In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(7), (9), the Board will meet in Closed Session at 2:00 p.m. in Conference Room 5A to seek advice of Counsel and to consider matters that relate to negotiations with the Frederick County Teachers Association (FCTA), and the Frederick County Administrative and Supervisory Association (FCASA).
PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.
RFQ 16C10, Hillcrest and Myersville Elementary Schools Roof Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the replacement of roof sections and all associated work at Hillcrest and Myersville Elementary schools. Approximately 15,635 square feet of roof section will be replaced at Hillcrest Elementary and 23,308 square feet at Myersville Elementary.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Planning and Construction Management
Ryan Carter, Project Manager II, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is utilizing Howard County’s contract for the purchase of furniture and equipment.
BACKGROUND/SUMMARY: FCPS is riding the bid from Howard County, Maryland for the purchase of furniture and equipment. The contract is effective through December 31, 2018, with seven additional one-year contract renewal terms.
This contract will be utilized for the purchase of furniture and equipment for schools and offices for items that are not covered by the FCPS Bid for School and Office Furniture (15MISC1).
The source of funding is FY16 Board Approved Operating and Capital Improvement Projects Budgets, and is contingent upon Board approval of FY17 and FY18 Budgets.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Mark Pritts, Elementary Instructional Director
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the purchase of magazines for the Media Department of Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Mary Jo Richmond, Supervisor, Media Services
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for property and casualty insurance coverage for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Scott Bachtell, Buyer Specialist
Leslie R. Pellegrino, Chief Financial Officer
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract with qualified contractors to furnish all labor, supervision, materials, and any incidentals necessary for low voltage installation of data network cabling for a complete and finished project. This is a cooperative purchase initiative with Frederick Community College and Frederick County Public Schools was the lead agency.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure for FCPS
Joe Marshall, Executive Director, Network Services Information Technology for FCC
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The April - June 2016 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION: Discussion of Frederick County Government’s (FCG) procedures for school site dedications.
BACKGROUND/SUMMARY: At the request of the Board of Education of Frederick County (BOE), Steve Horn and Jim Gugel will provide the BOE with information regarding FCG’s procedures for identifying, reviewing and approving future school sites as part of the county’s development approval process. Following a short presentation, Mr. Horn, Mr. Gugel and Frederick County Public Schools’ (FCPS) staff will be available for questions and discussion.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, FCPS, Facilities Planning
Steve Horn, Division Director, FCG, Planning and Permitting Division
Jim Gugel, Planning Director, FCG, Department of Planning
SUBMITTED BY: Ray Barnes, FCPS, Chief Operating Officer
PURPOSE OF PRESENTATION:
FIRST READING
BACKGROUND/SUMMARY:
At the Board of Education’s request, Policy 511 Assessments is attached (backup1) for discussion as it relates to whether the Board desires to modify Policy 511 or create a new policy to include practices of student management during standardized testing windows.
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel
SUBMITTED BY:
Colleen Cusimano, Elizabeth Barrett and April F. Miller
The Pledge of Allegiance will be led by the Yellow Springs Singers, followed by a musical selection entitled "Our World" under the direction of Rosanne Fraley, accompanied by Lois Kuhn, music instructors.
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (7), (9), the Board will meet in Closed Session at 2:00 p.m. in Conference Room 5A to receive advice of Counsel and consider matters that relate to negotiations with the Frederick County Teachers Association (FCTA), and the Frederick County Administrative and Supervisory Association (FCASA).
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
Statement of Youth Art Month, Music in our Schools Month and Theater in our Schools Month
BACKGROUND/SUMMARY:
Youth Art Month
The Council for Art Education (CFAE) administers Youth Art Month at the national level. Festivities take place annually, traditionally each March, to celebrate visual arts for grades K – 12. The Youth Art Month Program emphasizes the value of art education for all children, encourages support for quality school art programs, and promotes art material safety. Youth Art Month also provides a forum for recognizing skills developed through visual arts experiences that are not possible in other curriculum subjects.
