1. CLOSED SESSION [2:30 p.m.]
Subject
1.01 Motion to Move to Closed Session
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9), the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relate to negotiations with the Frederick Association of School Support Employees (FASSE). 

Motion & Voting
Board approval to move to Closed session.

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Not Present at Vote: April F Miller, Brad W Young
1. CLOSED SESSION [2:30 p.m.]
Subject
1.04 Adjournment
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Procedure
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.01 Bid Calendar Item
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PRESENTATION OF 1 BID CALENDAR ITEM

 

PURPOSE OF PRESENTATIONStaff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation.

 

 

Bid 17C1, Middletown High School Reconstruction of Tennis Courts

 

BACKGROUND/SUMMARY:   The intent of this solicitation is for the total replacement of five existing tennis courts at Middletown High School.  The scope of work includes surfacing, equipment, fencing and a practice wall.  Additionally, the scope of work will include the addition of two Americans with Disabilities Act (ADA) parking spaces to serve these tennis courts.

 

PRESENTER(S) & TITLE(S):

Kim Miskell, Assistant Purchasing Manager

Ryan Carter, Construction Management, Project Manager II

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.02 State of Maryland, BPO 001B6400301 2016 Vans & SUV Vehicles
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from the State of Maryland for 2016 Vans and SUV Vehicles.

 

BACKGROUND/SUMMARY: The contract was awarded to Apple Ford of Columbia, Maryland.  It is anticipated that purchases against this contract will be approximately $162,000.  Purchases will be made to replace vans in the Maintenance Department that have reached end of life. 

 

The source of funding will be the Fiscal Year 2016 Operating Budget.

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Mark Earl Maggitti, Fleet Maintenance Manager

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.03 Anne Arundel County Public Schools - RFB #16CM-134, Ice Cream and Freezers
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Anne Arundel County Public Schools for ice cream and freezers.

 

BACKGROUND/SUMMARY: The contract was awarded to Hershey Creamery Co. dba:  Hershey’s Ice Cream, Harrisburg, PA.  It is anticipated that purchases against this contract will be approximately $90,000 per year. 

 

The source of funding will be the FY17 Approved Food & Nutrition Services Operating Budget and contingent upon Board approval of FY18 and FY19 Operating Budgets.

 

PRESENTER(S) & TITLE(S):

Scott Bachtell, Buyer Specialist

Robert Kelly, Senior Manager, Food and Nutrition Services

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.04 Baltimore County Public Schools - MBU-518-16, Produce
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Baltimore County Public Schools for produce.

 

BACKGROUND/SUMMARY: The contract was awarded to PJK Food Service dba:  Keany Produce Co., Landover, MD.  It is anticipated that purchases against this contract will be approximately $50,000 per year. 

 

The source of funding will be the FY17 Approved Food & Nutrition Services Operating Budget and contingent upon Board approval of FY18, FY19 and FY20 Operating Budgets.

 

PRESENTER(S) & TITLE(S):

Scott Bachtell, Buyer Specialist

Robert Kelly, Senior Manager, Food and Nutrition Services

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.05 Fairfax County, Virginia, RFP 09-0114428-32, Employee Benefit Consulting Services
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Fairfax County, Virginia for employee benefit consulting services.

 

BACKGROUND/SUMMARY: The contract was awarded to AON Hewitt, Baltimore, MD. It is anticipated that purchases against this contract will be approximately $120,000 per year.

 

Funding is provided by the Board’s self-insurance fund, which will continue to be funded by the Board of Education and employee/retiree contributions.

 

PRESENTER(S) & TITLE(S):

Scott Bachtell, Buyer Specialist

Colette Baker, Senior Benefits Manager

 

SUBMITTED BY:

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

 

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.06 RFP 16MISC7, Sign Language Interpreting Agency Services
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action
Recommended Action
Board approval of contract award - RFP 16MISC7, Sign Language Interpreting Agency Services
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract with agencies to provide sign language interpreting services for Frederick County Public Schools. 

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Amy Brooks, Coordinator, Interpreter, Special Education/Psychology Services

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract award - RFP 16MISC7, Sign Language Interpreting Agency Services

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Not Present at Vote: April F Miller, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.07 RFP 16MISC8, Psychological Evaluation Service Providers
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action
Recommended Action
Board approval of contract award - RFP 16MISC8, Psychological Evaluation Service Providers
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract to qualify individually licensed practitioners to provide student psychological evaluations on an as-needed basis for Frederick County Public Schools.

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Ann Hammond, Supervisor, Psychological Services

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract award - RFP 16MISC8, Psychological Evaluation Service Providers

Motion by Kathryn B Groth, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Not Present at Vote: April F Miller, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.08 RFP 15MISC4, Playground Design Build Services: RFQ for Myersville and Thurmont Elementary Schools
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action
Recommended Action
Board approval of RFP 15MISC4, Playground Design Build Services: RFQ for Myersville and Thurmont Elementary Schools

PURPOSE OF PRESENTATION:  Staff has reviewed the attached proposal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to establish a contract for the design and installation of playground equipment at Myersville and Thurmont Elementary Schools. 

