In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), the Board will meet in Closed Session at 1:45 p.m. in Conference Room 1A to consider matters related to appointment of members to the Family Life Advisory Committee (FLAC).
Followed by a musical selection from the Carroll Creek Montessori Chorus, entitled, "Light A Candle for Peace", by Shelley Murley for World Peace Day September 21, under the direction of Mary Louise Reynolds.
PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations.
Bid 17C2, Hillcrest Elementary School Exterior Door and Window Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for all labor, materials, equipment, and services necessary for the replacement of exterior doors, windows, curtain walls, and associated frames at Hillcrest Elementary School.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Ryan Carter, Construction Management, Project Manager II
Bid 17C3, Walkersville “B” Building Boiler Replacement
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the replacement of the 1979 cast iron sectional boiler with three smaller High Efficiency Condensing boilers. The scope of work will also include new pumps, expansion tank, separators, and pneumatic system upgrades for a complete operating system. Additionally, building automation control system interface upgrades have been included.
PRESENTER(S) & TITLE(S):
Kim Miskell, Assistant Purchasing Manager
Vernon Beals, Construction Management, Project Manager III
SUBMITTED BY:
Stephen P. Starmer, C.P.M., CSBA, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above Master Contract from the State of Maryland Department of Information Technology for the purchase of Vertex Two-Way Handheld Radios from ProCom Corporation.
BACKGROUND/SUMMARY: This contract will be utilized by schools and the Security and Emergency Management office for two way radio purchases and repairs. The contract expires January 24, 2018.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Scott Blundell, Supervisor, Security & Emergency Management
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that the Frederick Area Cooperative Team (FACT), comprised of Frederick County Public Schools, the Frederick County Government and Frederick Community College, will be riding the above contract from the Baltimore Regional Coop Purchasing Committee.
BACKGROUND/SUMMARY: This contract will be utilized by the FACT group for the purchase of electricity from WGL Energy Services, Inc. (WGLES). The contract term is effective from November 1, 2016 through October 31, 2017, with nine additional one-year renewal terms available by mutual agreement.
PRESENTER(S) & TITLE(S):
Billie Laughland, Buyer Specialist
Charles Dalphon, Energy/Utility Services Coordinator, Operations and Safety
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) is riding the above contract from Montgomery County, Maryland.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of new, or replacement vehicles, on an as needed basis, for the FCPS white fleet.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the repair, removal, and/or installation of bituminous concrete throughout the Frederick County Public School system.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the repair, replacement and installation of concrete walks. This will include gutters, freestanding curbs, and slabs.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPCP, Buyer Specialist
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Stephen P. Starmer, C.P.M., Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: To request approval of proposed improvements to Oakdale High School (OHS) property as well as to enter into agreements with Oakdale Investments LLC for easements/rights-of-ways needed to support plans approved by the County Planning Commission.
BACKGROUND/SUMMARY: The Frederick County Planning Commission granted preliminary plan approval for the Linganore Town Center plan. They have had multiple reviews of the detailed infrastructure plans and are nearing final approval for those plans.
The proposed improvements to OHS and the requests for easements and rights-of-ways will support the implementation of the Town Center improvement plans and improve the design and safety of the Town Center for the community’s residents and the students of OHS. In particular, the improvement plans provide for improved and safer accessibility to the OHS campus through pedestrian actuated signals, additional crosswalks, and traffic calming measures, in addition to the additional field space and parking areas. The plan also allows for maximum safe pedestrian access from both the Linganore Town Center and the adjoining Oakdale Village to both the OHS and Oakdale Elementary/Middle School campuses thereby reducing the need to bus students to these schools.
PROCESS STATEMENT: After considering the developer’s proposed improvements to the OHS campus and surrounding roads, staff supports their request for dedication of .6 acre right-of-way along the southern boundary of the OHS property and filling the northern area of the site for the additional parking and multi-purpose field, and asks that the Board of Education of Frederick County authorize staff to prepare the necessary documents to implement the outlined improvements and grant the necessary easements and rights-of-ways requested.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
Board of Education (Board) Policy 436 Student Publications and Frederick County Public Schools (FCPS) Regulation 400-45 Student Publications are affected by the New Voices Maryland Act which protects the free speech and free press rights of student journalists in Maryland public secondary schools and colleges while also clarifying when administrators can reasonably control the content of scholastic journalism distributed within their schools.
On September 7, 2016, Policy 436 was presented as a first reading for the Board with an updated title School-Sponsored Publications and Media / Student Journalists. Minor edits were suggested at the first reading and have been incorporated. (backup1) The policy is now presented for a second reading prior to seeking final Board approval on the consent agenda.
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To seek Board of Education approval of a 21st Century Community Learning Center grant to support students at West Frederick Middle School and Frederick High School.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a grant from the Maryland State Department of Education (MSDE) to operate the second year of its program, Fun Academics in the Summer Time PLUS (FAST+), at West Frederick Middle School (WFMS) and Frederick High School (FHS).
Grant funds would be used to operate a 23-week after school program at WFMS and a five-week summer program at both WFMS and FHS. If approved by the Board of Education, the after school program would be launched on Tuesday, October 4, 2016 and serve a total of 75 students in grades 6 – 8. The summer 2017 program would serve 75 WFMS entering grades 6 – 8, as well as 25 rising 9th grade students who will be attending FHS in the fall.
The amount awarded by MSDE for Year 2 (September 1, 2016 – August 30, 2017) is $268,243. If approved by the Board of Education, grant funds would be used to:
Community-based partners would provide comprehensive enrichment activities to students. Partners would include the Boys & Girls Club of Frederick County (site supervision, staffing), FC Frederick (soccer), Teamlink (youth development), YMCA of Frederick County (sports, fitness, drama, dance), and Young Rembrandts (art). Grant funds would be used to support the work of these partners, as well as provide a school nurse for the summer program through our partnership with the Frederick County Health Department.
During the after school program, a hot meal would be provided by the U.S. Department of Agriculture’s (USDA) After School Meals Program. During the summer, breakfast and lunch would be provided by USDA’s Summer Meals Program. Meals would be facilitated by the FCPS Department of Food and Nutrition Services.
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST+.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Doreen Bass, Grants Coordinator
April Vierra, Teacher Specialist for 21st Century Community Learning Centers
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-104, the Board met September 7, 2016 in Administrative Function at 5:14 pm in Conference Room 1A.
The Board received or discussed information on the following items:
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b),(1), the Board will meet in Closed Session at 1:45 p.m. in Conference Room 1A to consider matters related to appointment of members to the Family Life Advisory Committee (FLAC).
PURPOSE OF PRESENTATION: Recognition of Frederick County Public Schools (FCPS) Purchasing Department, as the recipient of the 2016 Annual Achievement of Excellence in Procurement Award.
BACKGROUND/SUMMARY: The Achievement of Excellence in Procurement recognizes organizational excellence in procurement. The criteria are designed to measure innovation, professionalism, e-procurement, productivity, and leadership attributes of the procurement function. The Achievement of Excellence in Procurement is sponsored by the National Procurement Institute (NPI), the California Association of Public Procurement Officials (CAPPO), the Florida Association of Public Procurement Officials (FAPPO), the Institute for Supply Management (ISM), NIGP: The Institute for Public Procurement, the National Association of State Procurement Officials (NASPO), the National Association of Educational Procurement (NAEP), the Texas Public Purchasing Association (TxPPA), and the Canadian Public Procurement Association.
This is the first time FCPS has received this prestigious recognition. FCPS is one of only 8 agencies in Maryland and one of only 23 school districts in the United States and Canada to receive the award.
This award exemplifies FCPS’ commitment to excellence.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Frederick County Public Schools Food and Nutrition Services Department seeks approval of the National School Lunch Week, October 10-14, 2016.