Music in our Schools Month
March has been officially designated by the National Association for Music Education (NAfME) for the observance of Music In Our Schools Month® (MIOSM®), the time of year when music education becomes the focus of schools across the nation. MIOSM began as a single statewide celebration in 1973, and has grown over the decades to encompass a day, then a week, and then in 1985 to become a month long celebration of school music. The purpose of MIOSM is to raise awareness of the importance of music education for all children – and to remind citizens that school is where all children should have access to music. MIOSM is an opportunity for music teachers to bring their music programs to the attention of the school and the community, and to display the benefits that school music brings to students of all ages.
Theatre in Our Schools Month
Theatre in Our Schools (TIOS) is a celebration of theatre in our schools and schools in our theatres. Sponsored by the American Alliance for Theatre & Education (AATE) and the Educational Theatre Association (EdTA), the goals of TIOS are to raise public awareness of the impact of theatre education and draw attention to the need for more access to quality programs in and out of school for all students. While TIOS presentations and advocacy may happen anytime in schools, theatres, and other public spaces, AATE and EdTA will recognize and promote March as the official Theatre In Our Schools month.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Dr. Randy Rumpf, Curriculum Specialist for Secondary Visual/Performing Arts
Susan Thomas, Curriculum Specialist for Elementary Visual/Performing Arts
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction & Innovation
PURPOSE OF PRESENTATION: To recognize four staff members and one student who were honored at the state level in celebration of Gifted & Talented Education Month in Maryland.
BACKGROUND/SUMMARY: February was Gifted & Talented Education Month in Maryland. As part of the celebratory events, the Maryland State Superintendent’s Advisory Council for Gifted & Talented Education recognized students and educational leaders across the state who have made a significant contribution and impact to the education of advanced learners. Three teachers from Frederick County Public Schools (FCPS) Advanced Academics programs, one principal, and one student were honored with these state awards on February 24, 2016 at a ceremony in Anne Arundel County.
PROCESS STATEMENT: FCPS recognizes the importance of quality programming for gifted and advanced learners and the Office of Advanced Academics is pleased to be recognized at the state level for excellence in this area. Margaret Lee will introduce the following individuals who received state awards: West Frederick eighth grader, Christopher Pondoc, recognized for student accomplishment; New Market Middle School principal, Jennifer Bingman, recognized as outstanding administrator; and teacher-as-leader awardees, Carrie Crawford and Dianne Thompson, Middle School Highly Able Learner Intervention teachers, and Anna Gurnett, fifth grade magnet teacher at New Market Elementary School.
PRESENTER(S) & TITLE(S): Margaret Lee, Supervisor of Advanced Academics
SUBMITTED BY: Dr. Keith Harris, Executive Director of Accelerated Achievement and Equity
PURPOSE OF PRESENTATION: To recognize the Frederick County Public Schools (FCPS) finalist for the 2016 Washington Post Teacher of the Year Award.
BACKGROUND/SUMMARY: The Washington Post Educational Foundation established the Teacher of the Year Award to recognize teachers who exemplify excellence in their profession. This year, the FCPS finalist for the Washington Post Teacher of the Year Award is Ms. Kelly McConville.
Currently, Ms. McConville is teaching third grade at Kemptown Elementary School where she began her teaching career in 2004. She has also taught fifth grade students during her tenure at Kemptown. Ms. McConville earned a bachelor’s degree with a focus on elementary education and music from Messiah College in Grantham, Pennsylvania, and a master’s in educational leadership from McDaniel College, Westminster, Maryland.
PROCESS STATEMENT: Kemptown Elementary School principal Kristen Canning nominated Ms. McConville for this award, and the nomination was endorsed by her colleagues and students.
PRESENTER(S) & TITLE(S):
SUBMITTED BY:
Tiana M. Haile, Community Engagement Coordinator
Michael Doerrer, Director of Communication Services
PURPOSE OF PRESENTATION:
THIRD READING
BACKGROUND/SUMMARY:
At the February 3 and February 24, 2016 Board of Education (Board) meetings, Policy 201 Naming Schools, Portions of Buildings and/or Grounds was discussed and the Board recommended changes to the policy. The updated title is Naming Rights of Board of Education Facilities.