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Ryan Carter, Construction Management, Project Manager II

Jim McKeever, Grounds Crew Foreman

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of RFP 15MISC4, Playground Design Build Services: RFQ for Myersville and Thurmont Elementary Schools

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Not Present at Vote: April F Miller, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.09 RFP 12MISC8, Stop Loss Insurance (Renewal)
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action
Recommended Action
Board approval of contract renewal - RFP 12MISC8, Stop Loss Insurance

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for stop loss insurance benefits for current employees and retirees (under the age of 65) of Frederick County Public Schools and their dependents.

 

PRESENTER(S) & TITLE(S):

Scott Bachtell, Buyer Specialist

Colette Baker, Senior Benefits Manager

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract renewal - RFP 12MISC8, Stop Loss Insurance

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Not Present at Vote: April F Miller, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.10 RFP 13MISC8, Athletic Trainer Services (Renewal)
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action
Recommended Action
Board approval of contract renewal - RFP 13MISC8, Athletic Trainer Services
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is to renew the contract for licensed athletic trainer services for school sports throughout Frederick County Public Schools.

 

PRESENTER(S) & TITLE(S):

Scott Bachtell, Buyer Specialist

Kevin Kendro, Supervisor, Athletics and Extra Curricular Activities, School Administration and Leadership

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract renewal - RFP 13MISC8, Athletic Trainer Services

Motion by Joy Schaefer, second by Zakir Bengali.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Not Present at Vote: April F Miller, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.11 RFP 14MISC7, Contracted Services for Special Education (Renewal)
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action
Recommended Action
Board approval of contract renewal - RFP 14MISC7, Contracted Services for Special Education

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is for the renewal of a contract with multiple qualified providers for contracted special education services, including:  disability consultation; educational assessments; psychological evaluations; music therapy; speech and language therapy; and nursing services.

 

PRESENTER(S) & TITLE(S):

Billie Laughland, Buyer Specialist

Daniel Martz, Director, Special Education/Psychology Services

Jenifer Waters, Health Service Specialist, Community Services Administration

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract renewal - RFP 14MISC7, Contracted Services for Special Education

Motion by Joy Schaefer, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Not Present at Vote: April F Miller, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.12 Bid 14T6, Unit Price Contract for Vehicle Repair (Renewal)
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action
Recommended Action
Board approval of contract renewal - Bid 14T6, Unit Price Contract for Vehicle Repair

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is for the renewal of the unit price contract for vehicle repair.  This will cover the routine servicing and maintenance of most light, medium duty vehicles and mini-buses for the Transportation Department.

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Mark Maggitti, Fleet Maintenance Manager

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract renewal - Bid 14T6, Unit Price Contract for Vehicle Repair

Motion by Joy Schaefer, second by Colleen E Cusimano.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Not Present at Vote: April F Miller, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.13 Bid 15T6, Tire Retread Services (Renewal)
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action
Recommended Action
Board approval of contract renewal - Bid 15T6, Tire Retread Services
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.

 

BACKGROUND/SUMMARY:  This recommendation is for the renewal of the contract for retread tire services to be utilized by the Transportation Department for Frederick County Public Schools.  Transportation utilizes retread tires as a cost saving measure on the bus fleet.

 

PRESENTER(S) & TITLE(S):

Bill Meekins, CPPB, CPCP, Buyer Specialist

Mark Maggitti, Fleet Maintenance Manager

 

SUBMITTED BY

Stephen P. Starmer, C.P.M., Purchasing Manager

Leslie R. Pellegrino, Chief Financial Officer

Motion & Voting
Board approval of contract renewal - Bid 15T6, Tire Retread Services

Motion by Joy Schaefer, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Not Present at Vote: April F Miller, Brad W Young
2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.14 Judy Center Satellite Federal Grant
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION:  To seek Board approval of two Judy Center Continuation grants to support children from birth through kindergarten and their families at Waverley, Lincoln and Hillcrest Elementary Schools.

 

BACKGROUND/SUMMARY:  Beginning in 2001, Frederick County Public Schools (FCPS) has been awarded a Judy Center Grant from the Maryland State Department of Education (MSDE).  Named for Judy Hoyer, Prince George’s County educator and wife of then Congressman Steny Hoyer, a Judy Center is a place where the needs of families are met through various agencies and a variety of services. In 2015, FCPS was also awarded a prekindergarten expansion grant from MSDE to increase Judy Center services at Hillcrest Elementary.  This grant is now considered an additional Judy Center Continuation Grant.  There are currently 52 Judy Center’s and Judy Center Satellites across the state of Maryland.

