PRESENTATION OF 3 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 17I1, Repair Services for Fitness Equipment
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the servicing and maintenance of a variety of fitness equipment for all middle and high schools of Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Brian Griffith, Curriculum Specialist for Secondary Health and Physical Education
Bid 17M4, Unit Price Contract for HVAC Units for Modular Classrooms
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a unit(s) price contract for the purchase of new HVAC units for modular classrooms. These new HVAC units will be utilized when existing units are beyond repair.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Randy Connatser, Maintenance Project Manager IV
RFP 17A1, Roofing Design and Consulting Services
BACKGROUND/SUMMARY: The intent of this solicitation is to qualify licensed consultants for architectural, structural design and engineering services associated with roofing projects.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Planning and Construction Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Anne Arundel County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of lamps and ballasts to be utilized in/on FCPS facilities.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Randy Connatser, Maintenance Project Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools is riding the above contract from Anne Arundel County Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by Technology Services for assisting the department in recognizing e-rate eligible services and filing the necessary documentation to become e-rate eligible.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Chris Bohner, Supervisor of IT Infrastructure, Technology Infrastructure
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is utilizing a local contract for procurement card services.
BACKGROUND/SUMMARY: FCPS is riding the bid from the Fairfax County Government. JP Morgan Chase is the awarded provider. The contract is effective August 14, 2016 through August 14, 2020, with three additional two-year contract renewal terms.
JP Morgan Chase is the current p-card services provider for FCPS. The current products in use are procurement cards, declining balance cards, and single use accounts. FCPS receives a rebate for monies spent using these products during a calendar year. The rebate received for the 2015 was approximately $210,000.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for snow removal services.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
John Carnahan, Custodial Services Manager, Operations and Safety
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract extension and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to extend the contract for the supply and delivery of ice melt to the warehouse.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
John Carnahan, Custodial Services Manager, Operations and Safety
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the renewal of the contract to purchase fresh produce from local farms and orchards.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPCP, Buyer Specialist
Robert Kelly, Food and Nutrition Services Senior Manager
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is for the renewal of the contract for all necessary labor, supervision and skills required to provide basketball officiating services for Frederick County Public Schools. This contract will service all levels of basketball officiating.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Kevin Kendro, Supervisor of Athletics & Extracurricular Activities
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2016 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION: To request approval of proposed improvements to Oakdale High School (OHS) as well as to enter into agreements with Oakdale Investments LLC for easements/rights-of-ways for the development of the Linganore Town Center.
BACKGROUND/SUMMARY: The Frederick County Planning Commission granted preliminary plan approval for the Linganore Town Center plan. They have had multiple reviews of the detailed infrastructure plans and are nearing final approval for those plans.
The proposed improvements to OHS and the requests for easements and rights-of-ways will support the implementation of the Town Center improvement plans and improve the design and safety of the Town Center for the community’s residents and the students of OHS. In particular, the improvement plans provide for improved and safer accessibility to the OHS campus through pedestrian actuated signals, additional crosswalks, and traffic calming measures, in addition to the additional field space and parking areas. The plan also allows for maximum safe pedestrian access from both the Linganore Town Center and the adjoining Oakdale Village to both the OHS and Oakdale Elementary/Middle School campuses.
PROCESS STATEMENT: After considering the developer’s proposed improvements to the OHS campus and surrounding roads, staff supports their requests, and asks that the Board of Education of Frederick County authorize staff to prepare the necessary documents to implement the outlined improvements and grant the necessary easements and rights-of-ways requested.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
SECOND READING
BACKGROUND/SUMMARY:
On October 19, 1992, Policy 319 Administrative, Management and Technical (AMT) Group was adopted by the Board of Education (Board). On August 10, 2016, the Board reviewed Policy 319.
PROCESS STATEMENT:
In accordance with §6-501, Education Article, Annotated Code of Maryland, the Board has identified individuals for the Administrative, Management and Technical (AMT) group as confidential and/or management personnel and, therefore, these employees are not eligible for membership in one of the designated negotiating units.
Such positions are deemed to have responsibilities that require knowledge of the Board’s position in the collective bargaining process and/or are engaged in executive and managerial functions.
Current positions so designated can be viewed at www.fcps.org/ . The Board recognizes that position titles may be updated as the needs of the system change or titles become outdated. Therefore, identifying the above link for AMT positions captures the most up-to-date list.
Proposed edits to Policy 319 are attached for the Board’s review and discussion. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
BACKGROUND/SUMMARY:
The New Voices Maryland Act (Senate Bill 764) takes effect October 1, 2016. (backup1)
PROCESS STATEMENT:
Board of Education (Board) Policy 436 Student Publications and Frederick County Public Schools (FCPS) Regulation 400-45 Student Publications are affected by the New Voices Maryland Act which protects the free speech and free press rights of student journalists in Maryland public secondary schools and colleges while also clarifying when administrators can reasonably control the content of scholastic journalism distributed within their schools.
Policy 436 is presented as a first reading for the Board. Staff is recommending deletion of the regulation and incorporating language into the policy, along with an updated title School-Sponsored Publications and Media / Student Journalists. (backup2 and backup3)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To review baseline measures for Goal 3 of the Frederick County Public Schools (FCPS) Strategic Plan.
BACKGROUND/SUMMARY: In the 2015-2016 school year, FCPS initiated a new 5-year Strategic Plan containing 5 Aspirational Goals, 10 Priorities (2 per goal), and subsequent measurable goals. Goal 3 states that FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence. Measures include devices per student, student capacity per school, number of audit findings, as well as stakeholder perception regarding availability of resources and programs and perceptions on communication regarding FCPS budget and allocation of resources.
PROCESS STATEMENT: A cross-departmental Strategic Plan Reporting workgroup has been established to facilitate reporting on each goal. Baseline 2015-2016 measures from various departments were collected by the department of System Accountability and School Improvement. When a measurable goal states that “survey responses indicating a positive response in the following areas will increase by X% until reaching X%,” the Board will need to establish the percent increase desired prior to the next annual survey administration that will occur in November 2016.
PRESENTER(S) & TITLE(S):
Jamie Aliveto, Director, System Accountability and School Improvement
SUBMITTED BY:
Jamie Aliveto, Director, System Accountability and School Improvement
Mike Markoe, Ed.D., Deputy Superintendent
The Pledge of Allegiance will be led by the Twin Ridge Elementary 4th and 5th Grade Chorus, followed by a musical selection entitled "Thankful for the USA", by Teresa Jennings under the direction of Jessica Gearheart.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication.
If you are speaking as an individual you have up to 3 minutes and I ask that when the buzzer goes off that you complete your thoughts. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
SECOND READING
BACKGROUND/SUMMARY:
On October 19, 1992, Policy 319 Administrative, Management and Technical (AMT) Group was adopted by the Board of Education (Board). On August 10, 2016, the Board reviewed Policy 319.
PROCESS STATEMENT:
In accordance with §6-501, Education Article, Annotated Code of Maryland, the Board has identified individuals for the Administrative, Management and Technical (AMT) group as confidential and/or management personnel and, therefore, these employees are not eligible for membership in one of the designated negotiating units.
Such positions are deemed to have responsibilities that require knowledge of the Board’s position in the collective bargaining process and/or are engaged in executive and managerial functions.
Current positions so designated can be viewed at www.fcps.org/. The Board recognizes that position titles may be updated as the needs of the system change or titles become outdated. Therefore, identifying the above link for AMT positions captures the most up-to-date list.
Proposed edits to Policy 319 are attached for the Board’s review and discussion. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: Curriculum development and program implementation are dynamic processes requiring continued refinement. As a result, new courses and pilot programs are proposed, implemented, and evaluated on a regular basis.
BACKGROUND/SUMMARY: The intent of this yearly report is to summarize the status of any previously piloted course, propose new pilot courses, and provide information about other staff-recommended additions to the courses and programs available to students in county middle and high schools. Action on these proposed courses is required prior to distributing the annual high school and middle school course guides used during preregistration.
PROCESS STATEMENT: Curriculum specialists and supervisors work closely with principals and classroom teachers to identify where new or replacement courses are needed to address changes in state-mandated graduation requirements, underserved subgroups of FCPS’ diverse student population, and advances in the respective fields of study.
PRESENTER(S) & TITLE(S):
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction and Innovation
Colleen Beall, Curriculum Specialist, Secondary Science
Colleen Bernard, Curriculum Specialist, Secondary Social Studies
Dr. Randy Rumpf, Curriculum Specialist, Secondary Visual and Performing Arts
SUBMITTED BY:
Kevin S. Cuppett, Ed.D, Executive Director of Curriculum, Instruction and Innovation
PURPOSE OF PRESENTATION:
During summer curriculum writing workshops, teachers and curriculum specialists review the existing curriculum and accompanying assessment data, as well as any changes to state or national curricular frameworks and content standards, to determine the need for additions or deletions. As a result of work completed by the end of this year’s workshops, new or substantially revised essential curricula are being proposed for a number of courses and grades.
BACKGROUND/SUMMARY:
Curriculum development, like school improvement, is an ongoing process. During each year’s summer curriculum writing workshops, teachers and curriculum specialists review the existing curriculum and accompanying assessment data, together with any changes to state or national curricular frameworks and content standards, and determine the need for additions or deletions.
Board of Education approval is required in cases where substantive revisions are being proposed to the existing essential curriculum in a course or grade. Completely new curriculum also requires Board approval, but is generally presented as part of a separate yearly report on proposed new programs and pilots.
PROCESS STATEMENT:
Curriculum specialists and supervisors work closely with principals and classroom teachers to identify where revisions to courses are needed to address changes in state-mandated graduation requirements, underserved subgroups of FCPS’ diverse student population, and advances in the respective fields of study.
PRESENTER(S) & TITLE(S):
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction and Innovation
Dr. Chris Horne, Curriculum Specialist, Elementary Science
Colleen Beall, Curriculum, Specialist, Secondary Science
Jamie Hitchner, Curriculum Specialist, Elementary Health and Physical Education
Brian Griffith, Curriculum, Specialist, Secondary Health and Physical Education
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation