit change orders reduce the amount of a contractor’s contract amount based on a negotiated reduction in scope of work or materials of construction). The credit change orders presented today amount to $384,217. Our intention is to present the individual credit change orders to the Board of Education of Frederick County (BOE) as they are ready for processing.
Examples of cost savings include the following: reduction in gypsum wallboard assemblies, more simplistic ceiling assembly details, reduction in protective pipe and duct materials for installations over 8’ above finished floor elevation, change in seismic rating and associated mechanical assemblies, deleted requirement for gas piping in some instructional areas, deletion of extraneous data and electrical receptacles in certain instructional areas, etc.
PROCESS STATEMENT:
Although staff is confident that the bulk of the VE initiatives have been identified, this effort will be ongoing. It is important to understand that since the project is funded on a cost sharing basis between state and local funding sources (64% state and 36% local), any credits received will also be shared between the county and state at the same percentages. Therefore, 64% of any credits must be returned to the state funding authority.
PRESENTER(S) & TITLE(S):
Brian Staiger, Senior Project Manager, Construction Management
Roger Fritz, Director, Construction Management
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
THIRD READING
Policy 314 Political Activity is presented for action/consent by the Board of Education (Board).
BACKGROUND/SUMMARY:
On January 13, 2016 and February 3, 2016, the Board discussed recommended changes to the policy, including the consolidation of current criteria established within FCPS Regulation 200-38 and providing clarifying language regarding permissible and nonpermissible political activity on school premises. The Board’s recommended revisions have been incorporated within Policy 314 and are now presented for the Board’s approval. (backup1)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: The Board of Education of Frederick County will discuss the Fiscal Year 2017 Operating Budget and changes to the Superintendent’s Recommended Budget as they prepare a BOE Requested Budget.
BACKGROUND/SUMMARY: The Superintendent released her Superintendent’s Recommended Budget on January 6, 2016. The BOE was briefed on her budget at the January 13, 2016 regular BOE meeting. The BOE also discussed the Operating Budget at their February 3rd BOE meeting. A Public Hearing was also held on February 3, 2016 in which the BOE received public comment on the Superintendent’s Recommended Budget.
The Board Requested Budget is scheduled to be approved at the Board’s specially scheduled Board meeting on February 17, 2016.
Attached for reference is the Fiscal Year 2017 Superintendent’s Recommended Budget.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
Legislative Liaison Joy Schaefer will update the Board on legislation.
http://mgaleg.maryland.gov/2016RS/bills/sb/sb0183F.pdf
Prohibiting specified persons from allowing pupils to stand in a school vehicle while the school vehicle is in motion; requiring school vehicles in the State to be equipped with seat belts; prohibiting a person from operating a specified school vehicle unless the person and each occupant under 16 years old are restrained by a seat belt; providing for a delayed effective date; etc.