 

The focus of the Judy Center is school readiness, and thus services are available for children birth through five years of age and their families.  The Frederick County Judy Center provides services to all who touch the lives of young children in Waverley, Lincoln, and Hillcrest Elementary School districts.  Services include professional development for adults working with Judy Center children, high quality child care, family mentoring, health screenings, lending libraries, developmental screenings, play groups, literacy-based home visits, family literacy nights and parenting education.  The Judy Center offers these services through partnerships with the Infants and Toddlers Program, Family Partnership, Healthy Families Frederick, Child Care Choices, Frederick Community College – Adult Education, Frederick County Health Department, Frederick County Public Libraries, YMCA of Frederick County Head Start, and a variety of center-based and family child care providers. 

 

The Frederick County Judy Center will continue to provide comprehensive, integrated, full-day, and full-year early care and education services to young children and their families at  Waverley Elementary, Lincoln Elementary and Hillcrest Elementary for the purpose of promoting continuous improvement towards school readiness.

 

This year, the Frederick County Judy Center’s focus will be on the learning domains of language and literacy, mathematical thinking and social foundations.  This will occur through a coordinated effort of service provision by a wide range of community agencies. 

 

The Judy Center is unique in its collaborative efforts with partner agencies.  Monthly coordination meetings with these agencies ensure that services and efforts are not duplicated.  All classroom programs undergo an extensive validation/accreditation process through MSDE to ensure both quality and consistency among programs.  Finally the Judy Center strives to provide the majority of its services in the home school to create a “school as a community hub” environment.

 

Additional funds of $488,333 ($323,333 for the original Continuation Grant and $165,000 for the Hillcrest Continuation Grant) will be provided to FCPS to support the Judy Center at Waverley, Lincoln and Hillcrest Elementary Schools.  Acceptance of this grant award obligates FCPS to expend $141,368 ($109,428 for original Continuation Grant and $31,940 for Hillcrest Continuation Grant) in additional local resources. 

 

Staff recommends approval of this grant.  (Placed on action/consent agenda.)

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

Cathy Nusbaum, Coordinator of Early Childhood Education and Judy Center

Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation

 

SUBMITTED BY

Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.15 Maryland Association of Boards of Education (MABE) Risk Management Grant
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information, Discussion
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  To seek Board approval of a $50,000 grant to purchase safety-related items and training for food services, operations, maintenance staff, and Rock Creek School.

 

BACKGROUND/SUMMARY:  Frederick County Public Schools (FCPS) has been awarded a $50,000 grant from the Maryland Association of Boards of Education (MABE) Workers' Compensation Self-Insurance Fund to purchase safety-related items.

 

Grant funds will be used to purchase snow throwers ($20,280) to reduce the number of injuries related to shoveling snow.  Rock Creek School will receive disposable safety gloves ($73), disposable isolation gowns ($147), spit shields ($294) and bite resistant arm guards ($2,464).

 

A safety incentive program will be developed for maintenance and custodial staff, with staff being encouraged to participate in safety-related training.  Grant funds will be used to provide incentives to those who participate in trainings ($2,040).

 

Safety items will be purchased for Food & Nutrition Services, including oven mitts ($1,214) and utility carts ($7,176).  Lastly, impact grippers for shoes would be purchased for custodial staff ($1,612).

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  Collette Baker, Senior Benefits Manager

 

SUBMITTED BY:

Paula Lawton, Executive Director, Human Services Department

Jamie Cannon, Chief of Staff

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.16 Educational Facilities Master Plan Update
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information, Discussion
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  To review future school facility needs and initiate the update of the Educational Facilities Master Plan (EFMP). In addition, staff requests comments regarding project priorities for FY18-23 Capital Improvement Program (CIP) projects. 

 

BACKGROUND/SUMMARY:  Each year, the Board of Education of Frederick County (BOE) updates the EFMP.  Included in the EFMP, among other things, is the 6-year CIP that serves as the basis for funding requests to the state and county.  To identify the lineup of capital projects for the CIP, staff reviews enrollment projections for each school, status of residential development approvals in the county and municipalities, school capacity and renovation needs, and the current approved county and state funding schedules. 

 

Attached is a chart showing historic and projected FCPS enrollments (see backup1).  Enrollments have been stable over the past 6 years due to a level number of births in the county and a relatively modest increase in in-migration.  While we project this trend to increase slightly over the next 10 years, capacity issues will be limited to localized areas of the county where new residential development is anticipated. In addition, capacity issues over the next 10 years will be primarily focused at the elementary school (ES) level. It is worth noting that, due to a substantial strategic investment in secondary school capacity since 2000, that only 2 of the of the FCPS’ 23 secondary schools are over 100% of capacity for the 2016-17 school year:  Oakdale Middle School (108%) and Urbana High School (100%).

 

At the elementary level, significant need for the additional seats in the Urbana and Frederick City areas remains. For the 2016-17 school year, it is projected that Centerville ES will be operating at 152% of state rated capacity (SRC), Urbana ES at 131% of SRC, Hillcrest ES at 143% and Waverley ES at 144%.