The recommended revisions have been incorporated into the attached document for the Board’s approval. (backup1)
PROCESS STATEMENT:
PRESENTER(S) & TITLE(S):
Ray Barnes – Chief Operating Officer
Jamie Cannon – Chief of Staff and Legal Counsel
SUBMITTED BY:
Ray Barnes – Chief Operating Officer
Jamie Cannon – Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: The Board will discuss the charge of the 2017-2018 Calendar Committee.
BACKGROUND/SUMMARY: The Board provides a charge to the Calendar Committee each year to define the scope of work of the committee.
PROCESS STATEMENT: Frederick County Public Schools (FCPS) has convened a Calendar Committee for many years; however, the committee now functions as a committee of the Board of Education. Each year, the Board provides a charge to the committee to outline the scope of the committee’s work.
PRESENTER(S) & TITLE(S):
Tracey Lucas, Executive Director of School Administration and Leadership Development and Co-Chair of the Calendar Committee
SUBMITTED BY: Tracey Lucas, Executive Director of School Administration and Leadership Development
PURPOSE OF PRESENTATION: This presentation provides an update on Aspirational Goal 5, Priority 10 which requires the reporting of baseline data on employee attendance.
BACKGROUND/SUMMARY: In addition to providing employee baseline attendance data from SY14-15, this presentation highlights systemic action items supporting Aspirational Goal #5 “FCPS will promote a culture fostering wellness and civility for students and staff”. The expressed priority for this goal is “FCPS will foster well-being and health among students and staff through increased awareness and engagement on these topics”.
The two measurable goals linked to this aspiration are:
The attached executive summary highlights the work to date of the Absence Management Team focused on employee attendance. It also captures employee attendance data collected from SY14-15 as well as a preliminary report of attendance rates to date.
PROCESS STATEMENT: The Human Resources Division launched an “Absence Management Team” to focus attention and design action items supporting the goal of improving employee attendance. This workgroup met with selected school based administrators, central office managers, and representatives from our Associations. The charge for this group was to review systemic data, identify trends and discuss standards/expectations relative to staff attendance. An evolving product of this activity is the identification of actions and activities targeting employee attendance.
PRESENTER(S) & TITLE(S):
Paula Lawton, Executive Director
Nancy Dietz, Senior Manager
Tricia Riley, Personnel Officer
SUBMITTED BY: Paula Lawton, Executive Director
PURPOSE OF PRESENTATION:
Frederick County Public Schools (FCPS) system level parent, student, and staff survey results will be shared including a discussion of next steps in using these data for strategic improvement. Survey development process will be shared, along with business rules for reporting.
BACKGROUND/SUMMARY:
In December of 2016, the new FCPS School Perceptual Survey was administered to staff, students, and parents. Over 3600 parents, 3000 staff, and almost 10,000 students have responded. These results provide a baseline measure for the goals in the strategic plan and critical information to schools as they focus on the Continuous Strategic Improvement (CSI) process.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
Natalie Gay, Coordinator, Data Analysis and Research
Jennifer Bingman, Principal, New Market Middle School
SUBMITTED BY:
Mike Markoe, Ed.D., Deputy Superintendent
The Board will discuss the following Senate bills regarding Frederick County School Construction. These bills are cross-filed with House bills on which the Board has already taken supporting positions.
SB 1029 - Procurement - Prevailing Wage Rate - Applicability to Public School Construction Projects in Frederick County
(See also HB 859)
Synopsis: Providing that the prevailing wage rate that became effective on a specified date does not apply to procurement contracts executed on or after the effective date of the Act for specified public school construction projects in Frederick County; authorizing Frederick County and specified contractors voluntarily to renegotiate and agree to be bound by the prevailing wage rate in effect on a prior date with regard to specified previously executed public school construction procurement contracts; making the Act an emergency measure; etc.
http://mgaleg.maryland.gov/2016RS/bills/sb/sb1029f.pdf
SB 1055 – Frederick County – Public School Construction – State Funding
(See also HB 1098)
Synopsis: Requiring additional State funding equal to the difference between the final bid and the combined allocation for the public school construction project, at the time of the final bid award, in Frederick County that meets specified criteria; requiring the Governor to transfer specified funds to the Frederick County Board of Education under specified circumstances; etc.