BACKGROUND/SUMMARY: National School Lunch Week, sponsored by the School Nutrition Association (SNA), is being celebrated the week of October 10-14, 2016. The celebration of National School Lunch Week highlights the benefits of the school lunch program. Frederick County Public Schools serves on average 12,502 lunches per day. Today’s school lunch provides fresh fruits and vegetables, whole grains, milk, and smiling students.
PRESENTER(S) & TITLE(S):
JoAnn Morris, Food and Nutrition Specialist
Monica Skidmore, Food and Nutrition Specialist
SUBMITTED BY: Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Board approval of Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2016 Quarterly Agenda is attached for board approval.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION: To request approval of proposed improvements to Oakdale High School (OHS) property as well as to enter into agreements with Oakdale Investments LLC for easements/rights-of-ways needed to support plans approved by the County Planning Commission.
BACKGROUND/SUMMARY: The Frederick County Planning Commission granted preliminary plan approval for the Linganore Town Center plan. They have had multiple reviews of the detailed infrastructure plans and are nearing final approval for those plans.
The proposed improvements to OHS and the requests for easements and rights-of-ways will support the implementation of the Town Center improvement plans and improve the design and safety of the Town Center for the community’s residents and the students of OHS. In particular, the improvement plans provide for improved and safer accessibility to the OHS campus through pedestrian actuated signals, additional crosswalks, and traffic calming measures, in addition to the additional field space and parking areas. The plan also allows for maximum safe pedestrian access from both the Linganore Town Center and the adjoining Oakdale Village to both the OHS and Oakdale Elementary/Middle School campuses thereby reducing the need to bus students to these schools.
PROCESS STATEMENT: After considering the developer’s proposed improvements to the OHS campus and surrounding roads, staff supports their request for dedication of .6 acre right-of-way along the southern boundary of the OHS property and filling the northern area of the site for the additional parking and multi-purpose field, and asks that the Board of Education of Frederick County authorize staff to prepare the necessary documents to implement the outlined improvements and grant the necessary easements and rights-of-ways requested.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
SECOND READING
PROCESS STATEMENT:
Board of Education (Board) Policy 436 Student Publications and Frederick County Public Schools (FCPS) Regulation 400-45 Student Publications are affected by the New Voices Maryland Act which protects the free speech and free press rights of student journalists in Maryland public secondary schools and colleges while also clarifying when administrators can reasonably control the content of scholastic journalism distributed within their schools.
On September 7, 2016, Policy 436 was presented as a first reading for the Board with an updated title School-Sponsored Publications and Media / Student Journalists. Minor edits were suggested at the first reading and have been incorporated. (backup1) The policy is now presented for a second reading prior to seeking final Board approval on the consent agenda.
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION: To seek Board of Education approval of a 21st Century Community Learning Center grant to support students at West Frederick Middle School and Frederick High School.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a grant from the Maryland State Department of Education (MSDE) to operate the second year of its program, Fun Academics in the Summer Time PLUS (FAST+), at West Frederick Middle School (WFMS) and Frederick High School (FHS).
Grant funds would be used to operate a 23-week after school program at WFMS and a five-week summer program at both WFMS and FHS. If approved by the Board of Education, the after school program would be launched on Tuesday, October 4, 2016 and serve a total of 75 students in grades 6 – 8. The summer 2017 program would serve 75 WFMS entering grades 6 – 8, as well as 25 rising 9th grade students who will be attending FHS in the fall.
The amount awarded by MSDE for Year 2 (September 1, 2016 – August 30, 2017) is $268,243. If approved by the Board of Education, grant funds would be used to:
Community-based partners would provide comprehensive enrichment activities to students. Partners would include the Boys & Girls Club of Frederick County (site supervision, staffing), FC Frederick (soccer), Teamlink (youth development), YMCA of Frederick County (sports, fitness, drama, dance), and Young Rembrandts (art). Grant funds would be used to support the work of these partners, as well as provide a school nurse for the summer program through our partnership with the Frederick County Health Department.