 

In addition to the Frederick City and Urbana areas, the Linganore area has also experienced residential growth.  As a result, Deer Crossing ES is operating at 128% of SRC, New Market ES is at 106% and Oakdale Middle School is at 108%.

 

In order to address the overcrowding issues, the BOE has prioritized the construction of two new elementary schools; one in the Urbana area (Sugarloaf ES) and one in the Frederick City area (Butterfly Ridge ES). The state has granted planning approval for both schools and has included funding in the FY17 capital budget for both schools.  The county has also included construction funding for both schools in their FY17 and FY18 capital budgets.  Both schools will begin construction in the spring of 2017.  Butterfly Ridge is expected to open in August 2018.  Sugarloaf will also be completed in August 2018, but is planned to serve as a holding school for the Urbana ES students and staff while Urbana ES is replaced with a new facility on the same school site.  A redistricting study will begin in the summer of 2016 that will establish the new attendance boundaries for Butterfly Ridge ES.  It is anticipated that this new school will help relieve overcrowding at Orchard Grove, Hillcrest and Waverley elementary schools, and potentially provide some relief to Whittier ES and Tuscarora ES as well. The need to add capacity to Waverley ES is also anticipated to address the growth in this area of the county. 

 

At the elementary level, other parts of the county are exhibiting little or no growth in enrollments.  Elementary schools in the Catoctin, Walkersville, Middletown and Brunswick areas generally exhibit this trend. Some elementary schools enrollments in rural areas of the county have enrollments that have dropped below 200 students. These schools include Sabillasville ES, Lewistown ES, and Wolfsville ES.    

 

While projects to address targeted capacity issues remain a high priority, so do the needs for the renovation or replacement of Urbana ES, Rock Creek School and Liberty ES.  The feasibility study for replacing Urbana ES is complete and the state has granted local planning approval for this project.  The county has included construction funding for this project in FY19 and FY20 of their current CIP.  The modernization of Rock Creek and Liberty remain a high priority as well.  Rock Creek is 44 years old and has had no significant renovations or improvements in that time.  A feasibility study to determine the best approach to modernize Rock Creek School has recently been completed and will be reviewed by the BOE at its July 13, 2016 meeting.  Finally, Liberty ES was originally constructed in 1927 with several additions, the latest being 34 years ago.  No significant renovations or improvements have been made to Liberty in the last 34 years. 

 

Attached is the County Executive’s approved FY17-22 Frederick County CIP for BOE projects (see backup2).  In this approved CIP, additional construction funding is available for the Frederick High School replacement in FY17, new Sugarloaf ES in FY17 & 18, new Butterfly Ridge ES in FY 17 & 18, Urbana ES replacement in FY19 & 20, and Waverley ES addition in FY21.  Design funding is available in outer years for a new east county area ES (FY21), Rock Creek School modernization (FY21), Liberty ES modernization (FY22), and Middletown MS renovation (FY22).  However, this lineup is not as requested by the BOE to fund the needs identified in the 2015 EFMP.  Many of the projects have been pushed back by a year or more. 

 

PROCESS STATEMENT:  Following discussions with the BOE, staff will prepare the Superintendent’s draft Recommended 2016 Educational Facilities Master Plan (EFMP) including the recommended FY18-23 CIP.  The Superintendent’s draft Recommended 2016 EFMP will be presented to the BOE at its August 27, 2016 meeting.  A public hearing to receive comments on the draft recommended EFMP will be held on September 7, 2016.   The BOE will then act on the draft Recommended EFMP at its September 21, 2016 meeting. Staff will then use the BOE’s approved 2016 EFMP and FY18-23 CIP as the basis for state and local capital funding requests in October and November. 

 

PRESENTER(S) & TITLE(S):  Beth Pasierb, Supervisor of Facilities Planning

                                                 Ray Barnes, Chief Operating Officer

 

SUBMITTED BY:    Ray Barnes, Chief Operating Officer

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.17 Policy Review 202 Construction, Renovation and Maintenance
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information, Discussion
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  

 

SECOND READING

 

Board Policy 202 Construction, Renovation and Maintenance is presented for information and discussion by the Board.

 

BACKGROUND/SUMMARY

 

At the March 30, 2016 Board of Education (Board) meeting, the Board discussed changes to Policy 202 as a result of transition to charter government in Frederick County and the elimination of a subcommittee of the Board. The suggested changes from that discussion are presented for the Board’s review. (backup1)

 

 

PRESENTER(S) & TITLE(S):

 

Jamie R. Cannon, Esquire - Chief of Staff and Legal Counsel

Ray Barnes – Chief Operating Officer

 

 

SUBMITTED BY

 

Jamie R. Cannon, Esquire – Chief of Staff and Legal Counsel

Ray Barnes – Chief Operating Officer

 

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.18 Policy Review 441 Transportation of Students
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information, Discussion
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

 

PURPOSE OF PRESENTATION:  

 

FIRST READING

 

 

BACKGROUND/SUMMARY

 

Policy 441 Transportation of Students (backup1) is presented for discussion by the Board of Education (Board). Board member Colleen Cusimano requested a review of this policy as it relates to student eligibility for bus transportation and exceptions as outlined in section 441.2. 

 

A.       Elementary

 

With the exceptions as outlined in sections D and E, elementary students are not eligible for school bus transportation to school unless the most practical, direct walking route is longer than 1¼ miles.  Up to 1/10 of a mile may be added by the Transportation Department so that a street or cul-de-sac is not divided.  Walking distances in contiguous areas may be extended at the superintendent’s discretion.

 

B.       Secondary

 

With the exceptions as outlined in sections D and E, middle and high school students are not eligible for school bus transportation to school unless the most practical, direct walking route is longer than 1¾ miles.  Up to 1/10 of a mile may be added by the Transportation Department so that a street or cul-de-sac is not divided.  Walking distances in contiguous areas may be extended at the superintendent’s discretion.

 

 

PROCESS STATEMENT

 

Fred Punturiero, Director of Transportation, and Ray Barnes, Chief Operating Officer, will be available to respond to specific questions from the Board.

 

PRESENTER(S) & TITLE(S):

 

Colleen Cusimano, Board Member

Jamie Cannon, Chief of Staff and Legal Counsel

 

SUBMITTED BY

 

Colleen Cusimano, Board Member

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.19 Policy Review 200 - School Attendance Areas and Redistricting
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information, Discussion

PURPOSE OF PRESENTATION:  

FOURTH READING

 

Board Policy 200 School Attendance Areas and Redistricting is presented for discussion.

 

BACKGROUND/SUMMARY

At the August 26, 2015 Board of Education (Board) meeting, Section 200.3 “School Closing or Consolidation” was discussed by the Board. A subcommittee was designated of Board members Liz Barrett, Katie Groth and April Miller to further discuss the policy.  The Second Reading occurred on February 24, 2016 and the Third Reading was held during the Board Work Session on May 18, 2016.  The Fourth Reading was held during the Board Work Session on June 8, 2016.

 

 

2. WORK SESSION (OPEN MEETING) [3:00 p.m.]
Subject
2.20 Adjournment
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Procedure
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.01 Call to Order
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Procedure
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.02 Pledge of Allegiance
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Procedure

A musical selection entitled, "God Bless America" performed by the Brunswick Elementary School Chorus under the direction of Jonathan Cook and Sharon Cheek.

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.03 Approval of Agenda for the June 22, 2016, Regular Meeting
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action
Recommended Action
Board approval of the Agenda for the June 22, 2016, Regular Meeting.
Motion & Voting
Board approval of the Agenda for the June 22, 2016, Regular Meeting as amended by moving Item 2.17 -Policy Review 202; Item 2.18 - Policy Review 441 and Item 2.19- Policy Review 200, to the next work session and removing Item 4.06 - Policy 200 - School Attendance Areas and Redistricting from the Action/Consent agenda.

Motion by Kathryn B Groth, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer
Not Present at Vote: Zakir Bengali, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.04 Closed Session Announcement
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information

In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(9), the Board will meet in Closed Session at 2:30 p.m. in Conference Room 5A to consider matters that relate to negotiations with the Frederick Association of School Support Employees (FASSE). 

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.05 Approval of the June 8, 2016 Regular Minutes
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action, Minutes
Recommended Action
Board approval of the June 8, 2016 Regular minutes.
Minutes
View Minutes for Jun 8, 2016 - Board of Education Meeting [2:00 p.m.]
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Motion & Voting
Board approval of the June 8, 2016 Regular minutes.

Motion by Joy Schaefer, second by Kathryn B Groth.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer
Not Present at Vote: Zakir Bengali, Brad W Young
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.06 Public Comment
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information

The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.

If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts.  On behalf of an organization you have up to 5 minutes.

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.07 Student Member Comments
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.08 Superintendent Comments
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information

 

 

 

 

3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.09 Board Member Comments
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
3. Regular Meeting - Preliminary Items [6:00 p.m.]
Subject
3.10 Class of 2016 Graduation Recap and Scholarship Data Report
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:

To report scholarship and other information on the graduating Class of 2016.

 

BACKGROUND/SUMMARY:

The Maryland State Department of Education (MSDE) requires each county in Maryland to submit a yearly Collection of Scholarship Data Report to them immediately following graduations.

 

PROCESS STATEMENT:

 

Graduating seniors self-report scholarship information into Naviance.  Each high school submits a report to the coordinator of School Counseling and Student Support which includes the information requested by MSDE.  The data from individual schools are compiled and a summary report for the county is submitted to MSDE.

 

PRESENTER(S) & TITLE(S):  Mike Markoe, Deputy Superintendent

 

SUBMITTED BY:

Janet Shipman, Coordinator of School Counseling and Student Support

Mike Markoe, Ed.D., Deputy Superintendent

 

 

4. Regular Meeting - Action Consent
Subject
4.01 Staffing Changes
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Motion & Voting
Board approval of action/consent items.

Motion by Kathryn B Groth, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer
Not Present at Vote: Zakir Bengali, Brad W Young
4. Regular Meeting - Action Consent
Subject
4.02 Setting of Quarterly Agenda, July - September 2016
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action, Consent
Recommended Action
Board approval of action/consent items.

PURPOSE OF PRESENTATION:  Board approval of Quarterly Agenda.

 

BACKGROUND/SUMMARY:   At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items.

 

PROCESS STATEMENT:   To provide quarterly agendas that will be posted on Board Docs at each Board meeting.  This process will enable the public and staff to plan for upcoming Board meetings.  The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.   

 

The July - September 2016 Quarterly Agenda is attached for board approval.

 

PRESENTER(S) & TITLE(S):

Mr. Young, Board President

 

SUBMITTED BY:  Mr. Young, Board President

Motion & Voting
Board approval of action/consent items.

Motion by Kathryn B Groth, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer
Not Present at Vote: Zakir Bengali, Brad W Young
4. Regular Meeting - Action Consent
Subject
4.03 Textbook Approval
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action, Consent
Recommended Action
Board approval of action/consent items.
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  To obtain Board approval of recently displayed textbooks.

 

BACKGROUND/SUMMARY:  The textbook(s) listed on the attached memorandum were on public display at Thurmont Regional Library and Frederick County Public Schools Central Office at 191 South East Street from May 9 - 14, 2016.

 

PROCESS STATEMENT:  FCPS Regulation 500-38, "D.  Approval of textbooks intended for instructional use with students must be approved by the Board prior to purchase."

 

PRESENTER(S)/TITLE(S):  N/A

 

SUBMITTED BY:  Mike Markoe, Ed.D., Deputy Superintendent

Motion & Voting
Board approval of action/consent items.

Motion by Kathryn B Groth, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer
Not Present at Vote: Zakir Bengali, Brad W Young
4. Regular Meeting - Action Consent
Subject
4.04 Judy Center Satellite Federal Grant
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action, Consent
Goals
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  To seek Board approval of two Judy Center Continuation grants to support children from birth through kindergarten and their families at Waverley, Lincoln and Hillcrest Elementary Schools.

 

BACKGROUND/SUMMARY:  Beginning in 2001, Frederick County Public Schools (FCPS) has been awarded a Judy Center Grant from the Maryland State Department of Education (MSDE).  Named for Judy Hoyer, Prince George’s County educator and wife of then Congressman Steny Hoyer, a Judy Center is a place where the needs of families are met through various agencies and a variety of services. In 2015, FCPS was also awarded a prekindergarten expansion grant from MSDE to increase Judy Center services at Hillcrest Elementary.  This grant is now considered an additional Judy Center Continuation Grant.  There are currently 52 Judy Center’s and Judy Center Satellites across the state of Maryland.

 

The focus of the Judy Center is school readiness, and thus services are available for children birth through five years of age and their families.  The Frederick County Judy Center provides services to all who touch the lives of young children in Waverley, Lincoln, and Hillcrest Elementary School districts.  Services include professional development for adults working with Judy Center children, high quality child care, family mentoring, health screenings, lending libraries, developmental screenings, play groups, literacy-based home visits, family literacy nights and parenting education.  The Judy Center offers these services through partnerships with the Infants and Toddlers Program, Family Partnership, Healthy Families Frederick, Child Care Choices, Frederick Community College – Adult Education, Frederick County Health Department, Frederick County Public Libraries, YMCA of Frederick County Head Start, and a variety of center-based and family child care providers. 

 

The Frederick County Judy Center will continue to provide comprehensive, integrated, full-day, and full-year early care and education services to young children and their families at  Waverley Elementary, Lincoln Elementary and Hillcrest Elementary for the purpose of promoting continuous improvement towards school readiness.

 

This year, the Frederick County Judy Center’s focus will be on the learning domains of language and literacy, mathematical thinking and social foundations.  This will occur through a coordinated effort of service provision by a wide range of community agencies. 

 

The Judy Center is unique in its collaborative efforts with partner agencies.  Monthly coordination meetings with these agencies ensure that services and efforts are not duplicated.  All classroom programs undergo an extensive validation/accreditation process through MSDE to ensure both quality and consistency among programs.  Finally the Judy Center strives to provide the majority of its services in the home school to create a “school as a community hub” environment.

 

Additional funds of $488,333 ($323,333 for the original Continuation Grant and $165,000 for the Hillcrest Continuation Grant) will be provided to FCPS to support the Judy Center at Waverley, Lincoln and Hillcrest Elementary Schools.  Acceptance of this grant award obligates FCPS to expend $141,368 ($109,428 for original Continuation Grant and $31,940 for Hillcrest Continuation Grant) in additional local resources. 

 

Staff recommends approval of this grant.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

Cathy Nusbaum, Coordinator of Early Childhood Education and Judy Center

Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation

 

SUBMITTED BY

Kevin Cuppett, Ed.D., Executive Director of Curriculum Instruction and Innovation

Motion & Voting
Board approval of action/consent items.

Motion by Kathryn B Groth, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer
Not Present at Vote: Zakir Bengali, Brad W Young
4. Regular Meeting - Action Consent
Subject
4.05 Maryland Association of Boards of Education (MABE) Risk Management Grant
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action, Consent
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  To seek Board approval of a $50,000 grant to purchase safety-related items and training for food services, operations, maintenance staff, and Rock Creek School.

 

BACKGROUND/SUMMARY:  Frederick County Public Schools (FCPS) has been awarded a $50,000 grant from the Maryland Association of Boards of Education (MABE) Workers' Compensation Self-Insurance Fund to purchase safety-related items.

 

Grant funds will be used to purchase snow throwers ($20,280) to reduce the number of injuries related to shoveling snow.  Rock Creek School will receive disposable safety gloves ($73), disposable isolation gowns ($147), spit shields ($294) and bite resistant arm guards ($2,464).

 

A safety incentive program will be developed for maintenance and custodial staff, with staff being encouraged to participate in safety-related training.  Grant funds will be used to provide incentives to those who participate in trainings ($2,040).

 

Safety items will be purchased for Food & Nutrition Services, including oven mitts ($1,214) and utility carts ($7,176).  Lastly, impact grippers for shoes would be purchased for custodial staff ($1,612).

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  Collette Baker, Senior Benefits Manager

 

SUBMITTED BY:

Paula Lawton, Executive Director, Human Services Department

Jamie Cannon, Chief of Staff

Motion & Voting
Board approval of action/consent items.

Motion by Kathryn B Groth, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer
Not Present at Vote: Zakir Bengali, Brad W Young
5. Board Items
Subject
5.01 Ratification of Negotiated Agreement - Frederick County Teachers Association (FCTA)
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action, Information
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  

 

To present the proposed Addendum to Negotiated Agreement for the 2016-17 school year between the Board of Education of Frederick County (Board) and the Frederick County Teachers Association (FCTA) for ratification by the Board.

 

BACKGROUND/SUMMARY

 

The negotiating teams for the Board and FCTA have reached tentative agreement for the 2016-17 school year. FCTA conducted a ratification vote of its members and received a majority vote for approving ratification. The agreement is now being presented for Board ratification. Highlights of the agreement include:

 

Article II – Rights and Privileges

 

Article V – Salaries

 

Article VI – Limitation of Duties

 

Article XX – Sick Leave

 

 

Article XXV – Temporary Leaves of Absence

 

Article XXXIII – Activity Compensation

 

Insurance

 

 

The Addendum to Negotiated Agreement for the 2016-17 school year is attached. (backup1)

 

Staff recommends that the Board ratify the Addendum to Negotiated Agreement.

 

 

 

PRESENTER(S) & TITLE(S):

 

Nancy Dietz, Board of Education’s Chief Negotiator

 

 

SUBMITTED BY

 

Nancy Dietz, Board of Education’s Chief Negotiator

 

 

 

 

 

 

 

 

Motion & Voting
Staff recommends that the Board ratify the agreement with the Frederick County Teachers Association as presented.
Recommend to my colleagues that we vote to approve this contract.

Motion by Kathryn B Groth, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Colleen E Cusimano, Kathryn B Groth, Joy Schaefer
Abstain: April F Miller
Not Present at Vote: Zakir Bengali, Brad W Young
5. Board Items
Subject
5.02 Special Education Staffing Plan
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Action, Information, Discussion
Recommended Action
Approval of the Special Education Staffing Report
Goals
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.

PURPOSE OF PRESENTATION:  

Staff requests approval of the annual Special Education Staffing Plan.

 

BACKGROUND/SUMMARY

The Code of Maryland Regulations (COMAR) for the administration of services for students with disabilities (COMAR 13A.05.02), requires public agencies to verify the existence of an annual special education staffing plan.  The staffing plan must be in writing, available for public review, and approved by the local Board of Education.

 

This staffing plan was shared with the Special Education Citizens Advisory Committee (SECAC) for input and supports systemic priorities.

 

The attached Special Education Staffing Plan includes the following required elements:

 

PROCESS STATEMENT:

The Director of Special Education & Psychological Services held multiple meetings with special education supervisors, speech/language supervisor and psych services to review current data as well as projected enrollment to determine school-based needs for the 2016-2017 school year.

 

PRESENTER(S) & TITLE(S):

Dan Martz, Director of Special Education & Psychological Services

Carol Breeze, Supervisor of Child Find & Speech/Language Services

Christie Flayhart, Secondary Supervisor of Instructional Programs

Ann Hammond, Supervisor of Psychological Services

Carmen Working, Elementary Supervisor of Instructional Programs

 

SUBMITTED BY:

Dan Martz, Director of Special Education and Psychological Services

Dr. Keith Harris, Executive Director of Accelerating Achievement and Equity

 

Motion & Voting
Approval of the Special Education Staffing Report

Motion by Colleen E Cusimano, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Colleen E Cusimano, Kathryn B Groth, April F Miller, Joy Schaefer
Nay: Elizabeth Barrett
Not Present at Vote: Zakir Bengali, Brad W Young
5. Board Items
Subject
5.03 Youth Risk Behavior Survey
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information, Discussion
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  

Frederick County Public Schools (FCPS) Curriculum, Instruction and Innovation staff, and Student Support Services staff will share an overview of the 2014 Maryland Youth Risk Behavior Survey (YRBS) Report.  The presentation will highlight how the survey was administered, the results of the survey, and how FCPS will utilize the data to strengthen programming.  
 

BACKGROUND/SUMMARY

The Centers for Disease Control and Prevention developed the YRBS in 1990 to monitor priority health risk behaviors that contribute markedly to the leading causes of death, disability, and social problems among youth and adults in the United States. Maryland combined multiple surveys and expanded the student sample size in 2013 to provide local data. The 2014 Maryland YRBS is the second administration of the revised survey.

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):

Janet Shipman, Coordinator, School Counseling and Student Support
Brian Griffith, Curriculum Specialist, Secondary Health/Physical Education
Jenifer Waters, Health Services Specialist

Dr. Barbara A. Brookmyer, Health Officer, Frederick County Health Department

 

SUBMITTED BY

Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation

Tracey Lucas, Executive Director, School Administration and Leadership

 

 

5. Board Items
Subject
5.04 Summary of Legislative Session
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information, Discussion

Joy Schaefer, Legislative Liaison for the Board of Education will provided a summary of the recent Legislative Session.  

6. Setting of Next Meeting Agenda
Subject
6.01 Setting Agenda for July 13, 2016 Board of Education Meeting
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
7. Committee Reports and Legislative Updates
Subject
7.01 Legislative Updates
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
7. Committee Reports and Legislative Updates
Subject
7.02 Study of Adequacy of Funding in Education in the State of Maryland
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information

Priorities and Perspectives on the Future of Public School Funding in Maryland

 

Executive Summary

8. Informational Items
Subject
8.01 Quarterly Agenda for Board Meetings
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
8. Informational Items
Subject
8.02 Lowe's Toolbox Grant
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
Goals
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded a $5,000 Lowe’s Toolbox for Education grant  to support a beautification project at Oakdale Middle School.

 

Grant funds will be used to create an outdoors learning and relaxation area adjacent to the school’s cafeteria.  Grant funds will be used to purchase pavers ($1,000), fill ($250), flowers and shrubs ($720), a bird bath ($120), and benches and tables ($2,910).

 

Acceptance of this $5,000 grant does not obligate FCPS to expend additional local resources. 

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY

Tracey Lucas, Executive Director, School Administration and Leadership

Michael Markoe, Ed.D., Deputy Superintendent

8. Informational Items
Subject
8.03 Clinical Research Management Grant
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type
Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.

PURPOSE OF PRESENTATION:  

 

BACKGROUND/SUMMARY

 

Frederick County Public Schools (FCPS) has been awarded a $5,000 grant from Clinical Research Management, Inc. to support Science, Technology, Engineering and Mathematics (STEM) career awareness at Spring Ridge Elementary School.

 

Twenty students in fourth and fifth grades will participate in an eight-week long afterschool STEM program that introduces them to biomedical engineering.  Students will explore careers related to the design, fitting, diagnosis and management of prosthetic devices.  Through the use of 3D printing technology, students will design and construct a working prosthesis. Students will learn and demonstrate proficiency with Google Sketch Up and the use of a 3D printer.

 

Grant funds will be used to provide pay for two teachers planning and running the afterschool program ($2,108), a 3D printer ($2,200), color filament ($390), hand parts kit ($100), and assorted tools and nuts and bolts ($202).

 

Acceptance of this $5,000 grant does not obligate FCPS to expend additional local resources. 

 

PROCESS STATEMENT:  N/A

 

PRESENTER(S) & TITLE(S):  N/A

 

SUBMITTED BY

Kevin Cuppett, Ed.D., Executive Director, Curriculum Instruction and Innovation

Michael Markoe, Ed.D., Deputy Superintendent

9. Adjournment
Subject
9.01 Adjournment
Meeting
Jun 22, 2016 - Board of Education Meeting [2:30 p.m.]
Type