During the after school program, a hot meal would be provided by the U.S. Department of Agriculture’s (USDA) After School Meals Program. During the summer, breakfast and lunch would be provided by USDA’s Summer Meals Program. Meals would be facilitated by the FCPS Department of Food and Nutrition Services.
Acceptance of this grant does not obligate FCPS to expend additional local resources. The listed in-kind contributions detailed in the budget are an estimate of already existing local expenditures and are used to demonstrate FCPS’ commitment to FAST+.
Staff recommends approval of this grant.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Doreen Bass, Grants Coordinator
April Vierra, Teacher Specialist for 21st Century Community Learning Centers
SUBMITTED BY:
Tracey Lucas, Executive Director of School Administration & Leadership
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Approval of the 2016 Draft Superintendent’s Recommended Educational Facilities Master Plan (EFMP) and prioritized list of proposed Fiscal Year (FY) 2018 systemic projects (see backup 1).
BACKGROUND/SUMMARY: At the September 7, 2016 Board of Education of Frederick County (BOE) public hearing, public comment was accepted on the draft Superintendent’s recommended Educational Facilities Master Plan (EFMP). This plan is updated annually and serves as the foundation for the capital funding requests to the state and county. The schedule for approval is driven by deadlines established by the state for submittal of our funding application for the next fiscal year. This year’s deadline for state capital funding request is October 5, 2016.
PROCESS STATEMENT: Action is requested on the EFMP at tonight’s meeting. The BOE may accept the plan as submitted or make modifications to the lineup of projects as they believe appropriate to meet the short- and long-term needs of the school system.
Staff also requests approval of the priority list of projects to be submitted to the state for the FY 2018 Capital Improvement Program funding requests. The priority list of projects will also be submitted to County for their support of the project priorities as required by the state for state funding consideration.
Electronic copies of the EFMP can be found at http://www.fcps.org/facilities/Educational-Facilities-Master-Plan.cfm.
Staff will be available at the meeting to discuss the projects included in the EFMP or any other issue related to the plan as requested by the Board.
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor, Facilities Planning
Holly Nelson, Facilities Planner
SUBMITTED BY:
Ray Barnes, Chief Operating Officer
PURPOSE OF PRESENTATION:
During summer curriculum writing workshops, teachers and curriculum specialists review the existing curriculum and accompanying assessment data, as well as any changes to state or national curricular frameworks and content standards, to determine the need for additions or deletions. As a result of work completed by the end of this year’s workshops, new or substantially revised essential curricula are being proposed for a number of courses and grades.
BACKGROUND/SUMMARY:
Curriculum development, like school improvement, is an ongoing process. During each year’s summer curriculum writing workshops, teachers and curriculum specialists review the existing curriculum and accompanying assessment data, together with any changes to state or national curricular frameworks and content standards, and determine the need for additions or deletions.
Board of Education (BOE) approval is required in cases where substantive revisions are being proposed to the existing essential curriculum in a course or grade. At the September 7, 2016 Board of Education meeting staff from the curriculum department presented curriculum changes and updates which are attached. As the presentation warranted more discussion the Board of Education requested to table this agenda item to the BOE meeting on September 21, 2016.
PROCESS STATEMENT:
Curriculum specialists and supervisors work closely with principals and classroom teachers to identify where revisions to courses are needed to address changes in state-mandated graduation requirements, underserved subgroups of FCPS’ diverse student population, and advances in the respective fields of study.
PRESENTER(S) & TITLE(S):
Dr. Kevin Cuppett, Executive Director of Curriculum, Instruction and Innovation
Dr. Chris Horne, Curriculum Specialist, Elementary Science
Colleen Beall, Curriculum, Specialist, Secondary Science
Jamie Hitchner, Curriculum Specialist, Elementary Health and Physical Education
Brian Griffith, Curriculum, Specialist, Secondary Health and Physical Education
SUBMITTED BY:
Kevin S. Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation